2014-12-09 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
December 3, 2014
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, December 9, 2014
This meeting will be held in Town Hall, 4th Floor, Room 4A, at 6:00 p.m.
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the October 28, 2014
regular Southlake Arts Council meeting – Please make any corrections to the
minutes part of the motion.
2. Agenda Item No. 3A. Consider: Election of Southlake Arts Council Officers for 2015
– With the recent appointments to the Arts Council to fill expired terms, th e Arts
Council may now elect a Chair, Vice Chair and S ecretary to serve a one-year term.
Any sitting member may be considered for the officer positions. Below is a current
roster of the Arts Council for your consideration.
Leslie Bartlet (current Chair)
Merlene Ingraham
Jesika Cook (current Secretary)
Terri Messing
Miriam Murray (current Vice Chair)
Tamara McMillan
Christina Esparza
3. Agenda Item No. 4A. Discussion: Trader Joe’s Mural Concepts – Trader Joe’s is
planning to open a new location in Southlake at 1492 East Southlake Boulevard. For
this particular Trader Joe’s location, murals on the exterior façade of the building are
being proposed. Developer Frank Bliss will be in attendance to present the proposed
mural concepts to the Arts Council. There are no packet documents for this item.
4. Agenda Item No. 4B. Discussion: Strokes of Art in the Square Reception and Exhibit
February 22, 2015 – This item will allow the Arts Council time to discuss and plan
the upcoming event. There are no packet documents for this item.
Southlake Arts Council
Meeting Date – December 9, 2014
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. Agenda Item No. 4C. Discussion: Future Public Art Opportunities – This item will
allow the Arts Council to discuss and brainstorm upcoming opportunities for public
art. There are no packet documents for this item.
6. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding the Arts Council will
not discuss or take action on any item brought up at this time.
7. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
We appreciate your commitment and service to the City.
CE
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us
Cassie Tucker, Assistant to Director of Community Services, (817) 748-8036; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, December 9, 2014
Location: Southlake Town Hall
1400 Main Street – 4A (4th Floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the October 28, 2014 regular Southlake Arts
Council meeting
3. Consider
A. Election of Southlake Arts Council Officers for 2015
4. Discussion
A. Trader Joe’s Mural Concepts
B. Strokes of Art in the Square Reception and Exhibit February 22, 2015
C. Future Public Art Opportunities
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non -agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum
to limit remarks to three minutes or less.)
6. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town H all, 1400 Main
Street, Southlake, Texas, on Friday, December 5, 2014 by 6:00 p.m. pursuant to Chapter 551 of the
Texas Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, OCTOBER 28, 2014
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 4A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene
Ingraham, Tamara McMillan, Terri Messing, and Christina Esparza (Alternate #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Lamberto Alvarez (Resigned)
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson;
Deputy Director Kate Meacham and Assistant to the Director Cassie Tucker
STAFF ABSENT: None
OTHERS PRESENT: None
1. CALL TO ORDER
Chairman Bartlett called the meeting of the Southlake Arts Council to order at
6:09 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 23, 2014
SOUTHLAKE ARTS COUNCIL MEETING
There were no corrections to the minutes
APPROVED
A motion was made to approve the minutes as read.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Esparza, Ingraham, McMillan, Messing and Murray
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
2A - 1
Minutes of the October 28, 2014 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3. CONSIDER
3A. RECOMMENDATION ON PERMIT TO ALLOW A HOLIDAY THEMED ART
EXHIBIT NOVEMBER 21, 2014 – JANUARY 5, 2015 IN TOWN HALL LOBBY
Deputy Director Edmondson presented the permit request for a proposed holiday
themed art exhibit. The exhibit will consist of five (5) paintings from local artist
Trish Biddle and will portray images of Southlake Town Square during the
holiday season. City Council will consider the permit request at the November 18
meeting.
APPROVED
A motion was made to approve the permit to allow the holiday themed art exhibit
by Trish Biddle.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, Esparza, Ingraham, McMillan, Messing and Murray
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
4. DISCUSSION
4A. STROKES OF ART IN THE SQUARE RECEPTION AND EXHIBIT FEBRUARY
22, 2015
Southlake Arts Council member Messing led the discussion to plan the Strokes
of Art in the Square reception on February 22, 2015. Specific areas of
responsibilities for the reception were discussed. The Council was also informed
that the jury selection for the artwork will be held November 14; the People’s
Choice contest will be enhanced; sponsorship opportunities will be available; and
staff will obtain City Manager approval of a variance for alcohol to be served at
the reception.
4B. PUBLIC ART WEBSITE ENHANCEMENTS
Deputy Director Edmondson shared information about enhancements made to
the City’s public art website and planned future enhancements including a public
art map. The following suggestions for a potential website URL were also given:
ArtsinSouthlake.com, SouthlakeCulture.com and YourSouthlakeArt.com. Staff
will look into purchasing a URL for the public art website.
2A - 2
Minutes of the October 28, 2014 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4C. FUTURE PUBLIC ART OPPORTUNITIES
Deputy Director Edmondson led the Arts Council in a discussion about future
public art opportunities and responded to questions.
Members discussed the process for the next public art projects (roundabout at
Sam School Road/Peytonville and The Marq Southlake Phase I), with a possible
Call to Artists for Arts Council consideration in January. The public art project in
Frank Edgar Cornish IV Park involves changes to the public art policy and will be
presented at a later date.
The revised murals for BJs Restaurant are currently on hold. Mural concepts for
Trader Joe’s may be discussed at the December 9th Arts Council meeting.
5. PUBLIC FORUM
No one was present to address the Arts Council during Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:50p.m.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Esparza, Ingraham, McMillan, Messing and Murray
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A tape recording of this meeting may be requested in the Office of the City Secretary.
2A - 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A - 1
M E M O R A N D U M
December 3, 2014
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Election of Southlake Arts Council Officers for 2015
Action Requested: Election of Southlake Arts Council Chair, Vice Chair and
Secretary for 2015.
Background
Information: On October 21, 2014 City Council reappointed Merlene
Ingraham (Place 2), Terri Messing (Place 4) and Miriam
Murray (Place 6) to the Southlake Arts Council. The Arts
Council may now wish to consider election of its officers for
2015 at the Tuesday meeting. Any sitting member is eligible
for election.
Financial
Considerations: N/A
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Supporting documents include the following items:
Copy of Southlake City Code Section 2-257
Current Southlake Arts Council Roster
Staff
Recommendation: Southlake Arts Council election of officers to serve during
2015
Southlake Arts Council
Meeting Date – December 9, 2013
Page 2 of 3
Item 3A - 2
Southlake Arts Council
Meeting Date – December 9, 2013
Page 3 of 3
Item 3A - 3
Current Southlake Arts Council
Member Place Term Expiration
Leslie Bartlett Place 1 / Chair 10/31/2015
Merlene Ingraham Place 2 10/31/2016
Jesika Cook Place 3 / Secretary 10/31/2015
Terri Messing Place 4 10/31/2016
Vacant Place 5 10/31/2015
Miriam Murray Place 6 / Vice Chair 10/31/2016
Tamara McMillan Place 7 10/31/2015
Christina Esparza Alternate #1 10/31/2015
1 Leslie Bartlett a 0 a a a a a a a a 0 100%9.25 2014 94%
2 Merlene Ingraham a 0 a a r a a a a a 0 86%8.75
3 Jesika Cook a 0 a a a a a a a a 0 100%9.25
4 Terri Messing a 0 a a a a a a a a 0 100%9.25
5 Lamberto Alvarez a 0 a a r a a a r n 0 86%7
6 Miriam Murray a 0 a a a a a a a a 0 100%9.25
7 Tamara McMillan a 0 a a a a a a a a 0 100%9.25
8 - Alt 1 Christina Esparza a 0 a a a a a r a a 0 86%8.25
Total 0%
100%100%100%75%100%100%88%88%88%a In attendance
Total Hrs Per Month 1 0 1 2 0.5 1 1 1 1 0.75 0 9.25 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Southlake Arts Council Attendance Report
Place Name 1/28/14 2/25/14 3/25/14 4/23/14 5/27/14 6/10/14 7/29/14 Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
4/23/14 A joint meeting of the Arts Council and Library met at 6pm, followed by the regular Arts Council
meeting at 6:30pm. 11/25/14 and 12/23/14 meetings combined and scheduled 12/9/14
8/26/14 9/23/14 10/28/14 11/25/14 12/9/14
Individual
Attendance
Rate
Packet Insert- Attendance Report