2016-08-15 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
August 11, 2016
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Monday, August 15, 2016
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the Southlake Arts
Council meeting held June 28, 2016. Please make any corrections to the minutes
part of the motion for consideration.
2. Agenda Item No. 3A. Discussion: September 2016 Art Exhibit and Reception – This
item is a standing agenda item to allow the Arts Council to discuss and plan the
September 9, 2016 reception and the September 8-November 4, 2016 art exhibit.
There are no packet documents for this item
3. Agenda Item No. 3B. Discussion: Southlake Senior Funding, Inc. Art Program
Update – This item is a standing agenda item to allow the Arts Council to discuss
potential plans to partner with Southlake Senior Funding, Inc. on an art program in
2017. There are no packet documents for this item.
4. Agenda Item No. 3C. Discussion: Frank Edgar Cornish, IV Park Art Selection
Update – Staff will update Arts Council on the art selection process for the Frank
Edgar Cornish, IV Park art project. There are no packet documents for this item.
5. Agenda Item No. 4. Public Forum
This is the public's opportunity to address the Arts Council about non-agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
6. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
We appreciate your commitment and service to the City.
CE
Southlake Arts Council
Meeting Date – August 15, 2016
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us
Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Monday, August 15, 2016
Location: Southlake Town Hall
1400 Main Street, 4th Floor Room 4A
Southlake, Texas
Time: 6:00 p.m.
Regular Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the June 28, 2016 regular Southlake Arts Council
meeting
3. Discussion
A. September 2016 Art Exhibit and Reception
B. Southlake Senior Funding, Inc. Art Program Update
C. Frank Edgar Cornish, IV Park Art Selection Update
4. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
5. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, on Friday, August 12, 2016 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government
Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, JUNE 28, 2016
LOCATION: Town Hall, 4th Floor Room 4A
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene
Ingraham, Tamara McMillan, and Kelly Trager (Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Terri Messing and Devika Seth
STAFF PRESENT: Deputy Director Candice Edmondson
GUESTS: Phyllis Fletcher and Suzanne Van Dusen, representatives from Southlake
Senior Funding Inc. (SSFI)
REGULAR SESSION
1. CALL TO ORDER
The meeting was called to order by Arts Council Chairman Bartlett at 6:04 p.m.
Agenda Item 4A, Discussion, Southlake Senior Funding Inc. Art Program Request, was
considered next out of the regular agenda sequence. See Item 4A for comments.
Arts Council member Merlene Ingraham arrived at 6:06 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE MAY 23, 2016 SOUTHLAKE ARTS
COUNCIL MEETING
A correction was made to the minutes of the May 23, 2016 meeting to note that
Miriam Murray made the motion on Item 3B.
APPROVED
A motion was made to approve the minutes of May 23, 2016 meeting as
corrected.
Motion: Cook
2A - 1
Minutes of the June 28, 2016 Southlake Arts Council Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Second: Trager (Alt #1)
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alt #1)
Nays: None
Abstain: None
Vote: 6-0
Motion Carried
3. CONSIDER
3A. APPROVE PERMIT FOR FALL ART GALLERY RECEPTION SEPTEMBER 17,
2016 AND ART EXHIBIT SEPTEMBER 16 – NOVEMBER 4, 2016 IN TOWN
HALL LOBBY
Deputy Director Candice Edmondson presented the permit for the art gallery
reception and exhibit in Town Hall lobby. Images proposed by Pulitzer Prize
photographer Beatriz Terrazas were reviewed. The Arts Council selected the
pieces to be displayed in the exhibit.
Due to the Grapefest event September 15-18, the Arts Council decided to
change the date of the reception from September 17, 2016 to September 9,
2016, 6:30 – 8:00 p.m. The exhibit will now run from September 8, 2016 -
November 4, 2016.
APPROVED
A motion was made to approve the permit for the fall art gallery reception moving
the reception from September 17 to September 9, 2016, 6:30-8:00 p.m. and
hanging artwork on September 8. The Arts Council also selected the art pieces
to be displayed in the exhibit.
Motion: McMillan
Second: Trager (Alt #1)
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray, and Trager
(Alt #1)
Nays: None
Abstain: None
Vote: 6-0
Motion Carried
3B. RECOMMENDATION ON PROPOSED FISCAL YEAR 2017 PUBLIC ART
FUND BUDGET
Deputy Director Candice Edmondson presented the proposed Fiscal Year 2017
Public Art Fund Budget and was available to answer questions. The Arts Council
discussed the proposed budget.
2A - 2
Minutes of the June 28, 2016 Southlake Arts Council Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
APPROVED
A motion was made to recommend approval of the proposed Fiscal Year 2017
Public Art Fund Budget as presented.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray, and Trager
(Alt #1)
Nays: None
Abstain: None
Vote: 6-0
Motion Carried
4. DISCUSSION
4A. SOUTHLAKE SENIOR FUNDING, INC. ART PROGRAM REQUEST
Phyllis Fletcher and Suzanne Van Dusen, representatives from Southlake Senior
Funding, Inc. (SSFI) presented a request for a senior related art program. SSFI is
interested in partnering with Southlake Arts Council for a possible senior
showcase event in 2017 at The Marq.
The Arts Council was in favor of the SSFI request and appointed Miriam Murray,
Tamara McMillan and Leslie Bartlett to a subcommittee to work with SSFI on the
logistics and details for the event. The Arts Council will be updated on the
project.
Arts Council member Kelly Trager left the meeting at 6:55 p.m.
4B. FRANK EDGAR CORNISH, IV PARK ART SELECTION UPDATE
Deputy Director Candice Edmondson presented an update on the art selection
process for Frank Edgar Cornish, IV Park and was available to answer questions.
Kinetic artist Lyman Whitaker is working on a proposal that will be presented at
the August Southlake Arts Council meeting for consideration.
4C. SEPTEMBER 2016 ART EXHIBIT AND RECEPTION
Deputy Director Candice Edmondson facilitated the discussion of the September
2016 art reception and art exhibit. Various aspects of the event were discussed
and planning of the event will continue at the next meeting. The committee would
like to submit a request to have the September 9th reception advertised on
outdoor event signs and also look into advertising in the Southlake Bubble, an
online free service.
2A - 3
Minutes of the June 28, 2016 Southlake Arts Council Meeting
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. PUBLIC FORUM
There was no one to speak during Public Forum.
Additional Discussion:
The Arts Council briefly discussed having a Public Art Map to help promote and
publicize the City’s public art works.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:23 p.m.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, McMillan and Murray
Nays: None
Abstain: None
Vote: 5-0
Motion Carried
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE: Five (5) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting. In the absence of Southlake Arts Council members Devika Seth and Terri Messing,
Southlake Arts Council Alternate #1, Kelly Trager, participated. An Alternate may sit as a regular
member in the event of an absence of one or more regular members per Ordinance No. 908,
Section 2.
2A - 4
2A - 5
1 Leslie Bartlett a a a a a a 0 100%7 2016 82%
2 Merlene Ingraham r r r a r a 0 33%3
3 Jesika Cook a a a a a a 0 100%9
4 Terri Messing a a a a a r 0 100%9
5 Devika Seth r a a r r r 0 67%3.25
6 Miriam Murray a a a a a a 0 100%9
7 Tamara McMillan a a a a a a 0 100%9
Alt 1 Kelly Trager a a a a a a 0 100%9
75%88%88%88%75%75%0%a In attendance
Total Hrs Per Month 0.75 1.25 2 1.5 1.5 1.5 0 8.5 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
9/27/16 10/25/16 11/22/16 12/27/16 Individual
Attendance Rate
Southlake Arts Council Attendance Report
Place Name 1/8/16 2/9/16 4/26/16 5/23/16 6/28/16 7/26/16 8/15/163/22/16 Hrs To
Date
Packet Insert - Southlake Arts Council Attendance Report