2008-02-27
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 February 27, 2008
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8 MINUTES
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10 Library Board Members Present - Lori Burr, Chair; Brenda Flores; Barbara Jeppe; June
11 Koelker; Kim Roberts, Vice-Chair.
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13 Library Board Members Absent - C.D. Peebles; Wanda Schafer.
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15 Staff Members Present - Kerry McGeath, City Librarian; Jesse Ephraim, Youth Librarian;
16 Nancy Roper, Administrative Secretary.
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18 Others Present - None.
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20 REGULAR SESSION:
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22 Agenda Item No. 1, Call to Order. - Chair, Lori Burr, called the meeting to order at 7:16 p.m.
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24 REPORTS:
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26 Agenda Item No. 2 - Administrative Comments.
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28 A. City Librarian's Report -
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30 1. City Librarian's Report.
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32 a. The combined City Council and Planning and Zoning meeting is
33 occurring simultaneously with this meeting. Steve Polasek and Kerry McGeath presented the
34 state standards for circulation of library materials. Southlake Public Library circulation is 41%
35 higher for a city of our size than the state standards require. Our turns (number of times
36 inventory turns over) are 5.6 and the state average is 2.5. Although we have half the space and
37 half the collection that the state standard suggests, we have out performed the standards. The
38 City Council was happy with the statistics. The Council is reviewing options to make better use
39 of the space in Town Hall. They will have to decide whether to relocate the Library in Town
40 Square or move to a location near the Senior Center. What ever the Council decides, we will
41 make it work. If we do a combination facility with the Community Services Center and Senior
42 Center, then we could have joint use of meeting spaces, which would be more cost effective.
43 State standards are .8 square foot per person. We have 12,500 square feet, which at current state
44 standard levels makes us 7,500 square feet short. At build out of the City, we would need 28,000
45 square feet to meet state standards. Another idea was to have a small virtual branch in the
Southlake Library Board Meeting Minutes -February 27, 2008 Page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 building or nearby in the Square in lieu of a full service library. It could be staffed a few hours a
2 week and would work like Sabre.
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4 2. Library Statistics -
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6 a. Sabre staff attended the last City Council meeting. The City Council
7 recognized the contribution Sabre Corporation has made. Mr. McGeath did some statistics and
8 found that 5% of our card holders are from the Sabre branch and 3-5% of our circulation went to
9 Sabre, roughly 10,000 items. The number of Sabre card holders is increasing as well as the
10 number of items sent to Sabre.
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12 b. There was an increase in circulation of 54% over the last two years.
13 Traffic is about the same because of parking issues. Although there has been an increase over
14 the last 2 years, statistics are leveling off for traffic, reference questions and computer use
15 because of parking and space issues. We have noticed a lot more teens using the library.
16 Programming has been expanding, particularly the story time numbers. We had 18,000 attend
17 our programs last year. It was second in the state for a city of our size. Teen Court volunteer
18 numbers are on the rise again after a lull.
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20 c. Mr. Ephraim and Ms. Tucker are just starting to weed the collection.
21 We expect 10% of the collection to be weeded by the time they finish. Donations are sorted by
22 the staff first as the donation belongs to the City of Southlake until released by library staff.
23 After we weed what we don't want, then FOSL takes what they want. The rest is recycled. Mrs.
24 Tubbesing stocks the FOSL sale shelves on a weekly basis. More money is made by FOSL
25 during the daily book sale than was ever made in the now defunct annual sale. Items kept from
26 donations for addition to the collection are first evaluated for collection value versus processing
27 cost before being added.
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29 CONSENT AGENDA:
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31 Agenda Item No. 3. -Approval of Minutes from January 2008 Library Board Meetings
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33 Mrs. Jeppe moved that the January minutes be approved. Mrs. Koelker seconded the motion and
34 the minutes were unanimously approved.
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36 REGULAR AGENDA:
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38 Agenda Item No. 4 - Public Forum.
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40 Chair Burr opened the public forum at 7:50 p.m. and closed them at 7:51 as there was no one to
41 speak.
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43 Agenda Item No. 5, Consider- There are no items this month.
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45 Agenda Item No. 6A, Discussion - Grant Opportunities - help develop a process to help find and
46 write grants.
Southlake Library Board Meeting Minutes -February 27, 2008 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
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2 There was discussion about various local grants and for what purposes the library might use an
3 award.
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5 Agenda Item No. 6B, Discussion - New Program Review.
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7 a. We have a book club in a bag program that is being used at the Senior
8 Center. A rolling "suitcase" is filled with multiple copies of a book used for the discussion. The
9 seniors are very enthusiastic about the program. We are anticipating that this will eventually be
10 used for local book clubs in the community.
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12 b. Playaways have been extremely popular. All the playaways have
13 already had multiple check outs. We will be ordering more titles soon.
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15 c. We have to get a contract signed by Cooper and Stebbins before the
16 drive up book drop can be installed. We are in the process of getting a contract to be approved
17 by the lawyers.
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19 Agenda Item No. 6C, Discussion - Opportunities for the Future.
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21 We will be looking for more grant opportunities.
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23 Agenda Item No. 7A, Other Items - FOSL Report.
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25 a. FOSL wants to auction one of the longhorns. A previous auction
26 brought $2900.00 to a non-profit organization. The City will retain two of the longhorns to
27 permanently reside in the Square.
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29 b. We will be doing several adult lectures in conjunction with other local
30 organizations funded by FOSL. Attendance at previous events was generally minimal. By
31 partnering with other local organizations, more of a ready made audience will be available.
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33 Agenda Item No. 7B, Other Items - North Texas Regional Library System.
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35 There was no information at this time.
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37 Adjournment.
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39 Mrs. Burr adjourned the meeting at 8:15 pm.
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Southlake Library Board Meeting Minutes -February 27, 2008 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
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2 )
3 /
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5 i~,~Ixr'IU c>~~ea S
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8 Attest:
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11 Kerry McGeath, Deputy Director of Community Services
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13 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
14 SECRETARY.
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Southlake Library Board Meeting Minutes -February 27, 2008 Page 4 of 4