2007-01-24
* *OFFICIAL MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
I SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 January 24, 2007
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8 MINUTES
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10 Library Board Members Present - Lori Burr, Chair; Brenda Flores, Barbara Jeppe, Kim
I I Roberts, Vice Chair.
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13 Library Board Members Absent - Cheri Lacy, June Koelker, Wanda Schafer.
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15 Staff Members Present - Steve Polasek, Director of Community Services; Kerry McGeath,
16 City Librarian; Jesse Ephraim, Adult Services Librarian; Nancy Roper, Administrative
17 Secretary.
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19 Others Present - Lee McNamara, Lee McNamara, Jr., Maggie McNamara.
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21 REGULAR SESSION:
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23 Agenda Item No. 1 Call to Order - Chair, Lori Burr, called the meeting to order at 7:09 p.m.
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25 REPORTS:
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27 Agenda Item No. 2 A - Follow up on Open Records Act documentation -
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29 The final documents were sent to the City Secretary's office.
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31 Agenda Item No. 2 B - Librarian's Report
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33 1. Library Administrator's Report -
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35 a. Introduction of Mr. Polasek and his remarks.
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37 He is excited to be working with the Library again. Mr. Polasek had the Library
38 report to him at the very beginning of its existence. He congratulated Mr. McGeath on his
39 promotion to Deputy Director of Community Services and new title of City Librarian. When the
40 opportunity came to have the Library report to Community Services again, he accepted gladly.
41 Mr. Polasek feels that it is a good fit to have the Library back in the Community Services family.
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43 a. Virtual libraries update.
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Southlake Library Board Meeting Minutes - January 24, 2007 Page 1 of 2
* *OFFICIAL MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 The Senior Center had 5 items delivered per week for the last two weeks, which
2 were all books. SABRE has many more DVDs. We are delivering three full totes per week to
3 SABRE.
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5 2. Library Statistics -
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7 Library statistics are back on track. They have double digit increases. Mr. McGeath worked
8 Saturday, January 20, 2007 and noted that it was very busy. Computer use and Reference
9 questions are staying strong. InterLibrary Loans (ILL) requests have increased. The ILL request
10 form is online. It is taking a significantly shorter amount of time to fill requests since we are
11 using World Cat to find materials and fill requests. Adult programming is static. We have the
12 same groups that come every week. Statistics in the Youth Department were down in December.
13 This can be attributed Ms. Cameron's extended absence due to recovery from surgery when
14 school visits would normally have been done. The December statistics come from the Holiday
15 Cookie event, the Polar Express, the Make `n Take event and the Winter Reading Club. Story
16 time attendance was down because of slipping back into the old pattern of not as much story
17 telling. The recent change from Thursday to Wednesday has not brought the numbers down, but
18 has, in fact, increased numbers. Mothers love the fact that our story times are now aligned with
19 their Mother's Day Out programs. Elizabeth has been freed to tell more stories instead of
20 reading books. Mr. Ephraim will act on the Ms. Burr's suggestion of creating an email list of
21 Story Telling attendees to notify them of upcoming events.
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23 3. Staffing adjustment memo.
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25 Because our staff is so small, Mr. McGeath felt that giving the Librarians a
26 chance to expand their job capabilities was an opportunity. Mr. McGeath and Mr. Polasek
27 agreed that switching Mr. Ephraim into the Youth Department and Ms. Cameron into the Adult
28 Department would enhance their skills and give them a better background, if another opportunity
29 came along. Mr. Ephraim is a story teller and well able to take on Youth activities. He has told
30 stories for CISD and Community Services events.
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32 We are now open at l Oam every day. This is the next step in our goal of being open l oam -8pm
33 Monday through Thursday and l 0am-6pm on Friday and Saturday. We will need additional staff
34 to obtain this goal.
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36 The meeting ended at 7:46 when Ms. Burr had to leave and there was no longer a quorum.
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Southlake Library Board Meeting Minutes - January 24, 2007 Page 2 of 2