2015-03-04 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 25, 2015
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Wednesday, March 4, 2015
This meeting will be held in Town Hall, 4th Floor, Room 3A, at 6:00 p.m.
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the January 27, 2015
regular Southlake Arts Council meeting – Please make any corrections to the
minutes part of the motion.
2. Agenda Item No. 3A. Consider: Revised Call to Artists for public art for the
roundabout at the intersection of Dove Road and Peytonville Avenue/Sam School
Road – Your packet contains a revised Call to Artists for public art for the
roundabout at Dove Road and Peytonville Avenue/Sam School Road. Based on
feedback received from the Arts Council at their last meeting, staff has revised the
Call to Artists and is seeking Arts Council’s review and recommendation.
3. Agenda Item No. 3B. Consider: Call to Artists for public art at Phase 1 of The Marq
Southlake -- Your packet contains a proposed Call to Artists for public art at Phase 1
of the City’s new multi-purpose community recreation center, The Marq Southlake.
Staff is seeking Arts Council review and recommendation of the call.
4. Agenda Item No. 3C. Consider: Recommendation on art donation from Trish Biddle
– The purpose of this item is to receive Arts Council’s recommendation to City
Council on the proposed donation of a painting from Trish Biddle. The painting,
which is a reprint, depicts a couple sitting outside of Southlake Town Hall during the
holiday season. The original painting was created during the Festival of Trees
celebration in 2010. There is no additional cost to the City for acceptance and
placement of the donated painting. Any future cost for maintenance of the painting
may be included for annual budget approval.
The current Public Art Policy and Public Art Display and/or Performance Policy, both
provide a process for consideration of art donations to the City from private
individuals and are attached to the memo for your consideration. A copy of the
donation application and the painting are also attached for your review.
Southlake Arts Council
Meeting Date – February 24, 2015
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. Agenda Item No. 4A. Discussion: Strokes of Art in the Square Reception - February
22, 2015 – The purpose of this item is to allow the Arts Council to recap the
reception held February 22, 2015. There are no packet documents for this item.
6. Agenda Item No. 4C. Discussion: Future Public Art Opportunities – This is a
standing item that allows the Southlake Arts Council to discuss and brainstorm
upcoming opportunities for public art. One item that has been added to the agenda
for discussion is a Fall Art Exhibit. Other future public art opportunities may also be
discussed at this time. There are no packet documents for this item.
7. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding the Arts Council will
not discuss or take action on any item brought up at this time.
8. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
We appreciate your commitment and service to the City.
CE
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us
Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Wednesday, March 4, 2015
Location: Southlake Town Hall
1400 Main Street – 3A (3rd Floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the January 27, 2015 Southlake Arts Council meeting
3. Consider
A. Revised Call to Artists for public art for the roundabout at the intersection of Dove Road
and Peytonville/Sam School Road
B. Call to Artists for public art at Phase 1 of The Marq Southlake
C. Recommendation on art donation from Trish Biddle
4. Discussion
A. Strokes of Art in the Square Reception - February 22, 2015
B. Future Public Art Opportunities
1. Fall Art Exhibit
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
6. Adjournment
A quorum of the City Council may be present at this meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, JANUARY 27, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 4A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray and Southlake Arts Council members Merlene Ingraham, Tamara McMillan,
Terri Messing, and Christina Esparza (Alternate #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Jesika Cook
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson and
Assistant to the Director Cassie Tucker
STAFF ABSENT: None
OTHERS PRESENT: None
1. CALL TO ORDER
Chairman Bartlett called the meeting of the Southlake Arts Council to order at
6:04 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE DECEMBER 9, 2014 SOUTHLAKE
ARTS COUNCIL MEETING
There were no corrections to the minutes
APPROVED
A motion was made to approve the minutes as read.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Esparza, McMillan, Messing and Murray
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
2A - 1
Minutes of the January 27, 2015 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3. CONSIDER
3A. CALL TO ARTISTS FOR PUBLIC ART FOR THE ROUNDABOUT AT THE
INTERSECTION OF DOVE ROAD AND PEYTONVILLE/SAM SCHOOL ROAD
Deputy Director Edmondson presented the Call to Artists for public art for the
roundabout to be constructed by the developer at Dove Road and
Peytonville/Sam School Road. The committee discussed releasing the Call to
Artists for the roundabout and The Marq-Southlake at the same time. They also
discussed information to be included in the proposed Call to Artists documents,
the estimated timeline, descriptive language about Southlake to include in the
call, distribution lists, and suggestions to follow in selection of artwork.
The Arts Council will provide staff feedback on artists to add to the distribution
list. A revised Call to Artists for the roundabout and a Call to Artists for The Marq-
Southlake will be presented for Art Council’s review and recommendation at the
February meeting.
The Southlake Arts Council did not take action by motion or vote on this item.
Arts Council member Merlene Ingraham arrived at the meeting at 6:11 p.m.
4. DISCUSSION
Agenda Item 4C was considered first.
4C. FUTURE PUBLIC ART OPPORTUNITIES
Southlake Arts Council member Merlene Ingraham presented information on
upcoming activities and events of the Dallas Bach Society. Ms. Ingraham felt that
the Society may be a good fit for future public art receptions or performances in
Southlake.
4A. SOUTHLAKE 2030 ARTS MASTER PLAN UPDATE
Deputy Director Edmondson presented the 2030 Arts Master Plan
“recommendations” and provided an update on each project’s status. It was
noted that management of the City’s Public Art Program will transition to
Assistant to the Director Cassie Tucker over the next year. Ms. Edmondson was
available to answer questions from the council.
2A - 2
Minutes of the January 27, 2015 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4B. STROKES OF ART IN THE SQUARE RECEPTION AND EXHIBIT FEBRUARY
22, 2015
Southlake Arts Council members discussed various aspects of planning the
Strokes of Art in the Square reception on February 22, 2015 and provided status
updates.
5. PUBLIC FORUM
No one was present to address the Arts Council during Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:32 p.m.
Motion: McMillan
Second: Esparza
Ayes: Bartlett, Esparza, Ingraham, McMillan, Messing and Murray
Nays: None
Abstain: None
Vote: 6-0
Motion Carried.
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
Due to a malfunction, the recording of this meeting is unavailable.
2A - 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 19, 2015
To: Southlake Arts Council
From: Candice Edmondson, Deputy Director of Community Services
Subject: Revised Call to Artists for Public Art for Roundabout at the intersection of
Dove Road and Peytonville Avenue/Sam School Road
Action
Requested: Southlake Arts Council review and recommendation on the revised
Call to Artists for public art for the roundabout located at the
intersection of Dove Road and Peytonville Avenue/Sam School
Road.
Background
Information: In 2011, the City installed sculptures in four roundabouts
throughout the City
Continental Boulevard and White Chapel Boulevard, On the
Count of Three, by Jane DeDecker
White Chapel Boulevard and Dove Road, Lessons We Have
Learned, by Jane DeDecker
Dove Road and North Carroll Avenue, Morning, by Darrell
Davis
Continental Boulevard and Carroll Avenue, Taking Flight, by
Seth Vandable
Development of a fifth roundabout is underway at Sam School
Road, Peytonville Avenue and Dove Road. Completion of the
project is anticipated in Spring of 2016.
The purpose of this agenda item is to allow Southlake Arts Council
to release a Call to Artists to start the process of selecting the
public art piece for the new roundabout. Based on feedback
received from the Arts Council at their last meeting, staff has
revised the Call to Artists and is seeking Arts Council’s review and
recommendation. A copy of the revised Call to Artists is attached
for your information.
Financial
Considerations: Funding in the amount of $160,000 for the design and installation of
artwork, landscape, irrigation and electricity for the roundabout is
3A - 1
Southlake Arts Council
Meeting Date – February 24, 2015
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
provided in the roundabout project budget. A budget of $90,000 is
available for art work only out of the $160,000 project budget.
Strategic Link: Approval of the Call to Artists is linked to the City’s Strategy Map
related to the focus area of Quality Development and meets the
corporate objective to provide attractive and unique spaces for the
enjoyment of personal interests. It also addresses Critical Business
Outcome CB01, to implement Southlake 2030 Plan by focusing on
short-term initiatives.
Citizen Input/
Board Review: The revised Call to Artists complies with provisions of the Public Art
Display and/or Performance Policy and the Southlake 2030 Public
Art Master Plan.
Southlake Arts Council will review proposed submittals and make a
recommendation on final candidates to the City Council. A joint
meeting between the Arts Council and City Council will be held to
select the art piece.
Legal Review: Not Applicable
Alternatives: Not Applicable
Supporting
Documents: • Draft Call to Artists
Location Map
Recommendation: Southlake Arts Council review and recommendation on the revised
Call to Artists for public art for the roundabout located at the
intersection of Dove Road and Peytonville Avenue/Sam School
Road.
3A - 2
CALL TO ARTISTS
CITY OF SOUTHLAKE, TEXAS
PUBLIC ART PROJECT OPPORTUNITY
PUBLIC ART FOR ONE ROUNDABOUT
SOUTHLAKE, TX
------------------------------------------------------------------------------------------------------------------------------
The City of Southlake, Texas, through its Southlake Arts Council seeks to commission an artist for the
creation of public art to be displayed in a roundabout at Dove Road and Peytonville Avenue/Sam
School Road in Southlake, Texas. The roundabout is currently under construction, and is scheduled
to be complete in Spring of 2016.
The application deadline is March 27, 2015.
Artists must submit their application on a DVD/CD via mail or hand-delivery to the City of Southlake
City Secretary’s Office, 1400 Main Street, Suite 270, Southlake, TX 76092. Complete information on
how to apply is listed below.
PUBLIC ART PROJECT DESCRIPTION
The City of Southlake is a premier community in the Dallas/Fort Worth Metroplex. Southlake is known
for its high quality school system, youth athletics, and destination dining and retail. Exceptional
neighborhoods are prevalent, and much of Southlake’s small town charm has been preserved
through careful planning.
The mission of the public art program is to create a better visual environment for Southlake residents
and visitors. The City of Southlake seeks to commission new artworks for visually prominent locations
in the community. Roundabouts serve as a portal to the city for both residents and visitors, and have
been identified as priority locations for public art pieces. The Public Art Master plan establishes the
following goals for artworks:
Promote unique community character by emphasizing urban design detail
Encourage features and amenities that create a unique sense of place
Emphasize creativity in the design of all development
Improve the appearance of entryways into the City
The Southlake Arts Council is seeking an artist to provide artwork for one new roundabout that is
under construction in Southlake, Texas. Southlake has four (4) existing roundabouts with
commissioned art installed. Images of the current roundabout art can be found on pg. 4.
The artwork(s) should: Be of the highest quality; Create interest for the community; Enrich the quality
of life and visual environment for all residents and visitors of the city; Reflect the mission and values
of the City of Southlake; Be of interest from all angles; and be appropriate to the identified location,
durable and low maintenance.
3A - 3
City of Southlake Call to Artists: Roundabout Project
Page 2 of 4
Interested applicants should review the City of Southlake urban design elements that reside on the
City of Southlake website for further information.
Project Budget is approximately $90,000 for the artwork.
ESTIMATED PROJECT TIMELINE
March 27, 2015 Application Deadline
April 28, 2015 Application Review/Selection of Finalists by Southlake Arts Council
April 29, 2015 Notification to Finalists
May 2015 Presentation of Proposals by Finalists and Interviews with
Southlake Arts Council and City Council
May 2015 Notification of Selected Artist
June 2015 Execution of Contract with Artist
The City of Southlake reserves the right to adjust this estimated timeline as necessary.
APPLICATION PROCESS
This is a Request for Qualifications (RFQ) only.
Artists must submit the following on a DVD/CD via mail or hand-delivery to the City of Southlake City
Secretary’s Office, 1400 Main Street, Suite 270, Southlake, TX 76092.
Letter of Interest - Applicants must submit a letter of interest indicating the project(s) for
which they are applying and an artist statement.
Resume – Limited to three pages or less utilizing a font size of 10 or greater (must include
name, address, phone, e-mail and website)
Images of Completed Artwork – Must be submitted in a Microsoft PowerPoint
presentation with no more than ten (10) images of completed works (one image per slide).
The first slide should include the artist name and contact information. Each image must
include a title.
Description of Completed Artwork for Review – Must be submitted in a Microsoft Word
document to include the title, date, media, size (HxWxD), commission cost/purchase price,
and a brief description of the artwork corresponding to the images submitted in the
PowerPoint presentation.
ARTIST SELECTION PROCESS
The Southlake Arts Council will review all applications and select finalists. The Southlake Arts
Council and City Council will conduct interviews with finalists and select one artist to commission the
artwork.
3A - 4
City of Southlake Call to Artists: Roundabout Project
Page 3 of 4
Criteria for selection includes: artistic merit as evidenced by the submitted materials; the applicant’s
professional qualifications; proven ability to perform well on similar projects; and demonstrated ability
to work with government agencies, boards, committees, architects, engineers, and other groups for
the successful completion of similar art projects.
Artists chosen as finalists will be asked to visit the location of the roundabout art before completing
final concept.
HELPFUL WEBSITE LINKS
City of Southlake: http://www.cityofsouthlake.com
Southlake Public Art Collection: http://www.cityofsouthlake.com/index.aspx?NID=786
Southlake Urban Design Plan: http://www.cityofsouthlake.com/index.aspx?NID=876
FOR ADDITIONAL INFORMATION, PLEASE CONTACT:
Cassie Tucker, Assistant to the Director of Community Services
(817) 748-8036 or ctucker@ci.southlake.tx.us
3A - 5
City of Southlake Call to Artists: Roundabout Project
Page 4 of 4
On the Count of Three
By: Jane DeDecker
Location: White Chapel & Continental
Lessons We Have Learned
By: Jane DeDecker
Location:White Chapel & Dove
Morning
By: Darrell Davis
Location: Carroll & Dove
Taking Flight
By: Seth Vandable
Location: Brumlow & Continental
Roundabout Art in Southlake, Texas
CURRENT COLLECTION OF ROUNDABOUT ART:
3A - 6
Location of Roundabout at Dove Road and Peytonville Avenue/Sam School Road
3A - 7
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 19, 2015
To: Southlake Arts Council
From: Candice Edmondson, Deputy Director of Community Services
Subject: Call to Artists for Public Art at Phase 1 of The Marq Southlake
Action
Requested: Southlake Arts Council review and recommendation on a proposed
Call to Artists for public art at Phase 1 of The Marq Southlake
Background
Information: Per the recommendations of the 2030 Public Art Master Plan,
public art should be incorporated into the construction of City
Capital Projects. To date, public art has been installed at the
following City parks and facilities:
DPS Headquarters
DPS North Training Facility
Bicentennial Park
Family Park (Town Square)
North Park
With construction underway on Phase 1 of the City’s new multi-
purpose community recreation center, The Marq Southlake, it is
appropriate to release the Call to Artists for the public art to be
featured at the facility. A copy of the proposed Call to Artists is
attached for your information.
Financial
Considerations: Funding in the amount of $120,000 for the design and installation of
a public art piece is provided in The Marq Southlake Phase 1
project budget.
Strategic Link: Approval of the Call to Artists is linked to the City’s Strategy Map
related to the focus area of Quality Development and meets the
corporate objective to provide attractive and unique spaces for the
enjoyment of personal interests. It also addresses Critical Business
Outcome CB01, to implement Southlake 2030 Plan by focusing on
short-term initiatives.
3B - 1
Southlake Arts Council
Meeting Date – February 24, 2015
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Citizen Input/
Board Review: The proposed Call to Artists complies with provisions of the Public
Art Display and/or Performance Policy and the Southlake 2030
Public Art Master Plan.
Southlake Arts Council will review proposed submittals and make a
recommendation on final candidates to the City Council. A joint
meeting between the Arts Council and City Council will be held to
select the art piece.
Legal Review: Not Applicable
Alternatives: Not Applicable
Supporting
Documents: • Draft Call to Artists
Proposed Location Map
Recommendation: Southlake Arts Council review and recommendation on a proposed
Call to Artists for public art at Phase 1 of The Marq Southlake
3B - 2
CALL TO ARTISTS
CITY OF SOUTHLAKE, TEXAS
PUBLIC ART PROJECT OPPORTUNITY
PUBLIC ART FOR THE MARQ SOUTHLAKE – PHASE 1
SOUTHLAKE, TX
------------------------------------------------------------------------------------------------------------------------------
The City of Southlake, Texas, through its Southlake Arts Council seeks to commission an artist for the
creation of public art to be displayed at The Marq Southlake in Southlake, Texas. The Marq
Southlake is a multipurpose community recreation facility currently under construction. Phase 1 of
the facility is estimated to be complete in Fall 2015.
The application deadline is March 27, 2015.
Artists must submit their application on a DVD/CD via mail or hand-delivery to the City of Southlake
City Secretary’s Office, 1400 Main Street, Suite 270, Southlake, TX 76092. Complete information on
how to apply is listed below.
PUBLIC ART PROJECT DESCRIPTION
The City of Southlake is a premier community in the Dallas/Fort Worth Metroplex. Southlake is known
for its high quality school system, youth athletics, and destination dining and retail. Exceptional
neighborhoods are prevalent, and much of Southlake’s small town charm has been preserved
through careful planning.
The mission of the public art program is to create a better visual environment for Southlake residents
and visitors. The City of Southlake seeks to commission new artworks for visually prominent locations
in the community. The Public Art Master plan sites City parks and facilities as priority locations and
establishes the following goals for potential artworks:
Promote unique community character by emphasizing urban design detail
Encourage features and amenities that create a unique sense of place
Emphasize creativity in the design of all development
Improve the appearance of entryways into the City
The Southlake Arts Council seeks an artist to provide artwork for Phase 1 of The Marq Southlake. It
has been 18 years in the making, but the development of a multipurpose community recreation facility
is finally underway. The Marq Southlake will be located in Bicentennial Park and is being constructed
in two phases. Phase 1 will include an events hall, multipurpose conference & meeting spaces, a club
lounge, catering kitchen, senior center, and an outdoor amphitheater and events space. The
proposed location of the artwork will be adjacent to the site’s outdoor amphitheater, Aria. The artwork
should complement the architecture and design of the building. Renderings of the facility have been
provided on page 4 and 5.
3B - 3
City of Southlake Call to Artists: The Marq Southlake - Phase 1
Page 2 of 5
Phase 2 of The Marq Southlake is pending the outcome of a local election. If approved, Phase 2 will
include spaces for fitness, performance training, gymnasium, indoor jog/walk track, indoor aquatics,
indoor playground, party rooms, early learning classrooms, child watch, and multipurpose classrooms
for programs. While it is important to understand the overall project, artwork commissioned for Phase
1 must be representative and appropriate for Phase 1—regardless of whether Phase 2 is approved
and constructed.
The artwork(s) should: Be of the highest quality; Create interest for the community; Enrich the quality
of life and visual environment for all residents and visitors of the city; Reflect the mission and values
of the City of Southlake; Compliment the architecture of The Marq Southlake and Bicentennial Park;
Be of interest from all angles; and be appropriate to the identified location, durable and low
maintenance.
Interested applicants should check the City’s website for the most current concept renderings and
project images.
Project Budget is approximately $100,000 for the artwork.
ESTIMATED PROJECT TIMELINE
March 27, 2015 Application Deadline
April 28, 2015 Application Review/Selection of Finalists by Southlake Arts Council
April 29, 2015 Notification to Finalists
May 2015 Presentation of Proposals by Finalists and Interviews with
Southlake Arts Council and City Council
May 2015 Notification of Selected Artist
June 2015 Execution of Contract with Artist
The City of Southlake reserves the right to adjust this estimated timeline as necessary.
APPLICATION PROCESS
This is a Request for Qualifications (RFQ) only.
Artists must submit the following on a DVD/CD via mail or hand-delivery to the City of Southlake City
Secretary’s Office, 1400 Main Street, Suite 270, Southlake, TX 76092.
Letter of Interest - Applicants must submit a letter of interest indicating the project(s) for
which they are applying and an artist statement.
Resume – Limited to three pages or less utilizing a font size of 10 or greater (must include
name, address, phone, e-mail and website)
Images of Completed Artwork – Must be submitted in a Microsoft PowerPoint
presentation with no more than ten (10) images of completed works (one image per slide).
The first slide should include the artist name and contact information. Each image must
include a title.
3B - 4
City of Southlake Call to Artists: The Marq Southlake - Phase 1
Page 3 of 5
Description of Completed Artwork for Review – Must be submitted in a Microsoft Word
document to include the title, date, media, size (HxWxD), commission cost/purchase price,
and a brief description of the artwork corresponding to the images submitted in the
PowerPoint presentation.
ARTIST SELECTION PROCESS
The Southlake Arts Council will review all applications and select finalists. The Southlake Arts Council
and City Council will conduct interviews with finalists and select one artist to commission the artwork.
Criteria for selection includes: artistic merit as evidenced by the submitted materials; the applicant’s
professional qualifications; proven ability to perform well on similar projects; and demonstrated ability
to work with government agencies, boards, committees, architects, engineers, and other groups for
the successful completion of similar art projects.
Artists chosen as finalists will be asked to visit the location before completing final concept.
HELPFUL WEBSITE LINKS
City of Southlake: http://www.cityofsouthlake.com
The Marq Southlake: http://www.themarqsouthlake.com
Southlake Public Art Collection: http://www.cityofsouthlake.com/index.aspx?NID=786
Southlake Urban Design Plan: http://www.cityofsouthlake.com/index.aspx?NID=876
FOR ADDITIONAL INFORMATION, PLEASE CONTACT:
Cassie Tucker, Assistant to the Director of Community Services
(817) 748-8036 or ctucker@ci.southlake.tx.us
3B - 5
City of Southlake Call to Artists: The Marq Southlake - Phase 1
Page 4 of 5
Additional renderings are available at:
www.themarqsouthlake.com
View of the back patio & amphitheater
Front view – Overall site plan
(Rendering of Phase 1 and Phase 2)
Amphitheater - Aria
3B - 6
City of Southlake Call to Artists: The Marq Southlake - Phase 1
Page 5 of 5
Additional renderings are available at:
www.themarqsouthlake.com
Promenade
Events Hall
Lobby
3B - 7
Proposed Location
Aria Amphitheater
3B - 8
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 19, 2015
To: Southlake Arts Council
From: Candice Edmondson, Deputy Director of Community Services
Subject: Recommendation on proposed donation of painting from Trish Biddle
Action
Requested: Southlake Arts Council recommendation on the donation of a
painting from Trish Biddle to the City’s public art collection
Background
Information: The Southlake Arts Council recently received an offer from Trish
Biddle to donate a painting to the City’s public art program. The
painting, which is a reprint, depicts a couple sitting outside of
Southlake Town Hall during the holiday season. The original
painting was created during the Festival of Trees celebration in
2010. A copy of the painting is attached to this memo, and the
actual piece will be available at the Arts Council meeting.
The current Public Art Policy and Public Art Display and/or
Performance Policy, both provide a process for consideration of art
donations to the City from private individuals and are attached to
the memo for your consideration. A copy of the donation application
is also attached for your review.
In reviewing a potential donation, the Arts Council and City Council
may consider the aesthetic quality (including craftsmanship),
compatibility with the City’s existing public art collection and future
costs associated with accepting the donation. As part of the review
process, the Arts Council may also recommend potential locations
for placement of the donated art piece.
Ultimate authority to review, evaluate, accept, reject and oversee all
public art projects, including donations of public art pieces, is
conveyed to the City Council, upon recommendation by the
Southlake Arts Council, in the Public Art Policy.
3C - 1
Southlake Arts Council
Meeting Date – February 24, 2015
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Financial
Considerations: There is no additional cost to the City for acceptance and
placement of the proposed donated painting.
Any future cost for maintenance of the painting will be established
and included for budget approval, if upon annual inspection, the
painting’s condition warrants repair or attention.
Strategic Link: This request is linked to the City Council Focus Area of
Partnerships and Volunteerism and addresses the corporate
objectives to provide attractive and unique spaces for enjoyment of
personal interests, and provide opportunities for partnerships and
volunteer involvement.
Citizen Input/
Board Review: Southlake Arts Council recommendation February 24, 2015
City Council consideration March 17, 2015
Legal Review: N/A
Alternatives: Alternatives may include the following:
Southlake Arts Council approval of proposed donation as
presented.
Southlake Arts Council approval of proposed donation
with input as desired.
Southlake Arts Council decision not to approve proposed
donation.
Supporting
Documents:
Donation Application
Copy of painting
Public Art Policy
Public Art Display and/or Performance Policy
Recommendation: Southlake Arts Council recommendation to City Council on the
donation of a painting from Trish Biddle to the City’s public art
collection
3C - 2
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Donation of Painting to City’s Public Art Collection
___________________________________________________________________________________
CONTACT INFORMATION
Applicant: Trish Biddle
Phone: (214) 546-0723
Cell Phone: N/A E-Mail Address: artist@trishbiddle.com
Address: City: State: Zip:
Alternative Contact:
Phone Number: E-mail:
DISPLAY or PERFORMANCE INFORMATION
Request: Southlake artist Trish Biddle would like to donate a painting to the City’s public art collection.
The painting, which is a reprint, depicts a couple sitting outside of Southlake Town Hall during the holiday
season. The original painting was created during the Festival of Trees celebration in 2010 . A copy of the
painting is attached for consideration.
Type of Display or Performance: Reprint of Oil Painting
Duration of Event(s) or Performance: Permanent donation to City of Southlake
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required: Donor did not include a preferred
location for the painting.
Organization Represented: Private individual donor
Non-Profit: Yes _ No _X_
Is this display or performance to include a fund raiser? Yes ____ No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes No X
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Proposed Donation
3C - 4
OFFICIAL RECORD
CITY OF SOUTHLAKE ORDINANCE NO 803 A
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE TEXAS
AMENDING CHAPTER 2 ARTICLE XI PUBLIC ARTS POLICY OF THE
SOUTHLAKE CITY CODE TO PROVIDE THAT THE SOUTHLAKE ARTS COUNCIL
SHALL REVIEW PUBLIC ART ISSUES AND MAKE RECOMMENDATIONS TO THE
CITY COUNCIL CONCERNING PUBLIC ARTWORKS PROVIDING THAT THE
PUBLIC ARTS ADVISORY COMMISSION IS ABOLISHED PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES PROVIDING A
SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE
WHEREAS it is the goal of the City Council to provide a fair and equitable method of
selecting acquiring or otherwise providing for elements of public artworks based on aesthetic
excellence rather than specific content and
WHEREAS the City Council has recently adopted Chapter 2 Article V Division 6 of
the Southlake City Code which provides that the Council shall appoint the Southlake Arts
Council to serve as an advisory body and make recommendations to the Council concerning
public artworks and
WHEREAS the City Council is grateful to the existing Public Art Advisory Committee
P AAC which has provided valuable advice and recommendations to the City Council on
various issues concerning public art and
WHEREAS the City Council now desires to amend the City s Public Art Policy to
abolish the P AAC and assign the current duties and responsibilities of the P AAC to the
Southlake Arts Council together with new and additional duties and responsibilities
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE TEXAS
SECTION I
That Chapter 2 Article XI Public Art Policy of the Southlake City Code is hereby
amended to read as follows
ARTICLE XI
PUBLIC ART POLICY
Sec 2 451 Purposes and goals
a Purpose The purpose of the public art program is to support a public process for
incorporating artist services and artworks in the design of civic spaces and facilities and to
define the programs policies and guidelines for acquiring and commissioning of art of the
highest standards which shall enrich the quality oflife for all residents and visitors of the city
City Council Approved 5 15 07 6 0
3C - 5
b Goals The goals of the public art program are to create a better visual environment for the
residents and visitors of the City and to integrate the design of work of artists into the
development of eligible City projects as expressed in the public art plan The public art policy
specifically seeks to
1 Encourage the selection of artists at the beginning stages of each project who can work
successfully as members of the project design team and to encourage collaboration among all
arts and building disciplines
2 Foster quality design and the creation of an array of artwork in all media materials and
disciplines that best respond to the distinctive characteristics of each project site and the
community that it serves
3 Select experienced artists who can represent the cultural landscape ofthe City
4 Encourage the selection of artworks that are accessible to the public and respect the historical
resources and mobility of the citizenry
5 Encourage artists artworks and programs for open spaces parks and facilities that enhance
the quality and pride of neighborhoods in the City
6 Encourage the participation by citizens in the process of acquiring and commissioning of
public art
7 Encourage the role of public art in enhancing economic development and cultural tourism
8 Encourage the role of artists and public art in the functional design of eligible projects and
9 Exhibit art in designated facilities for the enjoyment of the public and to heighten awareness
and appreciation for art
Sec 2 452 Definitions
In this Article the following terms shall have the meanings set forth herein
Artist A practitioner in the visual arts generally recognized by critics and peers as a professional
of serious intent and recognized ability who produces artworks
Artist services Professional services by artists to develop designs for artworks or other
architectural landscape or urban design elements either individually or as a member of a
project design team
Artists registry A regional local national and international slide and digital collection of artists
and artworks used as a resource for art art activities and for the public art selection process
City Council Approved 5 15 07 6 0
3C - 6
Artwork A work of visual art created by or under the direction of one or more artists including a
painting drawing print sculpture photographic image or multimedia work whether two or
three dimensional existing in a single copy or in a limited edition of 200 or fewer copies that are
consecutively numbered by the artist and bear the signature or other identifying mark of the
artist
Deaccessioning The removal relocation selling or trading of artworks owned by the City
Donations and gifts Art donated to the City from a private individual or institution and or
other outside sources
Loan Artworks provided to the City for its use for a period of time and to be returned to the
owner after the loan period expires
Policy This public art policy as adopted by the City Council including any future additions
deletions or revisions thereto
Public art project A commission acquisition loan or donation of artwork to the City pursuant
to this policy including the process by which such event is initiated developed evaluated
conducted and completed
Southlake Arts Council An advisory board appointed by the City Council to make
recommendations to the City Council concerning matters pertaining to public art and art
activities including but not limited to visual arts performing art programs and art facilities
Sec 2 453 Applicability
a Applicability This policy applies to all artwork commissioned by acquired by loaned to or
donated to the city for the purpose of public exhibition or use except as provided otherwise in
this section
b Exclusions This policy does not apply to
1 Works that are mass produced or created primarily for merchandising advertising or
commercial purposes
2 Works that are made by public or private school students as part of school curriculum or
approved extracurricular activity
3 Works that are otherwise recognized by the City Council as being outside the scope of the
policy s purposes and goals
Sec 2 454 General criteria for public art project development
a Aesthetic excellence The art projects shall strive to be of the highest aesthetic and enduring
value
City Council Approved 5 15 07 60
3C - 7
b Site specific The relationship of art and site shall be considered in terms of integration of art
and architecture with landscape social dynamics local character and surrounding urban context
c Durability of design and materials Art projects shall be designed with consideration of
minimum maintenance requirements and maximum resistance to vandalism
Sec 2 455 Implementation and oversight of policy
a City Council The City Council shall have ultimate authority to review evaluate accept
reject and oversee all phases of public art projects and the implementation of this policy except
as provided otherwise in this Article
b South lake Arts Council The Southlake Arts Council hereinafter referred to as the Arts
Council shall have the authority to perform the following functions
1 Make recommendations to the City Council concerning matters relating to public art art
activities and art facilities as provided in Chapter 2 Article V Division 6 of the City Code as
amended
2 Accept and fund from the budget if any provided the Arts Council by the City Council
public arts projects provided such public arts projects are consistent with this Article and the
policies regarding public art established by the City Council
3 Accept donations within the monetary limits provided in Chapter 2 Article V Division 6 of
the City Code
c Department of community services responsibilities The Department of Community Services
shall have the following responsibilities
1 Maintain an inventory of publicly accessible spaces which are potential sites for placing
artworks and or incorporating art into the design ofthe projects
2 Plan develop and coordinate existing and future sites for the incorporation of artworks and
artist services
3 Develop and implement artwork projects at the specific sites as designated by City Council
4 Inform the Arts Council and or City Council of any departmental activity related to the
development and implementation of artwork and artist services
5 Inform the Arts Council andor City Council of planning for targeted improvement areas
which could potentially incorporate an art project
6 Maintain all public works and art places as the responsibility and property ofthe City and
City Council Approved 5 15 07 6 0
3C - 8
7 Act as a liaison between the Arts Council City departments artists and the public
Sec 2 456 Approval process
a Initial review Each public art project proposal proposed for approval by the City shall be
submitted to the Arts Council for review During such review process the Arts Council may 1
request revisions and resubmission 2 reject the proposal or 3 if the budget provided the Arts
Council by the City Council has a sufficient balance to fund such project tentatively accept the
proposal or 4 if the budget provided the Arts Council by the City Council does not has a
sufficient balance to fund such project but the Arts Council still determines that the City should
accept the project recommend that the City Council accept the project Each public art project
proposal so recommended for approval by the Arts Council and the Department of Community
Services shall be submitted to the City Council for review During such review process the City
Council may 1 request revisions and resubmission 2 reject the proposal or 3 tentatively
accept the proposal
b Public comment and final acceptance If a public art project is tentatively accepted as
provided in this Article the proposal shall then be made available for public review and
comment in a manner designated by the City Council Public comments on the proposal shall be
provided to the Arts Council and the Department of Community Services for review and
consideration If the budget provided the Arts Council by the City Council has a sufficient
balance to fund such project the Arts Council shall determine whether to finally accept and fund
the project from its budget If the budget provided the Arts Council by the City Council has a
sufficient balance to fund such project the Arts Council and the Department of Community
Services shall then make their final recommendations on the proposal to the City Council for its
determination
Sec 2 457 Funding
a Percent for art The City Council shall determine after all estimates of necessary
expenditures and all requests for authorizations and appropriations for City capital improvement
plan CIP projects an amount for art not exceeding one percent of the original estimated
construction cost of any eligible project For CIP construction projects the original estimated
construction cost shall be that estimated in the CIP for the year in which such funding is
approved by the City Council
1 For those projects which are only partially funded by the City assessment shall be based on
the City s portion of the original estimated construction cost All City grant applications for
federal state or county support of eligible construction projects shall include a request for funds
for the purpose of public art projects Additionally the City shall actively seek to encourage its
partners in all joint public private ventures to participate in public art projects
2 As provided in the policy the Arts Council shall make periodic reviews at least annually of
all CIP projects and other City construction projects This review shall occur during the CIP
planning process and annual operating budget process for the purposes of making
recommendations to the City Council regarding appropriations for works of art and art projects
City Council Approved 515 07 6 0
3C - 9
3 A public art fund shall be established by the City for the purposes of administering public art
projects The funds contained in said account shall be used for the selection acquisition
installation and substantive structural repair and maintenance of art and art projects
commissioned and or purchased through the program These public art funds shall be maintained
in accordance with accepted governmental accounting procedures All appropriations to and
allocations from the public art fund shall occur in accordance with any legal restrictions
associated with the source of funds
4 The City Council may allocate a portion of the public art fund described in this section to be
disbursed by the Arts Council pursuant to the authority duties and responsibilities described in
this Article
5 Except as provided otherwise in this Article the City Council must expressly authorize all
disbursements from the public art fund
b Improvement districts The City at its discretion or by representation from others may
petition to create improvement districts as authorized under Chapter 372 of the Local
Government Code for purposes which may include the provision of public art The hearings
assessments service plans and disbursements of any improvement district shall comply with the
provisions of Chapter 372
c Grants The City shall actively pursue any state grant monies for public art for which it may
be eligible and shall deposit said monies into the public art fund for disbursement
d Donations or gifts Donations and gifts of money accepted by the City shall be deposited in
the public art fund
Sec 2 458 Donations and loans of artwork
a City Council authority regarding acceptance of Donations Except as provided otherwise in
this Section any decision regarding acceptance concerning a donation or loan of artwork will be
made by the City Council upon a recommendation of the Arts Council with each proposed
donation or loan being reviewed on an individual basis
b Exceptions Exceptions to this review process are
1 Exhibitions or loans of 60 days or less Any artwork or exhibition of artworks to be displayed
on City property for 60 days or less will not be subject to the above outlined review process
Review and approval will be the responsibility of the department or agency with jurisdiction over
the space involved
2 Gifts of state Gifts of state presented to the City by foreign governments municipal state or
national may be accepted by the Mayor or the City Manager on behalf of the City
City Council Approved 515 07 6 0
3C - 10
3DonationswithinauthorityofArtsCouncilDonationsreviewedandacceptedbytheArtsCouncilwithintheauthoritygrantedtheArtsCouncilSec2459CriteriaforExhibitionsaCriteriafordonationsandLoansCriteriaforexhibitionsofartworkincludingdonationsorloansofartworkrequiringreview1AnexhibitagreementshallbeexecutedoutliningtheresponsibilitiesoftheexhibitorandtheCityTheCityassumesnoliabilityfortheexhibitionorloanotherthanspecificallyoutlinedinthisagreementandtheartistshallexecuteawaiverofliabilityagreement2TheCityshallinnowayactasagentinconnectionwiththesaleofexhibitedworksnotownedbytheCity3Purchasepricesshallnotbepostednorshalltheybelistedinexhibitbrochures4Inquiresregardingpurchasepricesshallbereferredtotheexhibitororhislheragent5TransactionsforthepurchasesofexhibiteditemsshallbedirectlybetweenthepurchaserandtheexhibitororhislheragentSuchtransactionsshallnotbeconductedonorintheexhibitsite6TheCityshallreceivenofeescommissionsorotherregardfrompurchaseofitemsfromexhibits7TheCityemployeesshallbetreatedasanyothercitizenswithregardtopurchaseofexhibiteditems8TheCityshallcontrolthelocationandarrangementofalltemporaryexhibitionsandreservestherighttorejectanypartofanexhibitionortochangethemannerofdisplayiftheitemstobeexhibitedarelackinginartisticorculturalmerit9BooklistsposterssignsbrochurespublicityandallmaterialsrelativetoanyexhibitshallbesubjecttoreviewandapprovalbytheCity10AppropriateplacementofpublicartsprojectsshallbedeterminedbytheCityCounciluponarecommendationoftheArtsCouncilAppropriaterecognitionandpublicityshallbetheresponsibilityoftheCityManagersofficeProvisionformaintenancemustberesolvedwhenthegiftisaccepted11NoexhibiteditemsoldduringtheperiodoftheexhibitionmayberemovedbeforetheendoftheexhibitionunlesssuchremovalandanynecessaryrearrangementisapprovedbytheCity12TheCitymayfromtimetotimemakeexceptionstothesepoliciesinareasespeciallydesignatedforthesaleofartworkssuchasinthecontextofspecialeventsCityCouncilApproved5150760
3C - 11
13 If the City does not receive notification regarding where an exhibit should be shipped if a
traveling exhibition or if the exhibit is not claimed and removed within 15 days after the
closing date there shall be a charge to the exhibitor or owner of the item s exhibited of a
reasonable daily storage fee This fee shall begin on the sixteenth day following the close of the
exhibit If the items are not claimed within three months following the closing date of the exhibit
the City may dispose of the items as it sees fit Reasonable requests for extensions of exhibit time
will be considered
b Responsibility of City regarding loaned work The City shall exercise the same care with
respect to the loaned work as it does in the safekeeping of comparable property of its own
Sec 2 459 Deaccessioning of artwork
a Options for deaccession The City Council may consider with the recommendation of the
Arts Council any of the following courses of action to deaccesion City owned artworks
1 Relocate artwork
2 Sell or trade artwork including securing professional appraisal and advertise sale seeking
competitive bids or disposing of work via surplus property procedures
3 Remove work from display and store
4 If no other alternative is evident remove and permanently dispose of artwork Disposal
could include return to the artist or donation to charity or other local government entity
5 The City shall endeavor to notify by reasonable means artists whose artwork is under
consideration for deaccessioning to include written notification by registered mail and the artist
may have the right of first refusal to purchase the artwork s
b Use ofproceeds Proceeds from sale of artworks
1 The City shall retain all proceeds from the sale of artworks except when the City is obligated
by contract to share such proceeds with the artist
2 All other proceeds shall be deposited to the public art fund for acquisition of or other use or
furtherance of other artworks for the City
SECTION II
Public Art Advisory Commission Abolished
The Public Art Advisory Committee P AAC created by the City Council pursuant to
Ordinance No 803 passed and approved on September 4 2001 is hereby abolished effective
upon the adoption of this Ordinance
City Council Approved 5 15 07 6 0
3C - 12
SECTIONIIIProvisionsCumulativeThisOrdinanceshallbecumulativeofallprovisionsofordinancesoftheCityofSouthlakeTexasexceptwheretheprovisionsofthisordinanceareindirectconflictwiththeprovisionsofsuchordinancesinwhicheventtheconflictingprovisionsofsuchordinancesareherebyrepealedSECTIONIVProvisionsSeverableItisherebydeclaredtobetheintentionoftheCityCouncilthatthephrasesclausessentencesparagraphsandsectionsofthisOrdinanceareseverableandifanyphraseclausesentenceparagraphorsectionofthisOrdinanceshallbedeclaredunconstitutionalbythevalidjudgmentordecreeofanycourtofcompetentjurisdictionsuchunconstitutionalityshallnotaffectanyoftheremainingphrasesclausessentencesparagraphsandsectionsofthisOrdinancesincethesamewouldhavebeenenactedbytheCityCouncilwithouttheincorporationinthisordinanceofanysuchunconstitutionalphraseclausesentenceparagraphorsectionSECTIONVEffectiveDateThisordinanceshallbeinfullforceandeffectfromandafteritspassageandpublicationasrequiredbylawanditissoordainedPASSEDANDAPPROVEDONFIRSTREADINGONTHISM2007UayOJTHLIcJf0AgtUCEtl1IIl1IM0RilIIAIIIIIt1stDAYOFATTESTIATTESTPASSEDANDAPPROVEDONSECONDREADINGONTHIStilJitfipirlMay2007ClUTHtrfri0f5clJiRYlYORj1111I15thDAYOFJCityCouncilApproved5150760
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TFORMANDLEGALITYCityAttorneyDateVWulet1J7ADOPTEDIIJ2fJddaJ7EFFECTIVEfJhjISdtrJ7CityCouncilApproved5150760
3C - 14
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
Public Art Display and/or Performance Policy
_________________________________________
Policy: Display and/or Performance of art in public facilities or other city
properties
Source: City Council
Effective Date: March 29, 2011 (7-0)
_____________________________________________________________________
1.0 Purpose:
The purpose of this policy is to create a procedure to determine what art can be
displayed within public facilities or other city property, and for how long, as well
as to create an administrative framework for control of displayed artwork and
related issues of liability, while epitomizing the City’s core values of integrity,
innovation, accountability, commitment to excellence, and teamwork.
2.0 Goals:
2.1 To create a process and to put controls in place for temporary display of
art in public facilities and parks.
2.2 To provide a policy and a process for temporary art displays in public
facilities by:
2.2.1 Requiring little or nominal expense to the City to display works of
local and nationally recognized professional artists;
2.2.2 Providing a more satisfactory esthetic experience for citizens
visiting public facilities or parks;
2.2.3 Creating an incentive or destination for citizens to utilize public
facilities in order to involve them more in local government; and,
2.2.4 Drawing citizens and others to shopping venues contiguous to
public facilities and parks.
2.3 To provide a policy and a process for permanent art displays in public
parks and city facilities.
3.0 Definitions:
3.1 Arts in public places – Any art displayed, performed, or demonstrated in
City parks, rights of way, or the interior/exterior of any City facility.
3C - 15
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
3.2 Artwork – Includes, but is not limited to, a sculpture, monument, mural,
painting, fountain, or stained glass.
3.3 Artist – A practitioner in the visual and/or performing arts generally
recognized by critics and peers as a professional of serious intent and
recognized ability that produces fine works of arts.
3.4 City – Shall mean the City of Southlake, Texas.
3.5 Deaccession – The removal, relocation, selling, auctioning, or trading of
artworks owned by the City.
3.6 Donations (and Gifts) – Arts donated to the City from a private individual
or institution and/or other outside sources.
3.7 Loan – Works of art provided to the City to display for a predetermined
period of time and to be returned to the owner after the loan period has
expired.
3.8 Southlake Arts Council - A board appointed by the City Council that makes
recommendations to the City Council regarding the public arts program.
3.9 Permanent arts in public places - Any visual work of art displayed in City
parks, rights of way, or the interior/exterior of any City facility.
3.10 Donor - An individual, private company, community group, or other
organization who places artwork in City parks, rights of ways, the interior
or exterior of any City facility and/or private facilities and/or properties.
3.11 Public Arts Collection – Consists of all City of Southlake owned or
controlled fine works of art.
3.12 Art Exhibit Agreement – Agreement that will exist between the City of
Southlake and artists who display temporary exhibits in city facilities or on
city property.
3.13 Temporary arts in City facilities or property – Any visual or performing
work of art in city facilities or property.
3.14 Facility Arts Display Performance Use Permit - Form is required to be filled
out and processed by staff for Arts Council review six weeks prior to
display, with the exception of art displays or performances initiated by city
departments or divisions, which will be coordinated with the Southlake
Arts Council staff liaison for scheduling purposes.
3C - 16
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
4.0 Placement of temporary art exhibits or performances at public facilities or other
city property:
4.1 Planned Visual Art Exhibits, temporary – These exhibits would be placed
for a maximum period of two weeks, unless that period is extended by the
City Council, and would occur no more than five times per year with one of
those times being reserved for CISD student art. The Southlake Arts
Council would present up to three Calls to Artists per annum and would
select the artist(s) to present artwork in accordance with the Call to Artist
SOP. The dates for presentation of the artwork will be determined by the
Southlake Arts Council. Exhibits will be managed and maintained by the
City of Southlake staff liaison to the Southlake Arts Council. City
department displays, events or programs will be available for Arts Council
review but not approval. All other applications will require Arts Council
review and approval. Applications specifically for Town Hall and Parks will
be reviewed by the Arts Council, and they will make a recommendation to
the City Council for final approval. No exhibit will be allowed to take up
more than thirty percent (30%) of the floor space and/or thirty percent
(30%) of the wall space in common areas of city facilities. A plan will be
required detailing wall and floor space needed. Exceptions may be
granted with City Council approval only.
4.2 Ad Hoc Visual Arts Exhibits, temporary – These exhibits would be placed
for a maximum period of seven days, unless that period is extended by the
City Council, and would occur when space is available as determined by
staff. Unlike the planned exhibits, these would be initiated by the public or
City of Southlake staff. A Facility Arts Display/Performance Form will need
to be submitted to the Arts Council liaison at least six weeks in advance of
the showing. The Southlake Arts Council will review and approve or deny
all applications in order to determine appropriateness of the application in
a requested venue. Exhibits will be managed and maintained by the City
of Southlake staff liaison with the Southlake Arts Council. City department
displays, events or programs will be available for Arts Council review but
not approval. All other applications will require Arts Council review and
approval. Applications specifically for Town Hall and Parks will be
reviewed by the Arts Council, and they will make a recommendation to the
City Council for final approval. No exhibit will be allowed to take up more
than thirty percent (30%) of the floor space and/or thirty percent (30%) of
the wall space in common areas of city facilities. A plan will be required
detailing wall and floor space needed. Exceptions may be granted with
City Council approval only.
4.3 Performing Arts Programs, temporary – These programs are limited to
single performances. A Facility Arts Display/Performance Form will need
to be submitted to the Southlake Arts Council liaison at least six weeks in
3C - 17
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
advance of the performance and will be subject to review and approval by
the Southlake Arts Council. City sponsored performances in City facilities
that are not generally used for programming will be the responsibility of
the department or division sponsoring or providing the event. The
sponsoring department or division is responsible for submitting proper
forms to the Southlake Arts Council liaison. City department displays,
events or programs will require Southlake Arts Council review but not
approval; all other applications will require Southlake Arts Council review
and approval.
4.4 Donated art to be placed in public facilities – Donated art will be reviewed
by the Southlake Arts Council and a recommendation will be made to the
City Council for placement of the art in a city facility or on city property.
Credence and a clear preference will be given to location indicated by
donor, but the City Council will make any and all final determinations on
placement.
4.5 Art Exhibit Agreement – Art displayed on a temporary basis will require
that the artist and the City of Southlake sign an agreement that determines
the length of time for displays. Key components are:
4.5.1 Artwork and agency: The artist shall agree to lend his/her artwork
for temporary display at no cost to the city;
4.5.2 Installation and curatorship: The artist shall deliver the artwork in a
form that is ready for immediate display;
4.5.3 Artist’s assumption of liability and waiver removal of artwork: The
artist shall acknowledge and agree that the City will not provide
security for the exhibition, including without limitation, set up,
operation and tear down of the exhibit, and the City should not, for
any reason, be liable for lost, stolen, or damaged artwork and/or
any related materials associated or used with the exhibit; and,
4.5.4 Conflicting events: The City will coordinate scheduling of exhibits.
Should a conflict arise between the exhibit and a function of the
City, the City’s event and/or function will take precedence.
4.6 Facility Arts Display Performance Use Permit: The permit is required to
be filled out and processed by staff for the Southlake Arts Council review
six weeks prior to display, with the exception of art displays or
performances initiated by city departments or divisions, which will be
coordinated with the Southlake Arts Council staff liaison for scheduling
purposes. Extensions of time can be requested for both ad-hoc and
planned art displays for a period to be determined by the city staff
members who administer the arts program. Any extension of time will be
based on, but not limited to, the following: upcoming displays, City
Manager’s office requests, approval by City Council and other staff -
determined administrative needs.
3C - 18
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
4.7 Sales of displayed art work: Art work that is displayed can be made
available for sale by the artist, but the artist or their representative cannot
actively solicit the sales of art other than passively indicating (discreetly)
the artists’ contact information on the artwork. The city will not be involved
in any such transactions and will not solicit sales of items on behalf of an
artist or their agents. Prices of the artwork cannot be visibly displayed.
4.8 Art displayed and sold for fundraising: Art can be displayed and sold as
part of a fundraising event, but the fundraising can only occur actively at
specific events that need to be negotiated with the City. City facilities will
not be a site for continuous/ongoing fundraising. Fundraising events can
only occur for non-profit organizations. Applications specifically for Town
Hall will be reviewed by the Arts Council, and they will make a
recommendation to the City Council for final approval.
5.0 Placement of permanent art exhibits or pieces at public facilities or other city
property:
5.1 Purchased Public Art – The placement and purchasing process of the
Southlake Arts Council, which includes a Call to Artists, and subsequent
selection process will be followed. The Southlake Arts Council will make
recommendations on placement, artwork, and artists to the City Council
who will make any and all final determinations on the said placement and
the artwork/artists.
5.2 Donated Public Art - The Southlake Arts Council will make
recommendations on placement to the City Council who will make any and
all final determinations on the said placement of the donated art.
3C - 19
1 Leslie Bartlett a 0 100%1.5 2015 86%
2 Merlene Ingraham a 0 100%1.5
3 Jesika Cook r 0 0%0
4 Terri Messing a 0 100%1.5
5 n 0
6 Miriam Murray a 0 100%1.5
7 Tamara McMillan a 0 100%1.5
8 - Alt 1 Christina Esparza a 0 100%1.5
Total 0%
86%0 a In attendance
Total Hrs Per Month 1.5 0 1.5 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Southlake Arts Council Attendance Report
Place Name 1/27/15 2/24/15 3/24/15 4/28/15 5/26/15 6/23/15 7/28/153/4/15 Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
8/25/15 9/22/15 10/27/15 11/24/15 12/22/15
Individual
Attendance
Rate
Packet Insert - Southlake Arts Council Attendance Report