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2017-05-23 SLAC PacketCITY OF SOUTHLAKE MEMORANDUM May 17, 2017 TO: Southlake Arts Council FROM: Jenni Lanier, Community Relations Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting — Tuesday, May 23, 2017 Please note, the meeting will be held at Southlake Town Hall (3'd Floor, Room 3D), not at The Marq Southlake. If you are not able to attend this meeting, please notify staff at 817.748.8184 or Icarp enterCo)- ci. southlake. tx. us. 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. Approve minutes from the regular Southlake Arts Council meeting held April 25, 2017. Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 4 Discussion A. Southlake Senior Funding Inc. Senior Art Event — Arts Council member Miriam Murray will update the Council on plans for the Southlake Senior Funding, Inc. (SSFI) Senior Art Faire event on June 23, 2017, in partnership with Southlake Arts Council. No packet documents. B. Southlake Historical Societv "Shared Stories" Reception July 9. 2017 and Art Exhibit July 10, 2017 — August 28, 2017 — This is the Arts Council's opportunity to discuss and plan the Southlake Historical Society "Shared Stories: Southlake, Denton County and the Wild West, 1840-1878" art gallery reception to be held July 9, 2017, 5-6:30 p.m., and the corresponding historical arts exhibit July 10 — August 28, 2017 in the Town Hall lobby. No packet documents. Staff received a request this week from SHS representative Connie Cooley to move the reception from July 9 to July 16, if possible. We can discuss this request at the meeting to receive your feedback on the proposed date change for the reception. The exhibit dates would remain the same as approved — July 10 — August 28, 2017. Changing the date of the reception does not require additional formal action by Southlake Arts Council; administrative permission can be granted for the date change. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — May 23, 2017 Page 2 of 2 C. September 2017 Art Gallery Event — This is the Arts Council's opportunity to discuss and brainstorm options for a September 2017 event. No packet documents. D. Fort Worth Symphony Orchestra Update — Arts Council and APEX member Terri Messing may provide an update about the Fort Worth Symphony "Concert in the Garden" to be held May 26, 2017 at the White Chapel United Methodist Church. No packet documents. E. Lyman Whitaker Kinetic Art Update — Staff will update the Arts Council on the City Council's action to deny the proposed kinetic art concept and contract with Whitaker Studio. No packet documents. F. Fiscal Year 2018 Projects — This item is placed on the agenda to discuss existing and potential projects for FY 2018. No packet documents. 4. Agenda Item No. 4. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During Public Forum, the Arts Council will not discuss or take action on any item brought up at this time. 5. For Your Information — Attendance Report — A copy of the Southlake Arts Council attendance report is included in your packet. We appreciate your commitment and service to the City. JL STAFF CONTACT INFORMATION: Telephone — (817) 748-8019 Facsimile — (817) 748-8027 1400 Main Street, Ste. 210, Southlake, Texas 76092 Chris Tribble, Director of Community Services (817) 748-8021; ctribble(@.ci.southlake.tx.us Jenni Lanier, Community Relations Manager (817) 748-8018; ilanier(a�ci.southlake.tx.us Cassie Tucker, Assistant to the Director; ctucker(@.ci.southlake.tx.us Linda Carpenter -Elgin, Secretary, (817) 748-8184; icarpenter(a�.ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKI SOUTHLAKE ARTS COUNCIL Tuesday, May 23, 2017 Location: Southlake Town Hall - 3rd Floor Training Room 3D 1400 Main Street Southlake, Texas Time: 6:00 p.m. Regular Agenda: 1. Call to Order 2. Consent A. Approval of the minutes from the April 25, 2017 Southlake Arts Council meeting 3. Discussion A. Southlake Senior Funding, Inc. Senior Art Event B. Southlake Historical Society "Shared Stories" Reception July 9, 2017 and Art Exhibit July 10, 2017 — August 28, 2017 C. September 2017 Art Gallery Event D. Fort Worth Symphony Orchestra Update E. Lyman Whitaker Kinetic Art Update F. Fiscal Year 2018 Projects 4. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 5. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, May 19, 2017 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity 1 Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING, APRIL 25, 2017 LOCATION: The Marq Southlake — Legends Hall Club Lounge 285 Shady Oaks Drive Southlake, Texas TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook; and Southlake Arts Council members Merlene Ingraham, Terri Messing, Tamara McMillan and Kelly Trager (Alternate 1) SOUTHLAKE ARTS COUNCIL ABSENT: Devika Seth STAFF PRESENT: Jenni Lanier, Community Relations Manager REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at 6:08 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE MARCH 28, 2017 SOUTHLAKE ARTS COUNCIL MEETING Minor corrections were made to the March 28, 2017 meeting minutes. APPROVED A motion was made to approve the minutes of March 28, 2017 Arts Council meeting. Motion: Cook Second: Murray Ayes: Bartlett, Cook, Ingraham, Messing, McMillan, Murray and Trager (Alternate #1) Nays: None Abstain: None Vote: 7-0 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the April 25, 2017 Southlake Arts Council Meeting Page 2 of 5 3. CONSIDER 3A. APPROVE SOUTHLAKE HISTORICAL SOCIETY'S "SHARED STORIES: SOUTHLAKE, DENTON COUNTY AND THE WILD WEST, 1840-1878" EXHIBIT PERMIT FOR JULY 10, 2017 — AUGUST 28, 2017 IN TOWN HALL LOBBY Community Relations Manager Jenni Lanier presented the request and was available to answer questions. The item was discussed. The art exhibit reception on July 9, 2017 will be held 5:00-6:30 p.m. Connie Cooley, Southlake Historical Society, provided information about the exhibit and was available to answer Arts Council's questions. APPROVED A motion was made to approve Southlake Historical Society's "Shared Stories: Southlake, Denton County and the Wild West, 1840-1878" Exhibit art reception on July 9, 2017 and the exhibit for July 10, 2017 — August 28, 2017 in Town Hall Lobby. Motion: Trager Second: Messing Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Trager (Alternate #1) Nays: None Abstain: McMillan (membership on Southlake Historical Society) Vote: 6-0-1 4. DISCUSSION 4A. REVIEW LOCATIONS FOR LYMAN WHITAKER SCULPTURE Community Relations Manager Jenni Lanier facilitated the discussion and answered questions. The Arts Council revisited concepts of the proposed Whitaker sculpture at Frank Edgar Cornish, IV Park and Rustin Park pavilion. Other sites were Central Park, Summit Park, Bicentennial Park (east side near log cabin), Bob Jones Park, Noble Oaks Park, future roundabout at Highland and White Chapel, and the Southlake Sports Complex. The Arts Council agreed all of the proposed sites are great locations for future art pieces and they support expansion of the Public Sculpture Program to include those sites, but for the Whitaker sculpture at this time, they unanimously agreed that the sculpture should be placed at the original location in Frank Edgar Cornish, IV Park because their opinion is the Whitaker sculpture design and visual appeal is well -suited for that location. To expedite the process to obtain the City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the April 25, 2017 Southlake Arts Council Meeting Page 3 of 5 sculpture, the Arts Council reached a consensus the location at Rustin Park pavilion is their 2nd choice location. They suggested the sculpture be slightly altered and the base modified from a concrete slab to a grass/natural base design if the sculpture is placed there. The Arts Council's first choice for the sculpture (at Frank Edgar Cornish, IV. Park) will be included in the consideration of the artist contract and selection of the art piece by City Council at the May 16, 2017 meeting. 4B. FORT WORTH SYMPHONY ORCHESTRA UPDATE APEX representative and Arts Council member Terri Messing shared information about the Fort Worth Symphony Orchestra events in Southlake on May 7, 2017 at The Marq Southlake Aria and May 26, 2017 at White Chapel United Methodist Church. The Arts Council made a brief site visit to the Aria to work out logistic issues for the May 7t" event. Members were encouraged to volunteer. Agenda Item 4F, Southlake Senior Funding, Inc. Senior Art Event, and Item 4E, Unveiling Sculpture at Dove Road/Peytonville-Sam School Road Roundabout, were considered out of the regular agenda sequence, prior to Items 4C and 4D. 4C. SEPTEMBER 2017 ART GALLERY EVENT APEX Arts League and Southlake Arts Council member Terri Messing facilitated the discussion. The Arts Council brainstormed dates and types of art events to be held in September 2017. Some ideas were: • Partner with the seniors for an exhibit. Arts Council to access pictures and dimensions of art work displayed at the June 23, 2017 senior art event • Feature work by local artist Diana Kianst • An "Art in the Home" exhibit with people's personal art work, partnering with realtors • Trish Biddle • Mixed -media show • Abstract art • September 10, 2017 (tentative) date for art gallery reception. Discussion of this item will continue at the next meeting. 4D. FISCAL YEAR 2018 PROJECTS Community Relations Manager Jenni Lanier facilitated the discussion and was available to answer questions. The Arts Council brainstormed ideas for 2018 (October 1, 2017 — September 30, 2018) projects and mentioned possible locations for public art at the entrances to Bicentennial Park on White Chapel and FM 1709, the Bicentennial Park log cabin area, Bob Jones Park, The Marq City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the April 25, 2017 Southlake Arts Council Meeting Page 4 of 5 Southlake walkways, Rustin Park and Central Park. Members mentioned possible opportunities with local artist Seth Vanderbilt. This item will be brought back for discussion following City Council's consideration of the Whitaker Studios sculpture contract in May. 4E. UNVEILING SCULPTURE AT DOVE ROAD/PEYTONVILLE-SAM SCHOOL ROAD ROUNDABOUT Community Relations Manager Jenni Lanier facilitated the discussion and answered questions. The Dove Road and Peytonville/Sam School Road roundabout is almost complete, and the art installation is set for May 18, 2017. A small dedication and unveiling event will be held Friday, May 19, 2017 at 11:00 a.m. Invitations will be distributed later this week. Chair Leslie Bartlett left at this time and turned the meeting over to Vice Chair Miriam Murray. 4F. SOUTHLAKE SENIOR FUNDING, INC., SENIOR ART EVENT Community Relations Manager Jenni Lanier facilitated the discussion and was available to answer questions. Southlake Arts Council member Miriam Murray briefly related progress on the June 23, 2017 senior art exhibit. Southlake Arts Council representatives met with SSFI members April 21, 2017 to review task assignments and make further plans for the art exhibit. Staff will work with Miriam Murray to assist with the development of a flyer, a "People's Choice" ballot, placard cards for art pieces, use of an easel, and other items (cups) as needed. 5. PUBLIC FORUM Vice Chair Murray opened the Public Forum at 7:27 p.m. There being no one else to speak, Public Forum was closed. 6. ADJOURNMENT APPROVED Vice Chair Murray adjourned the meeting at 7:27 p.m. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the April 25, 2017 Southlake Arts Council Meeting Page 5 of 5 Attest: Leslie Bartlett, Chair Community Services Department A digital audio recording of this meeting is available in the Office of the City Secretary. NOTE: Six (6) of the regular seven (7) members of the Southlake Arts Council were present for this meeting. In the absence of Southlake Arts Council member Devika Seth, Southlake Arts Council Alternate #1, Kelly Trager, participated. An Alternate may sit as a regular member in the event of an absence of one or more regular members per Ordinance No. 908, Section 2. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork k'r.')2 ft-�A e_-C_n© \G V-voA\ e 6y\" 1 V� Southlake Arts Council Attendance Report Place Name 1/24/17 2/28117 3128117 4125/17 5/23/17 6/27/17 7/25117 8/22/17 9126117 10/24/17 11/28/17 12/26/17 Individual Attendance Rate HrsTo Date Merlene Ingraham Meeting Attendance Rate (includes substitutions) Average Monthly Attendance Rate 2017 75%u In attendance x Not in attendance, no substitute Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum ` Change in Representative