2006-10-25
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 October 25, 2006
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8 MINUTES
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10 Library Board Members Present - Lori Burr, Chair; Brenda Flores, Cheri Lacy, Kim
11 Roberts, Vice Chair; Wanda Schafer.
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13 Library Board Members Absent - Barbara Jeppe, June Koelker.
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15 Staff Members Present - Jesse Ephraim, Adult Services Librarian, Nancy Roper,
16 Administrative Secretary.
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18 Others Present - None
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20 REGULAR SESSION:
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22 Agenda Item No. 1, Call to Order - Chair, Lori Burr, called the meeting to order at 7:12 p.m.
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24 REPORTS:
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26 Agenda Item No. 2 A - Follow up on Open Records Act documentation -
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28 Mr. McGeath needs the certificate of completion from each Board member as soon as possible.
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30 Agenda Item No. 2 B - Librarian's Report
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32 1. Library Administrator's Report -
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34 a. Virtual libraries update.
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36 Virtual libraries will have a ribbon cutting soon. They have already had a soft
37 opening. Bookdrops have been delivered to both sites. The site administrator has been given a
38 key to the drop. Both sites have customers already using the facilities. Mr. Ephraim has begun
39 attending the Tuesday lunches at the Senior Center. This keeps the Library involved with the
40 seniors and Mr. Ephraim has been a resource for them. Mr. Ephraim described the facilities at
41 SABRE. Both sets of customers are very eager to use the service. Purchase of large print, best
42 sellers, audio books and business related materials has increased in preparation for the opening
43 of the 2 virtual branches. It is also possible that SABRE may make some funds available to us
44 for purchase of materials. We anticipate about 100-150 customers at the Senior Center and
45 SABRE has over 3,000 employees in Solana. Mr. Ephraim has recently returned from training in
46 New York with Polaris. His training has enhanced his ability to perform the programming
Southlake Library Board Meeting Minutes - Oct. 25, 2006 page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 needed to open these two virtual branches. The Polaris software allows him to get into the back
2 end of the programming, thus facilitating his ability to maneuver the software.
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4 2. Library Statistics -
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6 Statistics in September were down in a few areas, but lower statistics in September is not
7 unusual. Mr. McGeath commented in the last meeting that this was to be anticipated. With
8 children returning to school, families are not at the library as much. Our statistics for the year
9 are up and compared to 3 years ago, the jump is quite impressive. We had an 8% increase in
10 yearly library circulation. We had over 215,000 total circulations by the end of the fiscal year.
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12 Mr. Ephraim discussed the online survey with the Board. The survey has not been up very long
13 at all. There have been 17 responses so far. The majority think the juvenile materials are good
14 to excellent. The majority of responses for Young Adult were no opinion, but 11+% think the
15 collection needs improvement. Mr. Ephraim then discussed the portion of the collection called
16 manga and the fact that the majority of it turns 100% on a monthly basis. He is experimenting
17 with various series in YA fiction, manga, graphic novels and feels that the collection needs to be
18 augmented. The survey will be changed periodically to mine other information pertaining to the
19 collections.
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21 The Adult materials were rated very good. Periodicals ratings are polarized, either being very
22 good or no opinion. The majority of answers for audio books were no opinion, but those who
23 answered did not rate the collection very high. People that use this material want more because
24 they have listened to everything. Mr. McGeath has stepped up ordering of this material, but the
25 problem is the cost. A single audio book can cost from $65 to $120. The Library is adding them
26 as fast as possible within budgetary constraints. We have added downloadable audio books
27 because we can get a lot of material for a relatively small amount of money. We do keep some
28 of the donated copies of audio material within certain constraints concerning age of material,
29 format, and condition. The video materials were rated very well.
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31 The vast majority of survey responses indicated that they use the online databases. Mr. Ephraim
32 has taught the entire CISD 8th grade to use the TexShare data bases over the last month. All
33 responders thought our staff was great. All responders were pleased with their experience at the
34 library. Mr. Ephraim then reviewed the comments with the Board. Responders were interested
35 in a bigger collection. We have been expanding the collection and balancing the collection by
36 filling gaps for the last 3 years. Mr. McGeath is actively pursuing finding a location for an
37 outside return with a drive up capability. There was some discussion of the heavy media usage
38 and repair and replacement. Polaris can give us more concrete statistics about collection usage
39 targeted to particular portions of the collection.
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41 CONSENT AGENDA:
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43 Agenda Item No. 3 - Approval on Minutes from August 2006 Library Board Meeting -
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45 Vice Chair Roberts made a motion to approve the minutes from the August 2006 meeting and
Southlake Library Board Meeting Minutes - Oct. 25, 2006 page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Mrs. Schaefer seconded it. The motion was approved. The September minutes will be presented
2 at the next meeting.
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4 REGULAR AGENDA:
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6 Agenda Item No. 4, Public Forum -
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8 Chair Burr opened the public forum at 7:54 p.m. As there were no requests to speak, Chair Burr
9 closed the public forum at 7:55 p.m.
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11 Agenda Item No. 5A, Consider - Virtual Branch Grand Openings=
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13 Mr. McGeath will be contacting Library Board members about the Grand Opening details.
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15 Agenda Item No. 513, Consider -Storytimes for Dignitaries and City Council -
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17 The Library will be sending invitations to read for regular and special Storytimes. This
18 invitation includes the Library Board members, too.
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20 Agenda Item No. 5B, Consider -Gold Library Cards for VIPs -
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22 The Library will be buying Gold Library Cards for City Council members and Library Board
23 members. Although the cards are special, they won't carry special privileges with them.
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25 Agenda Item No. 6, Discussion -
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27 A. Friends of the Southlake Library Update - There is no update at this time.
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29 B. North Texas Regional Library System Update - There is no update at this time.
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31 C. Interior design consult -
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33 We have had some inquiries about the Library Design contest, but no follow up inquiries. Mr.
34 McGeath has the information about the inquiries. The Library Board and the staff will pick the
35 top 3 for the public to vote on. Designs will be due January 19, 2007 before the Library Board
36 meeting on January 24, 2007. Voting will be during February 1-28, 2007.
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38 E. Announcement -
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40 Barbara Walsh has been hired as a halftime Circulation clerk and started today.
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42 The RFP for the second go around for the City Website are all in. The first set was rejected and
43 the City started over. Mr. Ephraim is on the committee to review the bidders. It is hoped that
44 the rebuilding of the site will start in November, but Mr. Ephraim thinks that it will be
45 December. This will change the way the Library portion of the website looks.
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Southlake Library Board Meeting Minutes - Oct. 25, 2006 page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 The emailed newsletter will start being emailed again in November. The Senior Center staff
2 does not want the general public dropping off books there. Jesse goes to the Tuesday luncheons
3 at the Center. It shows the Library cares about the Senior Center and reminds them of the
4 services we provide.
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6 Agenda Item No. 7 - Adjournment - Vice Chair Burr adjourned the meeting at 8:02 p.m.
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Southlake Library Board Meeting Minutes - Oct. 25, 2006 page I of 4