2008-05-28
. s '
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 May 28, 2008
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr, Chair; Brenda Flores; June Koelker; C.D.
11 Peebles; Kim Roberts, Vice-Chair; Wanda Schafer.
12
13 Library Board Members Absent - Barbara Jeppe.
14
15 Staff Members Present - Kerry McGeath, City Librarian; Kenneth Alford, Library Intern;
16 Nancy Roper, Administrative Secretary.
17
18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Chair Lori Burr called the meeting to order at 7:05 p.m.
23
24 REPORTS:
25
26 Agenda Item No. 2 - Administrative Comments.
27
28 A. City Librarian's Report -
29
30 1. City Librarian's Report.
31
32 a. We continue to get positive feedback about the extended hours,
33 especially Saturday.
34
35 b. The Board offered to help with the Summer Reading Club kickoff on
36 Saturday, May 31St from loam-12 Noon.
37
38 c. Charlene Wiersum is the new president of FOSL. She has been out
39 asking vendors for contributions for Summer Reading Club (SRC) prizes. She is also in the
40 process of acquiring the larger prizes for the Adult SRC. Mr. Ephraim has also been acquiring
41 items for the Children's SRC. We had a young child send gift certificates to give away for SRC
42 because he had a wonderful time at the Storytimes. What is even more unusual is that he lives in
43 Keller. The Adult SRC rules have changed to credit entrants by time instead of books.
44
Southlake Library Board Meeting Minutes May 28, 2008 Page 1 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 d. Mr. McGeath introduced Kenneth Alford, our library intern for the
2 summer. Mr. Alford is a graduate Library Science student at the University of North Carolina.
3 His parents live in Southlake.
4
5 e. Library policies and procedures are now available to staff on a Wiki.
6 Ms. Tucker had the idea and has been entering the information. Staff can make comments on the
7 Wiki. We eventually have a public Wiki for community information. Wiki's are searchable
8 through indexing, which make finding information easy.
9
10 2. Library Statistics -
11
12 a. Circulation increased 14%. Programming is up 94% for the month. We
13 were 2nd in the state last year (for a library our size). Mr. Ephraim has visited all of the CISD
14 schools during the spring, which has paid off.
15
16 b. Storytime attendance has increased dramatically. Mr. McGeath brought
17 an article from the newspaper describing the SRC and storytime.
18
19 c. Volunteer hours are up. Sabre brought 40 employees for a half day of
20 work. We had nearly 225 people come to the James McClurkin presentation on robotics. Sabre
21 brought him to speak to their employees and paid for him to speak at a Library program, also co-
22 sponsored by KERA.
23
24
25 CONSENT AGENDA:
26
27 Agenda Item No. 3. - Approval of Minutes from April 23, 2008 Library Board Meetings.
28
29 The minutes were not available. Approval will tabled until the next meeting.
30
31 REGULAR AGENDA:
32
33 Agenda Item No. 4 - Public Forum.
34
35 Chair Burr opened the public forum at 7:21 p.m. and closed it at 7:22 as there was no one to
36 speak.
37
38 Agenda Item No. 5, Consider- There are no items this month.
39
40
41 Agenda Item No. 6A, Discussion - New Program Review.
42
43 a. The Wiki for staff and the public was discussed earlier in the meeting.
44
45
46
Southlake Library Board Meeting Minutes May 28, 2008 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 6B, Discussion - Budget Requests.
2
3 a. Checkpoint was bought out by 3M, their competitor. Checkpoint
4 provided our security system. 3M will stop supporting that platform in the not too distant future.
5 Consequently we will need to acquire all new equipment and retag all of the books. The
6 equipment is 6 years old and needed to be replaced. We asked for $70,000 to buy new
7 equipment and tags. We will ask for $30,000 the following year to buy self check machines.
8 Consequently we asked for only $15,000 in the book budget to purchase additional reference
9 software and some materials and nothing in other accounts.
10 We would like to get additional furnishings for Young Adults and some
11 more shelving. We will look for grants and request funds from FOSL. We want to add more
12 settee areas.
13 The City hasn't taken ownership of the garage and won't until physical
14 plant issues are resolved. The City doesn't want a separate contract written to place the
15 bookdrop to avoid complications. The Board would like to find an alternative location for the
16 book drop. Issues involve staff getting a cart to and from the book drop and blocking traffic in
17 Town Square. Mr. McGeath will look into an off site location, but the difficulty is having staff
18 empty an inordinate amount of materials into their personal vehicle and bring them back to the
19 Library, since no city vehicle is available on a permanent or regular basis. Mrs. Koelker
20 proposed an open-ended resolution that Mr. McGeath considers an interim alternative temporary
21 location in the near future. Mrs. Flores seconded the motion and was endorsed by the Board.
22 Mr. Peebles found an article in the Fort Worth Star Telegram on May 27th
23 or May 28th about a company that rents books to individuals for book clubs. The Board would
24 like a list of the titles that we currently have in book club kits. Mr. McGeath found an online
25 book club that he asked Ms. Tucker to review. Mrs. Flores and Mrs. Koelker suggested putting
26 something on the web site about book clubs and donating used items to be used for book club
27 kits.
28
29
30 Agenda Item No. 6C Discussion - Opportunities for the Future.
31
32 There was limited discussion on this issue.
33
34 Agenda Item No. 7A Other Items - Grant opportunities.
35
36 Mrs. Roper is reviewing these opportunities.
37
38 Agenda Item No. 7B, Other Items - FOSL Report.
39
40 a. Mr. Peebles is the treasurer and Mrs. Wiersum is the president.
41
42 Agenda Item No. 7B Other Items - North Texas Regional Library System.
43
44 Mr. McGeath is on the Services Planning Committee. Mr. McGeath is also the City
45 representative to APEX.
46
Southlake Library Board Meeting Minutes. May 28, 2008 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Mr. McGeath will see who needs to self nominate for renewed appointments to the Board. There
2 will be no meeting in June. The next meeting is July 23ra
3
4
5
6 Adjournment.
7
8 Mrs. Flores moved and Mrs. Burr seconded adjournment of the meeting. Mrs. Burr adjourned
9 the meeting at 7:38 pm.
10
11
12
13
14
15
16
17 Mrs. Burr, Chair
18
19 Attest:
20
21
22
23
24 Kerry McGeath, Deputy Director of Community Services
25 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF
26 THE CITY SECRETARY.
27
Southlake Library Board Meeting Minutes May 28, 2008 Page 4 of 4