2021-04-27 SLAC PacketSouthlake Arts Council Meeting
April 27, 2021
CITY OF
SOUTHLAKE
MEMORANDUM
April 21, 2021
TO: Southlake Arts Council
FROM: Vicky Schiber, Community Relations Manager
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on
Tuesday, April 27, 2021 at 6:00pm
The meeting will be held on Tuesday, April 27, 2021 at Champions Club Hall of Fame
rooms. If you are not able to attend this meeting, please notify staff at 817.748.8186 or
vschiber(o) ci. southlake. tx. us
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non -agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item brought
up at this time. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.
3. Aaenda Item No. 3. Consent
A. Aooroval of the minutes from the March 08. 2021 Special Southlake Arts
Council meeting - Please make any corrections to the minutes part of the motion
for consideration.
B. Approval of the minutes from the March 23, 2021 Southlake Arts Council
meeting - Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4. Discussion
A. Bob Jones Art update- This item allows for an update on the Bob Jones Art. No
packet document.
B. Park Village Art staff update- This item allows for an update on the time frame for
the Park Village Art. No packet document.
Southlake Arts Council Meeting
April 27, 2021
C. Signage for Prairie Winds and Bob Jones Memorial- This item allows for a
discussion on the signage for the Prairie Winds piece and Bob Jones Memorial.
No packet document.
D. ARIA — Arts Council Sound System- staff update- This item allows for an update
on the state of the current sound system. No packet document.
E. Artist Janie Miller and the Fall Exhibit- This item allows for a discussion on the
Artist Janie Miller and the Fall Exhibit. No packet document.
F. APEX Arts League update- This item allows for an update on APEX events and
activities. No packet document.
5. Agenda Item No. 5. Adjournment
For your Information- Attendance Report- A copy of the Southlake Arts Council attendance
report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Vicky Schiber
Community Relations Manager
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8186
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us
9 CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, April 27, 2021
Location: The Marq Southlake
Champions Club Hall of Fame Classrooms
285 Shady Oaks Blvd.
Southlake, Texas 76092
Time: 6:00 p.m.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum
to limit remarks to three minutes or less.)
3. Consent
A. Approve the minutes from the March 8, 2021 Special Southlake Arts Council meeting
B. Approve the minutes from the March 23, 2021 Southlake Arts Council meeting
4. Discussion
A. Bob Jones Art update
B. Park Village Art staff update
C. Signage for Prairie Winds and Bob Jones Memorial
D. ARIA —Arts Council Sound System —staff update
E. Artist Janie Miller and the Fall Exhibit
F. APEX Arts League update
5. Adjournment
CERTIFICATE
AKF
1 hereby certify tlafs,a was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Tex��n•riday Apr"l�•2`021 by 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code.
W
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Amy Miley, •°
City Secretary '��� ®®•��
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance
at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SPECIAL SOUTHLAKE ARTS COUNCIL MEETING MINUTES: MARCH 81" 2021
LOCATION: Virtual Meeting
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Secretary Beatriz
Terrazas, and Southlake Arts Council members; Heather Engelhardt, Deanna Kienast,
and Terri Messing
SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Jesika Cook, Council member Mimi
Tran, and Alternate #1 Nadia Hassan
STAFF PRESENT: Community Relations Manager Vicky Schiber
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at
6:01 p.m.
I+�W1 31[ON 9101WILT,
Chair Tamara McMillan opened the Public Forum at 6:01 p.m. There being no one
present to address the Arts Council, the Public Forum was closed at 6.02 p.m.
3. CONSIDER AGENDA
3A. RECOMMENDATION ON THE BOB JONES ART TRIBUTE
Community Relations Manager Vicky Schiber presented the final review of the Bob
Jones Art Tribute and answered questions.
A motion was made to approve the Bob Jones Art Tribute as presented.
APPROVED
Motion:
Terrazas
Second:
Kienast
Ayes:
Kienast, Engelhardt, McMillan, Messing, Terrazas
Nays:
None
Abstain:
None
Vote:
5-0
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-1
Minutes of the March 08, 2021
Southlake Arts Council Meeting
Page 2 of 2
4. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:14 p.m.
Motion:
McMillan
Second:
Messing
Ayes:
Kienast, Engelhardt, McMillan, Messing, Terrazas
Nays:
None
Abstain:
None
Vote:
5-0
Tamara McMillan, Chair
Attest:
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-2
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: MARCH 23, 2021
LOCATION: The Marq Southlake
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Jesika
Cook and Southlake Arts Council members; Deanna Kienast, Terri Messing, Heather
Engelhardt
SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Beatriz Terrazas and Council
member Mimi Tran, and Alternate #1 Nadia Hassan
STAFF PRESENT: Community Relations Manager Vicky Schiber
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at
6:05p.m.
2. PUBLIC FORUM
Chair Tamara McMillan opened the Public Forum at 6.05 p.m. There being no one
present to address the Arts Council, the Public Forum was closed at 6:06 p.m.
3. CONSENT AGENDA
3A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 23, 2021 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the February 23, 2021 Southlake
Arts Council meeting with no corrections.
Motion:
Messing
Second:
Engelhardt
Ayes:
Cook, Engelhardt, Kienast, McMillan, Messing
Nays:
None
Abstain:
None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B-1
Minutes of the March 23, 2021
Southlake Arts Council Meeting
Page 2 of 4
Vote: 5-0
4. CONSIDER
4A. RECOMMENDATION ON THE PARK VILLAGE ART
Community Relations Manager Vicky Schiber presented the contract with artist
Hunter Brown, DBA Innovative Sculpture Design LLC, in an amount not to
exceed $110,00 for public art to be installed at Park Village for the Arts Council's
consideration.
Arts Council recommended the City Council approval of the contract with artist
Hunter Brown to produce the sculpture "Take Off" to be in installed at Park
Village as presented.
APPROVED
A motion was made to recommend to the City Council for approval of the contract
with artist Hunter Brown, DBA Innovative Sculpture Design LLC, in an amount not
to exceed $110,00 for public art to be installed at Park Village.
Motion:
Messing
Second:
Cook
Ayes:
Cook, Engelhardt, Kienast, McMillan, Messing
Nays:
None
Abstain:
None
Vote:
5-0
4B. RECOMMENDATION ON THE SISTER CITIES TOWN HALL EXHIBIT
PROPOSAL
Community Relations Manager Vicky Schiber presented the Sister Cities
application to display student art in Town Hall to the Council and responded to
questions.
Arts Council recommended to approve the Sister Cities application to display
student art in Town Hall to the Council as presented.
APPROVED
A motion was made to approve the application to hang student art from the Sister
Cities International art contest in the Town Hall Lobby for three weeks starting at
the end of April and running through mid -May.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B-2
Minutes of the March 23, 2021
Southlake Arts Council Meeting
Page 3 of 4
Motion:
Cook
Second:
Kienast
Ayes:
Cook, Engelhardt, Kienast, McMillan, Messing
Nays:
None
Abstain:
None
Vote:
5-0
5. DISCUSSION
5A. BOB JONES ART UPDATE
Community Relations Manager Vicky Schiber presented the Bob Jones Art
update to the Council and was available to answer questions. The artwork is
currently at the foundry and artist Seth Vandable is working to secure a stone
table to accompany the art. It will be a tight turn around with the May deadline.
Direction to Staff: None.
5B. SIGNAGE FOR PRAIRIE WINDS AND BOB JONES MEMORIAL
Arts Council Chair Tamara McMillan presented the signage for Prairie Winds and
Bob Jones Memorial for discussion. The Arts Council would like pursue signage
options to place near newly completed art that is available for people to view
safely, this would exclude the roundabout art. The signage would tell the story of
the art and list the artist name.
Direction to Staff: Inquire about the cost for the signage and if
the Arts Council budget can support the purchases. Arts Council members will
begin drafting signage standards for art pieces.
4C. IN -PERSON MEETINGS
Chair Tamara McMillan presented the open discussion of in person meetings for
the Arts Council. Community Relations Manager Vicky Schiber was available to
respond to questions.
Direction to Staff: Move forward with scheduling in -person meetings.
4D. ARIA- ARTS COUNCIL SOUND SYSTEM- LEGENDS HALL
Chair Tamara McMillan presented item 4D for discussion. The Arts Council
expressed concern about the current sound system available at Legends Hall
and would like to evaluate what upgrades are possible. Community Relations
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B-3
Minutes of the March 23, 2021
Southlake Arts Council Meeting
Page 4 of 4
Manager Vicky Schiber explained to the Council that the current sound
infrastructure in place is standard to other like -facilities and most rentals have the
option to bring in their own equipment if they choose to customize their event.
The Council is wanting to explore options of acquiring more equipment to limit
the amount of additional equipment brought in by patrons.
Direction to Staff: Staff will provide more information about the current equipment
in place at the Aria to the Arts Council.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:49 p.m.
Motion:
Cook
Second:
Kienast
Ayes:
Cook, Engelhardt, Kienast, McMillan, Messing
Nays:
None
Abstain:
None
Vote:
5-0
Tamara McMillan, Chair
Attest:
Community Services Department
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3 B-4
2021
Southlake Arts Council Attendance Report
Place Name
aDeanna Kienast
1/27/21
2/23/21
3/8/21
3/23/21
4/27121
5/25/21
6/22121
7/27/21
8/24/21
9/28/21
10/26/21
11/23/21
12/28/21
Attendance
Rate
.w .e
Meeting Attendance Rate
(includes substitutions) 63% 75% 63% 630%/6
Total Hrs Per Month 1 0.75 0.75 0.25 1
a
In attendance
)( Not in attendance, no substitute
be in attendance
wsition
Canceled
Canceled due to no qua
in Representative