2007-12-12
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 December 12, 2007
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr, Chair; Brenda Flores; Barbara Jeppe; June
11 Koelker; C.D. Peebles; Kim Roberts, Vice-Chair.
12
13 Library Board Members Absent - Wanda Schafer.
14
15 Staff Members Present - Kerry McGeath, City Librarian; Jesse Ephraim, Youth Librarian;
16 Nancy Roper, Administrative Secretary.
17
18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Chair, Lori Burr, called the meeting to order at 7:07 p.m.
23
24 REPORTS:
25
26 Agenda Item No. 2 - Administrative Comments.
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28 A. City Librarian's Report -
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30 1. City Librarian's Report.
31
32 a. We are going to provide a personalized reader's advisory online starting
33 next year. The customer emails a request for materials to read on the same subject or by an
34 author similar to the one that he already reads. The staff member will email a reply with the
35 pertinent information.
36
37 b. We are going to create kits that have 10-12 copies of a book along with
38 other discussion materials. Local book clubs can check out the kits to use for their group reads.
39 We can advertise this service on the web page, in newspapers and use inserts with water bills.
40 We will also put our information on how to start a book club on the web page.
41
42 c. Mr. Ephraim is going to put a tool bar on the web catalog page for use
43 in searching. He is also looking for a way to minimize the web page and the catalog so that
44 people can view them on a cell phone screen.
45
Southlake Library Board Meeting Minutes December 12, 2007 Page I of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 d. The Reference Desk will be configured to answer IM and text message
2 inquiries.
3
4 e. Jennifer Tucker will reinstate the monthly book talks at the Senior
5 Center in January after she starts here as a professional librarian. The talks that Ms. Tucker gave
6 in the fall were hugely popular with the seniors. They are looking forward to the first one in
7 January.
8
9 f. We have acquired a set of art boards for the Seniors to display their art.
10
11 g. We will be using several digital photo frames to display a PowerPoint
12 presentation with trailers from publishers/other libraries/bookstores about items in the New
13 Books section. The frames can have memory added to them to run longer/more complicated
14 presentations. The flyers that we have posted in that area can then be run on the PowerPoint
15 presentation.
16
17 h. Previous information given to Mr. McGeath indicated that the book
18 drop could be placed once the City of Southlake took ownership of the Parking Garage, which
19 was supposed to happen in October 2007. The Garage has two elevators that were not
20 functioning properly. The City of Southlake won't take over ownership until the elevators are
21 repaired. Very recently, Mr. Price, Director of Public Works, announced to Mr. McGeath that
22 the property where the book drop is to be placed is owned by Cooper and Stebbins and will not
23 be sold to the City when the Garage ownership transfers. We will have to draw up an agreement
24 to be reviewed by the City Attorney and signed by both parties. Once that is done the facilities
25 staff can erect the bookdrop. Mr. McGeath is working to get one of the new City cameras placed
26 to view the book drop. If a real camera can't be installed, then we would like a faux camera.
27
28 2. Library Statistics -
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30 a. Mr. McGeath noted that circulation was up 12% in October and 9% in
31 November. Circulation was up 10% over last year's circulation. Traffic was off a little bit in
32 November, but circulation remained steady. Library cards issued per month is dropping off
33 because we have reached saturation in the community. The Newcomer's Club provides the
34 Welcome Wagon materials, so we could put a brochure in the packets to advertise the Library
35 services. The Chamber puts our monthly newsletter in packets that go out to new businesses.
36 Programming for story times shows a 53% increase for the fiscal year. Adults in this community
37 are not as interested in evening programs. We will be trying some different things this coming
38 year partnering with other organizations like the Bob Jones Nature Center. The Masterworks
39 four concert series begins in January. The Masterworks program is being paid by the new hotel
40 tax. The Recreation Department has these concerts in the summer. Interlibrary loans dropped.
41 Volunteer hours are down. We will investigate to make sure the Courts are referring teens.
42
43 CONSENT AGENDA:
44
45 Agenda Item No 3 - Approval of Minutes from September and October 2007 Library Board
46 Meetings.
Southlake Library Board Meeting Minutes December 12, 2007 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 A correction on the October minutes needs to be made to delete Chair Burr from the present list.
3 Mrs. Roberts moved that the September minutes be approved. Mrs. Flores seconded the motion
4 and the minutes were unanimously approved. Mrs. Jeppe moved that the October minutes be
5 approved as corrected. Mrs. Koelker seconded the motion and the minutes were unanimously
6 approved.
7
8 REGULAR AGENDA:
9
10 Agenda Item No. 4 - Public Forum.
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12 Chair Burr opened the public forum at 7:35 p.m. and closed them at 7:36 as there was no one to
13 speak.
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15 Agenda Item No. 5 Consider- Expansion of Library hours.
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17 In order to get a new staff member, we agreed with the City to be open longer hours. We want to
18 change the open hours to Monday through Thursday 10am-8pm and Friday-Saturday 10am-6pm
19 so that we have a consistent opening time and a variance of closing on only two days. Adding
20 one staff member allows the Library to be open longer hours on the days that we are already
21 open. In order to be open on Sunday, we would need additional staff. Mrs. Shana Yelverton,
22 City Manager, agreed that we don't have enough staff to be open on Sunday. The Board had a
23 long discussion about the hours. Mr. Peebles would like us to be open on Sunday and would like
24 usage statistics kept after we open the longer hours. Mrs. Burr would like a survey question
25 asked about the hours on the next citizen survey. Mrs. Flores noted that it is difficult to get here
26 after work when we close at 6pm. Mrs. Roberts moved that the longer hours be approved. Mrs.
27 Flores seconded the motion and it was passed unanimously.
28
29 Agenda Item No 6A Discussion - Grant Opportunities - help develop a process to help find and
30 write grants.
31
32 Mrs. Jeppe noted that the Newcomers Club is not doing the home tour this year and consequently
33 will not have funds to disperse. Mrs. Burr will approach the Southlake Women's Club to inquire
34 about the deadline for application for a grant. Mr. McGeath noted that the State Library has
35 TexShare grants to promote networking libraries and databases. The Texas Book Festival has an
36 annual opportunity to acquire a grant.
37
38 Agenda Item No. 613, Discussion - New Program Review.
39
40 In addition to the items mentioned in Librarian's report, we need to acquire equipment to do an
41 inventory. We eventually would like open architecture tags so that we can use other companies.
42 We have bids for or have bought everything on FOSL's list.
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44
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Southlake Library Board Meeting Minutes December 12, 2007 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
I Agenda Item No. 6C Discussion - Opportunities for the Future.
2
3 We will need to change our RFID tags in the not too distant future. There are rumors that
4 Checkpoint is going to sell that part of their business.
5
6 Mr. McGeath is on the State Library's Visioning Committee. He will be bringing back a report
7 on collections and customer service.
8
9 Agenda Item No. 7A, Other Items - FOSL Report.
10
11 There was nothing to report at this time.
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13 Agenda Item No. 7A Other Items - North Texas Regional Library System.
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15 Mr. McGeath will be teaching a workshop for NTRLS on January 25th entitled Rules, Roles and
16 the Coming Revolution: Rethinking Our Libraries. He expects a large class as this has been an
17 anticipated event. This workshop will provide a forum for rethinking the role of the library -
18 what is done well and what needs to change.
19
20 Adjournment.
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22 Mrs. Burr adjourned the meeting at 8:05 pm.
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24
25
26
27 Lori Burr, Chair
28
29
30 Attest:
31
32
33 Kerry McGeath, Deputy Director of Community Services
34
35 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
36 SECRETARY.
37
Southlake Library Board Meeting Minutes December 12, 2007 Page 4 of 4