2015-10-27 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 21, 2015
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, October 27, 2015
This meeting will be held in Town Hall, 4th Floor, Room 4A, at 6:00 p.m.
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item 2A. Consent: Approval of the minutes from the August 4, 2015 regular
Southlake Arts Council meeting – Please make any corrections to the minutes part
of the motion.
2. Agenda Item No. 3A. Consider: Election of Southlake Arts Council Officers for 2016
– With the recent appointments to the Arts Council to fill expired terms, th e Arts
Council may now elect a Chair, Vice Chair and Secretary to serve a one-year term.
Any sitting member may be considered for the officer positions. Below is a current
roster of the Arts Council for your consideration.
Leslie Bartlett Place 1 Current Chair
Merlene Ingraham Place 2
Jesika Cook Place 3 Current Secretary
Terri Messing Place 4
Devika Seth Place 5
Miriam Murray Place 6 Current Vice Chair
Tamara McMillan Place 7
Kelly Trager Alternate #1
3. Agenda Item No. 3B. Consider: Cancel or Reschedule November 24 and December
22 Meetings – Thanksgiving and Christmas fall the same week as the regular
Southlake Arts Council meetings this year. T he Arts Council may wish to cancel,
reschedule or combine the meetings that are scheduled for November 24 and
December 22. There are no packet documents for this item.
4. Agenda Item No. 4A. Discussion: Amendment to Public Art and/or Performance
Policy regarding posting of prices on art pieces during exhibits – This item has been
added to the agenda at the request of Terri Messing. Currently, the Public Art
and/or Performance Policy does not allow for prices to be shown on art pieces
Southlake Arts Council
Meeting Date – October 27, 2015
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
hanging in the Town Hall during exhibits. Members have expressed a desire to
revisit this policy and see if City Council would be willing to a llow pricing along with
the description. There are other cities that allow this (Keller being one) and they
have a much better response to calls for art exhibits. There are no packet
documents for this item.
5. Agenda Item No. 4B. Discussion: Art work for Frank Edgar Cornish IV Park – Staff
will lead a discussion to receive ideas for the type, style and medium of art for Frank
Edgar Cornish IV Park. There are no packet documents for this item.
6. Agenda Item No. 4C. Discussion: Wrap up and discussion of Septem ber Art Event,
A Walk Through Time: Historical Photographs of Southlake” – This item will allow
the Arts Council to discuss the September art event. There are no packet documents
for this item.
7. Agenda Item No. 4D. Discussion: Future Public Art Opportunities – This is a
standing item that allows the Southlake Arts Council to discuss and brainstorm
upcoming opportunities for public art. Items to be discussed at this meeting include
the Arts Council/Apex event at The Marq Southlake, an Apex Film Da y, and the
Strokes of Art in the Square Reception and Exhibit. Other future public art
opportunities may also be discussed at this time. There are no packet documents for
this item.
8. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding the Arts Council will
not discuss or take action on any item brought up at this time.
9. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
OTHER ITEMS OF INTEREST
10. 2015 Citizens Survey – Southlake strives to be the best in service delivery, and
in order to monitor its progress in meeting residents’ needs, the City engages in a
biennial citizen survey. The City will be conducting its 2015 Citizen Satisfaction
Survey from October 12, 2015 to November 6, 2015.
The survey results and analyses will provide City Council and City staff with
information that can be used to make sound, strategic decisions in a variety of
areas, including service improvements and enhancements, measuring and
tracking internal performance, budgeting, policy, and planning.
To assist in this effort, the City has contracted with Decision Analyst, Inc., to
Southlake Arts Council
Meeting Date – October 27, 2015
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
conduct this internet study during the months of October and November of 2015.
The project is designed to address the following objectives:
Assess quality of life, identification with Southlake and Citizen Engagement;
Assess Southlake's strategic focus areas
Experience and satisfaction with City Services
Identify and prioritize unmet needs in City services
Assess experience with City employees
Assess experience and preference with City communication tools
Once the survey results are in, Decision Analyst Inc. will generate a report and the
City will make the results available to the public. To take the Survey, visit
www.CityofSouthlake.com .
11. Apex Arts League Presents – Sunday, October 25th the Dallas Symphony on the Go
concert at White’s Chapel United Methodist Church at 6:30 p.m.
In addition to the items listed above, you can receive notifications for City Council meetings,
construction alerts, calendar updates and more by visiting the City’s website and clicking on
the “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
We appreciate your commitment and service to the City.
CHT
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us
Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, October 27, 2015
Location: Southlake Town Hall
1400 Main Street – 4A (4th Floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the August 4, 2015 Southlake Arts Council meeting
3. Consider
A. Election of Southlake Arts Council Officers for 2016
B. Cancel or Reschedule November 24 and December 22 Meetings
4. Discussion
A. Amendment to Public Art and/or Performance Policy regarding posting the price of art
pieces during exhibits
B. Art work for Frank Edgar Cornish IV Park
C. Wrap up and discussion of September Art Event, A Walk Through Time: Historical
Photographs of Southlake”
D. Future Public Art Opportunities
1. Southlake Arts Council / Apex Event at The Marq
(January 23, 2016, 4:00-6:30 pm)
2. Apex Film Day (May 7, 2016)
3. Strokes of Art in the Square Reception and Exhibit
(Reception - February 21, 2016 and Exhibit - February 19, 2016 – April 22, 2016)
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
6. Adjournment
Southlake Arts Council
Meeting Date – October 27, 2015
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, October 23, 2015 by 6:00 p.m. pursuant to Chapter 551 of
the Texas Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, AUGUST 4, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 4A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Secretary Jesika Cook
and Southlake Arts Council members, Merlene Ingraham, Tamara McMillan and Terri
Messing
SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Miriam Murray
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson and
Assistant to the Director Cassie Tucker
STAFF ABSENT: None
OTHERS PRESENT: Wendi Bernau, White’s Chapel United Methodist Church
1. CALL TO ORDER
Chairman Bartlett called the meeting of the Southlake Arts Council to order at
6:36 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE JUNE 23, 2015 SOUTHLAKE
ARTS COUNCIL MEETING
There were no corrections to the June 23, 2015 meeting minutes.
APPROVED
A motion was made to approve the minutes of June 23, 2015 meeting.
Motion: Cook
Second: McMillan
Ayes: Bartlett, Cook, Messing, McMillan
Nays: None
Abstain: None
Vote: 4-0
Motion Carried
2A - 1
Minutes of the August 4, 2015 Southlake Arts Council Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council member Merlene Ingraham arrived at 6:37 p.m.
3. CONSIDER
3A. RECOMMENDATION ON RENEWAL OF COMMUNITY SERVICES
AGREEMENT WITH APEX ARTS LEAGUE FOR THE TERM OCTOBER 1,
2015 – SEPTEMBER 30, 2018
3B. RECOMMENDATION ON RENEWAL OF COMMUNITY SERVICES
AGREEMENT WITH ARTS COUNCIL NORTHEAST FOR THE TERM
OCTOBER 1, 2015 – SEPTEMBER 30, 2018
Assistant to the Director Cassie Tucker presented information on the community
services agreements with Apex Arts League and Arts Council Northeast for
renewal. The agreements were discussed and staff responded to questions from
the board.
The Agreements are for three year terms to expire September 30, 2018. In
consideration for the services rendered by Apex Arts League and Arts Council
Northeast on behalf of Southlake citizens, the City agrees to an annual payment
to Apex Arts League of $5,000 and an additional $3,000 for cultural arts
programming, and an annual payment to Arts Council Northeast of $22,000,
subject to City Council approval.
City Council will consider the community services agreements at their meeting on
September 15, 2015.
APPROVED
A motion was made to recommend City Council approve the community services
agreements with Apex Arts League and Arts Council Northeast as presented.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Ingraham, Messing and McMillan
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
3C. RECOMMENDATION ON PERMIT TO ALLOW SISTER CITIES
INTERNATIONAL YOUNG ARTISTS AND AUTHORS SHOWCASE EXHIBIT
JANUARY 4, 2016 THROUGH FEBRUARY 12, 2016 IN SOUTHLAKE TOWN
HALL LOBBY
2A - 2
Minutes of the August 4, 2015 Southlake Arts Council Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Assistant to the Director Cassie Tucker presented information on the permit for
Sister Cities International Young Artists and Authors exhibit January 4, 2016 –
February 12, 2016 in Southlake Town Hall lobby. The permit was discussed and
staff responded to questions from the board.
APPROVED
A motion was made to recommend City Council approve the permit to allow
Sister Cities International Young Artists and Authors Showcase exhibit January
4, 2016 through February 12, 2016 in Southlake Town Hall lobby.
Motion: Cook
Second: McMillan
Ayes: Bartlett, Cook, Ingraham, Messing and McMillan
Nays: None
Abstain: None
Vote: 6-0
Motion Carried.
4. DISCUSSION
4A. FUTURE PUBLIC ART OPPORTUNITIES
The Arts Council made plans and assignments for the upcoming public art events
including the fall, “A Walk Through Time: Historical Photographs of Southlake”
Town Hall Art Exhibit September 10, 2015 – October 23, 2015; the Arts
Council/Apex Event at The Marq on January 23, 2016; potential juried art exhibit
February 2016; and an Arts Council and Apex sponsored film day May 7, 2016.
5. PUBLIC FORUM
Wendi Bernau, representative of White’s Chapel United Methodist Church, spoke
about the church’s efforts to develop and present the arts in the church and in the
community for adults.
A VIP Grand Opening cocktail reception for The Marq Southlake is being planned
for December 11, 2015.
Staff will investigate the process to change the meeting time for the Arts Council
from 6pm to 6:30 pm if that is the desire of the Arts Council.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:27 p.m.
2A - 3
Minutes of the August 4, 2015 Southlake Arts Council Meeting
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Cook
Second: McMillan
Ayes: Bartlett, Cook, Ingraham, Messing and McMillan
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
2A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A - 1
M E M O R A N D U M
October 22, 2015
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Election of Southlake Arts Council Officers for 2016
Action Requested: Election of Southlake Arts Council Chair, Vice Chair and
Secretary for 2016.
Background
Information: On October 20, 2015 City Council considered Resolution No.
15-051, making appointments to various City boards,
commissions and committees.
City Council appointments to Southlake Arts Council were
Devika Seth to Place 5 and Kelly Trager to Alternate No. 1.
Reappointments were Leslie Bartlett (Place 1), Jesika Cook
(Place 3) and Tamara McMillan (Place 7). The Arts Council
may now wish to consider election of its officers for 2016 at
the Tuesday meeting. Any sitting member is eligible for
election.
Financial
Considerations: N/A
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Supporting documents include the following items:
Copy of Southlake City Code Section 2-257
Current Southlake Arts Council Roster
Southlake Arts Council
Meeting Date – October 27, 2015
Page 2 of 4
Item 3A - 2
Staff
Recommendation: Southlake Arts Council election of officers to serve during
2016
Southlake Arts Council
Meeting Date – October 27, 2015
Page 3 of 4
Item 3A - 3
Southlake Arts Council
Meeting Date – October 27, 2015
Page 4 of 4
Item 3A - 4
Current Southlake Arts Council
Member Place Term Expiration
Leslie Bartlett Place 1 / Chair 10/31/2017
Merlene Ingraham Place 2 10/31/2016
Jesika Cook Place 3 / Secretary 10/31/2017
Terri Messing Place 4 10/31/2016
Devika Seth Place 5 10/31/2017
Miriam Murray Place 6 / Vice Chair 10/31/2016
Tamara McMillan Place 7 10/31/2017
Kelly Trager Alternate #1 10/31/2017
1 Leslie Bartlett a 0 a r a a a 0 a 0 86%8 2015 88%
2 Merlene Ingraham a 0 a r a a a 0 a 0 86%8
3 Jesika Cook r 0 r a a a a 0 a 0 71%7
4 Terri Messing a 0 r a a a a 0 a 0 86%8.5
5 n 0 0 0
6 Miriam Murray a 0 a a a a a 0 r 0 86%8.5
7 Tamara McMillan a 0 a a a a a 0 a 0 100%9.5
8 - Alt 1 Christina Esparza a 0 a a a a n
Total 0%
86%0 71%71%100%100%100%0 83%0 a In attendance
Total Hrs Per Month 1.5 0 1 1.5 2 1.5 1 0 1 0 9.5 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
Christina Esparza resigned 5/2015.
8/4/15 9/22/15 10/27/15 11/24/15 12/22/15 Individual
Attendance Rate
Southlake Arts Council Attendance Report
Place Name 1/27/15 2/24/15 3/24/15 4/28/15 5/26/15 6/23/15 7/28/153/4/15 Hrs To
Date
Packet Insert - Southlake Arts Council Attendance Report