2007-02-28
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 February 28, 2007
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr, Chair; Brenda Flores, Barbara Jeppe, June
11 Koelker, Kim Roberts, Vice Chair; Wanda Schafer.
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13 Library Board Members Absent - Cheri Lacy.
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15 Staff Members Present -Kerry McGeath, City Librarian; Jesse Ephraim, Adult Services
16 Librarian; Nancy Roper, Administrative Secretary.
17
18 REGULAR SESSION:
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20 Agenda Item No. 1, Call to Order - Chair, Lori Burr, called the meeting to order at 7:07 p.m.
21
22 REPORTS:
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24 Agenda Item No. 2 A -.Librarian's Report
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26 1. Southlake Public Library Board Report -
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28 a. This report is presented quarterly to the City Council. Mr. McGeath reviewed the
29 document. Of note the virtual branches have been extremely successful. Sabre employees love
30 the access to materials and routinely request numerous items. We deliver a full tote on Mondays,
31 Wednesdays, and Fridays. There have been a few glitches, but those have been resolved
32 accurately and swiftly. Magazine use at Sabre is constant. Magazines are used and returned
33 without losses.
34
35 The Senior Center has a new administrator, Amanda Troum, who is very receptive to
36 all partnering that the Library can provide. With her encouragement, we expect the use by the
37 Senior Center to increase. We have been asked to provide more magazines for the Senior Center.
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39 Emily Galpin of the Bob Jones Nature Center has requested a virtual branch when the
40 refurbished building opens in the fall. Mrs. Galpin will get a grant to buy materials. Materials
41 will be kept here and then delivered as we do with the other virtual branches. They want to
42 partner with the Library to provide children's programs in the spring and summer to get citizens
43 excited about the opening in the fall and promote the Center.
44
45 b. The drive by/drop off book return will be placed between the West Parking Garage and
46 the new Robb and Stuckey's, once the exterior building is complete. That area is not readily
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 accessible at this point plus there is the possibility of damage to the book drop from a
2 construction accident.
3
4 c. Mr. McGeath was nominated for Southlake Chamber of Commerce Citizen of the Year
5 Award.
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7 d. The Art teacher from Johnson Elementary wants to display art from students district-
8 wide in the Library. CISD received a grant to buy museum quality panels to display art in
9 various locations. She chose the Library as the first location based on our receptivity to
10 displaying the Town Hall model. The new Hilton has also agreed to a display art work from the
11 CISD students.
12
13 e. The Library is the venue for the Awards ceremony for the Bob Jones Nature Center
14 Photography contest. The Library partnered with them for the Great Backyard Bird Count. The
15 Library opened early on Saturday morning with book displays of birds. Children's activities were
16 planned by the Center staff for outside in the Square. When the wind picked up, the staff moved
17 the activities into the Library. There were 60 people that participated in the count. The count
18 results ranked them second in the nation. Mr. Ephraim and Mrs. Galpin met to find other ways
19 for the Library and the Center to sponsor children's events promoting the opening of the
20 refurbished building in the fall.
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22 f. Mr. Ephraim has been attending the CISD Librarians meetings. He has advised them on
23 what support the Library can offer to their programs. On Monday February 26t", Mr. Ephraim
24 taught all the CISD librarians advanced searching techniques using the Internet and electronic
25 resources, a version of the class he teaches to city staff. The librarians also want him to teach the
26 high school librarians searching techniques in the EBSCO databases. He has obtained a list of
27 projects that teachers have given students so that we may prepare in advance instead of learning
28 when the students come into the library.
29 A suggestion was made that Mr. Ephraim teach this class next year at the Parent
30 University sponsored by CISD in early February. If this class was to be offered to the public
31 as an adult program, we would have to check with Community Services to confirm that it didn't
32 conflict with their for fee programs.
33 Kevin Hugman, Director of Human Resources, has had inquiries from other cities about
34 Mr. Ephraim teaching their personnel some of the classes he teaches our city staff. The thought
35 was that City of Southlake would charge $100 per person for any extra available seats in the
36 class. The tuition would then go to fund the purchase of new laptops or training tools for future
37 classes. City classes are now being held in the third floor training rooms because the Library
38 opens at 10am.
39
40 2. Library Statistics -
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42 Library statistics are back on track. There has been a 21% increase in circulation (as
43 compared to January 2006) with Sabre accounting for much of that increase. Circulation
44 statistics are up 16% for the year. Visits are back up. Over 500 people came on Monday,
45 February 26, 2007. Volunteer hours are up 20% for the year, but have been down this month. We
46 are the number two provider of volunteer opportunities behind the Department of Public Safety.
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APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 We rely completely on volunteers for shelving; therefore it is necessary to keep the numbers up.
2 ILL has taken off. Computer use is up even during the day. Town Square staff and City staff use
3 the computers on their breaks. They may not want to do personal business on their work
4 computer. We are an overflow site for Grapevine as their computers are usually full.
5
6 3. Librarian job change-
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8 As noted last month Mr. Ephraim and Mrs. Cameron have switched jobs. Mr. Ephraim is
9 now the Children's Librarian. Mr. Ephraim has started the planning for Summer Reading Club.
10 He is also planning more monthly craft events. We fund crafts through the NTRLS yearly
11 allocation. About $500.00 is used for craft supplies. Many of the craft supplies are items easily
12 found at home and staff will bring those in.
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14 4. Mr. McGeath's job offer-
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16 Mr. McGeath declined the job offer to be Assistant Director for Branch Libraries. He has
17 been made Deputy Director of Community Services.
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19 CONSENT AGENDA:
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21 Agenda Item No. 3 - Approval on Minutes from November/December 2006 and January 2007
22 Library Board Meetings-
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24 Mrs. Roberts made a motion to approve the minutes with corrections from the
25 November/December 2006 meeting and Mrs. Koelker seconded it. The motion was unanimously
26 approved.
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28 Mrs. Jeppe made a motion to approve the minutes from the January 2007 meeting and Mrs.
29 Roberts seconded it. The motion was unanimously approved.
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31 REGULAR AGENDA:
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33 Agenda Item No. 4, Public Forum -
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35 Chair Burr opened the public forum at 7:43 p.m. As there were no requests to speak, Chair Burr
36 closed the public forum at 7:44 p.m.
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38 Agenda Item No. 5A, Consider - Develop Goals and Objectives with Regard to Library
39 Advocacy by the Library Board -
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41 Mr. McGeath would like to have the Board show a presence at various community meetings and
42 events to promote the Library. Mrs. Burr would like to get on the agenda for the APEX Cultural
43 Center Board meeting. Mr. McGeath suggested one of the Board members could go to the
44 Nature Center Board meeting. Mr. McGeath suggested making a list of all the available meetings
45 and events and letting Board members decide who wants to attend which event. The Board
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I member wouldn't necessarily have to attend the entire meeting. It was suggested that the Library
2 make a connection with Baylor Hospital to present some youth programs in the children's wards.
3
4
5 Agenda Item No. 5B, Consider - Library Board to Help with Grants for the Library -
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7 Mr. McGeath would like for the Board to help obtain funding for the Library through grants.
8 There are many opportunities from local organizations, some of which we have obtained in the
9 past. If the Board members are members of clubs that give grants, then we could be apprised of
10 those opportunities. Other sources of money might be Kiwanas Club or Rotary Club. These
1 I funds would help us to provide more than the basics.
12
13
14 Agenda Item No. 6, Discussion -
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16 A. Additional Library Bookdrops (auto drop off) - The money is ready, but we have to wait until
17 the space is available. We are looking at placing another one at DPS West. The spot is picked
18 out, but funding is not in place yet.
19
20 B. Friends of the Southlake Library Update - The Friends Annual Book Sale will be April 27-29
21 during Art in the Square. This is the last year for the FOSL Book Sale because the storage place
22 for the books is no longer going to be available.
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24 C. North Texas Regional Library System Update - The new Director was the former Assistant
25 Director. NTRLS provides continuing education workshops.
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27 D. Interior design consults - This idea did not come to fruition.
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29 E. Artifacts - Greg Jones wanted a home for some artifacts, but there are problems with
30 insurance and qualified personnel handling the materials. There are also some gems and rocks
31 available. It was suggested that this materials might be of interest to APEX.
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33 F. ICMA Award - Mrs. Yelverton, the City Manager, will apply for an award from the
34 International City Manager's Association for the Sabre virtual branch expansion of the Library.
35 The interns in the City Manager's Office are writing up the request.
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37 Agenda Item No. 7 - Adjournment -
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39 Ms. Burr moved to adjourn the meeting and Mrs. Schafer seconded the motion. The meeting
40 was adjourned at 8:04 pm.
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