2008-09-24
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 September 24, 2008
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8 MINUTES
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10 Library Board Members Present - Brenda Flores, Vice Chair; June Koelker, Chair; Kim
11 Roberts, Wanda Schafer.
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13 Library Board Members Absent - Lori Burr; C.D. Peebles.
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15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
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18 Others Present - Jennifer Tucker, Technical Services Librarian.
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20 REGULAR SESSION:
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22 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
23 7:06 p.m.
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25 REPORTS:
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27 Agenda Item No. 2A -Administrative Comments. - Librarian's Report.
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29 Mr. McGeath is using Lone Star Grant dollars to hire Julia Campbell to work twenty
30 hours per week beginning in November when the grant comes in. Until then she will
31 work 11 hours per week covering one night and Saturday. Mr. McGeath will ask FOSL
32 to give us $5,000 to pay for a nine hour per week person to pick up and deliver
33 materials at the virtual branches. These hours will be built into next year's budget. This
34 year we will be showing the City Administration that we need the positions. The City will
35 make an automobile available. The courier will also empty the remote bookdrops
36 scheduled for placement in strategic locations in the City.
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38 The 2008-2009 budget has passed. We will be receiving an additional $15,000 in the
39 materials budget. The $70,000 request for new equipment for the RFID security system
40 did not get funded. 3M acquired Checkpoint and will at some future date stop servicing
41 Checkpoint equipment. Consequently, we need to obtain new equipment and tags.
42 The additional materials budget will allow us to make more online resources available
43 and to accommodate price increases for materials.
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Southlake Library Board Meeting Minutes -September 24, 2008 Page 1 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 2B - Administrative Comments. - Statistics.
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3 Circulation saw a 3% increase for August and traffic was up 3%. Storytime attendance
4 increased 7% for the year. All programming increased 68% for the year. Story time
5 attendance increased 33% for the year and youth programming increased 60%. We
6 have added more programs during the summer and crafts throughout the year.
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8 Agenda Item No. 2B - Administrative Comments. - Joint Librarian Meetings.
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10 The CISD librarians were invited to a dinner meeting with Southlake Public librarians on
11 September 15th to discuss Southlake Public Library's philosophy and to discuss other
12 issues pertaining to collaborative efforts with the schools.
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14 Several school librarians from Decatur ISD and the Director from Decatur Public Library
15 came to visit and look at some of the innovative things being done here.
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17 CONSENT AGENDA:
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19 Agenda Item No. 3. - Approval of Minutes from August 27, 2008 Library Board Meeting.
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21 A motion was made and seconded to approve the minutes. The minutes were
22 unanimously approved.
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24 REGULAR AGENDA:
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26 Agenda Item No. 4 - Public Forum.
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28 Chair Koelker opened the public forum at 7:20 p.m. and closed it at 7:21 as there was
29 no one to speak.
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31 Agenda Item No. 5, Consider- There is no item at this time.
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33 Agenda Item No. 6A Discussion - Drive Up Bookdrop Information.
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35 The parking garages have been turned over to the City. The easement agreement is
36 being drawn up. Parks staff will install the book drop as soon as the agreement is
37 complete. Mr. McGeath will ask for another book drop at the FOSL meeting next week
38 to be placed at a school, perhaps Carroll Elementary. We will be adding additional book
39 drops as time and funding permit.
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41 Agenda Item No. 6B Discussion - Staffing Considerations.
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43 We will use the state grant to pay a temporary part time staff member. We will ask
44 FOSL to pay for a temporary courier.
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Southlake Library Board Meeting Minutes -September 24, 2008 Page 2 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 6C, Discussion - North Texas Tollway Authority.
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3 Mr. McGeath has been in conversation to make toll tags available here. There is not a
4 lot of required effort on the part of the Library staff to make this service available to the
5 public. Other municipal entities are providing this service.
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7 Agenda Item No. 6D Discussion - Interlibrary Loan Procedure Review.
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9 Mr. McGeath requested input from the Board about what penalties to impose on
10 customers that do not follow interlibrary procedures. The Board recommended
11 establishing the criteria for imposing penalties. They suggested not allowing access to
12 the service for X months and imposing stiff surcharges for non-compliance. Mr.
13 McGeath will put a proposal together and email it to the Board members.
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15 Agenda Item No. 7A Other Items - New Fiction Presentation by Jennifer Tucker.
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17 Ms. Tucker discussed three new books. The titles included Hot, Flat and Crowded, One
18 Fifth Avenue, and Story of Edgar Sawtelle.
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20 Agenda Item No. 7B Other Items -Friends of the Southlake Public Library.
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22 The meeting is scheduled for September 30, 2008 at 6pm. Mr. McGeath will be
23 requesting funding for a bookdrop to be placed at a school, funds to help pay for a part
24 time staff member and partial funding for a new stock of library cards.
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26 Agenda Item No. 7C Other Items - North Texas Regional Library System Update.
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28 Elizabeth Beamon was named to be on the Awards Committee. Mr. Ephraim was
29 named to be on the Technology Committee. Mr. McGeath was named to be on the
30 Services Planning Committee.
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32 Agenda Item No. 8 - Adjournment.
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34 Mrs. Koelker adjourned the meeting at 7:49 pm.
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38 39 Mrs. K er, Chair
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41 Attest:
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45 Kerry M Geath, Deputy Director of Community Services
46 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
47 SECRETARY.
Southlake Library Board Meeting Minutes -September 24, 2008 Page 3 of 3