2015-04-28 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
April 22, 2015
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, April 28, 2015
This meeting will be held in Town Hall, 4th Floor, Room 4A, at 6:00 p.m.
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the March 24, 2015
regular Southlake Arts Council meeting – Please make any corrections to the
minutes part of the motion.
2. Agenda Item No. 3A. Consider: Recommendation on finalists from Call to Artists for
public art for the roundabout at Dove Road and Peytonville Avenue/Sam School
Road and for The Marq Southlake - The purpose of this item is to allow the Arts
Council to review submittals from the Call to Artists for public art for the roundabout
at Dove Road and Peytonville Avenue/Sam School Road and for The Marq
Southlake and to select finalists for each project. The City of Southlake released a
national Call to Artists for the two projects in March 2015 and a total of twenty-two
(22) responses were received. Funding for public art pieces has been allocated in
each project budget. Copies of the artists’ submittals are included in your packet for
review and recommendation.
3. Agenda Item No. 4A. Discussion: Future Public Art Opportunities – This is a
standing item that allows the Southlake Arts Council to discuss and brainstorm
upcoming opportunities for public art. Items to be discussed at this meeting include a
fall art exhibit, holiday art exhibit, a potential Arts Council and Apex sponsored event
at The Marq Southlake, a potential juried art exhibit, and an Arts Council and Apex
sponsored film festival. Other future public art opportunities may also be discu ssed
at this time. There are no packet documents for this item.
4. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding the Arts Council will
not discuss or take action on any item brought up at this time.
5. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
Southlake Arts Council
Meeting Date – April 28, 2015
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OTHER ITEMS OF INTEREST
6. Art in the Square – Southlake’s annual Art in the Square festival will be held in Town
Square April 24 – 26.
7. CISD Art Exhibit – The annual CISD Art Exhibit will be held in Town Hall April 24 –
26 in conjunction with Art in the Square.
8. Summer Kickoff – Join the City of Southlake as we kickoff the summer on May 30,
10:00 am – 1:00 pm, in Southlake Town Square. Participants can register for
Recreation programs, the Library Summer Reading Program and enjoy live
entertainment, inflatables, games and more.
9. Masterworks Music Series – Enjoy live music from The Space Rockers in Rustin
Park on May 30 from 11:00 am – 12:30 pm.
In addition to the items listed above, you can receive notifications for City Council meetings,
construction alerts, calendar updates and more by visiting the City’s website and clicking on
the “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
We appreciate your commitment and service to the City.
CE
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us
Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, April 28, 2015
Location: Southlake Town Hall
1400 Main Street – 4A (4th Floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the March 24, 2015 Southlake Arts Council meeting
3. Consider
A. Recommendation on finalists from the Call to Artists for public art for the roundabout at
Dove Road and Peytonville Avenue/Sam School Road and for The Marq Southlake
4. Discussion
A. Future Public Art Opportunities
1. Town Hall Art Exhibits
2. Arts Council/Apex Event at The Marq
3. Potential Juried Art Exhibit
4. Apex Film Festival
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
6. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, April 24, 2015 by 6:00 p.m. pursuant to Chapter 551 of the
Texas Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, MARCH 24, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 4A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Vice Chair Miriam Murray, Secretary Jesika
Cook and Southlake Arts Council members, Tamara McMillan, Terri Messing and
Christina Esparza (Alternate #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Chair Leslie Bartlett and Merlene Ingraham
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson,
Deputy Director of Community Services Kate Meacham, Assistant to the Director
Cassie Tucker, Events & Hospitality Manager Dona Roth Kinney, Sales Specialist
Danielle Nelson
STAFF ABSENT: None
OTHERS PRESENT: City Principal Planner Daniel Cortez, Joan Leguay representative
of BJ’s Restaurant & Brewhouse, and Ike Ogrue
1. CALL TO ORDER
Vice Chairman Miriam Murray called the meeting of the Southlake Arts Council to
order at 6:00 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE MARCH 4, 2015 SOUTHLAKE
ARTS COUNCIL MEETING
There were no corrections to the minutes
APPROVED
A motion was made to approve the minutes as read.
Motion: Messing
Second: Cook
Ayes: Cook, McMillan, Messing and Murray
Nays: None
2A - 1
Minutes of the March 24, 2015 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Abstain: None
Vote: 4-0
Motion Carried.
3. CONSIDER
3A. RECOMMENDATION ON REVISED MURALS FOR BJ’S RESTAURANT &
BREWHOUSE
Deputy Director Candice Edmondson presented the revised concepts for the two
murals for BJ’s Restaurant at East Southlake Blvd and North Kimball Avenue.
The murals are proposed for the front entry elevation and the rear elevation and
depict agricultural and Texas scenes.
City of Southlake Principal Planner Daniel Cortez and BJ’s Restaurant &
Brewhouse representative Joan Leguay were present to respond to questions
and to receive the Art Council’s feedback on the proposed murals.
Arts Council member Christina Esparza arrived 6:16 p.m.
APPROVED
A motion was made to recommend approval of the revised murals for BJ’s
Restaurant & Brewhouse with the recommendation that the beverage glasses be
removed from the mural scenes.
Motion: Cook
Second: McMillan
Ayes: Cook, Esparza, McMillan, Messing and Murray
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
4. DISCUSSION
4A. THE MARQ SOUTHLAKE, PHASE I OPERATIONS UPDATE
Deputy Director Candice Edmondson opened the discussion by playing the
marketing video for The Marq Southlake. Proposed rental fees, alcohol and
catering services and hours of operation for the facility were reviewed. Staff was
available to answer questions from the Arts Council.
Arts Council Secretary Jesika Cook left the meeting at 6:30 p.m.
2A - 2
Minutes of the March 24, 2015 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4B. FUTURE PUBLIC ART OPPORTUNITIES
The Arts Council discussed the Fall Art Exhibit, a potential Holiday Exhibit, and
an APEX and Arts Council event at The Marq Southlake. In addition to these
events, the Arts Council discussed a possible summer art exhibit, perhaps in
conjunction with the City of Keller, and a Film Festival.
The Arts Council would like to receive information about upcoming community
and arts events.
5. PUBLIC FORUM
No one was present to address the Arts Council during Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:24 p.m.
Motion: McMillan
Second: Messing
Ayes: Esparza, McMillan, Messing and Murray
Nays: None
Abstain: None
Vote: 4-0
Motion Carried.
Attest:
Miriam Murray, Vice Chair Candice Edmondson, Deputy Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
2A - 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
April 22, 2015
To: Southlake Arts Council
From: Candice Edmondson, Deputy Director of Community Services
Subject: Recommendation on finalists from Call to Artists for public art for the
roundabout at Dove Road and Peytonville/Sam School Road and The
Marq Southlake
Action
Requested: Southlake Arts Council review and recommendation on finalists for
public art for two (2) projects -- the roundabout at the intersection of
Dove Road and Peytonville/Sam School Road and The Marq
Southlake.
Background
Information: Two (2) Call to Artists were released in March 2015 to local,
regional and national artists requesting proposals for public art to
be placed in the City’s fifth roundabout and at The Marq Southlake.
The City received 22 unique responses from the calls. Twenty of
the proposals are for both projects, with two exclusive for The Marq
Southlake. Copies of the proposals are attached for your review
and recommendation.
As a reminder, the timeline below is being followed for the process
to acquire the public art.
Call to Artists Issued March 6, 2015
Application Deadline March 31, 2015
Arts Council Review/Finalists Selection April 28, 2015
Notification to Finalists April 29, 2015
Presentation of Final Concepts May 26, 2015
Notification of Selected Artist May 27, 2015
Execution of Contract June 2015
Financial
Considerations: Funding in the amount of $90,000 has been allocated for the design
and installation of a public art piece for the roundabout project.
Funding in the amount of $95,000 has been allocated for the design
and installation of a public art piece at The Marq Southlake.
3A - 1
Southlake Arts Council
Meeting Date – April 28, 2015
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Strategic Link: Selection of the public art is linked to the City’s Strategy Map
related to the focus area of Quality Development and meets the
corporate objective to provide attractive and unique spaces for the
enjoyment of personal interests. It also addresses Critical Business
Outcome CB01, to implement Southlake 2030 Plan by focusing on
short-term initiatives.
Citizen Input/
Board Review: The selection of public art complies with provisions of the Public Art
Policy and the Southlake 2030 Public Art Master Plan.
Southlake Arts Council review of responses and selection of
finalists April 28, 2015
Southlake Arts Council review of finalists’ concepts and selection of
artists/art pieces May 26, 2015
City Council consideration of proposed art pieces June 16, 2015
Legal Review: Not Applicable
Alternatives: Not Applicable
Supporting
Documents: Artists’ submittals
Recommendation: Southlake Arts Council review and recommendation on finalists for
public art for the roundabout located at the intersection of Dove
Road and Peytonville Avenue/Sam School Road and at Phase 1 of
The Marq Southlake
3A - 2
4/16/2015
1
Artist Submission
Artists 1 – 20 submitted for both The
Marq & the roundabout Artist 1
3A - 3
4/16/2015
2
Artist 2 Artist 1
3A - 4
4/16/2015
3
Artist 3
3A - 5
4/16/2015
4
Artist 4
3A - 6
4/16/2015
5
3A - 7
4/16/2015
6
Artist 5
3A - 8
4/16/2015
7
Artist 6
3A - 9
4/16/2015
8
Artist 7
3A - 10
4/16/2015
9
Artist 8
3A - 11
4/16/2015
10
3A - 12
4/16/2015
11
Artist 9
3A - 13
4/16/2015
12
Artist 10
3A - 14
4/16/2015
13
Artist 11
3A - 15
4/16/2015
14
Artist 12
3A - 16
4/16/2015
15
Artist 13
3A - 17
4/16/2015
16
3A - 18
4/16/2015
17
Artist 14
3A - 19
4/16/2015
18
Artist 15
3A - 20
4/16/2015
19
Artist 16
3A - 21
4/16/2015
20
Artist 17
3A - 22
4/16/2015
21
Artist 18
3A - 23
4/16/2015
22
Artist 19
3A - 24
4/16/2015
23
The Marq Phase 1
3A - 25
4/16/2015
24
Artist 20
3A - 26
4/16/2015
25
Artist 20 submitted 3 photos of a concept
specifically for the Marq Phase 1
3A - 27
4/16/2015
26
The Marq Phase 1
Artists 21 & 22 submitted only for The Marq
Artist 21
3A - 28
4/16/2015
27
Artist 22
3A - 29
4/16/2015
28
3A - 30
1 Leslie Bartlett a 0 a r 100%2.5 2015 86%
2 Merlene Ingraham a 0 a r 100%2.5
3 Jesika Cook r 0 r a 33%1.5
4 Terri Messing a 0 r a 67%3
5 n 0
6 Miriam Murray a 0 a a 100%4
7 Tamara McMillan a 0 a a 100%4
8 - Alt 1 Christina Esparza a 0 a a 100%4
Total 0%
86%0 71%71%a In attendance
Total Hrs Per Month 1.5 0 1 1.5 4 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
8/25/15 9/22/15 10/27/15 11/24/15 12/22/15
Individual
Attendance
Rate
Southlake Arts Council Attendance Report
Place Name 1/27/15 2/24/15 3/24/15 4/28/15 5/26/15 6/23/15 7/28/153/4/15 Hrs To
Date
Packet Insert - Southlake Arts Council Attendance Report