2016-09-27 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
September 22, 2016
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, September 27, 2016
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the Southlake Arts
Council meeting held August 15, 2016. Please make any corrections to the minutes
part of the motion for consideration.
2. Agenda Item No. 3A. Consider: Consideration of artist Lyman Whitaker’s proposal
and recommendation of public art for Frank Edgar Cornish, IV Park – At the April 26,
2016 Southlake Arts Council meeting, staff was directed by the Arts Council to
consult with kinetic artist Lyman Whitaker for art piece options for Frank Edgar
Cornish, IV Park. Mr. Whitaker and his project engineer, John Whitaker, will conduct
a site visit on September 27 prior to the Arts Council meeting to finalize his concept
for an art piece that will complement the park environment. His proposal will be
presented for your recommendation at the meeting. If the proposal is approved by
the Arts Council, the recommendation on the final concept and personal services
agreement to provide public art for Frank Edgar Cornish, IV Park will be presented to
City Council October 18, 2016.
Funding in the amount of $75,000 for the design and installation of artwork is
approved in FY 2016 Public Art budget for Phase I of the Public Sculpture Program.
Funding has been approved to carry over in the FY 2017 budget.
3. Agenda Item No. 3B. Consider: Approval of a permit for an art gallery reception
February 19, 2017 and Strokes of Art in the Square art exhibit February 17 -- April
21, 2017 in Town Hall lobby – The purpose of this item is to receive Arts Council’s
approval of a permit to hold an art gallery reception Sunday, February 19, 2017,
5:00-6:00 p.m., and the corresponding Strokes of Art in the Square art exhibit
February 17 – April 21, 2017 in the Town Hall lobby. This event is held annually to
kick-off the Art in the Square festival. The art exhibit will showcase artwork from the
2017 Art in the Square Featured Artists. The events are sponsored by the Southlake
Arts Council and Apex Arts League and Art in the Square. Your packet memo
contains details of the request and a copy of the permit for your review.
Southlake Arts Council
Meeting Date – September 27, 2016
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. Agenda Item No. 4A. Discussion: September 2016 Art Exhibit and Reception Recap
– This item will allow the Arts Council to review the September 9, 2016 reception
and the September 8-November 4, 2016 art exhibit. There are no packet documents
for this item
5. Agenda Item No. 5. Public Forum
This is the public's opportunity to address the Arts Council about non-agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
6. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
We appreciate your commitment and service to the City.
CHT
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us
Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, September 27, 2016
Location: Southlake Town Hall
1400 Main Street, 4th Floor Room 4A
Southlake, Texas
Time: 6:00 p.m.
Regular Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the August 15, 2016 regular Southlake Arts Council
meeting
3. Consider
A. Consideration of artist Lyman Whitaker’s proposal and recommendation of public art
for Frank Edgar Cornish, IV Park
B. Approval of a permit for an art gallery reception February 19, 2017 and “Strokes
of Art in the Square” art exhibit February 17 – April 21, 2017 in Town Hall lobby
4. Discussion
A. September 2016 Art Exhibit and Reception Recap
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
6. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, on Friday, September 23, 2016 by 6:00 p.m. pursuant to Chapter 551 of the Texas
Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, AUGUST 15, 2016
LOCATION: Town Hall, 4th Floor Room 4A
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, and Southlake Arts Council members Tamara McMillan, Terri Messing and
Kelly Trager (Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Jessika Cook, Merlene Ingraham,
and Devika Seth
STAFF PRESENT: Director Chris Tribble
GUESTS: Stanley Walter
REGULAR SESSION
1. CALL TO ORDER
The meeting was called to order by Arts Council Chairman Leslie Bartlett at 6:03
p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE JUNE 28, 2016 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of June 28, 2016 meeting as read.
Motion: McMillan
Second: Trager (Alt #1)
Ayes: Bartlett, McMillan, Messing, Murray and Trager (Alt #1)
Nays: None
Abstain: None
Vote: 5-0
Motion Carried
2A - 1
Minutes of the August 15, 2016 Southlake Arts Council Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4, Public Forum, was considered next out of the regular agenda sequence. See
Item 4 for comments.
3. DISCUSSION
3A. SEPTEMBER 2016 ART EXHIBIT AND RECEPTION
The Arts Council discussed assignments for the September 9th reception to be
held in the Town Hall lobby.
3B. SOUTHLAKE SENIOR FUNDING, INC. ART PROGRAM UPDATE
Director Chris Tribble opened the discussion and was available to answer
questions.
A meeting was held July 12 with SSFI and Arts Council subcommittee members
(Miriam Murray, Tamara McMillan and Leslie Bartlett) to discuss a possible SSFI
senior art showcase event to be held in May 2017 on either Thursday or Friday,
1-3:00 p.m. at The Marq Southlake. SSFI suggested the showcase would be
open to seniors 55+ and include photography, quilting, drawings, ceramics and
jewelry art mediums.
SSFI will provide food and beverages and will contact area senior centers to
invite their members to participate. SSFI seeks Arts Council help to promote the
event, solicit senior center artists, judging art pieces, and set up of the exhibit.
The following points were offered:
Use easels and panels for display options
The SSFI invitation to area senior centers should include: an artist
application; timeline showing submittal, set up & removal time and
dates; the art piece category of the submittal; and a reminder
hanging art should be submitted with a wire attached to the back
SSFI should require a photo of the entries by a certain deadline so
Arts Council set up members can anticipate the volume of entries to
expect and plan room reservations and display options accordingly
before the event
The Arts Council subcommittee will attend the next SSFI meeting and provide an
update to the Arts Council about the project.
3C. FRANK EDGAR CORNISH, IV PARK ART SELECTION UPDATE
2A - 2
Minutes of the August 15, 2016 Southlake Arts Council Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Director Chris Tribble updated the Arts Council on the art selection for Frank
Edgar Cornish, IV Park and was available to answer questions.
Kinetic artist Lyman Whitaker is planning an on-site visit in mid-September and
will present a proposal at the Southlake Arts Council meeting for consideration.
The Arts Council directed staff an optional proposal by artist Mark White was not
needed.
4. PUBLIC FORUM
Chairman Bartlett opened the Public Forum at 6:04 p.m.
Stanley Walter, 1907 Water Lily Drive, Southlake, requested information about
approval of the proposed Public Arts Matching Funds FY2017 budget. Director
Chris Tribble explained the approval steps for FY2017 budget and procedures to
request a proposed matching funds project. $50,000 is proposed for matching
funds for the FY2017 budget, contingent upon City Council approval. Mr. Walter
may contact Assistant to the Director Cassie Tucker to obtain a copy of the
Public Arts Matching Funds Policy and matching funds application form.
There being no one else to speak, Public Forum was closed.
Other Information
Arts Council member Terri Messing shared photocopies of art work that could be
possibly considered for a future park.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:52 p.m.
Motion: McMillan
Second: Murray
Ayes: Bartlett, McMillan, Messing, Murray and Trager (Alt #1)
Nays: None
Abstain: None
Vote: 5-0
Motion Carried
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
2A - 3
Minutes of the August 15, 2016 Southlake Arts Council Meeting
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE: Five (5) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting. In the absence of Southlake Arts Council members Merlene Ingraham, Jesika Cook
and Devika Seth, Southlake Arts Council Alternate #1, Kelly Trager, participated. An Alternate
may sit as a regular member in the event of an absence of one or more regular members per
Ordinance No. 908, Section 2.
2A - 4
2A - 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
September 22, 2016
To: Southlake Arts Council
From: Cassie Tucker, Assistant to the Director of Community Services
Subject: Consideration of artist Lyman Whitaker’s proposal and
recommendation of public art for Frank Edgar Cornish, IV Park
Action
Requested: Southlake Arts Council consideration of artist Lyman Whitaker’s
proposal and recommendation of public art for Frank Edgar
Cornish, IV Park.
Background
Information: The 2030 Public Art Master Plan recommends commissioning and
installing public art pieces throughout Town Square to create a
walkable public sculpture exhibit through some of the square’s most
vibrant retail and dining areas. Frank Edgar Cornish, IV Park was
identified as one of the preferred locations to install a public art
piece.
At the April 26, 2016 meeting, staff was directed by the Arts Council
to consult with kinetic artist Lyman Whitaker for art piece options for
Frank Edgar Cornish, IV Park. Mr. Whitaker and his project
engineer, John Whitaker will conduct a site visit on September 27
prior to the Arts Council meeting, and then will present his proposal
for Art Council’s consideration at the meeting.
If approved, the Arts Council’s recommendation on the final
concept proposal and personal services agreement to provide
public art for Frank Edgar Cornish, IV Park will be presented to City
Council October 18, 2016.
Financial
Considerations: Funding in the amount of $75,000 for the design and installation of
artwork was approved in the FY 2016 Public Art budget for Phase 1
of the Public Sculpture Program. Funding is also allocated in the FY
2017 Public Art Budget to complete the project. Artist(s) chosen as
the finalist will be granted a $500 stipend to complete a model of
their final concept.
3A - 1
Southlake Arts Council
Meeting Date – September 27, 2016
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
The Call to Artists identified the maximum project budget as
$70,000, with $5,000 being set aside for installation expenses
incurred by the City.
Strategic Link: Selection of Public Art is linked to the City’s Strategy Map related to
the focus area of Quality Development and meets the corporate
objective to provide attractive and unique spaces for the enjoyment
of personal interests. It also addresses Critical Business Outcome
CB01, to implement Southlake 2030 Plan by focusing on short-term
initiatives.
Citizen Input/
Board Review: Southlake Arts Council reviewed the concept and corresponding
video provided by artist Mark White May 23, 2016 and voted (6-0)
not proceed with the art piece provided by Mark White, and to
explore possible art from artist Lyman Whitaker.
Southlake Arts Council will review the concept proposal provided by
artist Lyman Whitaker and make a recommendation to City Council.
City Council consideration of final concept and personal services
agreement October 18, 2016.
Legal Review: Not Applicable
Alternatives: Recommendation to approve
Recommendation to approve with modification
Recommendation not to approve
Supporting
Documents: Presentation to be provided at the meeting.
Recommendation: Southlake Arts Council consideration of artist Lyman Whitaker’s
proposal and recommendation of public art for Frank Edgar
Cornish, IV Park.
3A - 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
September 22, 2016
To: Southlake Arts Council
From: Cassie Tucker, Assistant to the Director of Community Services
Subject: Approval of a permit for an art gallery reception February 19, 2017 and
“Strokes of Art in the Square” art exhibit February 17 – April 21, 2017 in
Town Hall lobby
Action
Requested: Southlake Arts Council approval of a permit for an art gallery
reception February 19, 2017 and “Strokes of Art in the Square” art
exhibit February 17 – April 21, 2017 in Town Hall lobby
Background
Information: The art exhibit will showcase artwork from the 2017 Art in the
Square Featured Artists. The artwork will not exceed 30% of the
lobby wall space and will be hung on wall panels using the same
gallery display system used for previous displays. The pieces will
be placed based on size and aesthetic concerns related to color
and composition.
The Strokes of Art in the Square reception on February 19th will be
held in the Town Hall lobby. The reception will require 100% of the
lobby area and will include a program introducing the featured
artists, refreshments and entertainment.
Sponsors of the reception and exhibit include Southlake Arts
Council, APEX Arts League and Art in the Square.
The permit for the exhibit and reception complies with provisions of
the Public Art Display and Performance Policy. A copy of the permit
is attached for your review.
Financial
Considerations: Funding is allocated in the FY 2017 budget, and the City may
contribute up to $4,000 for Apex sponsored programs. The City
does not compensate artists for the display or associated costs
related to delivery and pick up of the art pieces.
Strategic Link: This permit is linked to the City Council Focus Area of Partnerships
and Volunteerism. The permit also addresses the corporate
3B - 1
Southlake Arts Council
Meeting Date – September 27, 2016
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
objectives of providing opportunities for partnerships and volunteer
involvement and enhancing the sense of community by providing
excellent customer service and citizen engagement opportunities.
Citizen Input/
Board Review: Southlake Arts Council consideration September 27, 2016
Legal Review: The permit form was reviewed previously with the Public Art
Display and Performance Policy by the City Attorney
Alternatives: Approve the permit as presented
Approve the permit with modifications
Decision not to approve the permit
Supporting
Documents: Public Art Display Permit
Recommendation: Southlake Arts Council approval of a permit for an art gallery
reception February 19, 2017 and “Strokes of Art in the Square” art
exhibit February 17 – April 21, 2017 in Town Hall lobby
3B - 2
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake – 2nd floor main lobby
___________________________________________________________________________________
CONTACT INFORMATION
Applicant: Cassie Tucker, on behalf Southlake Arts Council
Phone: 817.748.8036
Cell Phone: 262.565.7949 E-Mail Address: ctucker@ci.southlake.tx.us
Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092
Alternative Contact: Terri Messing
Phone Number: 817.307.2224 E-mail: terrimessing@verizon.net
DISPLAY or PERFORMANCE INFORMATION
Requested Date(s):
1) Reception – Sunday, February 19, 2017, 5:00 – 6:00 pm for a Gallery Reception
2) Exhibit – February 17, 2017 – April 21, 2017 (Art in the Square weekend)
Type of Display or Performance:
1) Reception – The Strokes of Art in the Square gallery reception will be held to kick-off the annual
Art in the Square festival.
2) Exhibit – The Strokes of Art in the Square exhibit will showcase artwork from the 2017 Art in the
Square Featured Artists.
Duration of Event(s) or Performance:
1) Reception – The art gallery reception duration is February 19, 2017, 5:00 – 6:00 pm only.
2) Exhibit – The art exhibit duration is for approximately two (2) months (February 17th, 2017
through April 21st, 2017).
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required:
1) Reception -- The art gallery reception Sunday, February 19, 2017 will require 100% of the lobby
area in Town Hall. The reception will include a program and will feature brief speeches by event
sponsors, recognition of the artists, entertainment and refreshments. The reception will be
managed and arranged the same as previously approved events.
3B - 3
Public Art Display and/or Performance Facility and Property Use Permit
Page 2
2) Exhibit – The exhibit will feature art pieces from the 2017 Art in the Square Featured Artists. The
exhibit will require less than 30% of the lobby wall space and will be hung on wall panels using
the same gallery display system used for previous displays. The exhibit will be managed and
maintained by City of Southlake staff. The exhibit is sponsored by the Southlake Arts Council,
APEX Arts League and Art in the Square. Publicity for the exhibit and the reception will be
provided by the City of Southlake, APEX Arts League and Art in the Square.
Organization Represented: Southlake Arts Council, APEX Arts League and Art in the Square
Non-Profit: Yes X No ___
Is this display or performance to include a fund raiser? Yes ____ No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______
Do a majority of your members, including officers, reside in Southlake? Yes X No ______
Will your event cause any impact on City Staff or City resources? Yes X No ______
3B - 4
1 Leslie Bartlett a a a a a a 0 a 100%8 2016 79%
2 Merlene Ingraham r r r a r a 0 r 29%3
3 Jesika Cook a a a a a a 0 r 86%9
4 Terri Messing a a a a a r 0 a 86%10
5 Devika Seth r a a r r r 0 r 29%3.25
6 Miriam Murray a a a a a a 0 a 100%10
7 Tamara McMillan a a a a a a 0 a 100%10
Alt 1 Kelly Trager a a a a a a 0 a 100%10
75%88%88%88%75%75%0%63%a In attendance
Total Hrs Per Month 0.75 1.25 2 1.5 1.5 1.5 0 1 9.5 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Southlake Arts Council Attendance Report
Place Name 1/8/16 2/9/16 4/26/16 5/23/16 6/28/16 7/26/16 8/15/163/22/16 Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
9/27/16 10/25/16 11/22/16 12/27/16 Individual
Attendance Rate
Packet Insert - 2016 Southlake Arts Council Attendance Report