2008-10-22
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 October 22, 2008
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8 MINUTES
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10 Library Board Members Present - Lori Burr; Brenda Flores, Vice Chair; June Koelker,
11 Chair; Kim Roberts, Wanda Schafer.
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13 Library Board Members Absent - C. D. Peebles.
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15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
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18 Others Present - Jesse Ephraim, Youth Services Librarian; Ben Thatcher, Assistant
19 City Manager.
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21 REGULAR SESSION:
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23 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
24 7:07 p.m. Mr. Thatcher introduced himself to the Board. He is the liaison with the City
25 for the Board.
26
27 REPORTS:
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29 Agenda Item No. 2A - Administrative Comments. - City Librarian's Report.
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31 Mr. McGeath discussed the memo to the Board. He sent a slightly different version to
32 the City Council. Mr. McGeath asked staff to name three of the five primary objectives
33 and every staff member was able to name at least three and name our tag line. Mr.
34 McGeath remarked that we have high circulation statistics because we provide the
35 materials that our community wants to read. There are as many Southlake people that
36 have Grapevine cards as there are Grapevine residents that have Southlake cards.
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38 We provide excellent customer service, work efficiently, fight for the best price and use
39 volunteers. Volunteers report back to the community at large how nice the library has
40 treated them, which promotes a good community presence. We are currently sending a
41 different staff member to a two hour/week orientation every week and they are
42 reciprocating by sending a staff member to the library for two hours every week.
43 Upcoming events are police and fire ridealongs for our staff and police and fire staff
44 coming to visit us. We also provide coffee and research help for staff members.
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Southlake Library Board Meeting Minutes -October 22, 2008 Page 1 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Last week we had the coffee donations stolen. This brought to mind the need for an
2 extra watchfulness on the part of the staff and the need to get up from the desk and
3 walk the floor. Having staff moving around is an inhibitor to antisocial behaviors in the
4 Library.
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6 We have added 40% more hours over the last two years. We have increased our
7 productivity along with the additional hours, but are now at the maximum workload. We
8 are reaching a point where it is difficult to handle any additional tasks.
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10 Agenda Item No. 2B - Administrative Comments. - Statistics.
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12 These statistics are our actual end of year stats. We had over 96,000 visitors last year
13 and circulated nearly 274,000 items, which is an 11 % increase over the year before.
14 We don't have a way of measuring the web page usage yet. We know that it is used
15 heavily because whenever the web goes down, we get numerous calls. Our
16 programming numbers have ballooned increasing 77% over the year before. Story
17 times are extremely crowded. It would be very hard to add another day because of
18 staffing issues. Mr. Ephraim's visits to all the schools generated a lot interest in the
19 Summer Reading Club.
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21 CONSENT AGENDA:
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23 Agenda Item No. 3. - Approval of Minutes from September 24, 2008 Library Board
24 Meeting.
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26 A motion was made by Mrs. Roberts and seconded by Mrs. Schafer to approve the
27 minutes. The minutes were unanimously approved.
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29 REGULAR AGENDA:
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31 Agenda Item No. 4 - Public Forum.
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33 Chair Koelker opened the public forum at 7:31 p.m. and closed it at 7:32 as there was
34 no one to speak.
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36 Agenda Item No. 5A, Discussion - Mr. Ephraim's craft.
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38 The Library Board made pencil toppers under Mr. Ephraim's direction.
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40 Agenda Item No. 5B, Discussion - Review the Gift Policy.
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42 Gift coupons need to be used for the Summer Reading Club. City employees are not
43 allowed to accept tips. If someone brings food, then it can be shared by all the staff.
44 Small inexpensive gifts can be accepted with the City Librarian's permission. There
45 should never be a sense that an employee is gaining an advantage by accepting a gift.
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Southlake Library Board Meeting Minutes -October 22, 2008 Page 2 of 3
* *OFFICIAL MEETING MINUTES "
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 5C, Discussion - Friends of the Library (FOSL) update.
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3 There were not enough people for a quorum. Mr. McGeath requested money for a
4 courier, to pay a temporary clerk for a few more additional hours and DVDs. The
5 bookdrop installation is waiting on Public Works.
6
7 Agenda Item No. 5D, Discussion - North Texas Regional Library System (NTRLS)
8 update.
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10 Jennifer Tucker and Elizabeth Beamon were named to be on the Awards Committee.
11 Mr. Ephraim was named to be on the Technology Conference Committee. Mr.
12 McGeath was named to be on the Services Planning Committee. Elizabeth Beamon is
13 a member of the Children's Youth Conference and is on the Performer's Showcase
14 Committee.
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16 Agenda Item No. 6 - Adjournment.
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18 Mrs. Koelker adjourned the meeting at 7:59 pm.
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20 /i
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22 Mrs. elker, Chair
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24 Attest:
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26
27
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29 Kerry M Geath, Deputy Director of Community Services
30 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
31 SECRETARY.
Southlake Library Board Meeting Minutes -October 22, 2008 Page 3 of 3