2007-09-26
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 September 26, 2007
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr, Chair; Brenda Flores; June Koelker; C.D.
11 Peebles, Kim Roberts, Vice-Chair, Wanda Schafer.
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13 Library Board Members Absent - Barbara Jeppe.
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15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
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18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Chair, Lori Burr, called the meeting to order at 7:20 p.m.
23
24 REPORTS:
25
26 Agenda Item No. 2 - Administrative Comments.
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28 A. City Librarian's Report -
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30 1. City Librarian's Report.
31
32 a. Robb and Stucky is just about finished moving merchandise into the
33 store. We still have to schedule city staff to install the outside book drop. Ms. Campbell has
34 sent the FOSL logo to Design Werks. She will take the two end panels to them for the FOSL
35 logo to be applied. After the City decides on a new logo, it will be applied. The generic library
36 logo was applied before we took receipt of the return. The new cameras that will be installed in
37 the Square will have one trained on the area where the drop is to be placed. It was suggested that
38 a sign be placed on the drop that says "This area monitored by camera."
39
40 b. The budget passed and we were allowed a new staff member, a
41 librarian, one of only five new positions. Ben Thatcher, Assistant City Manager, said that the
42 use of numbers to argue our case helped sway agreement with our request. We use productivity
43 input, number of tasks per hour and other statistics of that ilk. Jen Tucker, who is already on
44 staff, will be sent a letter after October 1 offering her the Librarian position. She will then have
45 until January 2008 to let her current employer know of her position change.
46
Southlake Library Board Meeting Minutes -September 26, 2007 Page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 2. Library Statistics -
2
3 We achieved our goal of 250,000 items circulated by the end of August
4 2007. We anticipate another 20,000 items will circulate in September to nicely exceed the annual
5 goal. These statistics include the downloadable e-audio books. We can't get statistics on e-
6 books. The story times continue to be strong, but the craft attendance has dropped off as is
7 normal at the beginning of school. The school librarians want the teachers to place less emphasis
8 on reading all of the Bluebonnets and more emphasis on reading other children's titles.
9 Volunteer hours are up and we will end the year with higher percentage than the previous year.
10 The number 83 replaces the 71 for the ILL statistics. This is an amazing increase and has kept
11 Mrs. Jesse very busy. The staff is schooled to offer ILL when we don't own the book and it is
12 older than 1 year, rather that just saying we don't own the book. We access OCLC and directly
13 request the materials from the owning library instead of using Fort Worth Public as we did when
14 we started the service. Multiple requests may prompt us to buy extra copies of the item. Very
15 few customers have run up against the limit after raising the number of materials that can be
16 checked out to 36. We make customers aware of the Library Elf option, a very helpful way to
17 keep track of library items that have been checked out.
18
19 3. Virtual Branches Update -
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21 Jen has had great success providing the Senior Center book talks. She will
22 start the book talks again in January 2008, when she becomes full,time. When she is able to start
23 full time, that will provide more outreach opportunities. Sabre continues to very successful. Our
24 workaround for the limited hold options is to move people down in the list instead of removing
25 them. Mr. Peebles would like circulation statistics for the Sabre branch.
26
27 4. Podcasts -
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29 Mr. McGeath explained how we create a podcast. We will be expanding
30 the number of podcasts on our website. There will be more podcasts of Miss Elizabeth's
31 children's songs and stories added in the future. Mr. Ephraim and Mr. McGeath will present a
32 workshop on Sat in Denton.
33
34 CONSENT AGENDA:
35
36 Agenda Item No 3 - Approval of Minutes from August 2007 Library Board Meeting.
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38 Mrs. Roberts made a motion to approve the minutes. Mrs. Koelker seconded it and the minutes
39 were approved with Mr. Peebles abstaining.
40
41 REGULAR AGENDA:
42
43 Agenda Item No. 4 - Public Forum.
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45 Chair Burr opened the public forum at 7:55 p.m. As there was no one to speak, the public forum
46 was closed at 7:56 p.m.
Southlake Library Board Meeting Minutes -September 26, 2007 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Agenda Item No. 5, Consider
3
4 There no items to consider at this meeting.
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6 Agenda Item No 6A Discussion - List of requests for FOSL purchases available for review.
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8 Mr. McGeath is requesting that FOSL purchase the following items:
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10 1. Four double faced shelf units to display FOSL items available for purchase
11 The current shelves are scheduled for disposal by October 31, 2007. They are not
12 attractive and block visibility of the library's interior (especially the mural) from the outside.
13 The new shelves will be located on the other side of the front door, open up the view, and be
14 more readily visible to the staff at the Circulation Desk. The Victory boxes will be moved to the
15 spot vacated by the current shelves. If FOSL wants to own the shelves, then they would have to
16 contract with the vendor, since it would be inappropriate for the City to do so. They will forego
17 the discount available to the Library. If the Library owns them, then that discount will be
18 available.
19
20 2. An RTI Eco CD/DVD resurfacing machine
21 This machine is able to repair and restore most DVDs that would have to
22 otherwise by thrown away. Instead of having to buy replacement CDs for the audio books, they
23 could be repaired. We tested Colleyville's machine by taking some of our DVDs to be repaired.
24 There are currently hundreds of DVDs in circulation that have skips that could be repaired with
25 this machine. There are 3 more successively expensive and automated models from which to
26 choose. FOSL will choose which model they will fund.
27
28 3. $3000.00 to purchase DVDs - Library staff would be making the selections.
29 In the past Mr. or Mrs. Peebles would go to the store once a week to buy DVDs
30 on sale. If the Library buys from a library supplier, we will get access to more titles, a discount,
31 can acquire materials that specifically fit our needs without having to wait for them to go on sale,
32 and have access to new releases in a very timely manner. This will also relieve the burden on the
33 Peebles of the weekly trip and watching for specials to match against what the Library owns.
34
35 4. A 48 inch octagonal bestseller/program display stand
36 This octagonal display will be placed just inside the entrance to the library to
37 highlight bestsellers and any other special events of note to customers.
38
39 There was a short explanation and discussion of each of the items being requested.
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41 Agenda Item No. 613, Discussion - Grant Opportunities.
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43 Library staff needs to make sure to apply for some of the local grants in a timely manner so that
44 we don't miss the opportunity to obtain them. Since Board members are also members of some
45 groups that offer grants, it would be helpful to provide Library staff with information concerning
46 these grants, as well as looking for other opportunities.
Southlake Library Board Meeting Minutes -September 26, 2007 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Agenda Item No. 6C, Discussion - Advocacy Opportunities.
3
4 Mr. Peebles needs a name badge. Board members can wear these badges to various City
5 functions and events to promote awareness of the Library. Oktoberfest will be an opportunity for
6 Board members to wear name badges and promote the Library. FOSL is looking for volunteers
7 for their booth.
8
9 Agenda Item No. 7A, Other Items:
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11 A. Friends of the Southlake Library Update - FOSL will have a meeting sometime in the
12 next month. They would like to get another issue of the newsletter out at that time.
13
14 B. North Texas Regional Library System Update - There is no new information at this
15 time.
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17 Ms. Burr adjourned the meeting at 8:16 pm.
Southlake Library Board Meeting Minutes -September 26, 2007 Page 4 of 4