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2015-03-24 SLAC PacketCITY OF SOUTHLAKE MEMORANDUM March 18, 2015 TO: Southlake Arts Council FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting — Tuesday, March 24, 2015 This meeting will be held in Town Hall, 4t" Floor, Room 4A, at 6:00 p.m. If you are not able to attend this meeting, please notify staff at 817.748.8184 or Icarpenter(a�ci.southlake. tx. us. 1. Agenda Item No. 2A. Consent: Approval of the minutes from the March 4, 2015 regular Southlake Arts Council meeting — Please make any corrections to the minutes part of the motion. 2. Aaenda Item No. 3A. Consider: Recommendation on Revised Murals for BJ's Restaurant & Brewhouse — Your packet contains revised mural concepts for BJ's Restaurant & Brewhouse. Based on feedback received from the Arts Council at their June 2014 meeting, the artist has made the requested modifications and copies of the revised concepts are included in the packet for your consideration. 3. Agenda Item No. 4A. Discussion: The Marg Southlake Phase 1 Operations Update - Staff will provide a presentation outlining the proposed rental fees, alcohol and catering processes and hours of operation for the facility. There are no packet documents for this item. 4. Agenda Item No. 4B. Discussion: Future Public Art Opportunities — This is a standing item that allows the Southlake Arts Council to discuss and brainstorm upcoming opportunities for public art. Items to be discussed at this meeting include a fall art exhibit, holiday art exhibit and a potential Arts Council and Apex sponsored event at The Marq Southlake. Other future public art opportunities may also be discussed at this time. There are no packet documents for this item. 5. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding the Arts Council will not discuss or take action on any item brought up at this time. 6. For Your Information — Attendance Report — A copy of the Southlake Arts Council attendance log is included in your packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — March 24, 2015 Page 2 of 2 We appreciate your commitment and service to the City. CE STAFF CONTACT INFORMATION: Telephone — (817) 748-8019 Facsimile — (817) 748-8027 1400 Main Street, Ste. 210, Southlake, Texas 76092 Chris Tribble, Director of Community Services (817) 748-8021; ctribble a()ci.southlake.tx.us Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson(a)ci.southlake.tx.us Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctuckeroki.southlake.tx.us Linda Carpenter -Elgin, Administrative Secretary, (817) 748-8184; Icarpenter(a)ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, March 24, 2015 Location: Southlake Town Hall 1400 Main Street — 4A (4`h Floor) Southlake, Texas 76092 Time: 6:00 p.m. Agenda: Call to Order 2. Consent A. Approval of the minutes from the March 4, 2015 Southlake Arts Council meeting 3. Consider A. Recommendation on Revised Murals for BJ's Restaurant & Brewhouse 4. Discussion A. The Marq Southlake Phase 1 Operations Update B. Future Public Art Opportunities 1. Fall Art Exhibit 2. Holiday Art Exhibit 3. Arts Council/Apex Event at The Marq Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 6. Adjournment A quorum of the City Council may be present at this meeting CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, March 20, 2015 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TRMC� City Secretary ? 5 rtne If you plan to attend this public meetin&nd %u{{s a QW161ility gYat requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable acdpmmogWW MIO'' made to assist ",10,I 111 a\\\ City of Southlake Values: Integrity ♦ Innovation ♦ Accountability 1 Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING, MARCH 4, 2015 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — 3A TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam Murray and Southlake Arts Council members Merlene Ingraham, Tamara McMillan and Christina Esparza (Alternate #1) SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Jesika Cook and Terri Messing STAFF PRESENT: Deputy Director of Community Services Candice Edmondson and Assistant to the Director Cassie Tucker STAFF ABSENT: None OTHERS PRESENT: None si I M 11exal N Q 4:7 Chairman Bartlett called the meeting of the Southlake Arts Council to order at 6:04 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE JANUARY 27, 2015 SOUTHLAKE ARTS COUNCIL MEETING There were no corrections to the minutes APPROVED A motion was made to approve the minutes as read. Motion: McMillan Second: Murray Ayes: Bartlett, Esparza, McMillan and Murray Nays: None Abstain: None Vote: 4-0 Motion Carried. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the March 4, 2015 Southlake Arts Council Meeting Page 2 of 4 Member Merlene Ingraham entered the meeting at 6:10 p.m. 3. Kr_1 CONSIDER CALL TO ARTISTS FOR PUBLIC ART FOR THE ROUNDABOUT AT THE INTERSECTION OF DOVE ROAD AND PEYTONVILLE/SAM SCHOOL ROAD Deputy Director Edmondson presented a revised Call to Artists for public art for the roundabout at Dove Road and Peytonville Avenue/Sam School Road and was available to answer questions from the Council. The timeline for the Call is: Call to Artists Issued Application Deadline Arts Council Review/Selection Notification to Finalists Presentation by Finalists Notification of Selected Artist Execution of Contract March 6, 2015 March 31, 2015 April 28, 2015 April 29, 2015 May 2015 May 2015 June 2015 APPROVED A motion was made that the Arts Council recommend approval of the Call to Artists for public art for the roundabout located at the intersection of Dove Road and Peytonville Avenue/Sam School Road as presented. Motion: McMillan Second: Esparza Ayes: Bartlett, Esparza, Ingraham, McMillan and Murray Nays: None Abstain: None Vote: 5-0 Motion Carried. CALL TO ARTISTS FOR PUBLIC ART AT PHASE I OF THE MARQ SOUTHLAKE Deputy Director Edmondson presented a Call to Artists for public art for Phase I of The Marq Southlake and was available to answer questions from the Council. The timeline for The Marq Southlake Phase I art piece is the same as the timeline for the above roundabout project. APPROVED City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the March 4, 2015 Southlake Arts Council Meeting Page 3 of 4 A motion was made that the Arts Council recommend approval of the Call to Artists for public art at Phase 1 of The Marq Southlake as presented. Motion: McMillan Second: Murray Ayes: Bartlett, Esparza, Ingraham, McMillan and Murray Nays: None Abstain: None Vote: 5-0 Motion Carried. 0=1401►y,ILy,l=1zIBl_Af[*]►to] ►I_1:ii1Z11]►/_11IIs] ►I;I:161Ly,IIN6*y:1:1111111� Deputy Director Edmondson presented the proposed donation of a painting from Trish Biddle and was available to answer questions from the Council. The painting, which is a reprint, depicts a couple sitting outside of Southlake Town Hall during the holiday season. The original painting was created during the Festival of Trees celebration in 2010. The current Public Art Policy and Public Art Display and/or Performance Policy, both provide a process for consideration of art donations to the City from private individuals. The Arts Council discussed the theme of the painting and suggested the painting be displayed during the City's annual display of holiday decorations. APPROVED A motion was made to approve the proposed donation of a painting from Trish Biddle, with the recommendation the painting be included as part of the City's holiday decorations. Motion: Esparza Second: Ingraham Ayes: Bartlett, Esparza, Ingraham, McMillan and Murray Nays: None Abstain: None Vote: 5-0 Motion Carried. 4. DISCUSSION 4A. STROKES OF ART IN THE SQUARE RECEPTION AND EXHIBIT FEBRUARY 22, 2015 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 Minutes of the March 4, 2015 Southlake Arts Council Meeting Page 4 of 4 Southlake Arts Council members discussed the Strokes of Art in the Square reception held February 22, 2015. Ideas for future events were offered including: have Arts Council work on food for next reception; have additional signs in the park and around Town Square to promote the event; ensure the event is on the City's Arts and Culture Calendar; provide additional seating as needed and rent a coat rack. 4B. FUTURE PUBLIC ART OPPORTUNITIES Deputy Director Edmondson opened discussion on the Fall Art Exhibit, which will be presented in partnership with Southlake Historical Society, and was available to answer questions from the Council. A discussion item for a Christmas exhibit will be added to the next agenda. Assistant to Director Tucker presented a proposed public art location map that will be placed on the City's website. Graphic and artistic suggestions were offered by the Arts Council. An informational handout on the upcoming election process for Phase II of The Marq Southlake project was distributed. F�1�1 31[ON 9101WILY, No one was present to address the Arts Council during Public Forum. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 6.54 p.m. Motion: McMillan Second: Esparza Ayes: Bartlett, Esparza, Ingraham, McMillan and Murray Nays: None Abstain: None Vote: 5-0 Motion Carried. Attest: Leslie Bartlett, Chair Candice Edmondson, Deputy Director Community Services Department A digital audio recording of this meeting is available in the Office of the City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-4 CITY OF SOUTHLAKE MEMORANDUM March 17, 2015 TO: Southlake Arts Council FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Recommendation on Revised Murals for BJ's Restaurant & Brewhouse Action Requested: Southlake Arts Council recommendation to City Council on the revised murals for BJ's Restaurant & Brewhouse Background Information: At the June 10, 2014 meeting, the Southlake Arts Council previewed preliminary concepts of two exterior murals proposed for BJ's Restaurant & Brewhouse. The Arts Council suggested the murals' subject matter be changed to present a less industrial theme and be more agricultural to better represent Southlake and Texas history. The artist has made the requested modifications and copies of the revised concepts are attached for your consideration. The following information, which was provided at the June 10t" meeting, is restated here as a summary of the proposal. BJ's Restaurant & Brewhouse is planning to open a new location in Southlake at East Southlake Blvd and North Kimball Ave. As part of the BJ's Restaurant building design, murals are typically incorporated on the exterior elevations. For the Southlake location, the developer is proposing two different mural concepts. Before proceeding with final concept design and approval, the developer would like to seek feedback from the Southlake Arts Council on the proposed mural concepts. According to the developer, Artist Mark McIntosh created a series of murals for BJ's Restaurants - two of which are proposed for the exterior fagade of the Southlake restaurant (one on the front entry elevation and one on the rear elevation). The original murals presented at the June Arts Council meeting depicted turn of the century laborers and City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 1 Southlake Arts Council Meeting Date — March 24, 2015 Page 2of2 their relentless commitment to their livelihood; however, that theme has been modified at the Art Council's recommendation to present an agricultural and Texas theme. The murals will be created on a material suited for an exterior application. The murals will be printed using a four color process with UV cured inks on a 13 ounce front lit vinyl material. The murals will be stretched over an aluminum square tube reinforced frame. The exposed perimeter frame is painted black and measures 2'/2 inches wide. The UV inks provide protection from fading even in installations with direct sun exposure on a year round basis. Financial Considerations: There is no additional cost to the City for approval of the BJ's Restaurant & Brewhouse murals Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests. Citizen Input/ Board Review: Southlake Arts Council preview and discussion June 10, 2014 Southlake Arts Council recommendation to City Council March 24, 2015 City Council consideration April 7, 2015 Legal Review: Not applicable. Alternatives: Not applicable Supporting Documents: Proposed Revised Mural Concepts Exterior Elevation Concepts Mural Narrative Recommendation: Southlake Arts Council recommendation to City Council on the revised murals for BJ's Restaurant & Brewhouse. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-2 F- goo Z�111 p lk WIL 7-w. L4 4'.0„ 46'.6" 28'-2" 19' 6"iil..811� y I ].. __ 72'-4„ 6'A", 38' 7„ 56,61, MODULARFACEBRICK MODULAR FACE BRICK 2 MODULAR FACE RENAISSANCE ICOTT BRICK ROCK CK ■ COLOR GOLDEN BUFF' ■ COLOR COSPPER CANYON ■ COOLORDE E+RT RRON SPOT -� COLOR. CHAMPAGNE RY UNITS ■ COLOR: MONTECITO MASONRY UNITS ■ OLOR.Ek28 MEDIUM UM BRONZE NOTE: BUfLOWO MATERIALS SHOWN ARE REPRESENTATIONAL ONLYANO 00 NOT REFLECT ENVIRONMENTAL VARIABLES. BJ's Restaurant & Brewhouse East Southlake Boulevard @ North Kimball Avenue Vw Southlake, Texas 3A - 5 BJ's murals were inspired by the history of Southlake and Texas. Prior to the 1950s, Southlake was dotted with small farms, churches, schools and even some stills. Businesses included service stations, farms, grocery stores, nightclubs, "beer joints", dude ranches and even a track for dog racing. The images in the murals depict laborers both at work and at rest amidst the backdrop of Texas wheat and sorghum crops, and oil rigs. During this era, families belonged to "small communities". A church, a school, a post office or a store stood at the center of the community. Communities were important and provided a sense of identity. BJ's, a contemporary American brewhouse, evokes that sense of community by bringing people together with offers of food, drink and fellowship. Our restaurants are welcoming, energetic and fun. Our culture of striving to say "yes" to every request from our guest helps us to earn their loyalty and trust. We have the commitment and courage to put quality and absolute guest satisfaction ahead of cost. We do whatever it takes to consistently and correctly serve great food, beer and beverages to our guests. We understand that when our guests choose to spend their hard earned dollar at one of our restaurants they deserve the best. 3A-6 Southlake Arts Council Attendance Report Place Name 1/27/15 2/24/15 3/4/15 3/24/15 4/28/15 5126115 6/23/15 7128115 8/25/15 9122115 10/27/15 11/24/15 12/22/15 Individual Attendance Rate Rrs To Date Meeting Attendance Rate (includes substitutions) Packet Insert - Attendance Report In attendance X Not in attendance, no substitute Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum Change Canceled