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2016-01-08 SLAC PacketCITY OF SOUTHLAKE MEMORANDUM January 5, 2015 TO: Southlake Arts Council FROM: Cassie Tucker, Assistant to the Director of Community Services SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting — Friday, January 8, 2016 The meeting will be held in Legends Hall at The Marq Southlake (285 Shady Oaks Drive) in Legacy Meeting Room 1, at 11:00 a.m. If you are not able to attend this meeting, please notify staff at 817.748.8184 or Icarpenter(a).ci.southlake. tx. us. WORK SESSION 1. Call to Order 2. Debut Art at The Marq Event Logistics 3. Art in the Square Reception I N *1111W_1:7_Tr] 4 ki 117_1 1. Aaenda Item No. 1. Call to Order 2. Aaenda Item No. 2. Consent A. Approve minutes from the Southlake Arts Council meeting held December 8, 2015. Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During Public Forum, the Arts Council will not discuss or take action on any item brought up at this time. 4. For Your Information — Attendance Report — A copy of the Southlake Arts Council attendance log is included in your packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — December 8, 2015 Page 2 of 2 We appreciate your commitment and service to the City. CHT STAFF CONTACT INFORMATION: Telephone — (817) 748-8019 Facsimile — (817) 748-8027 1400 Main Street, Ste. 210, Southlake, Texas 76092 Chris Tribble, Director of Community Services (817) 748-8021; ctribble a()ci.southlake.tx.us Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson(a)ci.southlake.tx.us Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctuckeroki.southlake.tx.us Linda Carpenter -Elgin, Administrative Secretary, (817) 748-8184; Icarpenter(a)ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Friday, January 8, 2016 Location: THE MARQ SOUTHLAKE Legends Hall Legacy Meeting Room 1 285 Shady Oaks Drive Southlake, Texas 76092 Time: 11:00 a.m. WORK SESSION 1. Call to Order 2. Debut Art at The Marq Event Logistics 3. Art in the Square Reception REGULAR SESSION 1. Call to Order 2. Consent A. Approval of the minutes from the December 8, 2015 regular Southlake Arts Council meeting 3. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE m°° I hereby certify that the above age, pnt9ed on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesda�;'�aer+y..°®®8,16 by 11:00 a.m. pursuant to Chapter 551 of the Texas Gov Cole : 4c J/ 1 - O; h Lori Payne, TRMt/ " ®. City Secretary VV °'°°•••°*01 If you plan to attend this public meeting and haWa disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING, DECEMBER 8, 2015 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — 4A TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook and Southlake Arts Council members Devika Seth, Terri Messing, Tamara McMillan and Kelly Trager (Alternate 1) SOUTHLAKE ARTS COUNCIL ABSENT: Merlene Ingraham STAFF PRESENT: Deputy Director of Community Services Candice Edmondson, Assistant to the Director Cassie Tucker and Communication and Marketing Manager Vicky Schiber STAFF ABSENT: None 1. CALL TO ORDER Chairman Bartlett called the meeting of the Southlake Arts Council to order at 6:02 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE OCTOBER 27, 2015 SOUTHLAKE ARTS COUNCIL MEETING Two corrections to the October 27, 2015 meeting minutes were noted. APPROVED A motion was made to approve the minutes of October 27, 2015 meeting as accepted. Motion: Cook Second: Murray Ayes: Bartlett, Cook, Messing, Murray, Seth, Trager Nays: None Abstain: McMillan (absent 10/27/15) Vote: 6-0-1 Motion Carried City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 0_d Minutes of the December 8, 2015 Southlake Arts Council Meeting Page 2 of 4 3. CONSIDER 3A. RECOMMENDATION TO AMEND PUBLIC ART AND/OR PERFORMANCE POLICY TO ALLOW PRICE INFORMATION ON ART EXHIBIT Assistant to the Director Cassie Tucker presented the proposed revision to the Policy that will allow price information to be visibly displayed along with the art work's description on art pieces on exhibit in Town Hall. A sample of the descriptive information tag was reviewed. The Arts Council discussed possible future amendments to the Policy. Ms. Tucker answered questions from the Arts Council. APPROVED A motion was made to recommend City Council approve the revised Public Art and/or Performance Policy as presented to allow price information to be displayed on art exhibits. Motion: McMillan Second: Murray Ayes: Bartlett, Cook, McMillan, Messing, Murray, Seth and Trager Nays: None Abstain: None Vote: 7-0 3B. RECOMMENDATION ON CALL TO ARTISTS FOR PUBLIC ART FOR FRANK EDGAR CORNISH IV PARK Assistant to the Director Cassie Tucker presented the proposed Call to Artists for public art in Frank Edgar Cornish IV Park and was available to answer questions. The process of selecting the art piece and the timeline was reviewed. The Arts Council discussed the Call to Artists document and had the following recommendations to include in the Call: the public art piece acknowledge or pay tribute to design and architecture of Frank Edgar Cornish IV Park; include the maximum project budget is $70,000; and allow a $500 stipend for a model of final art pieces. APPROVED A motion was made to approve the release of the Call to Artists for Phase I of the Public Sculpture Program for an art piece to be installed in Frank Edgar Cornish IV Park, subject to the recommendations for changes made during discussion (see paragraph above). City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 0-1W Minutes of the December 8, 2015 Southlake Arts Council Meeting Page 3 of 4 Motion: McMillan Second: Cook Ayes: Bartlett, Cook, McMillan, Messing, Murray, Seth and Trager Nays: None Abstain: None Vote: 7-0 4. DISCUSSION Assistant to the Director Cassie Tucker provided updates on the following: construction of the art piece and developer -driven roundabout project, The Marq Southlake sculpture pieces, and the proposed Public Art Matching Funds Policy. 4A. FUTURE PUBLIC ART OPPORTUNITIES The Arts Council discussed plans and responsibilities for the upcoming public art events: Southlake Arts Council/Apex Event at The Marq on January 23, 2016; Apex Film Day on May 7, 2016; and the Strokes of Art in the Square reception and exhibit (reception 2/21/16 and exhibit 2/19-4/22/16). Communication and Marketing Manager Vicky Schiber was introduced. Ms. Schiber will be involved in marketing efforts for public art events. Strokes of Art in the Square — Staff and Apex will investigate possibility to raffle/auction painted windmill table center pieces by CISD high school art students as a fundraiser at the Strokes of Art in the Square reception. Music options were discussed and wind instruments, violin, and harp were suggestions. Apex Film Day — The Arts Council will be updated on this event at the January meeting. Southlake Arts Council/Apex Event at The Marq — Food, decorations, entertainment, printed programs, sponsorships, and publicity were discussed. 5. PUBLIC FORUM There was no one to speak during to Public Forum. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:13 p.m. Motion: Trager Second: Murray City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 Minutes of the December 8, 2015 Southlake Arts Council Meeting Page 4 of 4 Ayes: Bartlett, Cook, McMillan, Messing, Murray, Seth and Trager Nays: None Abstain: None Vote: 7-0 Attest: Leslie Bartlett, Chair Candice Edmondson, Deputy Director Community Services Department A digital audio recording of this meeting is available in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork PI_Q I Southlake Arts Council Attendance Report Place a�aaa©aaaaaaoe��� Name 1/27115 2124115 314115 3124115 4/28115 5126/15 6/23/15 7/28/15 8/4/15 9/22/15 10/27/15 11/24/15 12/8/15 Individual Attendance Rate Hrs To Date a�aaa©aaaaaa©e��o aiaaaaaaaa©aoe�� aaaaaaaaaaaa©e�� �h(includes aaaaaao��������i Meeting Attendance Rate substitutions) Christina Esparza resigned 5/2015. Packet Insert - Attendance Report Average Monthly Attendance Rate 2015 86% In attendance x Not in attendance, no substitute i Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum Change in Representative