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2017-01-24 SLAC PacketCITY OF SOUTHLAKE MEMORANDUM January 19, 2017 TO: Southlake Arts Council FROM: Jenni Lanier, Community Relations Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting — Tuesday, January 24, 2017 If you are not able to attend this meeting, please notify staff at 817.748.8184 or Icarpenter(aD_ci.southlake. tx. us. 1. Agenda Item No. 2A. Consent: Approval of the minutes from the Southlake Arts Council meeting held December 13, 2016. Please make any corrections to the minutes part of the motion for consideration. 2. Aaenda Item No. 3A. Discussion: Art Gallery Receation February 19. 2017 and Strokes of Art in the Sauare Art Exhibit February 17. 2017 — April 28. 2017 in Town Hall lobby — This item will allow the Arts Council to plan the upcoming February 19, 2017 reception and the February 17, 2017 — April 28, 2017 art exhibit. The Arts Council approved (6-0) the permit for these events at the September 27, 2016 meeting. No packet documents. 3. Agenda Item No. 313. Discussion: Fort Worth Symphony Orchestra Opportunities — This item will allow staff to provide an update about opportunities with the Fort Worth Symphony Orchestra. No packet documents. 4. Agenda Item No. 3C. Discussion: Public Art Projects Update — This item will allow staff to update the Arts Council concerning current and upcoming public art projects and to discuss alternative location opportunities for the public art piece currently proposed at Frank Edgar Cornish, IV Park. An update on the Dove Road and Peytonville/Sam School Road roundabout project will also be provided. No packet documents. 5. Agenda Item No. 4. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During Public Forum, the Arts Council will not discuss or take action on any item brought up at this time. 6. For Your Information — Attendance Report — A copy of the Southlake Arts Council attendance report is included in your packet. We appreciate your commitment and service to the City. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — December 13, 2016 Page 2 of 2 JL STAFF CONTACT INFORMATION: Telephone — (817) 748-8019 Facsimile — (817) 748-8027 1400 Main Street, Ste. 210, Southlake, Texas 76092 Chris Tribble, Director of Community Services (817) 748-8021; ctribble a()ci.southlake.tx.us Jenni Lanier, Community Relations Manager (817) 748-8018; Ilaniera(�ci.southlake.tx.us Linda Carpenter -Elgin, Secretary, (817) 748-8184; IcarpenterC@ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKI SOUTHLAKE ARTS COUNCIL Tuesday, January 24, 2017 Location: Southlake Town Hall 1400 Main Street, 4th Floor Room 4A Southlake, Texas Time: 6:00 p.m. Regular Agenda: 1. Call to Order 2. Consent A. Approval of the minutes from the December 13, 2016 Southlake Arts Council meeting 3. Discussion A. Art Gallery Reception February 19, 2017 and "Strokes of Art in the Square" art exhibit February 17 — April 28, 2017 in Town Hall lobby B. Fort Worth Symphony Orchestra Opportunities C. Public Art Projects Update 4. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 5. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, January 20, 2017 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING, DECEMBER 13, 2016 LOCATION: Town Hall, 4t" Floor Room 4A Southlake, Texas TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Secretary Jesika Cook and Southlake Arts Council members Merlene Ingraham, Tamara McMillan, Terri Messing SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Miriam Murray, Devika Seth, and Kelly Trager (Alternate 1) STAFF PRESENT: Cassie Tucker, Assistant to the Director of Community Services and Jenni Lanier, Community Relations Manager REGULAR SESSION 1. CALL TO ORDER The meeting was called to order by Arts Council Chairman Leslie Bartlett at 6:07 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 27, 2016 SOUTHLAKE ARTS COUNCIL MEETING A misspelling was corrected on the September 27, 2016 meeting minutes. APPROVED A motion was made to approve the minutes of September, 2016 meeting with the correction. Motion: Cook Second: McMillan Ayes: Bartlett, Cook, Ingraham, Messing, McMillan Nays: None Abstain: None Vote: 5-0 Motion Carried City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the December 13, 2016 Southlake Arts Council Meeting Page 2 of 4 3. CONSIDER 3A. ELECTION OF OFFICERS FOR 2017 Assistant to the Director Cassie Tucker presented this item. The Arts Council briefly discussed the election of officers. Current officers are: Leslie Bartlett, Chair; Miriam Murray, Vice Chair; and Jesika Cook, Secretary. APPROVED A motion was made to keep the current slate of officers for 2017. Motion: McMillan Second: Ingraham Ayes: Bartlett, Cook, Ingraham, McMillan, Messing Nays: None Abstain: None Vote: 5-0 Motion Carried 3B. RECOMMENDATION ON ARTIST LYMAN WHITAKER'S FINAL CONCEPT PROPOSAL FOR PUBLIC ART FOR FRANK EDGAR CORNISH, IV PARK Assistant to the Director Cassie Tucker presented the artist final concept for public art for the park and reviewed the approval process. Ms. Tucker was available to answer questions. The consensus of the Arts Council was to approve the artist's overall proposal; however, during discussion of the base, which the artist had changed from a circular shaped base to an octagonal shaped base, three Arts Council members favored a circular base, while two members preferred an octagonal base shape. A motion was made to recommend approval of artist Lyman Whitaker's final concept proposal for public art for Frank Edgar Cornish, IV Park, with a change of the base to a circular base. Motion: Cook Second: Ingraham Ayes: Bartlett, Cook, Ingraham Nays: McMillan, Messing Abstain: None Vote: 3-2 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the December 13, 2016 Southlake Arts Council Meeting Page 3 of 4 The first motion was not formally withdrawn from the table. The Arts Council had further discussion concerning the language of the motion and a second motion was presented for a vote. APPROVED A motion was made to recommend approval of artist Lyman Whitaker's final concept proposal for public art for Frank Edgar Cornish, IV Park. Motion: Messing Second: Jesika Ayes: Bartlett, Cook, Ingraham, McMillan, Messing Nays: None Abstain: None Vote: 5-0 Motion Carried. The Arts Council approved (5-0) the concept for the art with a comment to City Council that for the base, there was a 3-2 favor of a circular base versus an octagonal base, and that both the circular base and the octagonal base images will be presented to the City Council. The City Council will tentatively consider the artist concept at the January 17, 2017 meeting. 4. DISCUSSION 4A. ART GALLERY RECEPTION FEBRUARY 19, 2017 AND STROKES OF ART IN THE SQUARE ART EXHIBIT FEBRUARY 17 — APRIL 28, 2017 IN TOWN HALL LOBBY The Arts Council discussed task assignments and plans for the February 19t" reception to be held in the Town Hall lobby. Twelve artists have accepted the invitation to display in the exhibit. 5. PUBLIC FORUM Chairman Bartlett opened the Public Forum at 6.44 p.m. There being no one to speak, Public Forum was closed at 6:44 p.m. 5. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 6.45 p.m. Motion: Cook City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 Minutes of the December 13, 2016 Southlake Arts Council Meeting Page 4 of 4 Second: Ingraham Ayes: Bartlett, Cook, Ingraham, McMillan, Messing Nays: None Abstain: None Vote: 5-0 Motion Carried. Leslie Bartlett, Chair Attest: Community Services Department A digital audio recording of this meeting is available in the Office of the City Secretary. NOTE: Five (5) of the regular seven (7) members of the Southlake Arts Council were present for this meeting. An Alternate may sit as a regular member in the event of an absence of one or more regular members per Ordinance No. 908, Section 2. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-4 Arts Members: Please initial beside your name below so there will be a record of attendance. Guests: Please sign your name below. Southlake Arts Council Meeting Town Hall — 4th Floor, TH 4A Tuesday, December 13, 2016 @ 6:00pm Leslie Bartlett, Chair, Place 1 Merlene Ingraham, Place 2 Jesika Cook, Secretary, Place 3 Terri Messing, Place 4 Devika Seth, Place 5 Miriam Murray, Vice Chair, Place 6 Tamara McMillan, Place 7 Kelly Trager, Alternate 1 Candice Edmondson (staff liaison) Cassie Tucker (staff liaison) Jenni Lanier (staff liaison) Chris Tribble Guests: Southlake Arts Council Attendance Report Place a�aaaaaaaaaaso� Name 1/8/16 219116 3122116 4126116 5/23116 6128/16 7/26/16 8115/16 9/27/16 10/25/16 11/22/16 12/13/16 Individual Attendance Rate t t Hrs To Date a�aaaaaaa©aaso��� a�aaaaa©aa©aso��� aiaaaaaaaaaae©gym Tamara McMillanMeeting t Attendance Rate (includes substitutions) IMMMMMMMMMEEMEME Packet Insert - Arts Council Attendance Report Average Monthly Attendance Rate 2016 77% In attendance x Not in attendance, no substitute i Substitute in attendance • Vacant position Meeting Canceled i Meeting Canceled due to no quorum Change in Representative