Loading...
2015-01-27 SLAC PacketCITY OF SOUTHLAK MEMORANDUM January 23, 2015 TO: Southlake Arts Council FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting — Tuesday, January 27, 2015 This meeting will be held in Town Hall, 4t" Floor, Room 4A, at 6:00 p.m. If you are not able to attend this meeting, please notify staff at 817.748.8184 or Icarpenter(aD-ci. southlake. tx. us. 1. Agenda Item No. 2A. Consent: Approval of the minutes from the December 9, 2014 regular Southlake Arts Council meeting — Please make any corrections to the minutes part of the motion. 2. Aaenda Item No. 3A. Consider: Call to Artists for Public Art for the Roundabout at the intersection of Dove Road and Peytonville Avenue/Sam School Road — Your packet contains a draft Call to Artists for public art for the roundabout at Dove Road and Peytonville Avenue/Sam School Road. Staff is seeking Arts Council review and recommendation of the call. 3. Agenda Item No. 4A. Discussion: Southlake 2030 Arts Master Plan Update — An update on the progress of plan recommendations will be presented at the meeting. There are no packet documents for this item. 4. Agenda Item No. 413. Discussion: Strokes of Art in the Square Reception and Exhibit February 22, 2015 — This item will allow the Arts Council time to discuss and plan the upcoming event. There are no packet documents for this item. 5. Agenda Item No. 4C. Discussion: Future Public Art Opportunities — This item will allow the Arts Council to discuss and brainstorm upcoming opportunities for public art. There are no packet documents for this item. 6. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding the Arts Council will not discuss or take action on any item brought up at this time. 8. For Your Information — Attendance Report — A copy of the Southlake Arts Council attendance log is included in your packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — January 27, 2015 Page 2 of 2 We appreciate your commitment and service to the City. CE STAFF CONTACT INFORMATION: Telephone — (817) 748-8019 Facsimile — (817) 748-8027 1400 Main Street, Ste. 210, Southlake, Texas 76092 Chris Tribble, Director of Community Services (817) 748-8021; ctribble(a�ci.southlake.tx.us Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson(@ci.southlake.tx.us Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctucker(a�ci.southlake.tx.us Linda Carpenter -Elgin, Administrative Secretary, (817) 748-8184; icarpenter(a)ci.south lake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, January 27, 2015 Location: Southlake Town Hall 1400 Main Street — 4A (4th Floor) Southlake, Texas Time: 6:00 p.m. Agenda: Call to Order 2. Consent A. Approval of the minutes from the December 9, 2014 Southlake Arts Council meeting 3. Consider A. Call to Artists for public art for the roundabout at the intersection of Dove Road and Peytonville/Sam School Road 4. Discussion A. Southlake 2030 Arts Master Plan Update B. Strokes of Art in the Square Reception and Exhibit February 22, 2015 C. Future Public Art Opportunities 5. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 6. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, January 23, 2015 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Traci Riggs, TRMC Deputy City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING, DECEMBER 9, 2014 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — 4A TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene Ingraham, Tamara McMillan, Terri Messing, and Christina Esparza (Alternate #1) SOUTHLAKE ARTS COUNCIL ABSENT: STAFF PRESENT: Deputy Director of Community Services Candice Edmondson and Assistant to the Director Cassie Tucker STAFF ABSENT: None OTHERS PRESENT: Trish Biddle, artist; Brian Biddle, artist representative; Connie Cooley, Southlake Historical Society; and Frank Bliss, Cooper & Stebbins (Southlake Town Square) 1. CALL TO ORDER Chairman Bartlett called the meeting of the Southlake Arts Council to order at 6:06 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE OCTOBER 28, 2014 SOUTH LAKE ARTS COUNCIL MEETING There were no corrections to the minutes APPROVED A motion was made to approve the minutes as read. Motion: McMillan Second: Murray Ayes: Bartlett, Cook, McMillan, Messing and Murray Nays: None Abstain: None City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the December 9, 2014 Southlake Arts Council Meeting Page 2 of 3 Vote: 5-0 Motion Carried. 3. CONSIDER 3A. ELECTION OF SOUTHLAKE ARTS COUNCIL OFFICERS FOR 2015 Deputy Director Edmondson presented the topic to elect a chair, vice chair and secretary to serve a one-year term. The Arts Council agreed to keep the same officers as the previous year. APPROVED A motion was made to elect Leslie Bartlett as Chair, Miriam Murray as Vice Chair and Jesika Cook as Secretary. Motion: McMillan Second: Messing Ayes: Bartlett, Cook, McMillan, Messing and Murray Nays: None Abstain: None Vote: 5-0 Motion Carried. Arts Council member Merlene Ingraham arrived at the meeting at 6:10 p.m. 4. DISCUSSION Item 4B was moved up on the agenda to allow for Arts Council member Terri Messing to present the item before she had to leave. 4B. STROKES OF ART IN THE SQUARE RECEPTION AND EXHIBIT FEBRUARY 22, 2015 Southlake Arts Council member Terri Messing led the planning discussion for the Strokes of Art in the Square reception on February 22, 2015. Areas of responsibilities for the reception were discussed. Ms. Messing noted that twelve artists have been invited to participate in the exhibit. Arts Council member Christina Esparza arrived at the meeting at 6:18 p.m. 4A. TRADER JOE'S MURAL CONCEPTS Southlake Town Square representative Frank Bliss presented proposed mural concepts for the exterior fagade of the Trader Joe's building located at 1492 East City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the December 9, 2014 Southlake Arts Council Meeting Page 3 of 3 Southlake Boulevard. Mr. Bliss answered questions from the Arts Council during the discussion. Arts Council members Terri Messing and Merlene Ingraham left the meeting around 6: 30 p.m. 4C. FUTURE PUBLIC ART OPPORTUNITIES Southlake Historical Society representative Connie Cooley talked to the Arts Council about hosting an art display of historical photos (indoor/outdoor). 5. PUBLIC FORUM No one was present to address the Arts Council during Public Forum. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 6:45p.m. Motion: Cook Second: Murray Ayes: Bartlett, Cook, Esparza, McMillan and Murray Nays: None Abstain: None Vote: 5-0 Motion Carried. Leslie Bartlett, Chair Attest: Candice Edmondson, Deputy Director Community Services Department Due to a malfunction, the recording of this meeting is unavailable. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE MEMORANDUM January 23, 2015 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Call to Artists for Public Art for Roundabout at the intersection of Dove Road and Peytonville Avenue/Sam School Road Action Requested: Southlake Arts Council review and recommendation on proposed Call to Artists for artwork for the roundabout located at the intersection of Dove Road and Peytonville Avenue/Sam School Road. Background Information: In 2011, the City installed sculptures in four roundabouts throughout the City • Continental Boulevard and White Chapel Boulevard, On the Count of Three, by Jane DeDecker • White Chapel Boulevard and Dove Road, Lessons We Have Learned, by Jane DeDecker • Dove Road and North Carroll Avenue, Morning, by Darrell Davis • Continental Boulevard and Carroll Avenue, Taking Flight, by Seth Vandable Development of a fifth roundabout is underway at Sam School Road, Peytonville Avenue and Dove Road. Completion of the project is anticipated in Spring of 2016. The purpose of this agenda item is to allow Southlake Arts Council to release a Call to Artists to start the process of selecting the public art piece for the new roundabout. Staff has developed the attached Call to Artists and is seeking Southlake Arts Council's review and recommendation. Financial Considerations: Funding in the amount of $160,000 for the design and installation of artwork, landscape, irrigation and electricity for the roundabout is provided in the roundabout project budget. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — January 27, 2015 Page 2 of 2 Strategic Link: Approval of the Call to Artists is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objective to provide attractive and unique spaces for the enjoyment of personal interests. It also addresses Critical Business Outcome CB01, to implement Southlake 2030 Plan by focusing on short-term initiatives. Citizen Input/ Board Review: The Call to Artists complies with provisions of the Public Art Display and/or Performance Policy and the Southlake 2030 Public Art Master Plan. Southlake Arts Council will review proposed submittals and make a recommendation on final candidates to the City Council. A joint meeting between the Arts Council and City Council will be held to select the art piece. Legal Review: Not Applicable Alternatives: Not Applicable Supporting Documents: Draft Call to Artists • Location Map Recommendation: Southlake Arts Council review and recommendation on a proposed Call to Artists for artwork for the roundabout located at the intersection of Dove Road and Peytonville Avenue/Sam School Road. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE TEXAS CALL TO ARTISTS CITY OF SOUTHLAKE, TEXAS PUBLIC ART PROJECT OPPORTUNITY PUBLIC ART FOR ONE ROUNDABOUT SOUTHLAKE, TX City of Southlake Call to Artists: Roundabout Project Page 1 of 3 The City of Southlake, Texas, through its Southlake Arts Council seeks to commission an artist for the creation of public art to be displayed in a roundabout at Dove Road and Peytonville Avenue/Sam School Road in Southlake, Texas. The roundabout is currently under construction, and is scheduled to be complete in Spring of 2016. The application deadline is February 27t", 2015. Artists must submit their application on a DVD/CD via mail or hand -delivery to the City of Southlake City Secretary's Office, 1400 Main Street, Suite 270, Southlake, TX 76092. Complete information on how to apply is listed below. PUBLIC ART PROJECT DESCRIPTION The City of Southlake Arts Council seeks artists to provide artwork for one new roundabout that is under construction in Southlake, Texas. Southlake has 4 existing roundabouts with commissioned art installed. Images of current art can be found on pg. 3. The artwork(s) should: Be of the highest quality; Create interest for the community; Enrich the quality of life and visual environment for all residents and visitors of the city; Reflect the mission and values of the City of Southlake; and be appropriate to the identified location, durable and low maintenance. Interested applicants should review the City of Southlake urban design elements that reside on the City of Southlake website for further information. Project Budget is approximately $90,000 for the artwork. ESTIMATED PROJECT TIMELINE February 27, 2015 Application Deadline March 24, 2015 Application Review/Selection of Finalists March 27, 2015 Notification to Finalists May 2015 Presentation of Proposals by Finalists and Interviews with Artist Selection Workgroup May 2015 Notification of Selected Artist June 2015 Execution of Contract with Artist The City of Southlake reserves the right to adjust this estimated timeline as necessary. City of Southlake Call to Artists: Roundabout Project Page 2 of 3 APPLICATION PROCESS This is a Request for Qualifications (RFQ) only. Artists must submit the following on a DVD/CD via mail or hand -delivery to the City of Southlake City Secretary's Office, 1400 Main Street, Suite 270, Southlake, TX 76092. ■ Letter of Interest - Applicants must submit a letter of interest indicating the project(s) for which they are applying and an artist statement. ■ Resume — Limited to three pages or less utilizing a font size of 10 or greater (must include name, address, phone, e-mail and website) ■ Images of Completed Artwork — Must be submitted in a Microsoft PowerPoint presentation with no more than twenty-five (25) images of completed works (one image per slide). The first slide should include the artist name and contact information. Each image must include a title. ■ Description of Completed Artwork for Review — Must be submitted in a Microsoft Word document to include the title, date, media, size (HxWxD), commission cost/purchase price, and a brief description of the artwork corresponding to the images submitted in the PowerPoint presentation. ARTIST SELECTION PROCESS The Southlake Arts Council and City Council will conduct interviews with finalists and select one artist to commission the artwork. Criteria for selection includes: artistic merit as evidenced by the submitted materials; the applicant's professional qualifications; proven ability to perform well on similar projects; and demonstrated ability to work with government agencies, boards, committees, architects, engineers, and other groups for the successful completion of similar art projects. Artists chosen as finalists will be asked to visit the location of the roundabout art before completing final concept. HELPFUL WEBSITE LINKS City of Southlake: http://www.cityofsouthlake.com Southlake Public Art Collection: http://www.cityofsouthlake.com/index.aspx?NID=786 Southlake Urban Design Plan: http://www.cityofsouthlake.com/index.aspx?NID=876 FOR ADDITIONAL INFORMATION, PLEASE CONTACT: Cassie Tucker, Assistant to the Director of Community Services (817) 748-8036 or ctucker@ci.southlake.tx.us City of Southlake Call to Artists: Roundabout Project Page 3 of 3 CURRENT COLLECTION OF ROUNDABOUT ART: Roundabout Art in Southlake, Texas I On the Count of Three By: Jane DeDecker Location: White Chapel & Continental Lessons We Have Learned By: Jane DeDecker Location:White Chapel & Dove Morning By: Darrell Davis Location: Carroll & Dove Taking Flight By: Seth Vandable Location: Brumlow & Continental Location of Roundabout at Peytonville Avenue/Sam School Road _! 4OF io 0 Property .f 1 � <•+� r- CN 1I o + I _ +'F N, 15o• Stora a Length + ii • Closser, TW �� 'i +� • r 3._ c Luis, Jerry W — — o SheEly R Glosser, T W Ad" .T y t f {. YW Glasser, Southlake Arts Council Attendance Report Place �fflm- Name WE 1/28/14 2/25/14 3/25/14 4/23/14 5/27/14 6/10/14 7/29/14 8/26/14 9/23/14 10/28/14 11/25/14 12/9/14 Individual Attendance Hrs To ate Date o os00000000eo I I ' m� .... os00000©ooeo�o� Meeting Attendance Rate (includes substitutions) 11' ■ 11' 11' � 11' 11' �� III � III -■ 4/23/14 A joint meeting of the Arts Council and Library met at 6pm, followed by the regular Arts Council meeting at 6:30pm. 11/25/14 and 12/23/14 meetings combined and scheduled 12/9/14 Average Monthly Attendance Rate 2014 95% Total 0% In attendance x Not in attendance, no substitute 1 Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum Change in Representative