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2020-09-22 SLAC PacketSouthlake Arts Council Meeting September 22, 2020 CITY OF SOUTH LAKE MEMORANDUM September 18, 2020 TO: Southlake Arts Council FROM: Vicky Schiber, Community Relations Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, September 22, 2020 at 6:00pm The meeting will be held on Tuesday, September 22, 2020 via Virtual Meeting. If you are not able to attend this meeting, please notify staff at 817.748.8186 or vschiber(c)-ci. southlake. tx. us Regular Agenda: Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During Public Forum, the Arts Council will not discuss or take action on any item brought up at this time. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less. 3. Agenda Item No. 3. Consider A. Approval of the minutes from the June 23, 2020 Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. B. Approval of the minutes from the August 04, 2020 Special Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. C. Approval of the Historical Society Bob Jones Exhibit Donation- This item allows for consideration on the Bob Jones Exhibit donation from the Historical Society. No packet document D. Approval of the Artist for the Bob Jones Tribute- This item allows for consideration on the Artist for the Bob Jones Tribute. Artist documents are included in the packet for your review. Southlake Arts Council Meeting September 22, 2020 4. Agenda Item No. 4. Discussion A. Public Art Update- This item allows for an update on City of Southlake public arts events and activities. No packet document B. APEX Report- This item allows for an update on APEX events and activities. No packet document C. Fall Art Exhibit- The purpose of this item is to discuss the Fall Art Exhibit. No packet document. 5. Agenda Item No. 5. Adjournment For your Information- Attendance Report- A copy of the Southlake Arts Council attendance report is included in your packet. We appreciate your commitment and service to the City. Liaison Contact Information: Vicky Schiber Community Relations Manager STAFF CONTACT INFORMATION: Telephone- (817) 748-8186 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us CITY OF © SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, September 22, 2020 Location: VIA VIRTUAL MEETING NOTICE IS HEREBY GIVEN in accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Southlake will conduct this meeting virtually in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). This Notice and Meeting Agenda, and the Agenda Packet, are posted online at hftps://www.citvofsouthlake.com/AgendaCenter The public will be permitted to offer public comments as provided by the agenda and as permitted by the presiding officer during the meeting via this link https:Hbit.ly/33AaSeY hosted through Webex. A recording of this meeting will be made and will be available to the public in accordance with the Open Meetings Act. Time: 6:00 p.m. Regular Agenda: 1. Call to Order 2. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 3. Consider A. Approve the minutes from the June 23, 2020 Southlake Arts Council meeting B. Approve the minutes from the August 04, 2020 Special Southlake Arts Council meeting C. Approve the Historical Society Bob Jones Exhibit Donation D. Approve the Artist for the Bob Jones Tribute 4. Discussion A. Public Art Update B. APEX Report C. Fall Art Exhibit City of'Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — September 22, 2020 Page 2 of 2 5. Adjournment CERTIFICATE I hereby certify that the W'4s� posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, off• lay'"Se�3teef�18, 2020 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. ; �A V Veronica Lomas, 7-IR'&C ' Deputy City Secreta . If you plan to attend this public �%��ji�����lllfi�Ze a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of'Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: JUNE 23, 2020 LOCATION: Legends Hall at The Marq Southlake Board Room 285 Shady Oaks Southlake, Texas TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Miriam Murray and Vice Chair Jesika Cook, Secretary Beatriz Terrazas and Southlake Arts Council members; Mimi Tran and Terri Messing and Tamara McMillan SOUTHLAKE ARTS COUNCIL ABSENT: Southlake Arts Council member Heather Engelhardt STAFF PRESENT: Community Relations Manager Vicky Schiber REGULAR SESSION si I M 11exal N Q 4:7 Southlake Arts Council Chair Miriam Murray called the meeting to order at 6:04 p.m. 2. PUBLIC FORUM Chair Miriam Murray opened the Public Forum at 6.04 p.m. There being no one present to address the Arts Council, the Public Forum was closed. 3. CONSIDER AGENDA 3A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 25, 2020 SOUTHLAKE ARTS COUNCIL MEETING /_1 a:Z9117/ 411 A motion was made to approve the minutes of the February 25, 2020 Southlake Arts Council meeting with one correction. Motion: Messing Second: Terrazas Ayes: Cook, McMillan, Messing, Murray, Terrazas, Tran Nays: None Abstain: None City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the June 23, 2020 Southlake Arts Council Meeting Page 2 of 3 Vote: 6-0 4. DISCUSSION BOB JONES TRIBUTE CALL TO ARTIST 4A. Community Relations Manager Vicky Schiber presented a discussion for a call to artist for the Bob Jones Tribute. The Arts Council discussed and decided to issue a commission from a local artist instead of a call to artist. Direction to staff: • Gather information for the budget and location of the Bob Jones Art tribute project 4B. PUBLIC ART BUDGET UPDATE Community Relations Manager Vicky Schiber presented a Public Art Budget update and answered questions. Direction to staff: • Gather more information on FY 2020 Arts Budget 4C. PUBLIC ART UPDATE Community Relations Manager Vicky Schiber presented a public art update and answered questions. 4D. APEX REPORT APEX Arts League Chair Terri Messing presented an APEX performance update and informed the Arts Council that the APEX Fall 2020 schedule will move forward. !!4 W_1:ii*A:I1:11111 APEX Arts League Chair Terri Messing presented a discussion regarding transitioning the Fall Art Exhibit to a virtual tour rather than an in person reception. The Arts Council discussed and was in favor of a virtual tour for the Fall Art Exhibit. Direction to staff included: • Gather a list of local artist for consideration City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-2 Minutes of the June 23, 2020 Southlake Arts Council Meeting Page 3 of 3 4F. PERMITS FOR FY 2021 ART GALLERY EXHIBITS AND RECEPTIONS Community Relations Manager Vicky Schiber presented a discussion regarding upcoming permits needed in order to allow art gallery exhibits and receptions to be held in Town Hall Lobby. Direction to staff: • Gather applications and alcohol variances for all events for the August Arts Council meeting 4G. CANCELLATION OF THE JULY SOUTHLAKE ARTS COUNCIL MEETING Southlake Arts Council Chair Miriam Murray presented the discussion to cancel the Southlake Arts Council meeting in July. The Arts Council discussed and canceled the July meeting, with the intention to hold a virtual meeting for the August 25, 2020 meeting. 5. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:13 p.m. Motion: McMillan Second: Cook Ayes: Cook, McMillan, Messing, Murray, Terrazas, Tran Nays: None Abstain: None Vote: 6-0 Miriam Murray, Chair Attest: Community Services Department A digital audio recording of this meeting is available in the Office of the City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-3 CITY OF SOUTHLAKE SPECIAL SOUTHLAKE ARTS COUNCIL MEETING MINUTES: AUGUST 41" 2020 LOCATION: Virtual Meeting TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Miriam Murray and Vice Chair Jesika Cook, Secretary Beatriz Terrazas and Southlake Arts Council members; Mimi Tran, Terri Messing and Tamara McMillan SOUTHLAKE ARTS COUNCIL ABSENT: Southlake Arts Council member Heather Engelhardt STAFF PRESENT: Community Relations Manager Vicky Schiber REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Miriam Murray called the meeting to order at 6:12 p.m. 2. PUBLIC FORUM Chair Miriam Murray opened the Public Forum at 6:12 p.m. There being no one present to address the Arts Council, the Public Forum was closed at 6:13 p.m. K�d�l 6*11 Q 4:7_Tel40117_1 3A. RECOMMENDATION ON PROPOSED FY2021 PUBLIC ART FUND BUDGET Community Relations Manager Vicky Schiber presented the proposed FY2021 public art fund budget and answered questions. A motion was made to approve the Proposed FY2021 Public Art Fund Budget as presented. APPROVED Motion: Messing Second: Cook Ayes: Cook, McMillan, Messing, Murray, Terrazas Nays: None Abstain: Tran Vote: 5-0-1 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-1 Minutes of the August 04, 2020 Southlake Arts Council Meeting Page 2 of 3 3B. RECOMMENDATION ON ART FOR THE FALL ART EXHIBIT Community Relations Manager Vicky Schiber presented the artist and art images for the Fall Art Exhibit and answered questions. The Arts Council discussed approved images for the Fall Art Exhibit. APPROVED A motion was made to approve Cooper as the first choice and Ward as the second choice. Motion: Messing Second: Terrazas Ayes: Cook, McMillan, Messing, Murray, Terrazas, Tran Nays: None Abstain: None Vote: 6-0 Q 1*9111*4 [a] 0 4A. PUBLIC ART UPDATE Community Relations Manager Vicky Schiber presented a staff report and answered questions. 4B. APEX REPORT APEX Arts League Chair Terri Messing presented an APEX performance update. Terri informed the Arts Council that APEX received a grant to provide a "Dance Around" art program. 5. ADJOURNMENT I_1»:191Tl 4�7 A motion was made to adjourn the meeting at 6:45 p.m. Motion: Murray Second: Cook Ayes: Cook, McMillan, Messing, Murray, Terrazas, Tran Nays: None Abstain: None City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-2 Minutes of the August 04, 2020 Southlake Arts Council Meeting Page 3 of 3 Vote: 6-0 Attest: Miriam Murray, Chair Community Services Department A digital audio recording of this meeting is available in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-3 CITY OF SOUTHLAKE MEMORANDUM September 18, 2020 To: Southlake Arts Council From: Vicky Schiber, Community Relations Manager Subject: Approve to Accept the Historical Society Donation of the Bob Jones Exhibit Action Requested: Southlake Arts Council to approve the donation of the Bob Jones Exhibit by the Historical Society Background Information: The Historical Society has offered to donate the Bob Jones exhibit to the City as a display within the Bob Jones Nature Center. The City and the Historical Society have agreed that the Historical Society can request to borrow the exhibit to display within the community. Staff will present the exhibit for Arts Council's review and recommendation. Financial Considerations: Not Applicable Strategic Link: Approval of the Artist is linked to the City's Strategy Map related to Quality Development and Performance Management and Service Delivery and meets the corporate objectives of Collaborate with Select Partners to Implement Service Solutions and Invest to Provide and Maintain High Quality Public Assets. It also is connected to Critical Business Outcome 05, to Improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. Citizen Input/ Board Review: Southlake Arts Council will review proposed donation on September 22, 2020 Legal Review: Not Applicable Alternatives: Approve with recommended edits City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3C-1 Southlake Arts Council Meeting Date — September 22, 2020 Page 2 of 2 Deny approval Supporting Documents: Public Art Policy Recommendation: Southlake Arts Council to approve the donation of the Bob Jones Exhibit by the Historical Society City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3C-2 OFFICIAL RECORD CITY OF SOUTHLAKE ORDINANCE NO.803-A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING CHAPTER 2, ARTICLE XI, PUBLIC ARTS POLICY, OF THE SOUTHLAKE CITY CODE TO PROVIDE THAT THE SOUTHLAKE ARTS COUNCIL SHALL REVIEW PUBLIC ART ISSUES AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL CONCERNING PUBLIC ARTWORKS; PROVIDING THAT THE PUBLIC ARTS ADVISORY COMMISSION IS ABOLISHED; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is the goal of the City Council to provide a fair and equitable method of selecting, acquiring or otherwise providing for elements of public artworks based on aesthetic excellence rather than specific content; and WHEREAS, the City Council has recently adopted Chapter 2, Article V, Division 6 of the Southlake City Code which provides that the Council shall appoint the Southlake Arts Council to serve as an advisory body and make recommendations to the Council concerning public artworks; and WHEREAS, the City Council is grateful to the existing Public Art Advisory Committee ("PAAC") which has provided valuable advice and recommendations to the City Council on various issues concerning public art; and WHEREAS, the City Council now desires to amend the City's Public Art Policy to abolish the PAAC and assign the current duties and responsibilities of the PAAC to the Southlake Arts Council, together with new and additional duties and responsibilities; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION I. That Chapter 2, Article XI, Public Art Policy, of the Southlake City Code is hereby amended to read as follows ARTICLE XI. PUBLIC ART POLICY Sec. 2-451. Purposes and goals. (a) Purpose. The purpose of the public art program is to support a public process for incorporating artist services and artworks in the design of civic spaces and facilities, and to define the programs, policies and guidelines for acquiring and commissioning of art of the highest standards which shall enrich the quality of life for all residents and visitors of the city. City Council Approved 5/15/07 (6-0) 3C-3 (b) Goals. The goals of the public art program are to create a better visual environment for the residents and visitors of the City and to integrate the design of work of artists into the development of eligible City projects, as expressed in the public art plan. The public art policy specifically seeks to: (1) Encourage the selection of artists at the beginning stages of each project who can work successfully as members of the project design team, and to encourage collaboration among all arts and building disciplines; (2) Foster quality design and the creation of an array of artwork in all media, materials and disciplines that best respond to the distinctive characteristics of each project site and the community that it serves; (3) Select experienced artists who can represent the cultural landscape of the City. (4) Encourage the selection of artworks that are accessible to the public and respect the historical resources and mobility of the citizenry; (5) Encourage artists, artworks and programs for open spaces, parks, and facilities that enhance the quality and pride of neighborhoods in the City; (6) Encourage the participation by citizens in the process of acquiring and commissioning of public art; (7) Encourage the role of public art in enhancing economic development and cultural tourism; (8) Encourage the role of artists and public art in the functional design of eligible projects; and (9) Exhibit art in designated facilities for the enjoyment of the public and to heighten awareness and appreciation for art. Sec. 2-452. Definitions. In this Article, the following terms shall have the meanings set forth herein: Artist: A practitioner in the visual arts, generally recognized by critics and peers as a professional of serious intent and recognized ability, who produces artworks. Artist services: Professional services by artists to develop designs for artworks or other architectural, landscape, or urban design elements, either individually or as a member of a project design team. Artists registry: A regional local, national, and international slide and digital collection of artists and artworks used as a resource for art, art activities, and for the public art selection process. City Council Approved 5/15/07 (6-0) Artwork: A work of visual art created by or under the direction of one or more artists, including a painting, drawing, print, sculpture, photographic image, or multimedia work, whether two- or three dimensional, existing in a single copy or in a limited edition of 200 or fewer copies that are consecutively numbered by the artist and bear the signature or other identifying mark of the artist. Deaccessioning: The removal, relocation, selling or trading of artworks owned by the City. Donations (and gifts): Art donated to the City from a private individual or institution and/or other outside sources. Loan: Artworks provided to the City for its use for a period of time and to be returned to the owner after the loan period expires. Policy: This public art policy as adopted by the City Council, including any future additions, deletions or revisions thereto. Public art project: A commission, acquisition, loan or donation of artwork to the City pursuant to this policy, including the process by which such event is initiated, developed, evaluated, conducted and completed. Southlake Arts Council: An advisory board appointed by the City Council to make recommendations to the City Council concerning matters pertaining to public art and art activities, including but not limited to visual arts, performing art programs and art facilities. Sec. 2-453. Applicability. (a) Applicability. This policy applies to all artwork commissioned by, acquired by, loaned to, or donated to the city for the purpose of public exhibition or use, except as provided otherwise in this section. (b) Exclusions. This policy does not apply to: (1) Works that are mass produced or created primarily for merchandising, advertising, or commercial purposes; (2) Works that are made by public or private school students as part of school curriculum or approved extracurricular activity; (3) Works that are otherwise recognized by the City Council as being outside the scope of the policy's purposes and goals. Sec. 2-454. General criteria for public art project development. (a) Aesthetic excellence. The art projects shall strive to be of the highest aesthetic and enduring value. City Council Approved 5/15/07 (6-0) (b) Site specific. The relationship of art and site shall be considered in terms of integration of art and architecture with landscape, social dynamics, local character and surrounding urban context. (c) Durability of design and materials. Art projects shall be designed with consideration of minimum maintenance requirements and maximum resistance to vandalism. Sec. 2-455. Implementation and oversight of policy. (a) City Council. The City Council shall have ultimate authority to review, evaluate, accept, reject and oversee all phases of public art projects and the implementation of this policy, except as provided otherwise in this Article. (b) Southlake Arts Council. The Southlake Arts Council (hereinafter referred to as "the Arts Council") shall have the authority to perform the following functions: (1) Make recommendations to the City Council concerning matters relating to public art, art activities and art facilities as provided in Chapter 2, Article V, Division 6 of the City Code, as amended. (2) Accept and fund from the budget, if any, provided the Arts Council by the City Council public arts projects, provided such public arts projects are consistent with this Article and the policies regarding public art established by the City Council. (3) Accept donations within the monetary limits provided in Chapter 2, Article V, Division 6 of the City Code. (c) Department of community services responsibilities. The Department of Community Services shall have the following responsibilities: (1) Maintain an inventory of publicly accessible spaces which are potential sites for placing artworks and/or incorporating art into the design of the projects; (2) Plan, develop and coordinate existing and future sites for the incorporation of artworks and artist services; (3) Develop and implement artwork projects at the specific sites, as designated by City Council; (4) Inform the Arts Council and/or City Council of any departmental activity related to the development and implementation of artwork and artist services; (5) Inform the Arts Council and/or City Council of planning for targeted improvement areas, which could potentially incorporate an art project; (6) Maintain all public works and art places as the responsibility and property of the City; and City Council Approved 5/15/07 (6-0) (7) Act as a liaison between the Arts Council, City departments, artists and the public. Sec. 2-456. Approval process. (a) Initial review. Each public art project proposal proposed for approval by the City shall be submitted to the Arts Council for review. During such review process, the Arts Council may (1) request revisions and resubmission, (2) reject the proposal, or (3) if the budget provided the Arts Council by the City Council has a sufficient balance to fund such project, tentatively accept the proposal, or (4) if the budget provided the Arts Council by the City Council does not has a sufficient balance to fund such project, but the Arts Council still determines that the City should accept the project, recommend that the City Council accept the project. Each public art project proposal so recommended for approval by the Arts Council and the Department of Community Services shall be submitted to the City Council for review. During such review process, the City Council may (1) request revisions and resubmission, (2) reject the proposal, or (3) tentatively accept the proposal. (b) Public comment and final acceptance. If a public art project is tentatively accepted as provided in this Article, the proposal shall then be made available for public review and comment in a manner designated by the City Council. Public comments on the proposal shall be provided to the Arts Council and the Department of Community Services for review and consideration. If the budget provided the Arts Council by the City Council has a sufficient balance to fund such project, the Arts Council shall determine whether to finally accept and fund the project from its budget. If the budget provided the Arts Council by the City Council has a sufficient balance to fund such project, the Arts Council and the Department of Community Services shall then make their final recommendations on the proposal to the City Council for its determination. Sec. 2-457. Funding. (a) Percent for art. The City Council shall determine, after all estimates of necessary expenditures and all requests for authorizations and appropriations for City capital improvement plan (CIP) projects, an amount for art not exceeding one percent of the original estimated construction cost of any eligible project. For CIP construction projects, the original estimated construction cost shall be that estimated in the CIP for the year in which such funding is approved by the City Council. (1) For those projects which are only partially funded by the City, assessment shall be based on the City's portion of the original estimated construction cost. All City grant applications for federal, state, or county support of eligible construction projects shall include a request for funds for the purpose of public art projects. Additionally, the City shall actively seek to encourage its partners in all joint public/private ventures to participate in public art projects. (2) As provided in the policy, the Arts Council shall make periodic reviews, at least annually, of all CIP projects and other City construction projects. This review shall occur during the CIP planning process and annual operating budget process, for the purposes of making recommendations to the City Council regarding appropriations for works of art and art projects. City Council Approved 5/15/07 (6-0) '� (3) A public art fund shall be established by the City for the purposes of administering public art projects. The funds contained in said account shall be used for the selection, acquisition, installation, and substantive structural repair and maintenance of art and art projects commissioned and/or purchased through the program. These public art funds shall be maintained in accordance with accepted governmental accounting procedures. All appropriations to and allocations from the public art fund shall occur in accordance with any legal restrictions associated with the source of funds. (4) The City Council may allocate a portion of the public art fund described in this section to be disbursed by the Arts Council pursuant to the authority, duties, and responsibilities described in this Article. (5) Except as provided otherwise in this Article, the City Council must expressly authorize all disbursements from the public art fund. (b) Improvement districts. The City, at its discretion or by representation from others, may petition to create improvement districts as authorized under Chapter 372 of the Local Government Code for purposes which may include the provision of public art. The hearings, assessments, service plans, and disbursements of any improvement district shall comply with the provisions of Chapter 372. (c) Grants. The City shall actively pursue any state grant monies for public art for which it may be eligible and shall deposit said monies into the public art fund for disbursement. (d) Donations or gifts. Donations and gifts of money accepted by the City shall be deposited in the public art fund. See. 2-458. Donations and loans of artwork. (a) City Council authority regarding acceptance of Donations. Except as provided otherwise in this Section, any decision regarding acceptance concerning a donation or loan of artwork will be made by the City Council upon a recommendation of the Arts Council, with each proposed donation or loan being reviewed on an individual basis. (b) Exceptions. Exceptions to this review process are: (1) Exhibitions or loans of 60 days or less. Any artwork or exhibition of artworks to be displayed on City property for 60 days or less will not be subject to the above outlined review process. Review and approval will be the responsibility of the department or agency with jurisdiction over the space involved. (2) Gifts of state. Gifts of state presented to the City by foreign governments (municipal, state, or national) may be accepted by the Mayor or the City Manager on behalf of the City. City Council Approved 5/15/07 (6-0) 3C-8 (3) Donations within authority of Arts Council. Donations reviewed and accepted by the Arts Council within the authority granted the Arts Council. Sec. 2-459. Criteria for Exhibitions. (a) Criteria for donations and Loans. Criteria for exhibitions of artwork, including donations or loans of artwork requiring review: (1) An exhibit agreement shall be executed outlining the responsibilities of the exhibitor and the City. The City assumes no liability for the exhibition or loan other than specifically outlined in this agreement, and the artist shall execute a waiver of liability agreement. (2) The City shall in no way act as agent in connection with the sale of exhibited works not owned by the City. (3) Purchase prices shall not be posted, nor shall they be listed in exhibit brochures. (4) Inquires regarding purchase prices shall be referred to the exhibitor or his/her agent. (5) Transactions for the purchases of exhibited items shall be directly between the purchaser and the exhibitor or his/her agent. Such transactions shall not be conducted on or in the exhibit site. (6) The City shall receive no fees, commissions or other regard from purchase of items from exhibits. (7) The City employees shall be treated as any other citizens with regard to purchase of exhibited items. (8) The City shall control the location and arrangement of all temporary exhibitions, and reserves the right to reject any part of an exhibition or to change the manner of display if the items to be exhibited are lacking in artistic or cultural merit. (9) Book lists, posters, signs, brochures, publicity, and all materials relative to any exhibit shall be subject to review and approval by the City. (10) Appropriate placement of public arts projects shall be determined by the City Council upon a recommendation of the Arts Council. Appropriate recognition and publicity shall be the responsibility of the City Manager's office. Provision for maintenance must be resolved when the gift is accepted. (11) No exhibited item sold during the period of the exhibition may be removed before the end of the exhibition unless such removal and any necessary rearrangement is approved by the City. (12) The City may from time to time make exceptions to these policies in areas especially designated for the sale of artworks, such as in the context of special events. City Council Approved 5/15/07 (6-0) 3C-9 (13) If the City does not receive notification regarding where an exhibit should be shipped (if a traveling exhibition), or if the exhibit is not claimed and removed within 15 days after the closing date, there shall be a charge to the exhibitor or owner of the item(s) exhibited, of a reasonable daily storage fee. This fee shall begin on the sixteenth day following the close of the exhibit. If the items are not claimed within three months following the closing date of the exhibit, the City may dispose of the items as it sees fit. Reasonable requests for extensions of exhibit time will be considered. (b) Responsibility of City regarding loaned work. The City shall exercise the same care with respect to the loaned work as it does in the safekeeping of comparable property of its own. Sec. 2-459. Deaccessioning of artwork. (a) Options for deaccession. The City Council may consider, with the recommendation of the Arts Council, any of the following courses of action to deaccesion City -owned artworks: (1) Relocate artwork. (2) Sell or trade artwork, including securing professional appraisal and advertise sale; seeking competitive bids; or disposing of work via surplus property procedures. (3) Remove work from display and store. (4) If no other alternative is evident, remove and permanently dispose of artwork. Disposal could include return to the artist, or donation to charity or other local government entity. (5) The City shall endeavor to notify by reasonable means artists whose artwork is under consideration for deaccessioning, to include written notification by registered mail, and the artist may have the right of first refusal to purchase the artwork(s). (b) Use of proceeds. Proceeds from sale of artworks: (1) The City shall retain all proceeds from the sale of artworks except when the City is obligated by contract to share such proceeds with the artist. (2) All other proceeds shall be deposited to the public art fund for acquisition of, or other use or furtherance of, other artworks for the City. SECTION II. Public Art Advisory Commission Abolished The Public Art Advisory Committee (PAAC) created by the City Council pursuant to Ordinance No. 803, passed and approved on September 4, 2001, is hereby abolished effective upon the adoption of this Ordinance. City Council Approved 5/15/07 (6-0) 3C-1 O SECTION III. Provisions Cumulative This Ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION IV. Provisions Severable It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION V. Effective Date This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS 1st DAY OF May , 2007.0. • •• r ATTEST: • . N i . � e • /�/ n • SECRETARY ®-, '••..®,...•°'M YOR PASSED AND APPROVED ON SECOND READING ON THIS 15' DAY OF May , 2007. TH ....,, ♦� J r.ses.s� d`r ATTEST: b �. •' y � e CITY SECRETARY °••..°••° NLAYOR City Council Approved 5/15/07 (6-0) 3C-11 APPROVED AS TO FORM AND LEGALITY: City Attorney Date: Jw� U) /9 cal ADOPTED: EFFECTIVE: �jT /"/�" �j7 City Council Approved 5/15/07 (6-0) 3C-12 CITY OF SOUTHLAKE MEMORANDUM September 18, 2020 To: Southlake Arts Council From: Vicky Schiber, Community Relations Manager Subject: Approve Artist Selection for the Bob Jones Tribute Action Requested: Southlake Arts Council review of submissions for the final approval of the artist for the Bob Jones Tribute Background Information: The Public Art Master Plan recommends commissioning and installing public art pieces for beautification and to celebrate the history of Southlake through the arts throughout the city. The Southlake Arts Council extended an invite to local artists on July 16, 2020 to submit a proposal for a commissioned sculpture to be placed in Bob Jones Park. Staff will present the submissions for Arts Council's review and recommendation. Financial Considerations: Funding not to exceed $100,000 for the design and installation of artwork is provided in the public art project budget. Strategic Link: Approval of the Artist is linked to the City's Strategy Map related to Quality Development and Performance Management and Service Delivery and meets the corporate objectives of Collaborate with Select Partners to Implement Service Solutions and Invest to Provide and Maintain High Quality Public Assets. It also is connected to Critical Business Outcome 05, to Improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. Citizen Input/ Board Review: The Artist selection complies with provisions of the Public Art Display and/or Performance Policy and the Southlake 2030 Public Art Master Plan. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3 D-1 Southlake Arts Council Meeting Date — September 22, 2020 Page 2 of 2 Southlake Arts Council will review proposed submittals and make a recommendation on final candidates to the City Council. Legal Review: Not Applicable Alternatives: Not Applicable Supporting Documents: Public Art Policy Artist Submissions Recommendation: Southlake Arts Council review of submissions for the final approval of the artist for the Bob Jones Tribute City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3D-2 OFFICIAL RECORD CITY OF SOUTHLAKE ORDINANCE NO.803-A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING CHAPTER 2, ARTICLE XI, PUBLIC ARTS POLICY, OF THE SOUTHLAKE CITY CODE TO PROVIDE THAT THE SOUTHLAKE ARTS COUNCIL SHALL REVIEW PUBLIC ART ISSUES AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL CONCERNING PUBLIC ARTWORKS; PROVIDING THAT THE PUBLIC ARTS ADVISORY COMMISSION IS ABOLISHED; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is the goal of the City Council to provide a fair and equitable method of selecting, acquiring or otherwise providing for elements of public artworks based on aesthetic excellence rather than specific content; and WHEREAS, the City Council has recently adopted Chapter 2, Article V, Division 6 of the Southlake City Code which provides that the Council shall appoint the Southlake Arts Council to serve as an advisory body and make recommendations to the Council concerning public artworks; and WHEREAS, the City Council is grateful to the existing Public Art Advisory Committee ("PAAC") which has provided valuable advice and recommendations to the City Council on various issues concerning public art; and WHEREAS, the City Council now desires to amend the City's Public Art Policy to abolish the PAAC and assign the current duties and responsibilities of the PAAC to the Southlake Arts Council, together with new and additional duties and responsibilities; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION I. That Chapter 2, Article XI, Public Art Policy, of the Southlake City Code is hereby amended to read as follows ARTICLE XI. PUBLIC ART POLICY Sec. 2-451. Purposes and goals. (a) Purpose. The purpose of the public art program is to support a public process for incorporating artist services and artworks in the design of civic spaces and facilities, and to define the programs, policies and guidelines for acquiring and commissioning of art of the highest standards which shall enrich the quality of life for all residents and visitors of the city. City Council Approved 5/15/07 (6-0) 3 D-3 (b) Goals. The goals of the public art program are to create a better visual environment for the residents and visitors of the City and to integrate the design of work of artists into the development of eligible City projects, as expressed in the public art plan. The public art policy specifically seeks to: (1) Encourage the selection of artists at the beginning stages of each project who can work successfully as members of the project design team, and to encourage collaboration among all arts and building disciplines; (2) Foster quality design and the creation of an array of artwork in all media, materials and disciplines that best respond to the distinctive characteristics of each project site and the community that it serves; (3) Select experienced artists who can represent the cultural landscape of the City. (4) Encourage the selection of artworks that are accessible to the public and respect the historical resources and mobility of the citizenry; (5) Encourage artists, artworks and programs for open spaces, parks, and facilities that enhance the quality and pride of neighborhoods in the City; (6) Encourage the participation by citizens in the process of acquiring and commissioning of public art; (7) Encourage the role of public art in enhancing economic development and cultural tourism; (8) Encourage the role of artists and public art in the functional design of eligible projects; and (9) Exhibit art in designated facilities for the enjoyment of the public and to heighten awareness and appreciation for art. Sec. 2-452. Definitions. In this Article, the following terms shall have the meanings set forth herein: Artist: A practitioner in the visual arts, generally recognized by critics and peers as a professional of serious intent and recognized ability, who produces artworks. Artist services: Professional services by artists to develop designs for artworks or other architectural, landscape, or urban design elements, either individually or as a member of a project design team. Artists registry: A regional local, national, and international slide and digital collection of artists and artworks used as a resource for art, art activities, and for the public art selection process. City Council Approved 5/15/07 (6-0) 3 D-4 Artwork: A work of visual art created by or under the direction of one or more artists, including a painting, drawing, print, sculpture, photographic image, or multimedia work, whether two- or three dimensional, existing in a single copy or in a limited edition of 200 or fewer copies that are consecutively numbered by the artist and bear the signature or other identifying mark of the artist. Deaccessioning: The removal, relocation, selling or trading of artworks owned by the City. Donations (and gifts): Art donated to the City from a private individual or institution and/or other outside sources. Loan: Artworks provided to the City for its use for a period of time and to be returned to the owner after the loan period expires. Policy: This public art policy as adopted by the City Council, including any future additions, deletions or revisions thereto. Public art project: A commission, acquisition, loan or donation of artwork to the City pursuant to this policy, including the process by which such event is initiated, developed, evaluated, conducted and completed. Southlake Arts Council: An advisory board appointed by the City Council to make recommendations to the City Council concerning matters pertaining to public art and art activities, including but not limited to visual arts, performing art programs and art facilities. Sec. 2-453. Applicability. (a) Applicability. This policy applies to all artwork commissioned by, acquired by, loaned to, or donated to the city for the purpose of public exhibition or use, except as provided otherwise in this section. (b) Exclusions. This policy does not apply to: (1) Works that are mass produced or created primarily for merchandising, advertising, or commercial purposes; (2) Works that are made by public or private school students as part of school curriculum or approved extracurricular activity; (3) Works that are otherwise recognized by the City Council as being outside the scope of the policy's purposes and goals. Sec. 2-454. General criteria for public art project development. (a) Aesthetic excellence. The art projects shall strive to be of the highest aesthetic and enduring value. City Council Approved 5/15/07 (6-0) (b) Site specific. The relationship of art and site shall be considered in terms of integration of art and architecture with landscape, social dynamics, local character and surrounding urban context. (c) Durability of design and materials. Art projects shall be designed with consideration of minimum maintenance requirements and maximum resistance to vandalism. Sec. 2-455. Implementation and oversight of policy. (a) City Council. The City Council shall have ultimate authority to review, evaluate, accept, reject and oversee all phases of public art projects and the implementation of this policy, except as provided otherwise in this Article. (b) Southlake Arts Council. The Southlake Arts Council (hereinafter referred to as "the Arts Council") shall have the authority to perform the following functions: (1) Make recommendations to the City Council concerning matters relating to public art, art activities and art facilities as provided in Chapter 2, Article V, Division 6 of the City Code, as amended. (2) Accept and fund from the budget, if any, provided the Arts Council by the City Council public arts projects, provided such public arts projects are consistent with this Article and the policies regarding public art established by the City Council. (3) Accept donations within the monetary limits provided in Chapter 2, Article V, Division 6 of the City Code. (c) Department of community services responsibilities. The Department of Community Services shall have the following responsibilities: (1) Maintain an inventory of publicly accessible spaces which are potential sites for placing artworks and/or incorporating art into the design of the projects; (2) Plan, develop and coordinate existing and future sites for the incorporation of artworks and artist services; (3) Develop and implement artwork projects at the specific sites, as designated by City Council; (4) Inform the Arts Council and/or City Council of any departmental activity related to the development and implementation of artwork and artist services; (5) Inform the Arts Council and/or City Council of planning for targeted improvement areas, which could potentially incorporate an art project; (6) Maintain all public works and art places as the responsibility and property of the City; and City Council Approved 5/15/07 (6-0) (7) Act as a liaison between the Arts Council, City departments, artists and the public. Sec. 2-456. Approval process. (a) Initial review. Each public art project proposal proposed for approval by the City shall be submitted to the Arts Council for review. During such review process, the Arts Council may (1) request revisions and resubmission, (2) reject the proposal, or (3) if the budget provided the Arts Council by the City Council has a sufficient balance to fund such project, tentatively accept the proposal, or (4) if the budget provided the Arts Council by the City Council does not has a sufficient balance to fund such project, but the Arts Council still determines that the City should accept the project, recommend that the City Council accept the project. Each public art project proposal so recommended for approval by the Arts Council and the Department of Community Services shall be submitted to the City Council for review. During such review process, the City Council may (1) request revisions and resubmission, (2) reject the proposal, or (3) tentatively accept the proposal. (b) Public comment and final acceptance. If a public art project is tentatively accepted as provided in this Article, the proposal shall then be made available for public review and comment in a manner designated by the City Council. Public comments on the proposal shall be provided to the Arts Council and the Department of Community Services for review and consideration. If the budget provided the Arts Council by the City Council has a sufficient balance to fund such project, the Arts Council shall determine whether to finally accept and fund the project from its budget. If the budget provided the Arts Council by the City Council has a sufficient balance to fund such project, the Arts Council and the Department of Community Services shall then make their final recommendations on the proposal to the City Council for its determination. Sec. 2-457. Funding. (a) Percent for art. The City Council shall determine, after all estimates of necessary expenditures and all requests for authorizations and appropriations for City capital improvement plan (CIP) projects, an amount for art not exceeding one percent of the original estimated construction cost of any eligible project. For CIP construction projects, the original estimated construction cost shall be that estimated in the CIP for the year in which such funding is approved by the City Council. (1) For those projects which are only partially funded by the City, assessment shall be based on the City's portion of the original estimated construction cost. All City grant applications for federal, state, or county support of eligible construction projects shall include a request for funds for the purpose of public art projects. Additionally, the City shall actively seek to encourage its partners in all joint public/private ventures to participate in public art projects. (2) As provided in the policy, the Arts Council shall make periodic reviews, at least annually, of all CIP projects and other City construction projects. This review shall occur during the CIP planning process and annual operating budget process, for the purposes of making recommendations to the City Council regarding appropriations for works of art and art projects. City Council Approved 5/15/07 (6-0) '� (3) A public art fund shall be established by the City for the purposes of administering public art projects. The funds contained in said account shall be used for the selection, acquisition, installation, and substantive structural repair and maintenance of art and art projects commissioned and/or purchased through the program. These public art funds shall be maintained in accordance with accepted governmental accounting procedures. All appropriations to and allocations from the public art fund shall occur in accordance with any legal restrictions associated with the source of funds. (4) The City Council may allocate a portion of the public art fund described in this section to be disbursed by the Arts Council pursuant to the authority, duties, and responsibilities described in this Article. (5) Except as provided otherwise in this Article, the City Council must expressly authorize all disbursements from the public art fund. (b) Improvement districts. The City, at its discretion or by representation from others, may petition to create improvement districts as authorized under Chapter 372 of the Local Government Code for purposes which may include the provision of public art. The hearings, assessments, service plans, and disbursements of any improvement district shall comply with the provisions of Chapter 372. (c) Grants. The City shall actively pursue any state grant monies for public art for which it may be eligible and shall deposit said monies into the public art fund for disbursement. (d) Donations or gifts. Donations and gifts of money accepted by the City shall be deposited in the public art fund. See. 2-458. Donations and loans of artwork. (a) City Council authority regarding acceptance of Donations. Except as provided otherwise in this Section, any decision regarding acceptance concerning a donation or loan of artwork will be made by the City Council upon a recommendation of the Arts Council, with each proposed donation or loan being reviewed on an individual basis. (b) Exceptions. Exceptions to this review process are: (1) Exhibitions or loans of 60 days or less. Any artwork or exhibition of artworks to be displayed on City property for 60 days or less will not be subject to the above outlined review process. Review and approval will be the responsibility of the department or agency with jurisdiction over the space involved. (2) Gifts of state. Gifts of state presented to the City by foreign governments (municipal, state, or national) may be accepted by the Mayor or the City Manager on behalf of the City. City Council Approved 5/15/07 (6-0) 3 D-8 (3) Donations within authority of Arts Council. Donations reviewed and accepted by the Arts Council within the authority granted the Arts Council. Sec. 2-459. Criteria for Exhibitions. (a) Criteria for donations and Loans. Criteria for exhibitions of artwork, including donations or loans of artwork requiring review: (1) An exhibit agreement shall be executed outlining the responsibilities of the exhibitor and the City. The City assumes no liability for the exhibition or loan other than specifically outlined in this agreement, and the artist shall execute a waiver of liability agreement. (2) The City shall in no way act as agent in connection with the sale of exhibited works not owned by the City. (3) Purchase prices shall not be posted, nor shall they be listed in exhibit brochures. (4) Inquires regarding purchase prices shall be referred to the exhibitor or his/her agent. (5) Transactions for the purchases of exhibited items shall be directly between the purchaser and the exhibitor or his/her agent. Such transactions shall not be conducted on or in the exhibit site. (6) The City shall receive no fees, commissions or other regard from purchase of items from exhibits. (7) The City employees shall be treated as any other citizens with regard to purchase of exhibited items. (8) The City shall control the location and arrangement of all temporary exhibitions, and reserves the right to reject any part of an exhibition or to change the manner of display if the items to be exhibited are lacking in artistic or cultural merit. (9) Book lists, posters, signs, brochures, publicity, and all materials relative to any exhibit shall be subject to review and approval by the City. (10) Appropriate placement of public arts projects shall be determined by the City Council upon a recommendation of the Arts Council. Appropriate recognition and publicity shall be the responsibility of the City Manager's office. Provision for maintenance must be resolved when the gift is accepted. (11) No exhibited item sold during the period of the exhibition may be removed before the end of the exhibition unless such removal and any necessary rearrangement is approved by the City. (12) The City may from time to time make exceptions to these policies in areas especially designated for the sale of artworks, such as in the context of special events. City Council Approved 5/15/07 (6-0) 3 D-9 (13) If the City does not receive notification regarding where an exhibit should be shipped (if a traveling exhibition), or if the exhibit is not claimed and removed within 15 days after the closing date, there shall be a charge to the exhibitor or owner of the item(s) exhibited, of a reasonable daily storage fee. This fee shall begin on the sixteenth day following the close of the exhibit. If the items are not claimed within three months following the closing date of the exhibit, the City may dispose of the items as it sees fit. Reasonable requests for extensions of exhibit time will be considered. (b) Responsibility of City regarding loaned work. The City shall exercise the same care with respect to the loaned work as it does in the safekeeping of comparable property of its own. Sec. 2-459. Deaccessioning of artwork. (a) Options for deaccession. The City Council may consider, with the recommendation of the Arts Council, any of the following courses of action to deaccesion City -owned artworks: (1) Relocate artwork. (2) Sell or trade artwork, including securing professional appraisal and advertise sale; seeking competitive bids; or disposing of work via surplus property procedures. (3) Remove work from display and store. (4) If no other alternative is evident, remove and permanently dispose of artwork. Disposal could include return to the artist, or donation to charity or other local government entity. (5) The City shall endeavor to notify by reasonable means artists whose artwork is under consideration for deaccessioning, to include written notification by registered mail, and the artist may have the right of first refusal to purchase the artwork(s). (b) Use of proceeds. Proceeds from sale of artworks: (1) The City shall retain all proceeds from the sale of artworks except when the City is obligated by contract to share such proceeds with the artist. (2) All other proceeds shall be deposited to the public art fund for acquisition of, or other use or furtherance of, other artworks for the City. SECTION II. Public Art Advisory Commission Abolished The Public Art Advisory Committee (PAAC) created by the City Council pursuant to Ordinance No. 803, passed and approved on September 4, 2001, is hereby abolished effective upon the adoption of this Ordinance. City Council Approved 5/15/07 (6-0) 3 D-1 O SECTION III. Provisions Cumulative This Ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION IV. Provisions Severable It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION V. Effective Date This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS 1st DAY OF May , 2007.0. • •• r ATTEST: • . N i . � e • /�/ n • SECRETARY ®-, '••..®,...•°'M YOR PASSED AND APPROVED ON SECOND READING ON THIS 15' DAY OF May , 2007. TH ....,, ♦� J r.ses.s� d`r ATTEST: b �. •' y � e CITY SECRETARY °••..°••° NLAYOR City Council Approved 5/15/07 (6-0) 3 D-11 APPROVED AS TO FORM AND LEGALITY: City Attorney Date: Jw� U) /9 cal ADOPTED: EFFECTIVE: �jT /"/�" �j7 City Council Approved 5/15/07 (6-0) 3 D-12 From: Vicky Schiber Sent: Thursday, September 17, 2020 9:05 AM To: Marcy Haddadi Subject: Fw: Bob Jones Family Sculpture RFP Here's the other item for the Bob Jones art item. Vicky Schiber Community Relations Manager Community Services Department P: t817)_748-8186 ExoerienceSouth IakeTX.com EXPERIENCE OUTHLAKE 00 Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any receipt and/or response to this email may be considered a PUBLIC RECORD. If you have received this email in error, please notify the sender immediately. Any unauthorized review, use, disclosure, or distribution is prohibited. From: Christy Coltrin yje. a o <chris ldham_com> --------- - - - - - --- Sent: Monday, August 10, 2020 12:41 PM To: Vicky Schiber <vs - chi ber - - - @ci_southlake--.tx.us>- - - ------------------- Cc: Brad Oldham <brad@bradoldham.com> ------------------------------------ Subject: Bob Jones Family Sculpture RFP Hi Vicky, I enjoyed our conversation last week regarding the Bob Jones Family Sculpture RFP for Southlake's Bob Jones Park. We have read through all the information provided and thought carefully about this opportunity. I can see why the arts council would like to celebrate the family and the fall harvest in this commission. That said, we are not the right artist team for a realistic, figurative commission. It pains me to withdraw from consideration because Brad and I would like to work with you and the arts commission. Our take on a commission like this one might be an oversized cornucopia that the viewers could walk through - very different from the design direction given - with the family's story given within an Artists' Plaque. Seward Johnson's work is ideal for the family table installation that you seek, and I wish that he were still alive to do the commission. Further, with recent national discussions on race, we are very aware of such opportunities going to black artists and support those decisions. Vicky, please keep us in mind for future calls. Let me know if you have any questions or comments - would be happy to talk through further if need be. I look forward to seeing what you do at Bob Jones Park. Thank you, Christy Coltrin Brad Oldham Sculpture 3D-13 214-740-0600 --------------------- 3D-14 Resume Seth Vandable Seth produces original dynamic figurative bronze sculptures that can be seen in private and public monumental collections worldwide. Seth is known for capturing the intensity of the human spirit in compositions that are both innovative and timeless. Seth has completed numerous commissions ranging from public bronze monuments to specialized portraiture work. He is a Fellow Sculptor in the National Sculpture Society. He currently resides in central Texas where he originally began his art career. Member: F.N.S.S. - Elected Fellow Member - National Sculpture Society Public Art Installations: 2020: City of Arlington: Life size K-9 dogs honoring the Police and Fire Dept. 2019: Town of Little Elm: Life size german shepherd and sheep for Police Dept. Little Elm TX. 2018: City of Keller: High school mascot larger than life falcon. Keller, TX. 2018: City of Trophy Club: High school mascot life size bronze bobcat. TX. 2018: Town of Vienna: 10'ht bronze monument for community center. VA. 2017 City of Poway: 11' ht. bronze portrait monument of the late Tony Gwynn for Lake Poway Park. Poway, CA. 2016 City of Livermore: 14' ht bronze monument for outdoor fountain. San Francisco Premium Outlet Mall. 2015 City of Breckenridge: Bronze monument, Miners Park. Breckenridge, CO. 2014 City of Greeley: 14' ft. ht. Bronze Portrait Monument for Farr Regional Library, Greeley, CO. 2012 City of Southlake: 1 l' ft. ht. Bronze Monument for Traffic Roundabout. Southlake, TX. 2010 Levitt Pavilion: Bronze Portrait life size sculpture for Outdoor theatre, Arlington, TX. 2008 American Collectors Museum: Portrait bronze life size commission of Carrol Shelby for museum. Boulder CO 2005 Meadowbrook Park: Bronze Monument 1 1/a times life size for Sculpture Park. Arlington, TX. 2005 Whataburger Stadium: Monumental bronze 3 times life size for baseball stadium. Corpus Christi, TX. 2005 City of Casper WY: Monumental portrait bronze 2 1/2 time life size. Gateway Sculpture for entrance to City of Casper WY. 2004 Benson Sculpture Park: Bronze sculpture Loveland, CO Sculpture Park. 2003 Moses Molina High School: Life size bronze jaguar. Duncanville, TX. 2000 Sandy Public Library: Life size portrait bronze sculpture for Library. Sandy, UT. 2000 Loveland Public Library: Life size bronze sculpture at Library. Loveland, CO. 1999 Boulder Community Hospital: Life size bronze relief. Boulder, CO. 3D-15 2000- Present The American Collection Museum: Official sculptor for the Museum. Boulder, CO. Awards 2017: The Woodlands Art Festival: Best of Show 2014: Crested Butte Juried Arts Show: Jurors Award, CO, 2012: Frisco Juried Art Show: Best in Show Award. Frisco, TX. 2008: National Sculpture Society Annual Exhibition: NY. 2004: Best of Show: Artfest 500 Inc, Dallas, TX. 2004: Best in Sculpture: The Bayou City Arts Festival, Houston, TX. 2003: Best in Sculpture: Austin Fine Art Festival, Austin. TX 2003: Sponsors Award: The Great Gulfcoast Festival, Pensacola, FL. 2002: Best of Show 3-D: State Street Art Fair, Ann Arbor MI. 2001: Award Winner: Sculpture, Sausalito Art Festival,CA. Award Winner: Ann Arbor State Street Art Festival. MI. Award Winner: Artigras Art Festival, Palm Beach Gardens. 1999: First Place: Sculpture category, Sausalito Art Festival, CA. First Place: Sculpture category, Kerrville Arts Festival, TX. Best of Show: The Bayou City Arts Festival, Houston, TX. Award Winner: Artigras Art Festival, Palm Beach, FL. 1998: First Place: Sculpture category, Sausalito Art Festival, CA. Excellence Award: Affaire in the Gardens, Beverly Hills, CA. 1997: First Place: National Art Exhibition, N.C.A.A. Ft. Collins 1996: Excellence Award: Affaire in the Gardens, Beverly Hills, CA. Best of Show: Manitou Springs Art Show, Manitou Springs. Wakita Award Winner: National Art Exhibition, N.C.A.A. Featured: San Diego Tribune, fox5sandiego, Pomerado News San Diego, MSN San Diego, San Diego Union -Tribune, NBC 7 San Diego, KPBS News San Diego, Pacific San Diego, CBS 8 San Diego, ABC 13 News, Houston TX Bayou City Arts Festival, Summit Daily New, Breckenridge CO., Oil & Gas Journal, Caper WY., The Tribune, Greeley, CO., Ft. Worth Star Telegram, Caller Times, Corpus Christi, TX., Country Lifestyle Star -Telegram, Ft. Worth, TX. -Star-Tribune, Casper, WY., Casper Journal, Casper, WY., Today's News, Cedar Hill, TX Seth Vandable sandable@icloud.com 2855 Fairway Dr. Cedar Hill TX 75104 (972)754-1877 studio www.VandableSculpture.com 3D-15 Bob & Almeady Chisum Jones Monument —A Southlake Story of Resilience and Success — I propose a Monumental Bronze Sculpture depicting Bob & Almeady Jones enjoying a freshly harvested summer meal after a hard days work of farming and teaching their 10 children. Bob & Almeady are dressed in period correct attire, welcoming visitors to sit with them, enjoy a meal and ponder a meaningful part of Southlake's history and its bearing on the City's future. 100 years ago in Texas, it would be rare for neighbors of different races to share a meal together. This history is difficult, sad and cannot be altered. Giving contemporary Southlake residents and visitors an interactive way to (symbolically) make a different choice today is thought provoking and inclusive ... an opportunity to embrace a family who's recognition is overdue. The portraits are welcoming likenesses, while still reflecting a measure of determination required to meet the challenges they faced and burdens they carried. The sculpture is designed in the round highlighting possible fruits and foods that would have been harvested in the area making it interesting from every angle. I am very open to suggestions or changes in food items and the placement of the figures. My thought was to place them together in a dignified composition that could stand on its own as a monument and reflect the warmth of their relationship. Putting both figures at the table would leave less room for visitors to join, but again, I'd welcome input. The piece reflects the strong family values and work ethic of the Jones family which would serve as a cultural touchstone to current residents and visitors. I believe Southlake will strongly identify with this sculpture as a beautiful and timeless symbol of the City's past, the dignity of the family and determination to succeed in the face of challenges. I envision the figures installed on a premium quality Red Wood picnic table/ bench. Other durable material options are available for the picnic table. I have thoughts on why I prefer real wood, but will share those if the piece is chosen. I am excited about the project and hope this proposal is the first step in bringing the Arts Councils initial vision to life while demonstrating my commitment to honoring the Jones family with a beautiful piece. I look forward to working with the Arts Council and welcome your input and suggestions that will improve the aesthetics of the piece. Title: Bob & Almeady Jones Monument Date: 09/0 ] /2020 Media: Bronze Size: 2 Life size figures approx.: 5'-7" lit x 5'd x 8'w 3D-17 Cost: $100,000 3 D-18 Budget Sheet Bob & Almeady Jones Monument Cost: $100,000 Approx: 5' -6" tall 2 Bronze life size figures (Portraits) Approximate costs for bronze sculpture: Fabrication and materials (steel armature, clay, labor) $ 27,500 Digital point up: $ 7,000 Silicon mold: $ 16,000 Foundry/ casting expenses: $ 42,000 Transportation, delivery insurance, installation $ 1,500 Picnic table / base (many options available) up to $ 6,000 Total: $ 100,000 Vandable Sculpture Seth Vandable www.VandableSculpture.com 2855 Fairway Dr. Cedar Hill TX 75104 972-754-1877 svandable@icloud.com 3D-19 2020 Southlake Arts Council Attendance Report Place Name 1128/20 2125/20 3124120 4/28120 5/26/20 6/23/20 7/28/20 8/4120 8/25/20 9122/20 10/27/20 11/24/20 12/22/20 Attendance Rate Date a- ...Heather aTamara mciviiiian Meeting Attendance Rate (includes substitutions) 571/6 _ _ 86% _ 86% 1 In attendance Total Hrs Per Month 0 0.5 0 0 0 1.5 0 1.5 X Not in attendance, no substitute 1 Substitute in attendance Vacant position _ Meeting Canceled Meeting Canceled due to no quorum Chance in Representative