2006-04-19
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
I SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 April 19, 2006
7
8 MINUTES
9
10 Library Board Members Present - C. D. Peebles, Chair; Lori Burr, Vice Chair; Barbara
11 Jeppe, June Koelker, Sherry Palmer, Kim Roberts.
12
13 Library Board Members Absent -Peggy Firestone.
14
15 Staff Members Present -Kerry McGeath, Library Administrator, Jesse Ephraim, Adult Service
16 Librarian, Jennifer Tucker, Intern.
17
18 Agenda Item No. 1, Call to Order - Chair, C.D. Peebles, called the meeting to order at 7:05 p.m.
19
20 Agenda Item No. 2, Librarians report
21 Mr. McGeath stated that last night new the library automation system was on the consent agenda
22 of the City Council meeting. Mr. McGeath addressed the main advantages that were stressed to
23 the Council: 1) the new system would save the library twenty five thousand dollars over the next
24 five years 2) the new system uses only one server and 3) the system is easier for both staff and
25 patrons to use.
26
27 Mr. McGeath then spoke about the two new virtual libraries that will be implemented soon.
28 These branches will have a library donated computer that will allow users to search the catalog
29 and make reservations. The library will also provide shelves to place reserved materials for
30 users. A staff member will visit the branch two to three times weekly, bring materials and pick
31 up materials. Loan periods will be three weeks rather than four. The collection is starting off as
32 a fixed collection starting off with periodicals.
33
34 The first of these branches will be located at the senior center and the next will be at the Saber
35 campus. A library card will be available for all Saber employees. Both are these projects are
36 still private projects at the moment. Both are also pilot projects and will be viewed as a business
37 plan to see what is economical. The collaboration with Saber is an opportunity for promotion
38 and partnerships with the library and the city.
39
40 Polaris is expected to go live in the first of June; staff training will begin during the last week of
41 May. Polaris is handling the data migration.
42
43
44 CONSENT AGENDA:
45
46 Agenda Item No. 3, Approval of the Minutes from the March 2006 Library Board Meeting
Southlake Library Board Meeting Minutes - April 19, 2006 Page I of 2
. r
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SO'UTHLAKE LIBRARY BOARD
1 The minutes for the March 2006 meeting will be presented for approval at the next meeting.
2
3 REGULAR AGENDA:
4
5 Agenda Item No. 4, Public Forum - Chair Peebles opened the public forum at 7:15 p.m and
6 promptly closed it, as there were no requests to speak.
7
8 Agenda Item No. 5 Consider - Resolution to minimize resolutions - Mr. McGeath informed the
9 Board that this item is scheduled to go before the Council the second meeting in May. Mainly
10 operational policies will be included in this resolution, with the exceptions of borrower
11 privileges, collection development, and any other policies that go beyond the scope of the City
12 Manager's office. These will continue to necessitate approval from the Council. Mr. Peebles
13 asked whether the library hours of operation will be a policy that requires approval by the
14 Council. Mr. McGeath stated that this policy will not include hours of operation, but that it will
15 be under the review of the City Manager's Office. Mr. Peebles asked if the hours of operation
16 could be under the review of the Council; Mr. McGeath stated that the City Manager's office
17 wants the hours under its review. Ms. Jeppe moved to recommend that this memo be brought
18 before the Council for approval. There were three approvals and two dissents: Mr. Peebles and
19 Ms. Roberts. These two board members wanted the hours of operation to be under the direction
20 of the Council.
21
22 Agenda Item No. 6A, Discussion - Summer Reading Club- The summer reading program will
23 begin on June 12th. One of the new events for this summer is that volunteers will be showing
24 children how to play chess. There will also be opportunities for volunteers to come and read for
25 story times. There will be an orientation for these volunteers.
26
27 Agenda Item No. 7, Other Items - Friends of the Southlake Library Update - Art in the Square is
28 this next weekend, on Friday, Saturday, and Sunday. Volunteers are still needed to work certain
29 shifts.
30
31 Agenda Item No. 6C Discussion - North Texas Regional Library System update -There is no
32 update at this time.
33
34 Agenda Item No. 8, Adjourn - Mr. Peebles adjourned the meeting at 7:45 pm.
35
1 v~
Southlake Library Board Meeting Minutes - April 19, 2006 Page 2 of 2