2021-03-23 SLAC PacketSouthlake Arts Council Meeting
March 23, 2021
CITY OF
SOUTHLAKE
MEMORANDUM
March 19, 2021
TO: Southlake Arts Council
FROM: Vicky Schiber, Community Relations Manager
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on
Tuesday, March 23, 2021 at 6:00pm
The meeting will be held on Tuesday, March 23, 2021 at Champions Club Hall of Fame
rooms. If you are not able to attend this meeting, please notify staff at 817.748.8186 or
vschiber(a) ci. southlake. tx. us
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non -agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item brought
up at this time. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.
3. Aaenda Item No. 3. Consent
A. Aooroval of the minutes from the February 23. 2021 Southlake Arts Council
meeting - Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4. Consider
A. Recommendation on the Park Village Art- Recommend the approval of the
contract with artist Hunter Brown, DBA Innovative Sculpture Design LLC, in an
amount not to exceed $110,00 for public art to be installed at Park Village.
B. Recommendation on the Sister Cities Town Hall exhibit proposal- Approve the
Sister Cities application to display student art in Town Hall.
Southlake Arts Council Meeting
March 23, 2021
5. Agenda Item No. 5. Discussion
A. Bob Jones Art update- This item allows for an update on the Bob Jones Art. No
packet document.
B. Signage for Prairie Winds and Bob Jones Memorial- This item allows for a
discussion on the signage for the Prairie Winds piece and Bob Jones Memorial.
No packet document.
C. In -Person Meetings- This item allows for a discussion on In -person Arts Council
meetings. No packet document.
D. ARIA — Arts Council Sound System- Legends Hall update- This item allows for a
discussion on the state of the current sound system and how Arts Council can
help with any improvements to the system. No packet document.
6. Agenda Item No. 6. Adjournment
For your Information- Attendance Report- A copy of the Southlake Arts Council attendance
report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Vicky Schiber
Community Relations Manager
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8186
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, March 23, 2021
Location: The Marq Southlake
285 Shady Oaks Blvd.
Southlake, Texas 76092
Time: 6:00 p.m.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum
to limit remarks to three minutes or less.)
3. Consent
A. Approve the minutes from the February 23, 2021 Southlake Arts Council meeting
4. Consider
A. Recommendation on the Park Village Art
B. Recommendation on the Sister Cities Town Hall exhibit proposal
5. Discussion
A. Bob Jones Art update
B. Signage for Prairie Winds and Bob Jones Memorial
C. In -person meeting
D. ARIA - Arts Council Sound System - Legends Hall update
6. Adjournment
CERTIFICATE
I hereby certify that th €hej# was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, of Fryli ;=I ct 9ai,2021 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government
de. Gj�• • �`
u.CP
Amy elle
City Secretary
If you plan to attend this publ 6l* tie a disability that requires special 1�� y q pec al needs, please advise the City Secretary 48 hours in advance
at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: FEBRUARY 23, 2021
LOCATION: Virtual Meeting
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Jesika
Cook, Secretary Beatriz Terrazas, and Southlake Arts Council members; Deanna
Kienast, Terri Messing, Mimi Tran
SOUTHLAKE ARTS COUNCIL ABSENT: Council member Heather Engelhardt, and
Alternate #1 Nadia Hassan
STAFF PRESENT: Community Relations Manager Vicky Schiber
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:02
p.m.
2. PUBLIC FORUM
Chair Tamara McMillan opened the Public Forum at 6.02 p.m. There being no one
present to address the Arts Council, the Public Forum was closed at 6:03 p.m.
3. CONSENT AGENDA
3A. APPROVAL OF THE MINUTES FROM THE JANUARY 26, 2021 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the January 26, 2021 Southlake
Arts Council meeting with no corrections.
Motion:
Messing
Second:
Cook
Ayes:
Cook, Kienast, McMillan, Messing, Terrazas, Tran
Nays:
None
Abstain:
None
Vote:
6-0
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-1
Minutes of the February 23, 2021
Southlake Arts Council Meeting
Page 2 of 3
4. DISCUSSION
4A. PARK VILLAGE ART PROJECT
Community Relations Manager Vicky Schiber presented the Park Village Art
Project for discussion and was available to answer questions.
Direction to Staff: Ask for metal samples from the artist. Ask for the art piece not
to be reproduced in the contract with the artist.
4B. PRAIRIE WINDS STORY PLAQUE
Southlake Arts Council Chair Tamara McMillan presented the Prairie Winds story
plaque for discussion and was available to answer questions.
Direction to Staff: Determine the cost of a story plaque for art piece(s).
4C. BOB JONES MEMORIAL SCULPTURE LOCATION AND TABLE
Community Relations Manager Vicky Schiber presented a progress report for the
Bob Jones Memorial and informed the Arts Council of possible locations for the art
piece at the park.
Direction to Staff: Provide maps and pictures of the park at the next meeting.
4D. APEX REPORT
APEX Arts League Chair Terri Messing presented an APEX performance update
and informed the Arts Council that the Strokes of Art in the Square is currently
displayed, the APEX Spring Season dates have been released, and Art in the
Square has been postponed to September 24t"-26t", 2021.
4E. PUBLIC ART UPDATE
Community Relations Manager Vicky Schiber and APEX Arts League Chair Terri
Messing presented a public art updated and answered questions.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:40 p.m.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-2
Minutes of the February 23, 2021
Southlake Arts Council Meeting
Page 3 of 3
Motion:
Terrazas
Second:
Tran
Ayes:
Cook, Kienast, McMillan, Messing, Terrazas, Tran
Nays:
None
Abstain:
None
Vote:
6-0
Tamara McMillan, Chair
Attest:
Community Services Department
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-3
CITY OF
SOUTHLAKE
MEMORANDUM
March 19, 2021
To: Southlake Arts Council
From: Vicky Schiber Community Relations Manager
Subject: Recommendation on the Park Village Art
Action
Requested: Recommendation on the Park Village Art
Background The Public Art Master Plan recommends commissioning and
installing public art pieces for beautification and to celebrate the
history of Southlake through the arts throughout the city.
City Council and the Southlake Arts Council held a special meeting
on January 27, 2021, to discuss the art to be included in the plan, the
joint group selected work by artist Hunter Brown, DBA Innovative
Sculpture Design LLC to create a sculpture for the project.
Financial
Considerations: Funding will be provided by the Capital Improvement Fund in the
amount of $110,000
Strategic Link: Approval of the final concept is linked to the City's Strategy Map
related to Quality Development and Performance Management and
Service Delivery and meets the corporate objectives of Collaborate
with Select Partners to Implement Service Solutions and Invest to
Provide and Maintain High Quality Public Assets. It also is connected
to Critical Business Outcome 05, to Improve quality of life through
progressive implementation of Southlake's Comprehensive Plan
recommendations.
Citizen Input/
Board Review: The selection of public art complies with provisions of the Public Art
Display and/or Performance Policy and the Southlake 2030 Public
Art Master Plan.
Southlake Arts Council Hunter Brown, DBA Innovative Sculpture
Designs LLC, during the joint City Council and Arts Council meeting
on January 27, 2021.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-1
Southlake Arts Council
Meeting Date — March 23, 2021
Page 2 of 2
Legal Review: Not Applicable
Alternatives: Approve with recommended edits
Deny approval and explore other options
Recommendation: Recommendation on the Park Village Art
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-2
N NOVATIVESCULPTUREDESIGN
Project Proposa
Prepared for: Park Village Project/ Southlake Public Art
Prepared by: Innovative Sculpture Design LLC, Hunter Brown
March 8, 2021
Project Details
Title: Take -Off
Medium: 316 Grade Stainless Steel
Finish: Blend brush -patterned stainless steel
Scale: 12'H x 12'W x 8'D
Weight: Approx 3,000lbs
Base: 42"D plate with YH planter band extrusion
- 3/4" thick plate set with threaded studs to be set by artist during installation.
- plate and bolt attachments to be covered by reflective fire glass
Location: Fountain at Park Village Shopping Center. Southlake, TX
4A-3
Description
It is Brown's mission to create designs that push the limits of form, structure, and space. Although the
overall aesthetic takes precedent throught the design process, Brown strives to create art pieces that
have underlying iconography and deeper meaning.
Take -Off' is a modern stainless steel sculpture design, composed of twisting and turning forms
that ascend upward, intersecting and jutting through space. Although, the design is abstract
in nature, the movement of the forms exhibit an aeronautical feel. Each form twist and
tapers accross the sky in similar fashion to flight maneuvering. The cantalievered balance, delicate
joineries, and assymetrical composition gives the piece a gravity defying feel and pushes the aviation
theme. The relationship and orientation of each form creates drastically differnt compositions from
different perspectives, making the piece transformative. The scale of the piece is large but not
overpowering for the space. The piece extrudes into the sky, which pushes creates dramatic
effect by using the skyline as it's canvas. Take -Off will have great presence in the space, and will
become a place -making/ iconic piece of art for the community.
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Project Outline
Azuria Fire Glass Reference
- Proposal submission March 2021
- Confirm design details
- Sign artist contract
- Order materials upon receipt of first payment
- Begin fabrication April 2021
- Submit structural drawings April 2021
- Complete fabrication June 2021
- Install piece June 2021
- Installation date to be determined
. . J
Lighting
We recommend Color Kinetics lighting by Philips to illuminate the piece. The Blast luminaires set the
standard for flood lighting - delivering high quality light and uncompromising performance with
exceptional reliability. The Blast Powercore lighting boosts the output to meet the most demanding
white and color lighting applications. The fixtures have precise color, remote monitoring, and
programming capabilities that open doors for innovative light show programming.
Sample
4A-1 O
Budget
Materials I
I
I
4'x10' 316 grade stainless steel sheet I
14 I
$
660.00
1/2" stainless round I
40 I
$
27.00
2" schedule 10 stainless tube
2
$
440.00
3/4" steel plate 42"D cnc cut i
1 i
$ 1,000.00
8% tax
I
I
I
Consumables/Production Cost I
I
I
Welding Consumables I
I
Finish and Abrasives I
I
Passivation Wash I
I
ProtectaClear Coating I
I
I
Scissor Lift Rental I
I
I
Telehandler Lift Rental
Studio Fee I
I
I
Insurance I
I
Engineer Fee I
I
I
I
I
I
Labor I
I
I
Production Labor 1
1000 hrs 1
$
70.00 1
I
Tranport / Install I
I
I
I
Transport I
I
I
Crane Rental and Opperator
Reach Lift rental I
I
I
Travel I
I
I
Lodge I
I
I
Install Fee I
I
I
Total:
$ 9,240.00
$ 1,080.00
$ 880.00
$ 1,000.00
$ 496.00
$ 2,000.00
$ 3,500.00
$ 300.00
$ 250.00
$ 1,000.00
$ 800.00
$ 5,000.00
$ 1,500.00
$ 3,500.00
$70,000.00
$ 1,500.00
$ 1,500.00
$ 800.00
$ 500.00
$ 500.00
$ 1,000.00
$106,346.00
Project Plan
We fabricate and complete all stages of the fabrication process at Innovative Sculpture Studio.
The 8000sq. ft. studio has high structural beams and plenty of space to produce monumental works
in house. Our fabrication assistants are trained in all stages of the process, from fabricating structural
armatures to applying the final finish.
The base construction will be contracted and completed prior to the completion of the
fabrication process by the purchasing party.
Once the fabrication is complete we will transport the assembled work as one piece using contracted
carrier. The piece will be shrink-wrapped and secured with supports prior to transport.
Installation will be completed in 1 day using a crane to pick and set the piece on the footing. A lane
closure for the day will likely be neccessary. Base plate will be secured to the footing using threaded
studs per engineering drawing specs. The studs will be set by Innovative Sculpture Design during install.
This will allow flexibiltiy with the orientation of the piece.
This design is my design and will be unique to this location. There will be no duplications or
reproductions.
Maintenance
The piece is constructed in 11 gauge high chromium stainless steel (316 grade). The steel sheet is
welded around a structural form constructed in tube and solid round stainless rods. This structure
is designed to withstand high wind load and storms. The skin material/exterior material has high
chromium content which is a chemical compostion created for protecting the surfaces from oxidation in
the most harsh environments. The piece is coated in a Everbrite Permaclear Coating which also serves
as a protective coating and maintains the materials high luster, keeping the piece looking clean with
minimal maintenance.
Maintenance includes washing the piece similar to washing a car. (If pressure washing
the psi should be less than 3000psi with a non agressive tip.) Water and mild soap can be used
to wash the sculpture as needed. Re -application of the Protectaclear coating is reccomended every
8-10 years. The coating has a self leveling property and is easy to re -apply. Innovative Sculpture Design
will do the first re -application free of charge.
Footing
Footing drawings and details will be provided once the base design is confirmed. At that time
I will contract a structural engineer to provide spec drawings. The piece itself will be mounted on a
3/4" steel plate that will be anchored to the footing using threaded studs. The plate and attachment
is then covered with reflective fire glass. Note: other base options available.
4A-12
CITY OF
SOUTHLAKE
MEMORANDUM
March 19, 2021
To: Southlake Arts Council
From: Vicky Schiber Community Relations Manager
Subject: Recommendation on the Sister Cities Town Hall exhibit proposal
Action
Requested: Recommendation on the Sister Cities Town Hall exhibit proposal
Background Each year the Southlake Arts Council partners with select partners
and community groups to bring art to the community. The purpose of
this item is to approve the Sister Cities Art Exhibit
Application.
The artwork will not exceed 30% of the lobby wall space and will be
hung on wall panels using the same gallery display system used for
previous displays. The pieces will be placed based on size and
aesthetic concerns related to color and composition.
Financial
Considerations: No financial considerations
Strategic Link: This permit is linked to the City Council Focus Area of Partnerships
and Volunteerism. The permit also addresses the corporate
objectives of providing opportunities for partnerships and volunteer
involvement and enhancing the sense of community by providing
excellent customer service and citizen engagement opportunities.
Citizen Input/
Board Review: Southlake Arts Council consideration March 23, 2021
Legal Review: Not Applicable
Alternatives: Approve the permit as presented
Approve the permit with modifications
Decision not to approve the permit
Recommendation: Recommendation on the Sister Cities Town Hall exhibit proposal
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
KIM
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also required to
be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake — 2nd floor main lobby
CONTACT INFORMATION
Applicant: Barbara Bedwell, Southlake Sister Cities
Phone: 496-360-2272
E-Mail Address: barbybedwell(Dyahoo.com or katyhintze@yahoo.com
Address: PO Box 92774 City: Southlake State: TX Zip: 76092
DISPLAY or PERFORMANCE INFORMATION
Requested Date(s):
1) We are flexible, March 29th or after
2)
Type of Display or Performance:
1) Sister Cities International Art Contest — Southlake Entries. About 15 — 15"x18" drawings
2)
Duration of Event(s) or Performance:
1) We are flexible
2)
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required:
1) 15 flat pieces approx. 15"xl8"
2)
Organization Represented:
Non -Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration
of the exhibit but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officer�r8d�n Southlake? Yes X No
Public Art Display and/or Performance Facility and Property Use Permit
Page 2
Will your event cause any impact on City Staff or City resources? Yes _ No _X.
2021
Southlake Arts Council Attendance Report
Place Name
aDeanna Kienast
1/27/21
2/23/21
3/8/21
3/23/21
4/27121
5/25/21
6/22121
7/27/21
8/24/21
9/28/21
10/26/21
11/23/21
12/28/21
Attendance
Rate
DateV
Meeting Attendance Rate
(includes substitutions) 71% 75% 71%
Total Hrs Per Month 0.75 0.75 0.25
11
In attendance
x
Not in attendance, no substitute
Substitute in attendance
•
Vacant position
_
Meeting Canceled
Meeting Canceled due to no qua
Chance in Representative