2007-10-24
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 October 24, 2007
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr, Chair; Barbara Jeppe; June Koelker; C.D.
11 Peebles, Kim Roberts, Vice-Chair.
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13 Library Board Members Absent - Lori Burr, Chair; Brenda Flores; Wanda Schafer.
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15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
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18 Others Present - Cindy Campbell, President of FOSL.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Vice-Chair, Kim Roberts, called the meeting to order at 7:12
23 p.m.
24
25 REPORTS:
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27 Agenda Item No. 2 - Administrative Comments.
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29 A. City Librarian's Report -
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31 1. City Librarian's Report.
32
33 a. Mr. McGeath discussed the newspaper article about the new book drop.
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35 b. The Library keeps the oral histories for the Historical Society. There
36 are snippets of these histories used for the podcasts on the web. Elizabeth Beamon has done a
37 few of the songs and stories from story time, which are also being used as podcasts. Plans for
38 the future call for the City Manager, Mayor and some of the Council Members to perform
39 podcasts.
40
41 c. Mr. McGeath is one of seven librarians on the steering committee for
42 the State Library Visioning Committee. The Committee will have one hundred librarians on as a
43 very inclusive group from across the state. Mr. McGeath is a member of the Advisory Board
44 (constituting 3 public librarians and 2 academic librarians) for the Texas State Library Systems
45 Act. He is also President-Elect of the Texas Municipal Library Directors Association.
46
Southlake Library Board Meeting Minutes -October 24, 2007 Page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 d. The drive up book drop is in the queue after the DPS East move. FOSL
2 would like to have a ribbon cutting. Ms. Koelker suggested inviting the people that participated
3 in the raffle.
4
5 2. Library Statistics -
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7 a. Mr. McGeath noted that the year end (Sep 2007) circulation was
8 265,000 (up 15% for the year) and was the highest in the state for a community of our size. We
9 circulated 83,000 items in 2003 so the increase has been significant. Mr. McGeath calculates
10 that 16,000 people have library cards or about 70% of the population and of that amount
11 probably 40-50% use them. We had over 18,000 people attend programs this year. Statistics
12 show a 32% increase over last year in this category. Mr. McGeath met the Director of the
13 Farmington, NM library last week at a conference, who said they had 80,000 people attend their
14 programs. That Library buses school children (many from the reservation) in to attend their
15 programs. That library has a wall of big screen TVs donated by an oil and gas company. The
16 TVs are networked to be one big screen or can show individual programs. We had over 2,740
17 hours of volunteer help last year, which was the best in the City. Mr. McGeath volunteered the
18 library as a source of information for the new SPARKS group. We will eventually have an
19 information kiosk located in the Library. The Arts Council is reviewing art for the roundabouts.
20 There was a thought to have a library related sculpture in the park in front of the Library. The
21 steers are going to be auctioned, however, a few will be kept for display in the City. Part of the
22 funds generated from the auction will be used to buy public art. Ms. Roberts reminded the Board
23 that they would like to have some statistics on the circulation at the Virtual Branches.
24
25 CONSENT AGENDA:
26
27 Agenda Item No. 3. - Approval of Minutes from July 2007 Library Board Meeting
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29 The approval of the minutes was rescheduled for the next meeting as the Board felt there were
30 not enough members present that were present at the last meeting to approve the minutes and a
31 correction needed to be made.
32
33 REGULAR AGENDA:
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35 Agenda Item No. 4 - Public Forum.
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37 Vice-Chair Roberts opened the public forum at 7:35 p.m. and closed them at 7:36 as there was
38 no one to speak.
39
40 Agenda Item No. 5, Consider-
41
42 There was nothing to consider at this time.
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44
45
46
Southlake Library Board Meeting Minutes -October 24, 2007 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 6A Discussion - Grant Opportunities
2
3 Ms. Burr was going to create a list of local clubs that have grant opportunities. This will be
4 pursued farther at the beginning of the year. Ms. Koelker would like the Board to be presented
5 with information on what type of grants and the purpose.
6
7 Agenda Item No. 613, Discussion - Advocacy Opportunities
8
9 We will be getting new name badges for the Board members. Mr. McGeath asked the Board
10 members to be present at Community events (noted on the City web site), grand openings, etc.
11 and wear name badges to represent the Library and be seen. Mr. McGeath will look for
12 opportunities for the Board Members.
13
14 Agenda Item No. 6C Discussion - Adult and Youth Programming Update
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16 We will do more Adult programming after the first of the year. Ms. Cameron, Adult Librarian,
17 is constructing some events. A survey showed a minimal response towards offering an adult
18 book club. Jennifer Tucker, Technical Services/Circulation Librarian, has ordered book sets to
19 be checked out as kits for local book clubs and to serve as points of discussion. Each kit will
20 also include ideas for discussion points, etc. Ms. Koelker suggested a travel fair that might have
21 a theme since many Southlake residents like to travel.
22
23 Agenda Item No. 6D Discussion - Opportunities for the Future
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25 Mr. McGeath is looking at recategorizing the collection to use subject headings to find materials.
26 We will need more complete signage and subject headings to help customers find materials.
27
28 Agenda Item No. 7A, Other Items - FOSL Report. 29
30 Ms. Campbell noted that the FOSL Board met last Monday to discuss the fact that Hourly
31 Playcare will be a sponsor for the daily book sale. They will donate 2-3 hours a week of child
32 care for Ms. Tubbesing's children to have child care while she organizes the sale books. She has
33 been organizing the books for 6 years without any help and it has become increasingly difficult
34 with 3 children. FOSL is buying new bookshelves for the book sale. FOSL is granting all of the
35 wishes that the Library presented. They are looking at opportunities to increase membership.
36
37 Agenda Item No. 7A, Other Items - North Texas Regional Library System
38
39 There is a new director who is an entrepreneur. The Library Systems have had a funding cut so
40 they are looking to obtain more federal grants. Mr. Wright is very focused on trying to improve
41 services for the member libraries.
42
43 Adjournment.
44
45 Ms. Roberts moved to adjourn the meeting. Ms. Koelker seconded the motion and it was
46 unanimously approved. Ms. Roberts adjourned the meeting at 8:00 pm.
Southlake Library Board Meeting Minutes -October 24, 2007 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2
3
4
5 Kim Roberts, Vice-Chair
6
7
8 Attest:
9
10
11 Kerry McGeath, Deputy Director of Community Services
12
13 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN
14 THE OFFICE OF THE CITYSECRETARY.
Southlake Library Board Meeting Minutes -October 24, 2007 Page 4 of 4