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2014-07-29 SLAC PacketCITY OF SOUTHLAKE MEMORANDUM July 25, 2014 TO: Southlake Arts Council FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the regular Southlake Arts Council meeting — Tuesday, July 29, 2014 This meeting will be held in Town Hall, 4t" Floor, Room 4A, at 6:00 p.m. If you are not able to attend this meeting, please notify staff at 817.748.8184 or Icarpenter(a_ci. southlake. tx. us. 1. Agenda Item No. 2A. Consent: Approval of the minutes from the June 10, 2014 regular Southlake Arts Council meeting — Please make any corrections to the minutes part of the motion. 2. Agenda Item No. 3A. Consider: No items this agenda 3. Agenda Item No. 4A. Discussion: Art Show Reception and Exhibit — September 7, 2014 — This item is placed on the agenda as a standing item to allow the Arts Council to discuss and plan the upcoming event. There are no packet documents for this item. 4. Agenda Item No. 413. Discussion: Future Public Art Opportunities — This item will allow the Arts Council to discuss and brainstorm upcoming opportunities for public art. There are no packet documents for this item. 5. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding the Arts Council will not discuss or take action on any item brought up at this time. 6. For Your Information — Attendance Report — A copy of the Southlake Arts Council attendance log is included in your packet. We appreciate your commitment and service to the City. CE STAFF CONTACT INFORMATION: Telephone — (817) 748-8019 Facsimile — (817) 748-8027 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date —June 10, 2014 Page 2 of 2 1400 Main Street, Ste. 210, Southlake, Texas 76092 Chris Tribble, Director of Community Services (817) 748-8021; ctribbleCcD_ci.southlake.tx.us Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson(a)ci.southlake.tx.us Linda Carpenter -Elgin, Administrative Secretary, (817) 748-8184; icarpenter(a)ci. south lake.tx. us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork ©CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, July 29, 2014 Location: Southlake Town Hall 1400 Main Street — 4A (4th Floor) Southlake, Texas 76092 Time: 6:00 p.m. Agenda: 1. Call to Order 2. Consent A. Approval of the minutes from the June 10, 2014 regular Southlake Arts Council meeting 3. Consider A. No items this agenda 4. Discussion A. Art Show Reception and Exhibit - September 7, 2014 B. Future Public Art Opportunities 5. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 6. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 25, 2014 by 6:00 p.m. pursuant to Chapter 551 roof the Texas Government Coda,,,,,,,,,,, Lori Payne, TRM '_ r City Secretary If you plan to attend this public meetiRgpnd**A,?4lisability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.Aiileii s' onable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING, JUNE 10, 2014 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — 4A TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook and Southlake Arts Council members Lamberto Alvarez, Merlene Ingraham, Tamara McMillan, Terri Messing and Christina Esparza (Alternate #1) SOUTHLAKE ARTS COUNCIL ABSENT: None STAFF PRESENT: Director of Community Services Chris Tribble and Assistant to the Director Cassie Tucker OTHERS PRESENT: Principal Planner Daniel Cortez 1. CALL TO ORDER Chair Bartlett called the meeting of the Southlake Arts Council to order at 6:04 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. Chair Bartlett read the consent agenda item for the record. 2A. APPROVAL OF THE MINUTES FROM THE MAY 27, 2014 SOUTH LAKE ARTS COUNCIL MEETING There were no corrections to the minutes APPROVED A motion was made to approve the minutes from the last meeting. Motion: McMillan Second: Murray and Lamberto Ayes: Alvarez, Bartlett, Cook, Esparza, Ingraham, McMillan, Messing, Murray Nays: None Abstain: None Vote: 8-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the June 10, 2014 Southlake Arts Council Meeting Page 2 of 4 Motion Carried. 3. CONSIDER 3A. RECOMMENDATION ON PROPOSED FY 2015 PUBLIC ART FUND ANNUAL BUDGET Director Tribble presented the proposed FY 2015 Public Art Fund Budget for Southlake Arts Council consideration and responded to questions regarding funding and timing for art pieces for the community recreation center and for the upcoming roundabouts. The Arts Council discussed the item. APPROVED A motion was made to recommend acceptance of the proposed FY 2015 Public Art Fund Annual Budget as presented by Chris Tribble. Motion: McMillan Second: Esparza, Alvarez Ayes: Alvarez, Bartlett, Cook, Esparza, Ingraham, McMillan, Messing, Murray Nays: None Abstain: None Vote: 8-0 4. DISCUSSION 4A. JULY AND AUGUST MEETINGS The Southlake Arts Council discussed combining its July and August meetings and selected Tuesday, July 29, 2014 for the next meeting. Discussion of Agenda Item 4C, Texas Rangers Baseball event was included during discussion of this item. See comments below. 4B. PROPOSED MURALS FOR BJ'S RESTAURANT & BREWHOUSE The Southlake Arts Council previewed concepts of two exterior murals proposed for BJ's Restaurant & Brewhouse, to be located at East Southlake Blvd and North Kimball Ave. The murals are proposed for the front entry elevation and the rear elevation and depict turn of the century industrial laborers and their relentless commitment to their livelihood. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the June 10, 2014 Southlake Arts Council Meeting Page 3 of 4 Principal Planner Daniel Cortez, City of Southlake Planning & Development Services, was present to respond to questions and receive the Art Council's feedback on the proposed murals before proceeding with final concept design and approval. The Arts Council offered suggestions to have the murals' subject less industrial and more agricultural to better represent Southlake and Texas history. The murals will be brought back for the Arts Council's formal recommendation at the July 29, 2014 meeting. 4C. TEXAS RANGERS BASEBALL RECEPTION AND EXHIBIT SEPTEMBER 7, 2014 The Southlake Arts Council discussed preparations for the September 7, 2014 Texas Rangers Baseball reception and exhibit. The following committees will provide updates at the July 29t" Arts Council meeting: Graphics (Jesika Cook); Artwork (Lamberto Alvarez); Food and Decorations (Tamara McMillan, Merlene Ingraham, Miriam Murray); Interactive Activities (Terri Messing, Christina Esparza, Leslie Bartlett); and Entertainment (Terri Messing). 4C. FUTURE PUBLIC ART OPPORTUNITIES The Southlake Arts Council members would like the City to add an "events" section to the City's Community Programs/Cultural Arts and Special Events webpages where a list of current and upcoming activities could be listed, as well as an archival section of previous activities that could include graphics from past events. Also requested was to add a link on the Southlake Arts Council's webpage to the "events" current and archival pages. Terri Messing reported APEX continues to work on a Battle of the Bands -type competition event for May 30, 2015, in conjunction with the City's annual Southlake Summer Kick -Off event. The event will be a pilot for future events to be held in the new amphitheater venue at the Community Recreation Center. 5. PUBLIC FORUM No one was present to speak at Public Forum. 6. ADJOURNMENT APPROVED A motion was made an unanimously approved to adjourn the meeting at 7:02 p.m. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the June 10, 2014 Southlake Arts Council Meeting Page 4 of 4 Leslie Bartlett, Chair Attest: Chris Tribble, Director Community Services Department A tape recording of this meeting may be requested in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Attendance Report Place Name 1/28/14 2/25/14 3/25/14 4/23/14 5/27/14 6/10/14 7/29/14 8/26/14 9/23/14 10/28/14 11/25/14 12/23/14 Individual Attendance Rate Hrs To pate a - - • • aaaaaa������ t I Meeting Attendance Rate (includes substitutions) 4/23/14 A joint meeting of the Arts Council and Library met at 6pm, followed by the regular Arts Council meeting at 6:30pm. Average Monthly Attendance Rate 2014 95% Total 0% In attendance x Not in attendance, no substitute t' Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum Change in Representative