2008-08-27
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 August 27, 2008
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g MINUTES
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10 Library Board Members Present - Lori Burr, Chair; Brenda Flores; Barbara Jeppe; June
11 Koelker; C.D. Peebles; Wanda Schafer.
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13 Library Board Members Absent - Kim Roberts, Vice-Chair.
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15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
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18 Others Present - None.
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20 REGULAR SESSION:
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22 Agenda Item No. 1, Call to Order. - Chair Lori Burr called the meeting to order at 7:01 p.m.
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24 REPORTS:
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26 Agenda Item No. 2 - Administrative Comments.
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28 A. City Librarian's Report -
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30 1. City Librarian's Report.
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32 a. Mr. McGeath noted that he will have a mini-program for each Board
33 meeting. In September, Ms. Tucker will give a short book talk about
34 the new fiction.
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36 b. Friends of Southlake Library (FOSL) will spend $50 per month
37 beginning in FY08-09 to buy current DVDs.
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39 c. The parking garage has been turned over to the City of Southlake.
40 Public Works is creating an easement for the drive up book return.
41 Community Services will assemble and install the return. Mr. McGeath
42 hopes this will be accomplished by October 1, 2008.
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44 d. The Virtual Branches are doing well. Sabre continues to be a success.
45 The Senior Center is seeing more use. Some of the volunteers for the
46 Tuesday luncheon are NCL volunteers. They use the Senior Center as a
Southlake Library Board Meeting Minutes August 27, 2008 Page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 pick up/drop off location for library materials. The Bob Jones Nature
2 Center will be added as a virtual branch on January 1, 2009.
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4
5 2. Library Statistics -
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7 Mr. McGeath discussed the statistics noting that circulation had increased 12%
8 and traffic had increased 14%. Storytime attendance increased 41% and Youth
9 programming increased 22%. Much of this gain is due to the wildly successful
10 Summer Reading Club (SRC) created by Mr. Ephraim. Over 2,100 children
11 participated in the SRC. Many of the children that were enrolled also attend the
12 story times.
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14 CONSENT AGENDA:
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16 Agenda Item No 3 - Approval of Minutes from July 23 2008 Library Board Meeting.
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18 A motion was made and seconded to approve the amended minutes. The minutes were
19 unanimously approved.
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21 REGULAR AGENDA:
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23 Agenda Item No. 4 - Public Forum.
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25 Chair Burr opened the public forum at 7:18 p.m. and closed it at 7:19 as there was no one to
26 speak.
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28 Agenda Item No. 5, Consider- Election of Officers - Chair and Vice Chair
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30 Ms. Schafer nominated Mrs. Koelker for the position of Chair. Ms. Koelker nominated Ms.
31 Flores for the position of Chair. Mrs. Jeppe requested a ballot vote. Mrs. Koelker won the
32 position of Chair. A motion was made, seconded and unanimously approved to make Ms. Flores
33 Vice Chair.
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35 Agenda Item No. 6A Discussion - Drive Up Bookdrop.
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37 Carroll ISD will allow the Library to place drive up book returns at several schools which will be
38 selected based on location in Southlake. Carroll ES and Durham IS are being considered. FOSL
39 will buy several book drops at the,beginning of FY08-09. Mr. McGeath will use will use the
40 Lone Star grant to pay a nine hour per week staff member to drop off and pick up materials from
41 the virtual branches and to pick up materials from the remote bookdrops. The City of Southlake
42 purchased a hybrid Ford Focus that Library staff may drive to complete these tasks.
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44 Mr. McGeath will also use the grant to pay a part time temporary clerk to assist at the Circulation
45 Desk and other areas as needed.
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Southlake Library Board Meeting Minutes August 27, 2008 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Agenda Item No 6B Discussion - Review of Proctoring and Notary Procedures.
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4 a. The requests for notary services were becoming problematic. Mr.
5 McGeath sent a note to the county departments in the building that they
6 would need to refer their non-Southlake residents elsewhere. Because
7 library staff is staffing service points, they are able to only notarize
8 very simple items for Southlake residents. Copy Shoppe in Town
9 Square and banks can provide this service for a nominal charge. A flier
10 was produced that details the services available.
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12 b. The professional librarians will proctor exams as a courtesy to
13 customers on a limited basis. The Library has made it clear to
14 universities and other entities requesting this service that we have
15 limited security, don't keep a log, and are not a testing center.
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17 c. The study room policy allows a person to book a room for a 2 hour
18 window on a daily basis. If no one wants the room, then the person can
19 keep the room until someone does need it. This policy prevents tutors
20 from booking the rooms all day long. The bookings are set up in
21 Outlook so staff may book from any computer.
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23
24 Agenda Item No 7A Other Items -Grant Opportunities - Verizon.
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26 Verizon gives grants for literary acquisitions. The Library would like to acquire one to augment
27 our Large Print collection. The Library would also like to acquire some video editing software,
28 but not through Verizon.
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30 Agenda Item No 713, Other Items - Friends of Southlake Library Update.
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32 Mr. McGeath will present the Library funding request at the mid-September meeting.
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34 Agenda Item No 7C Other Items - North Texas Regional Library System Update.
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36 There is nothing to report at this time.
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38 Agenda Item No 7D Other Items - Professional Opportunities.
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40 Mr. McGeath made a presentation at the University of Houston librarians on customer service
41 and grouping like things together.
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43 Mr. McGeath was asked by Library Journal staff to be on a national panel to describe Southlake
44 Public Libraries virtual branches.
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Southlake Library Board Meeting Minutes August 27, 2008 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
I Agenda Item No. 7E Other Items - Back to School Bash.
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3 There were 125 winners for the prizes from the Summer Reading Club (SRC). If the winners
4 weren't present, they were called to come retrieve their prize. Youth Services will continue to
5 have limited drawings throughout the year for various prizes. This will keep interest piqued for
6 the next year's SRC.
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8
9
10 Agenda Item No. 8 - Adjournment.
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12 Mrs. Koelker adjourned the meeting at 7:58 pm.
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16 Koelker, Chair
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18 Attest:
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23 Ker~y McGeath, Deputy Director of Community Services
24 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF
25 THE CITY SECRETARY.
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Southlake Library Board Meeting Minutes August 27, 2008 Page 4 of 4