2008-07-23
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 July 23, 2008
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr, Chair; Brenda Flores; Barbara Jeppe; June
11 Koelker; C.D. Peebles; Wanda Schafer.
12
13 Library Board Members Absent - Kim Roberts, Vice-Chair.
14
15 Staff Members Present - Kerry McGeath, City Librarian.
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17 Others Present - Julia Campbell, Library Clerk and Librarian at Carroll Elementary.
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19 REGULAR SESSION:
20
21 Agenda Item No. 1, Call to Order. - Chair Lori Burr called the meeting to order at 7:02 p.m.
22
23 REPORTS:
24
25 Agenda Item No. 2 - Administrative Comments.
26
27 A. City Librarian's Report -
28
29 1. City Librarian's Report.
30
31 a. Mr. McGeath introduced Ms. Campbell. She gave her views on
32 working here over the summer. It was an eye opener for her. She will work to ensure more
33 collaboration between the Library and the School Librarians.
34
35 b. Mr. McGeath told the Board that 580 people attended the Summer
36 Reading Club performance on Tuesday featuring the live monkey. We didn't expect more than
37 about 300. Mr. Ephraim promoted the SRC during the school year on his visits to the schools.
38
39 c. Ms. Yelverton visited the Library during the Blue Bonnet Reading. We
40 had 175 people in attendance and have started using a different audio system that better projects
41 the speaker's voice. Ms. Yelverton was visibly impressed.
42
43 d. Suds for Summer was very successful. It provides an opportunity for
44 summer use only customers that generate fines to clear those fines the following summer by
45 making a donation.
Southlake Library Board Meeting Minutes -July 23, 2008 Page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 e. We stop giving prizes after 30 hours and let participants put a slip in the
2 drawing for one of the large prizes. Making additional prizes available would be cost
3 prohibitive.
4
5 f. Library Board and Southlake Arts Council packets are sent out
6 electronically to Board members. Mr. McGeath can embed a podcast in the packet so the
7 recipient can listen to the information rather than read it.
8
9 2. Library Statistics -
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11 a. Both May and June are included with this packet. We will deliver
12 packets with applications and shopping and dining guide to Watermere. The applications will be
13 received by a Watermere staff member, who will then forward them to us. We will input the
14 data and then send the cards to them. Watermere will have a weekly bus trip to the Square for
15 shopping, dining and a Library trip. We will also promote book club kits and will have a
16 delivery point there.
17
18 b. Although Storytimes show a small drop in attendance, the Youth
19 programming attendance was up overall. Mr. McGeath monitors processes with volunteers to
20 ensure consistent numbers.
21
22 CONSENT AGENDA:
23
24 Agenda Item No 3 - Approval of Minutes from April 23, 2008 and May 28 2008 Library Board
25 Meetings.
26
27 A motion was made and seconded to approve the minutes. The minutes were unanimously
28 approved.
29
30 REGULAR AGENDA:
31
32 Agenda Item No. 4 - Public Forum.
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34 Chair Burr opened the public forum at 7:30 p.m. and closed it at 7:31 as there was no one to
35 speak.
36
37 Agenda Item No. 5, Consider- Recommendation for approval of 2008/2009 Library Budget.
38
39 After discussion of the Library Budget request for the coming fiscal year, Ms. Flores made a
40 motion to recommend the budget to the City Council. Mrs. Koelker seconded the motion and it
41 was unanimously approved.
42
43 Agenda Item No 6A Discussion - Enhance Online Resources.
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45 a. The new programs were reviewed and discussed.
46
Southlake Library Board Meeting Minutes -July 23, 2008 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Agenda Item No 613, Discussion - Policy revisions for upcoming review.
3
4 a. Mr. McGeath is placing policies on the wiki. He is making minor
5 revisions at the same time. If there are any major overhauls needs, he will bring those items to
6 the Board for review. The wiki is currently accessible only to the staff, but the policy component
7 will eventually be accessible to the public.
8
9 b. It has been a year since we expanded the number of items that a
10 customer can check out to 36 items. There have been no negative consequences from this policy
11 change.
12
13 Agenda Item No 7A Other Items -Help develop a process to help find and write grants.
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15 a. We will be looking for some grant opportunities to purchase additional
16 book drops to be placed in other locations throughout the city such as some of the school
17 campuses.
18
19 b. Mr. McGeath will be applying for a Verizon grant in the next few
20 weeks. Verizon grants are for literacy based projects. We could use the grant to expand the
21 large print collection and to add service/materials at the Senior Center. The Board suggested
22 more materials for learning to read.
23
24 c. We will be looking for some computers that can be used for video
25 editing for teens to use. They could be located on the carrels in the back of the Library.
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27
28 Agenda Item No 713, Other Items - Friends of Southlake Library Update.
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30 a. Mr. McGeath will let members the date of the next schedule meeting.
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32 Agenda Item No 7B Other Items - North Texas Regional Library System Update.
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34 a. There is nothing to report at this time.
35
36 Agenda Item No. 8 - Adjournment.
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38 Mrs. Burr adjourned the meeting at 8:16 pm.
39 {
40
41
42 rs. Bu , Chair
43
44 Attest:
45
46
Southlake Library Board Meeting Minutes -July 23, 2008 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2
3 Kerry McGeath, Deputy Director of Community Services
4 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF
5 THE CITY SECRETARY.
6
7
Southlake Library Board Meeting Minutes -July 23, 2008 Page 4 of 4