2015-08-04 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
July 30, 2015
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, August 4, 2015
This meeting will be held in Town Hall, 4th Floor, Room 4A, at 6:30 p.m.
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item 2A. Consent: Approval of the minutes from the June 23, 2015 regular
Southlake Arts Council meeting – Please make any corrections to the minutes part
of the motion.
2. Agenda Item No. 3A and 3B. Consider: Recommendation on renewal of Community
Services Agreement with APEX Arts League and Arts Council Northeast for the term
October 1, 2015 – September 30, 2018 – The purpose of these items is to make
recommendations on the renewal of the Community Services Agreements with
APEX Arts League and Arts Council Northeast for another three (3) year term to
expire September 30, 2018. The agreement with APEX mirrors their previous
agreement with the exception of changing the performance dates to match the
proposed term, adding one additional community event (increasing from 11 to 12)
and inserting a provision allowing for a minimal fee for some events. The minimal fee
allows for offering higher caliber performances. The agreement with Arts Council
Northeast mirrors their previous agreement, with the exception of changing the
performance dates to match the proposed term. The funding and all other service
provisions are the same as previous agreements. Copies of the proposed
agreements are included in your packet.
3. Agenda Item No. 3C. Consider: Recommendation on permit to allow the Sister Cities
International Young Artists and Authors Showcase exhibit January 4, 2016 through
February 12, 2016 in Southlake Town Hall lobby – The purpose of this item is to
seek Southlake Art Council’s recommendation on the art display permit from
Southlake Sister Cities to display the Sister Cities International Young Artists and
Authors Showcase exhibit, January 4, 2016 through February 12, 2016, in the
Southlake Town Hall lobby. Details about the exhibit and a copy of the permit
application are included in the packet for consideration.
Southlake Arts Council
Meeting Date – August 4, 2015
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. Agenda Item No. 4A. Discussion: Future Public Art Opportunities – This is a
standing item that allows the Southlake Arts Council to discuss and brainstorm
upcoming opportunities for public art. Items to be discussed at this meeting include
the A Walk Through Time: Historical Photographs of Southlake art exhibit, an Arts
Council/Apex event at The Marq Southlake , and an Arts Council and Apex
sponsored film festival. Other future public art opportunities may also be discussed
at this time. There are no packet documents for this item.
5. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding the Arts Council will
not discuss or take action on any item brought up at this time.
6. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
OTHER ITEMS OF INTEREST
7. Contracts and Sculptures for The Marq and Roundabout – On August 18th, City
Council will consider approval of the proposed public art concepts by Dream Big
Sculptures (“Flying Together”) for the roundabout sculpture and Kathleen Caricof
(“Southlake Constellation”) for The Marq Southlake sculpture.
8. Masterworks Music Series – Enjoy live music from Me & My Monkey on August 8 th
and Southlake Community Band on September 12th in Rustin Park from 7:30-9:00
pm.
9. Married at The Marq Southlake – In conjunction with The Marq Southlake’s
scheduled opening this winter, T he Marq is gearing up with a “Married at The Marq”
Wedding Giveaway contest for one lucky couple for a free wedding! The wedding
will include a ceremony and reception at The Marq (up to 180 guests) and a variety
of other wedding surprises sponsored by local businesses. The contest runs until
midnight, August 15, 2015. For full terms and conditions and to enter to win, visit
www.MarriedAtTheMarq.com/giveway.
10. Southlake Economic Development News –The Hilton Dallas Southlake Hotel has
received the distinction of being named an Expedia Insiders' Select hotel for 2015.
This annual list represents a ranking of the world's best reviewed hotels as
determined by direct customer feedback on Expedia.com®. The 2015 cla ss of
Insiders' Select hotels is based off of more than two million customer Verified
Reviews, meaning Expedia® confirmed the traveler's booking on Expedia.com in
order to review the property.
11. Reminder: Next Arts Council meeting September 22, 2015 – The Arts Council will
resume their regular scheduled monthly meetings in September with the next
meeting to be held on Thursday, September 22, 2015.
Southlake Arts Council
Meeting Date – August 4, 2015
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
In addition to the items listed above, you can receive notifications for City Council meetings,
construction alerts, calendar updates and more by visiting the City’s website and clicking on
the “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
We appreciate your commitment and service to the City.
CHT
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us
Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, August 4, 2015
Location: Southlake Town Hall
1400 Main Street – 4A (4th Floor)
Southlake, Texas
Time: 6:30 – 8:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the June 23, 2015 Southlake Arts Council meeting
3. Consider
A. Recommendation on renewal of Community Services Agreement with APEX
Arts League for the term October 1, 2015 – September 30, 2018
B. Recommendation on renewal of Community Services Agreement with Arts
Council Northeast for the term October 1, 2015 – September 30, 2018
C. Recommendation on permit to allow the Sister Cities International Young Artists
and Authors Showcase exhibit January 4, 2016 through February 12 , 2016 in
Southlake Town Hall lobby
4. Discussion
A. Future Public Art Opportunities
1. A Walk Through Time: Historical Photographs of Southlake
(Sept. 10-Oct. 23, 2015; Reception Sept. 10, 6:30-8:00 pm)
2. Southlake Arts Council / Apex Event at The Marq
(January 23, 2016, 4:00-6:30 pm)
3. Apex Film Festival (May 7, 2016)
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
6. Adjournment
A quorum of the City Council may be present at this meeting.
Southlake Arts Council
Meeting Date – August 4, 2015
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, July 31, 2015 by 6:00 p.m. pursuant to Chapter 551 of the
Texas Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, JUNE 23, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 4A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members, Merlene
Ingraham, Tamara McMillan and Terri Messing (Alternate 1, Christina Esparza resigned
May 2015)
SOUTHLAKE ARTS COUNCIL ABSENT: None
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson and
Assistant to the Director Cassie Tucker
STAFF ABSENT: None
OTHERS PRESENT: None
1. CALL TO ORDER
Chairman Bartlett called the meeting of the Southlake Arts Council to order at
6:08 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE MAY 26, 2015 SOUTHLAKE ARTS
COUNCIL MEETING
Item 3C of the May 26, 2015 meeting minutes were corrected to show Miriam
Murray seconded the motion.
APPROVED
A motion was made to approve the minutes as corrected.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Messing, McMillan and Murray
Nays: None
Abstain: None
2A - 1
Minutes of the June 23, 2015 Southlake Arts Council Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Vote: 5-0
Motion Carried
Southlake Arts Council member Merlene Ingraham arrived at 6:15 p.m.
3. CONSIDER
3A. RECOMMENDATION ON FINAL CONCEPTS AND SELECTION OF PUBLIC
ART FOR THE MARQ SOUTHLAKE
Assistant to the Director Cassie Tucker presented the revised final concepts from
Dream Big Sculpture (“Celebrate”) and Kathleen Caricof (“Texas Sky –
Constellation”) as potential public art pieces for The Marq Southlake. The Arts
Council discussed the concepts for The Marq and recommended Kathleen
Caricof’s 3rd representation, “Southlake Constellation,” with the varied base
heights, for the art piece.
APPROVED
A motion was made to accept as the final concept plan for The Marq
representation #3 of Kathleen Caricof’s design, “Southlake Constellation.”
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, McMillan and Murray
Nays: None
Abstain: None
Vote: 6-0
Motion Carried.
3B. RECOMMENDATION OF PROPOSED FY 2016 PUBLIC ART FUND BUDGET
Deputy Director Candice Edmondson presented the proposed FY 2016 Public Art
Fund Budget for Southlake Arts Council consideration and responded to
questions. The Arts Council reviewed proposed budget line item allocations.
APPROVED
A motion was made to recommend approval of the proposed FY 2016 Public Art
Fund Budget.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, McMillan and Murray
Nays: None
2A - 2
Minutes of the June 23, 2015 Southlake Arts Council Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Abstain: None
Vote: 6-0
Motion Carried.
4. DISCUSSION
4A. FUTURE PUBLIC ART OPPORTUNITIES
The Arts Council discussed opportunities for public art including a fall Town Hall
Art Exhibit, an Arts Council/Apex Event at The Marq, potential juried art exhibit
and an Arts Council and Apex sponsored film festival.
Logistics, food and decorations for the Town Hall Historical Southlake Art
Exhibit and Reception (Sept. 10-Oct. 23, 2015) to be discussed at August
4th meeting.
Sponsors for the Arts Council/Apex Event at The Marq (January 23, 2016,
4:00-6:30 pm) are needed.
Juried Art Exhibit will be removed from Arts Council agenda until February
2016.
Arts Council and Apex sponsored film festival (May 7, 2016) – The event
will include independent, short and kids films as well as a symposium. Ten
volunteers are needed to preview films. Volunteers should contact Terri
Messing.
Terri Messing reported that the Fort Worth Symphony Orchestra would consider
a concert outside at the Aria Amphitheater in June 2016. This event will be added
to the Arts Council agenda for discussion in January 2016.
5. PUBLIC FORUM
No one was present to address the Arts Council during Public Forum.
The Arts Council agreed to meet on August 4th at 6:30 p.m.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:06 p.m.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, McMillan and Murray
2A - 3
Minutes of the June 23, 2015 Southlake Arts Council Meeting
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Nays: None
Abstain: None
Vote: 6-0
Motion Carried.
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
2A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
August 4, 2015
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director
SUBJECT: Recommendation on renewal of Community Services
Agreement with APEX Arts League for the term October 1,
2015 – September 30, 2018
___________________________________________________________
Action Requested: Southlake Arts Council recommendation on the renewal of
the Community Services Agreement with APEX Arts
League.
.
Background
Information: The City works with non-profit community organizations such
as APEX to provide important social, educational, economic
and cultural programs and services to Southlake citizens and
businesses. Having a Community Services Agreement in
place allows for these services to be provided without the
City having to fund additional personnel and capital
investments, as well as the ongoing administrative and
operational expenses that would be required to provide
these services to the community.
The renewal agreement with APEX is for a three year period,
October 1, 2015 - September 30, 2018. APEX will schedule
twelve (12) professional programs or events featuring local
talent at minimal or no cost to the public between October 1st
and September annually, during the term of the agreement.
Other community services to be provided or promoted by
APEX include at least three (3) educational programs in the
arts for all ages and at least three (3) programs or events
with a community arts component including, but not limited
to, the display of public art.
In consideration for the services rendered by APEX on
behalf of Southlake citizens, the City agrees to an annual
payment of $5,000 to APEX which will be dispersed by
November 1st of each year. In addition, $3,000 will be
budgeted annually in the Public Art Fund for cultural arts
3A - 1
Southlake Arts Council
Meeting Date – August 4, 2015
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
programming. Final payment and budget allocations are
subject to City Council authorization.
A copy of the Community Services Agreement, detailing the
organization’s scope of services and the City’s obligations is
attached.
Financial
Considerations: Funding for the Community Services Agreement is included
in the proposed FY 2016 annual budget, and will also be
included in subsequent budget proposals for FY 2017 and
FY 2018 as required by the term of the agreement.
Strategic Link: This item is linked to the City’s Strategy Map through the
following strategic objectives: promote opportunities for
partnerships and volunteer involvement and collaborate with
select partners to implement service solutions.
Citizen Input/
Board Review: APEX has reviewed the proposed agreement and been
notified of the board and city council approval process.
Southlake Arts Council recommendation August 4, 2015
City Council consideration September 15, 2015
Legal Review: The Agreement was modeled after the standard Community
Services Agreement utilized by the City and reviewed by the
City Attorney.
Alternatives: Alternatives may include the following:
Arts Council recommendation to approve the Community
Services Agreement as presented
Arts Council recommendation to approve the Community
Services Agreement with input as desired.
Arts Council recommendation not to renew the proposed
Community Services Agreement
Supporting
Documents: Proposed APEX Community Services Agreement
3A - 2
Southlake Arts Council
Meeting Date – August 4, 2015
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Staff
Recommendation: Southlake Arts Council recommendation to approve the
Community Services Agreement with APEX as presented
3A - 3
AGREEMENT BETWEEN
CITY OF SOUTHLAKE
AND
APEX ARTS LEAGUE
STATE OF TEXAS §
§
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake,
Texas, a home rule municipal corporation located in Tarrant County and Denton
County, Texas, acting by and through its duly authorized Mayor (hereinafter
referred to as “City”), APEX Arts League, a non-profit corporation of Texas,
acting by and through its duly authorized Chairman (hereinafter referred to as
“AAL”), an organization exempt from taxation under Section 501(c)(3) of the
Internal Revenue Code.
WHEREAS, the mission of AAL is to enhance appreciation and
participation in music and dance, as well as literary, visual and theatrical arts in
our region and to forward efforts of creating a regional arts center, a home for
community arts, a stage for professional performances and an educational and
civic center for all; and
WHEREAS, City and AAL desire to enter into a Renewal Agreement
whereby AAL will continue to provide for the creation of a regional focal point,
enhance community awareness and appreciation, and promote education
instruction for all ages for the arts, a meeting facility for civic and community
groups, create a home for area arts groups, and provide a venue for all
performing and visual arts in the region.
NOW, THEREFORE, City and AAL, in consideration of the mutual
undertakings hereunder set forth, do hereby covenant and agree as follows:
SECTION 1
SCOPE OF SERVICES
A. AAL shall provide the services as outlined in the attached Appendix,
Section A.
B. City shall provide services as outlined in the attached Appendix, Section
A.
3A - 4
Community Services Agreement with Apex Arts League
Page 2 of 7
SECTION 2
CITY AND AAL STAFF CONTACTS
AAL and the City shall both provide staff liaisons as outlined in the attached
Appendix, Section A.
SECTION 3
GOVERNANCE
AAL shall be solely governed by its board of directors, who shall meet in
accordance with the bylaws and articles of incorporation. The time, date, place
and agenda of these board meetings shall be the responsibility of the AAL board
of directors.
SECTION 4
CONSIDERATION
In recognition that the City elected to support the AAL and their promotion of the
arts rather than provide such service, City agrees to an annual payment to be
paid to AAL in the amount of $5,000 to be dispersed annually on November 1 of
each year. In addition, $3,000 will be budgeted annually in the Public Art Fund for
cultural arts programming. Final payment and budget allocations are subject to
City Council authorization.
Payment by the City shall be applied by AAL as described in the attached
Appendix, Section A.
SECTION 5
REPORTING
A. AAL shall generate and provide to Cassie Tucker, Assistant to the Director
of Community Services of the City, quarterly reports regarding the
performance measures outlined in the attached Appendix, Section B.
B. The City shall have the right to review the books and records kept incident
to the services provided by AAL to the City.
SECTION 6
INSURANCE AND INDEMNIFICATION
AAL AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST
ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS
AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL
PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND
EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER
CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY 3A - 5
Community Services Agreement with Apex Arts League
Page 3 of 7
OR INDIRECTLY, THE NEGLIGENT ACT OR OMISSION OF APEX, ITS
OFFICERS, EMPLOYEES AND AGENTS, IN THE PERFORMANCE OF
SERVICES UNDER THIS AGREEMENT. APEX SHALL NOT BE REQUIRED
TO INDEMNIFY THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FOR
ANY DAMAGES OR LIABILITY FOUND BY A COURT TO HAVE ARISEN
FROM THE NEGLIGENT ACT OR OMISSION OF THE CITY, ITS OFFICERS,
AGENTS OR EMPLOYEES, EXCEPT TO THE EXTENT OF ANY APPLICABLE
INSURANCE COVERAGES.
SECTION 7
INDEPENDENT CONTRACTOR
In performing the services hereunder, AAL is acting as an independent
contractor, and shall not be deemed an employee, agent or partner of the City.
City shall have no power to direct or supervise its activities in carrying out its
responsibilities under this Agreement. Neither party shall have the authority to
make binding representations or agreements on behalf of the other.
SECTION 8
TERM OF AGREEMENT AND REVIEW OF PERFORMANCE
A. The term of this Agreement shall be for a period beginning October 1,
2015 and ending September 30, 2018. This Agreement may be renewed
for up to two successive three-year periods beginning on October 1 and
ending on September 30 of each year upon written agreement by both
parties and annual budget approval by the Southlake City Council.
B. At the end of the term, the City will undertake an annual review of the
performance based upon performance and quality measures outlined in
the attached Appendix, Section B.
C. Notwithstanding any provision herein to the contrary, either party may
terminate this Agreement upon 30 days written notice to the other. Upon
termination, or if AAL ceases to provide services under this Agreement,
AAL shall return to the City any unexpended funds paid pursuant to this
Agreement.
SECTION 9
NO WAIVER OF GOVERNMENTAL IMMUNITY
Notwithstanding any provision of this Agreement to the contrary, nothing
contained in this Agreement shall be construed to limit or waive any
governmental or sovereign immunity of the City, or any immunity applicable to its
officers, agents, servants or employees. To the extent there may be a waiver of
immunity under state law, the remedies available to enforce this Agreement are
limited to mandamus, specific performance or injunctive relief. All other remedies,
including suits for damages and recovery of attorney’s fees are specifically
waived by both parties. 3A - 6
Community Services Agreement with Apex Arts League
Page 4 of 7
SECTION 10
CITY OF SOUTHLAKE – STRATEGIC LINK
The City has adopted a Strategic Management System to improve the
organization’s ability to define and execute its strategy. Effective strategic
management systems provide the mechanism to link the mission, strategy,
department goals, citizen perceptions, and service delivery efforts in a
continuous feedback loop. AAL, its mission and the services outlined in the
attached Appendix, link to the City’s strategy through the following strategic
objectives:
Promote opportunities for partnerships and volunteer
involvement
Collaborate with select partners to implement service
solutions
SECTION 11
CITY OF SOUTHLAKE VALUES
The City has adopted values that are the fundamental principles that guide how
officials, staff, and employees of the City conduct themselves in pursuit of the
mission and vision. All business conducted with the City shall adhere to the City's
organizational values as described below:
Integrity: Being worthy of the public's trust in all things.
We deal honestly and respectfully with each other and the public at all
times.
Innovation: Valuing progressive thinking, creativity, flexibility and
adaptability in service delivery.
Accountability: Taking personal responsibility for our actions or
inaction while putting the interests of the taxpayer first.
Commitment to Excellence: Behaving responsively in our delivery of
service to the public. Our work is characterized by its quality and by t he
diligence with which it is carried out. We proactively seek to solve
problems in advance.
Teamwork: Recognizing the importance of working together to meet
our citizen's needs, communicating clearly, sharing resources and
information freely.
The values set forth in Section 11 are goals to which City officials, staff and
employees are expected to adhere to in activities concerning this Agreement.
While perceived failure to adhere to, comply with, or take action consistent with
these values should be reported to an appropriate City official, staff member, or
employee, such action or failure to act shall not be considered a breach of this
Agreement.
3A - 7
Community Services Agreement with Apex Arts League
Page 5 of 7
SECTON 12
MISCELLANEOUS
This Agreement sets forth all the agreements between the parties and no
modification shall be effective unless reduced to writing and signed by the part to
be changed therewith.
This document may be executed in duplicate originals.
IN WITNESS WHEREOF the City and AAL have executed this Agreement as of
this _______day of ____________________, 201__.
CITY OF SOUTHLAKE
_________________________
Mayor, City of Southlake
ATTEST:
Lori Payne
City Secretary
APEX Arts League
_________________________
Chairman, APEX Arts League
Approved as to form and legality:
City Attorney
3A - 8
Community Services Agreement with Apex Arts League
Page 6 of 7
AGREEMENT BETWEEN
CITY OF SOUTHLAKE
AND
APEX ARTS LEAGUE
APPENDIX
SECTION A
SCOPE OF SERVICES
A. In return for payment described in Section 4 of this Agreement, AAL shall
provide the following services:
1. AAL staff contact person to serve as a liaison between AAL and the
City:
a. Name: Terri Messing
b. Title: President
c. Phone: 817.251.4300
d. Email Address: terrimessing@verizon.net
2. Enhance the arts in the community and will work toward establishing a
home for the arts.
3. Schedule twelve (12) high quality professional programs or events
featuring local talent at minimal or no cost to the public between
October 1 and September 30 annually, during the term of the
agreement;
4. Provide and promote at least three (3) educational programs in the arts
for all ages.
5. Provide and promote at least three (3) programs or events with a
community arts component including, but not limited to, the display of
public art.
B. In addition to payment described in Section 4 of this Agreement, City shall:
1. Provide a staff contact person to serve as a liaison between City and
AAL. The City liaison shall be apprised by AAL of all AAL board
meetings. AAL shall forward a copy of the agenda for each meeting
prior to any scheduled meetings, and the City liaison may participate
with the AAL board at all scheduled meetings.
a. Name: Cassie Tucker
b. Title: Assistant to the Director of Community
Services
c. Phone: 817.748.8036
d. Email Address: ctucker@ci.southlake.tx.us
3A - 9
Community Services Agreement with Apex Arts League
Page 7 of 7
2. Provide a presence on www.CityofSouthlake.com which is limited to:
a. One information page which includes organization name, mission,
contact information and link to organization website; and
3. Consider posting information contained in press releases on
www.MySouthlakeNews.com and/or www.CityofSouthlake.com. Any
and all information in such press releases will be subject to review and
possible revision prior to posting.
4. Publish in the quarterly editions of the Southlake Scene organization
information to include organization name, mission, contact information
and link to organization website.
5. Provide access to the City’s logo for use by AAL. Such use is subject
to review and approval by the Deputy Director of Communications.
6. Provide at no cost to AAL in accordance with current policies and
guidelines, the use of City facilities for events and meetings directly
related to AAL business. Requests for use of City facilities shall follow
current reservation procedures as outlined in the Facility Use Policy.
SECTION B
PERFORMANCE AND QUALITY MEASURES
In evaluating AAL performance pursuant to Section 8 of this Agreement, the City
will determine whether AAL has met the following performance measures:
A. The AAL organization will track attendance at programs/events they
provide throughout the year and provide that information to city staff at the
end of each calendar quarter.
B. AAL will provide an assessment of value that their program created in the
community for the period of the contract at the end of each calendar year.
C. AAL will track attendance and participation in the creative arts educational
programming it provides the community and will provide that information to
city staff at the end of the calendar quarter.
D. AAL will track attendance and participation in the programs/events it
provides the community with a community arts program and will provide
that information to city staff at the end of the calendar quarter.
3A - 10
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
August 4, 2015
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director
SUBJECT: Recommendation on renewal of Community Services
Agreement with Arts Council Northeast for the term October 1,
2015 – September 30, 2018
___________________________________________________________
Action Requested: Southlake Arts Council recommendation on the renewal of
the Community Services Agreement with Arts Council
Northeast (formerly ARTSNET).
.
Background
Information: The City has chosen to work with non-profit community
organizations such as Arts Council Northeast to provide
important social, educational, economic and cultural
programs and services to Southlake citizens and
businesses. Having a Community Services Agreement in
place allows for these services to be provided without the
City having to fund additional personnel and capital
investments, as well as the ongoing administrative and
operational expenses that would be required to provide
these services to the community.
The renewal agreement with Arts Council Northeast is for a
three year period, October 1, 2015 – September 30, 2018.
Arts Council Northeast will provide twelve (12) concert
events free to the public for the term of the agreement.
Proposed events include, but are not limited to, the Annual
Southlake MasterWorks Music Series in Town Square.
Community Services staff will work with Arts Council
Northeast to develop the proposed performances.
In consideration for the services rendered by Arts Council
Northeast on behalf of Southlake citizens, the City agrees to
an annual payment of $22,000 to Arts Council Northeast
which will be dispersed by November 1st of each year. Final
payment amount is subject to City Council authorization.
3B - 1
Southlake Arts Council
Meeting Date – August 4, 2015
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A copy of the Community Services Agreement, detailing the
organization’s scope of services and the City’s obligations is
attached.
Financial
Considerations: Funding for the Community Services Agreement is included
in the proposed FY 2016 annual budget, and will also be
included in subsequent budget proposals for FY 2017 and
FY 2018 as required by the term of the agreement.
Strategic Link: This item is linked to the City’s Strategy Map through the
following strategic objectives: promote opportunities for
partnerships and volunteer involvement and collaborate with
select partners to implement service solutions.
Citizen Input/
Board Review: Arts Council Northeast has reviewed the proposed
agreement and been notified of the board and city council
approval process.
Southlake Arts Council recommendation August 4, 2015
City Council consideration September 15, 2015
Legal Review: The Agreement was modeled after the standard Community
Services Agreement utilized by the City and reviewed by the
City Attorney.
Alternatives: Alternatives may include the following:
Arts Council recommendation to approve the Community
Services Agreement as presented
Arts Council recommendation to approve the Community
Services Agreement with input as desired.
Arts Council recommendation not to renew the proposed
Community Services Agreement
Supporting
Documents: Proposed Arts Council Northeast Community Services
Agreement
3B - 2
Southlake Arts Council
Meeting Date – August 4, 2015
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Staff
Recommendation: Southlake Arts Council recommendation to approve the
Community Services Agreement with Arts Council Northeast
as presented
3B - 3
AGREEMENT BETWEEN
CITY OF SOUTHLAKE
AND
ARTS COUNCIL NORTHEAST
STATE OF TEXAS §
§
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake,
Texas, a home rule municipal corporation located in Tarrant County and Denton
County, Texas, acting by and through its duly authorized Mayor (hereinafter
referred to as “City”), and the Arts Council Northeast, a non-profit corporation of
Texas, acting by and through its duly authorized Executive Director (hereinafter
referred to as “ARTS COUNCIL NORTHEAST”), an organization exempt from
taxation under Section 501(c)(3) of the Internal Revenue Code.
WHEREAS, the mission of ARTS COUNCIL NORTHEAST is to
encourage, support and facilitate artistic cultural opportunities within the
communities of North Tarrant County; and
WHEREAS, City and ARTS COUNCIL NORTHEAST desire to enter into a
Renewal Agreement whereby ARTS COUNCIL NORTHEAST will continue to
provide assistance for art related projects and programs, youth summer art
programs, art classes, citizen access to the arts, community cultural events, and
educational programs while also offering free concerts and concert scheduling;
NOW, THEREFORE, City and ARTS COUNCIL NORTHEAST, in
consideration of the mutual undertakings hereunder set forth, do hereby
covenant and agree as follows:
SECTION 1
SCOPE OF SERVICES
A. ARTS COUNCIL NORTHEAST shall provide the services as outlined in
the attached Appendix, Section A.
B. City shall provide services as outlined in the attached Appendix, Section
A.
SECTION 2
CITY AND ARTS COUNCIL NORTHEAST STAFF CONTACTS
ARTS COUNCIL NORTHEAST and the City shall both provide staff liaisons as
outlined in the attached Appendix, Section A.
3B - 4
Community Services Agreement with Arts Council Northeast
Page 2 of 7
SECTION 3
GOVERNANCE
ARTS COUNCIL NORTHEAST shall be solely governed by its board of directors,
who shall meet in accordance with the bylaws and articles of incorporation. The
time, date, place and agenda of these board meetings shall be the responsibility
of the ARTS COUNCIL NORTHEAST board of directors.
SECTION 4
CONSIDERATION
In recognition that the City elected to support the ARTS COUNCIL NORTHEAST
and their art initiatives rather than provide such service, City agrees to an annual
payment to be paid to ARTS COUNCIL NORTHEAST in the amount of $22,000
to be dispersed annually on November 1 of each year. Final payment amount is
subject to City Council budget authorization.
Payment by the City shall be applied by ARTS COUNCIL NORTHEAST as
described in the attached Appendix, Section A.
SECTION 5
REPORTING
A. ARTS COUNCIL NORTHEAST shall generate and provide to Cassie
Tucker, Assistant to the Director of Community Services of the City, a
quarterly report regarding the performance measures outlined in the
attached Appendix, Section B.
B. The City shall have the right to review the books and records kept incident
to the services provided by ARTS COUNCIL NORTHEAST to the City.
SECTION 6
INSURANCE AND INDEMNIFICATION
ARTS COUNCIL NORTHEAST AGREES TO INDEMNIFY, HOLD HARMLESS
AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND
EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT
LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS,
EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR
IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE NEGLIGENT ACT
OR OMISSION OF ARTS COUNCIL NORTHEAST, ITS OFFICERS,
EMPLOYEES AND AGENTS, IN THE PERFORMANCE OF SERVICES UNDER
THIS AGREEMENT. ARTS COUNCIL NORTHEAST SHALL NOT BE
REQUIRED TO INDEMNIFY THE CITY, ITS OFFICERS, AGENTS, AND
3B - 5
Community Services Agreement with Arts Council Northeast
Page 3 of 7
EMPLOYEES FOR ANY DAMAGES OR LIABILITY FOUND BY A COURT TO
HAVE ARISEN FROM THE NEGLIGENT ACT OR OMISSION OF THE CITY,
ITS OFFICERS, AGENTS OR EMPLOYEES, EXCEPT TO THE EXTENT OF
ANY APPLICABLE INSURANCE COVERAGES.
SECTION 7
INDEPENDENT CONTRACTOR
In performing the services hereunder, ARTS COUNCIL NORTHEAST is acting
as an independent contractor, and shall not be deemed an employee, agent or
partner of the City. City shall have no power to direct or supervise its activities in
carrying out its responsibilities under this Agreement. Neither party shall have the
authority to make binding representations or agreements on behalf of the other.
SECTION 8
TERM OF AGREEMENT AND REVIEW OF PERFORMANCE
A. The term of this Agreement shall be for a period beginning October 1,
2015 and ending September 30, 2018. This Agreement may be renewed
for up to two successive three-year periods beginning on October 1 and
ending on September 30 of each year upon written agreement by both
parties and annual budget approval by the Southlake City Council.
B. At the end of the term, the City will undertake an annual review of the
performance based upon performance and quality measures outlined in
the attached Appendix, Section B.
C. Notwithstanding any provision herein to the contrary, either party may
terminate this Agreement upon 30 days written notice to the other. Upon
termination, or if ARTS COUNCIL NORTHEAST ceases to provide
services under this Agreement, ARTS COUNCIL NORTHEAST shall
return to the City any unexpended funds paid pursuant to this Agreement.
SECTION 9
NO WAIVER OF GOVERNMENTAL IMMUNITY
Notwithstanding any provision of this Agreement to the contrary, nothing
contained in this Agreement shall be construed to limit or waive any
governmental or sovereign immunity of the City, or any immunity applicable to its
officers, agents, servants or employees. To the extent there may be a waiver of
immunity under state law, the remedies available to enforce this Agreement are
limited to mandamus, specific performance or injunctive relief. All other remedies,
including suits for damages and recovery of attorney’s fees are specifically
waived by both parties.
3B - 6
Community Services Agreement with Arts Council Northeast
Page 4 of 7
SECTION 10
CITY OF SOUTHLAKE – STRATEGIC LINK
The City has adopted a Strategic Management System to improve the
organization’s ability to define and execute its strategy. Effective strategic
management systems provide the mechanism to link the mission, strategy,
department goals, citizen perceptions, and service delivery efforts in a
continuous feedback loop. Arts Council Northeast, its mission and the services
outlined in the attached Appendix, link to the City’s strategy through the following
strategic objectives:
Promote opportunities for partnerships and volunteer
involvement
Collaborate with select partners to implement service
solutions
SECTION 11
CITY OF SOUTHLAKE VALUES
The City has adopted values that are the fundamental principles that guide how
officials, staff, and employees of the City conduct themselves in pursuit of the
mission and vision. All business conducted with the City shall adhere to the City's
organizational values as described below:
Integrity: Being worthy of the public's trust in all things.
We deal honestly and respectfully with each other and the public at all
times.
Innovation: Valuing progressive thinking, creativity, flexibility and
adaptability in service delivery.
Accountability: Taking personal responsibility for our actions or
inaction while putting the interests of the taxpayer first.
Commitment to Excellence: Behaving responsively in our delivery of
service to the public. Our work is characterized by its quality and by the
diligence with which it is carried out. We proactively seek to solve
problems in advance.
Teamwork: Recognizing the importance of working together to meet
our citizen's needs, communicating clearly, sharing resources and
information freely.
The values set forth in Section 11 are goals to which City officials, staff and
employees are expected to adhere to in activities concerning this Agreement.
While perceived failure to adhere to, comply with, or take action consistent with
these values should be reported to an appropriate City official, staff member, or
employee, such action or failure to act shall not be considered a breach of this
Agreement.
3B - 7
Community Services Agreement with Arts Council Northeast
Page 5 of 7
SECTON 12
MISCELLANEOUS
This Agreement sets forth all the agreements between the parties and no
modification shall be effective unless reduced to writing and signed by the part to
be changed therewith.
This document may be executed in duplicate originals.
IN WITNESS WHEREOF the City and ARTS COUNCIL NORTHEAST have
executed this Agreement as of this _______ day of ____________________,
201__.
CITY OF SOUTHLAKE
_________________________
Mayor, City of Southlake
ATTEST:
Lori Payne, TRMC
City Secretary
ARTS COUNCIL NORTHEAST
_________________________
President, Arts Council Northeast
Approved as to form and legality:
City Attorney
3B - 8
Community Services Agreement with Arts Council Northeast
Page 6 of 7
AGREEMENT BETWEEN
CITY OF SOUTHLAKE
AND
ARTS COUNCIL NORTHEAST
APPENDIX
SECTION A
SCOPE OF SERVICES
A. In return for payment described in Section 4 of this Agreement, ARTS
COUNCIL NORTHEAST shall provide the following services:
1. ARTS COUNCIL NORTHEAST staff contact person to serve as a
liaison between the ARTS COUNCIL NORTHEAST and the City:
a. Name: Lee Koch
b. Title: President
c. Phone: 817.283.3406
d. Email Address: lkoch@artscouncilnortheast.org
2. Perform twelve (12) concert events free to the public between October
1 and September 30 annually, for the term of the agreement. Proposed
events include, but are not limited to, the annual Southlake
MasterWorks Music Series in Town Square. Community Services staff
will work with ARTS COUNCIL NORTHEAST to develop proposed
performances and the Southlake Arts Council will review the proposed
line up each year.
3. Scheduling of concerts and make up concerts, if necessary, will be by
agreement of the City’s Community Services Director and ARTS
COUNCIL NORTHEAST.
4. Provide citizens access and opportunity to participate in the arts,
support community cultural events, and provide educational programs
to both children and adults in the community at no charge
B. In addition to payment described in Section 4 of this Agreement, City shall:
1. Provide a staff contact person to serve as a liaison between City and
ARTS COUNCIL NORTHEAST. The City liaison shall be apprised by
ARTS COUNCIL NORTHEAST of all ARTS COUNCIL NORTHEAST
board meetings, ARTS COUNCIL NORTHEAST shall forward a copy
of the agenda for each meeting prior to any scheduled meetings, and
the City liaison may participate with the ARTS COUNCIL NORTHEAST
board at all scheduled meetings.
a. Name: Cassie Tucker
b. Title: Assistant to the Director of Community Services 3B - 9
Community Services Agreement with Arts Council Northeast
Page 7 of 7
c. Phone: 817.748.8036
d. Email Address: ctucker@ci.southlake.tx.us
2. Provide a presence on www.CityofSouthlake.com which is limited to:
a. One information page which includes organization name, mission,
contact information and link to organization website; and
3. Consider posting information contained in press releases on
www.MySouthlakeNews.com and/or www.CityofSouthlake.com. Any
and all information in such press releases will be subject to review and
possible revision prior to posting.
4. Publish in the quarterly editions of the Southlake Scene organization
information to include organization name, mission, contact information
and link to organization website.
5. Provide access to the City’s logo for use by ARTS COUNCIL
NORTHEAST. Such use is subject to review and approval by the City’s
Deputy Director of Communications.
6. Provide at no cost to ARTS COUNCIL NORTHEAST in accordance
with current policies and guidelines, the use of City facilities for events
and meetings directly related to ARTS COUNCIL NORTHEAST
business. Requests for use of City facilities shall follow current
reservation procedures as outlined in the Facility Use Policy.
SECTION B
PERFORMANCE AND QUALITY MEASURES
In evaluating ARTS COUNCIL NORTHEAST performance pursuant to Section 8
of this Agreement, the City will determine whether ARTS COUNCIL
NORTHEAST has met the following performance measures:
A. The ARTS COUNCIL NORTHEAST organization will track attendance at
concerts they provide throughout the year and provide that information to
city staff at the end of each calendar quarter.
B. ARTS COUNCIL NORTHEAST will provide an assessment of value that
their program created in the community for the period of the contract at the
end of each calendar year.
C. ARTS COUNCIL NORTHEAST will track attendance and participation in
the arts programming it provides the community and will provide that
information to city staff at the end of the calendar quarter.
3B - 10
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
August 4, 2015
To: Southlake Arts Council
From: Cassie Tucker, Assistant to the Director
Subject: Recommendation on permit to allow the Sister Cities International
Young Artists and Authors Showcase exhibit January 4, 2016
through February 12, 2016 in Southlake Town Hall lobby
Action
Requested: Southlake Arts Council recommendation to City Council on a permit
to allow an art exhibit, January 4, 2016 – February 12, 2016, to be
held in Town Hall lobby.
Background
Information: Southlake Sister Cities has submitted a permit request to host the
Sister Cities International Young Artists and Authors Showcase in
the Town Hall lobby during January 4, 2016 – February 12, 2016.
Approval of the permit requires a recommendation from the
Southlake Arts Council and final approval by the City Council.
Southlake Sister Cities is a local non-profit organization that is an
affiliate of Sister Cities International, Inc. and is dedicated to
fostering global understanding, friendship and communication
through education and exchanges. Currently, the City of Southlake
has a Sister City agreement with Tome, Japan (1991) and a
Friendship City agreement with Suzhou Wuzhong District, China
(2010).
The art exhibit, January 4, 2016 – February 12, 2016, will feature
ten (10) award-winning art pieces and four (4) easels with
poem/essay displays from the annual Sister Cities International
Young Artists and Authors Showcase. The exhibit will be displayed
on the walls, and will not exceed 30% of the lobby wall space. The
artwork will be hung on wall panels using the same gallery display
suspension system used for previously approved wall displays. The
easels will be placed on the lobby floor, utilizing the space in the
four corners of the area. The pieces will be placed based on the
size of the piece and aesthetic concerns related to color and
composition. The exhibit will be managed and maintained by City of
Southlake staff.
3C - 1
Southlake Arts Council
Meeting Date – August 4, 2015
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
The exhibit is sponsored by Southlake Sister Cities, the Southlake
Arts Council and the Southlake Public Library. This event will be the
fourth such event for the City of Southlake.
The exhibit is not a fundraising event, but will provide cultural
opportunities for Southlake citizens and visitors to enjoy the talent,
skill and perspective of youth from around the world.
The permit meets the provisions of the Public Arts Display and
Performance Policy. Approval of the permit for the exhibit will have
no financial impact on the City budget.
A copy of the permit is attached for your review.
Financial
Considerations: Approval of the permit for the exhibit in Town Hall lobby requires no
additional funding by the City.
Sister Cities International or the artists are not paid for display or
associated costs related to shipment of the pieces.
Strategic Link: This permit is linked to the City Council focus area of Partnerships
and Volunteerism. The permit also addresses the corporate
objectives to provide opportunities for partnerships and volunteer
involvement and enhance the sense of community by providing
excellent customer service and citizen engagement opportunities.
Citizen Input/
Board Review: The proposed permit complies with the Public Art Display and
Performance Policy.
Southlake Arts Council recommendation August 4, 2015
City Council consideration September 18, 2015
Legal Review: The Permit form was reviewed previously with the Public Art
Display and Performance Policy by the City Attorney
Alternatives: Alternatives may include the following:
Recommend approval of the permit as presented
Recommend approval of the permit with modifications
Recommendation not to approve the permit
3C - 2
Southlake Arts Council
Meeting Date – August 4, 2015
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Supporting
Documents: Public Art Display Permit
Recommendation: Southlake Arts Council recommendation to approve a permit to
allow the Sister Cities International Young Artists and Authors
Showcase exhibit January 4, 2016 through February 12, 2016 in
Southlake Town Hall lobby.
3C - 3
Page 1
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility Requested: Southlake Town Hall, 1400 Main Street, Southlake – 2nd Fl. Main lobby
___________________________________________________________________________________
CONTACT INFORMATION
Applicant: Kiko Ekstrom, Southlake Sister Cities Phone: 817-713-9667
Cell Phone: 817-713-9667 E-Mail: kikukoe@earthlink.net
Address: 3400 Fox Fire Lane City: Southlake State: TX Zip: 76092
Alternative Contact: Cassie Tucker, Southlake Arts Council Phone: 817-748-8036
Cell Phone: N/A E-Mail: ctucker@ci.southlake.tx.us
Address: 1400 Main St, Ste. 210 City: Southlake State: TX Zip: 76092
DISPLAY or PERFORMANCE INFORMATION
Requested Date:
1) Exhibit: January 4, 2016 – February 12, 2016
Type of Display or Performance:
1) Exhibition of ten (10) framed art pieces and four (4) easel displays from the Sister Cities
International Young Artists & Authors Showcase
Duration of the Event or Performance:
1) Art Exhibit : Duration 6 weeks, January 4, 2016 – February 12, 2016
Detailed Information including a wall or floor plan, display or performance details, including
planned activities and/or equipment/special needs required:
1) Art Exhibit - The exhibit will include ten (10) award-winning art pieces and four (4) easels with
poem displays from the annual Sister Cities International Young Artists and Authors Showcase.
The exhibit will be displayed on the walls, and will not exceed 30% of the lobby wall space. The
artwork will be hung on wall panels using the same gallery display suspension system used for
previously approved wall displays. The easels will be placed on the lobby floor, utilizing the space
3C - 4
Permit for Photography Exhibit and Reception in Town Hall Lobby
Page 2 of 2
Page 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
in the four corners of the area. The pieces will be placed based on the size of the piece and
aesthetic concerns related to color and composition. The exhibit will be managed and maintained
by City of Southlake staff.
The exhibition is sponsored by Southlake Sister Cities, the Southlake Arts Council, and the Southlake
Public Library.
Organization(s) Represented: Southlake Sister Cities, Southlake Arts Council, and Southlake Public
Library
Non-Profit: Yes X No ___
Is this display or performance to include a fund raiser? Yes ____ No X _
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______
Do a majority of your members, including officers, reside in Southlake? Yes X No ______
Will your event cause any impact on City Staff or City resources? Yes X No ______
3C - 5
1 Leslie Bartlett a 0 a r a a a 0 83%7 2015 88%
2 Merlene Ingraham a 0 a r a a a 0 83%7
3 Jesika Cook r 0 r a a a a 0 67%6
4 Terri Messing a 0 r a a a a 0 83%7.5
5 n 0 0
6 Miriam Murray a 0 a a a a a 0 100%8.5
7 Tamara McMillan a 0 a a a a a 0 100%8.5
8 - Alt 1 Christina Esparza a 0 a a a a n 0 100%8.5
Total 0%
86%0 71%71%100%100%100%0 a In attendance
Total Hrs Per Month 1.5 0 1 1.5 2 1.5 1 0 8.5 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Southlake Arts Council Attendance Report
Place Name 1/27/15 2/24/15 3/24/15 4/28/15 5/26/15 6/23/15 7/28/153/4/15 Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
Christina Esparza resigned 5/2015.
8/4/15 9/22/15 10/27/15 11/24/15 12/22/15 Individual
Attendance Rate
Southlake Arts Council Attendance Report