2008-12-10
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 December 10, 2008
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8 MINUTES
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10 Library Board Members Present - Lori Burr; Brenda Flores, Vice Chair; June Koelker,
11 Chair; Kim Roberts, Wanda Schafer, C.D. Peebles.
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13 Library Board Members Absent - None.
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15 Staff Members Present - Kerry McGeath, City Librarian.
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17 Others Present - None.
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19 REGULAR SESSION:
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21 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
22 7:05 p.m.
23
24 REPORTS:
25
26 Agenda Item No. 2A1 - Administrative Comments. - City Librarian's Report.
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28 Mr. McGeath reported back from a meeting with the City Manager and Directors. The
29 assumption is that the budget for next year will be flat with no increases because of the
30 economy. Mr. McGeath anticipates that we may have a small budget cut (3%) for the
31 library since libraries have historically been the first departments to absorb cuts. He is
32 planning now for any needed restructuring to cope with a budget cut next year. We are
33 already more cost effective than any library around the Metroplex. In city government,
34 when the money is the least, the need for services is the most. Mc. McGeath feels that
35 we won't need to cut staff.
36
37 Agenda Item No. 2B - Administrative Comments. - Statistics.
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39 Mr. McGeath went over October and November statistics as there was no November
40 meeting. Circulation statistics are still increasing. The collection size is staying the
41 same since there has been some weeding done. Mr. McGeath wants to keep the
42 collection about the size it is now because of space problems. He discussed aspects of
43 other statistics. The Children's Story Times continue to increase.
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Southlake Library Board Meeting Minutes -December 10, 2008 Page 1 of 3
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 CONSENT AGENDA:
2
3 Agenda Item No. 3. - Approval of Minutes from October 22, 2008 Library Board
4 Meeting.
5
6 A motion was made and seconded to approve the minutes. The minutes were
7 unanimously approved.
8
9 REGULAR AGENDA:
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11 Agenda Item No. 4 - Public Forum.
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13 Chair Koelker opened the public forum at 7:33 p.m. and closed it at 7:34 as there was
14 no one to speak.
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16 Agenda Item No. 5A, Discussion - Review of Collection Development Philosophy and
17 Method.
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19 After receiving the yearly budget, we subtract for annual online resource and
20 subscription POs. After allowances for a few other items, the remaining budget is
21 divided between Youth Services (45%) and Adult Services (55%). Each division has
22 further subdivisions pertaining to specific collections or genres. Mr. McGeath further
23 explained how the budget is allocated in Youth, Young Adult, and Adult materials.
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25 We have been able to save many DVDs since obtaining the machine to repair DVDs
26 and CDs, so we are able to buy new titles rather than replacing titles. There was some
27 discussion about the use of library materials and online resources by Carroll students.
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29 Collection development is targeted to the needs of the majority of the population. It
30 seems to be working since our circulation statistics have risen steadily. There are
31 definite guidelines that are used to be consistent in our buying procedures.
32
33 Agenda Item No. 513, Discussion - Staff Processes Related to Maintaining the Library.
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35 Mr. McGeath discussed security issues. Customer service is not only being helpful, but
36 also providing a safe and comfortable environment. Staff controls the environment by
37 moving around and paying attention to the people using the library. We are performing
38 walk throughs every half hour picking up materials, noticing the customers and the
39 environment to discourage unacceptable behavior.
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41 After working through several issues with Inland Management (Town Square
42 management company), the request to install a drive up book drop should go before the
43 City Council later this month. Once the request is approved, the book drop can be
44 installed swiftly.
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Southlake Library Board Meeting Minutes -December 10, 2008 Page 2 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Agenda Item No. 5C, Discussion - Friends of the Library (FOSL) update.
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4 Mr. McGeath originally requested funds for personnel and bookdrops to be placed at the
5 schools. He is withdrawing those requests to pursue grant opportunities. Instead Mr.
6 McGeath will ask for $3,000 for a staff member, $2500 to buy Bluebonnet books, $3,000
7 for DVDs, and $3,000 to help with the Summer Reading Club.
8
9 The CARS group from the Senior Center has donated a van to Community Services
10 which will be available for use to empty bookdrops at remote locations and deliver
11 materials to virtual branches.
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13 Agenda Item No. 5D, Discussion - North Texas Regional Library System (NTRLS)
14 update.
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16 Mr. McGeath is on the Planning Committee for Services. The State Library will have a
17 budget cut this year and will pass that on to NTRLS. NTRLS will probably cut or
18 eliminate the Lone Star Grants to absorb the budget cut.
19
20 Agenda Item No. 6 - Adjournment.
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22 Mrs. Koelker adjourned the meeting at 7:56 pm.
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26 Mrs. er, Chair
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28 Attest:
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31 t'
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33 Kerry, McGeath, Deputy Director of Community Services
34 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
35 SECRETARY.
Southlake Library Board Meeting Minutes -December 10, 2008 Page 3 of 3