2008-03-26
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 March 26, 2008
7
8 MINUTES
9
10 Library Board Members Present -Brenda Flores; Barbara Jeppe; June Koelker; Kim
11 Roberts, Vice-Chair; Wanda Schafer.
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13 Library Board Members Absent - Lori Burr, Chair; C.D. Peebles.
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15 Staff Members Present - Kerry McGeath, City Librarian; Jesse Ephraim, Youth Librarian;
16 Nancy Roper, Administrative Secretary.
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18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Vice-Chair Kim Roberts called the meeting to order at 7:15
23 p.m.
24
25 REPORTS:
26
27 Agenda Item No. 2 - Administrative Comments.
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29 A. City Librarian's Report -
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31 1. City Librarian's Report.
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33 a. The Texas Library Association is being held in Dallas April 15-18. Mr.
34 Ephraim will be making two presentations and Mr. McGeath is making three presentations. All
35 Southlake professional librarians and Mrs. Beamon are going at various times during the week.
36
37 b. Ms. Tucker has effectively organized the processing area, is having bi-
38 weekly meetings with all circulation staff to standardize problem resolution at the desk, and has
39 created a Wiki for Circulation policies and procedures. Staff can create comments, which will
40 serve to make minor adjustments to policies and procedures as needed. Ms. Tucker is continuing
41 to weed the collection following specific guidelines.
42
43 c. On April 25th, a team of 25-50 volunteers from Sabre are coming to
44 work at the Library for the entire day. This is an effort on their part to give back to the
45 community. Sabre volunteers will be moving the Large Print section to the beginning of the
46 fiction section. This will create space for the Young Adult section to expand. The Library will
Southlake Library Board Meeting Minutes March 26, 2008 Page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 provide coffee and doughnuts for breakfast and Sabre will provide lunch. They have also offered
2 to work on technical problem solving using computer software.
3
4 d. We have started to work on an Adult Lecture Series on the first and
5 third Wednesdays of every month. Sabre is helping with this effort. When Sabre has lecturers to
6 come speak, they will also be scheduled at the Library. The Chamber of Commerce, Southlake
7 Historical Society, Sparks and Bob Jones Nature Center all want to partner with us to provide
8 speakers. We want to match up with another organization so their members will come and we
9 can piggy back with any of our customers. Janine Turner, who mentioned Southlake Public
10 Library in the foreword of her new book, may be asked to come to speak.
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12 e. The half time clerk position closes April 5t". We will begin the
13 interview process as soon as possible on Mon. April 7t". We hope to have someone started by
14 April 28th
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16 2. Library Statistics -
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18 a. The volunteer hours increased because Mrs. Flores posted information
19 in the High School and because the deadline for students getting hours completed is nearing. We
20 are looking for adult volunteers who come consistently. We can give them more complicated
21 tasks.
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23 b. Storytime attendance has increased dramatically. We now have stroller
24 parking to facilitate the space use. We have found that some of the nannies and parents attend
25 story times at various area libraries throughout the week. Some libraries are very restrictive in
26 limiting the number of people able to attend and requiring advance sign up. We will continue to
27 have regular story times throughout the year with the only story time break coming during the
28 week of Christmas.
29 c. Circulation statistics jumped 7% this last month. Mr. McGeath
30 explained about the per capita baseline and presentation of effective use of the collection to the
31 City Manager's Office and City Council in order request additional capital funds to buy
32 materials. Although we have half of the space and collection suggested by state standards, we
33 have twice the circulation suggested by the state standards. This is a good statement to make to
34 the City Council, if they give us more space.
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36
37 CONSENT AGENDA:
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39 Agenda Item No. 3. - Approval of Minutes from January 2008 Library Board Meetings.
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41 Mrs. Jeppe moved that the January minutes be approved. Mrs. Koelker seconded the motion and
42 the minutes were unanimously approved.
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44 REGULAR AGENDA:
45
46 Agenda Item No. 4 - Public Forum.
Southlake Library Board Meeting Minutes March 26, 2008 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Vice-Chair Roberts opened the public forum at 7:50 p.m. and closed it at 7:51 as there was no
3 one to speak.
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5 Agenda Item No. 5, Consider- There are no items this month.
6
7 Agenda Item No. 6A, Discussion - Grant Opportunities - help develop a process to help find and
8 write rants.
9
10 There was discussion about various local grants and for what purposes the library might use an
11 award.
12
13 Agenda Item No. 613, Discussion - New Program Review.
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15 a. Mr. McGeath explained that we will be asking for a budget increase for
16 materials from $65,000 to $80,000. We want to buy more electronic resources that customers
17 can use from home.
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19 b. Mr. McGeath explained that our security system and supply vendor,
20 Checkpoint, has been bought out by its long time rival, 3M. Consequently the Checkpoint
21 platform will be phased out in a few years. We will need to acquire a new system and more
22 likely than not, retag the entire collection. Equipment and supply cost will run approximately
23 $80,000 and retagging will run approximately $20,000. Although we will request city funds
24 over a several year period, it would be very helpful to have a grant to help with the funding.
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26 c. We are still waiting on an initial contract in order to place the drive up
27 book drop. The Board offered to assist in any way needed to speed up the placement of the drop.
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29 d. Summer Reading Club will start on Saturday, May 31" and end on
30 Saturday, August 16`h. The information will be available on the web site in a few days.
31
32 Agenda Item No. 6C, Discussion - Opportunities for the Future.
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34 a. We need to revamp the security system as noted above.
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36 b. We will Drop Dewey in the Youth non-fiction area first as a test.
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38 Agenda Item No. 7A, Other Items - FOSL Report.
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40 a. FOSL will be holding elections for officers in April. Mrs. Charlene
41 Wiersum is running for president.
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43 Agenda Item No. 713, Other Items - North Texas Regional Library System.
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45 Mr. McGeath will be receiving the Library Leadership Award on April 24th
46
Southlake Library Board Meeting Minutes March 26, 2008 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Adjournment.
2
3 Mrs. Roberts adjourned the meeting at 8:03 pm.
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5
6
7
8 Kim Roberts, Vice-Chair
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10
11 Attest:
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13
14 Ke y McGeath, Deputy Director of Community Services
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16 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
17 SECRETARY.
18
Southlake Library Board Meeting Minutes March 26, 2008 Page 4 of 4