2006-01-25
* *OFFICIAL MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
I SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 January 25, 2006
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8 MINUTES
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10 Library Board Members Present - C. D. Peebles, Chair; Lori Burr, June Koelker, Sherry
11 Palmer, Kim Roberts.
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13 Library Board Members Absent - Peggy Firestone, Vice Chair.
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15 Staff Members Present -Kerry McGeath, Library Administrator, Jesse Ephraim, Adult
16 Services Librarian, Jennifer Tucker, Intern.
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18 REGULAR SESSION:
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20 Agenda Item No. 1 Call to Order - Chair, C.D. Peebles, called the meeting to order at 7:10 p.m.
21 The next meeting is scheduled for Wed. February. 21, 2006 at 7 pm.
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23 REPORTS:
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25 Agenda Item No. 2 Administrative Comments
26 Mr. McGeath reported on the current statistics. Library circulation is up 23% from last year;
27 while this is not the 60% to 70% increase as the previous year, the circulation statistics were
28 anticipated to balance out, as use from continuing patrons is anticipated. When new housing
29 opportunities become available, with an influx of new residents, circulation is expected to rise
30 once again; new marketing strategies will be targeted to these new residents.
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32 Agenda Item No. 2A Librarian's Report
33 Mr. Ephraim discussed the Fort Worth Star Telegram's front page news story about the
34 Southlake Public Library's innovative services. The primary focus was the newly available
35 downloadable audio books. The article generated a lot of publicity for the library and attracted
36 the attention of potential patrons. We are currently awaiting circulation statistics for the
37 downloadable audio books and the e-books. The audio books work with any MP3 player, but do
38 not work with Ipods. In addition, there was another article about the new pod cast services. Free
39 software allows the library to import a recording and make it an MP3 recording, which allows
40 the message to be heard from the Web site or downloaded for future use. Mr. McGeath
41 mentioned the possibility of cooperating with Southlake's Department of Public Safety in order
42 to better serve residents about community news and updates. There was also discussion of the
43 articles in the Southlake Journal concerning library events and staff. Mr. McGeath also
44 discussed the number of staff to patron interactions and how this figure has doubled within the
45 past year. There is a possibility to hire a new staff member next year based on these productivity
Southlake Library Board Meeting Minutes - January 25, 2006 Page 1 of 3
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1 findings. There was also a discussion of the expansion of volunteer hours and the organization
2 of volunteers for the ultimate productivity of volunteers.
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4
5 CONSENT AGENDA:
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7 Agenda Item No 3 Approval of the Minutes from the October 26, 2005 Library Board Meeting
8 The minutes for the October 26, 2005 meeting were approved unanimously by the Board.
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10 REGULAR AGENDA:
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12 Agenda Item No. 4 Public Forum
13 Chair Peebles opened the public forum; however, as there were no requests to speak, the public
14 forum was promptly closed.
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16 Agenda Item No. 5A Consider - New Mission Statement - The Board discussed and made
17 revisions to the vision statement. The agreed upon vision statement is as follows:
18 To develop innovative customer friendly library services that enhances Southlake Library in the
19 present and future.
20 Further revision and discussion is anticipated for the next Board meeting. The mission statement
21 was also discussed and reads as follows:
22 To provide materials, information, and services to meet and encourage the educational, cultural,
23 recreational, and professional pursuits of the community.
24 Further revision and discussion on the mission statement is anticipated for the next Board
25 meeting.
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27 Agenda Item No. 5B Consider - Review of Schedule policy and planning review - The
28 summary of the Library Board calendar topics was included in the meeting agenda. The Board
29 members unanimously approved the schedule.
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31 Agenda Item No. 6A Discussion - Discussion of New City Structures -Mr. McGeath discussed
32 the new City of Southlake organizational structure. The purpose of this new structure is to
33 emphasize strategic management, maintain focus on organizational values, improve management
34 reporting and oversight, promote intradepartmental synergy, and stress accountability. Since the
35 Southlake Public Library is a municipal entity, this new structural organization naturally affects
36 this institution. The library is a part of the public service work group, cooperating with other
37 departments, such as police, parks and recreation, and fire. The public service work group
38 leaders are Jim Blagg and Rick Smith. Mr. McGeath meets with these leaders weekly for
39 discussion and reports of the Southlake Public Library concerning projects of major importance,
40 operational and personnel issues, and visioning. Directors meetings are held when there are
41 items requiring the attention of the full group. Documents detailing the new city structure were
42 included in the Library Board agenda packet.
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44 Agenda Item No. 6B Discussion - Key Accountability Indicators -Mr. McGeath discussed the
45 key accountability indicators, targets, and lag indicators of the Southlake Public Library for the
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1 fiscal year of 2005-2006. Documents discussing each individual target and indicator were
2 included in the Library Board agenda packet.
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4
5 Agenda Item No. 6C Discussion - Friends of the Southlake Library Update - There was a
6 reminder of the upcoming event, Art in the Square. This event is proposed for April.
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8 Agenda Item No. 6D Discussion - North Texas Regional Library System update - There is no
9 update at this time.
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11 Agenda Item No. 7 Other Items - Election of Library Board Officers - Two positions were open
12 for election: the Chair position and The Vice Chair position. C.D. Peebles was nominated and
13 unanimously elected for the Chair position. Since the current Vice chair was absent and there
14 was hesitation to nominate a member who was unavailable for consent, Lori Burr was nominated
15 and unanimously elected to the position of Vice chair.
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17 Agenda Item No. 8 Adjourn - Mr. Peebles adjourned the meeting at 8:35 pm.
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20 Supplementary Materials Included in Library Board Agenda Packet:
21 Unofficial minutes of the October 26, 2005 Library Board meeting
22 Mission and Vision Statement of the Southlake Public Library
23 Summary of Library Board Calendar Topics
24 City of Southlake Organizational Structure
25 City of Southlake Organizational Structure Purpose
26 City of Southlake Organizational Structure Method
27 City of Southlake Work Group Chart
28 City of Southlake Work Group Leaders
29 City of Southlake Work Group Roles
30 City of Southlake Work Group Coordination
31 City of Southlake Management Practices
32 Southlake Public Library Key Accountability and Lag Indicators
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