2004-02-25
* * OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 February 25, 2004
7
8 MINUTES
9
10 Library Board Members Present - Angelique York, Chair; Jean Ann Hamm, Vice Chair; C D.
11 Peebles; Penny Pannell; Charlene Wiersum; Liz Jackson. Peggy Firestone arrived at 7:22.
12
13 Library Board Members Absent - None.
14
15 Staff Members Present -Kerry McGeath, Library Administrator; Maria Cameron, Public
16 Services Librarian.
17
18 Agenda Item No. 1, Call to Order - Chair, Angelique York, called the meeting to order at 7:08
19 P.M.
20
21 Agenda Item No. 2A, Introduction of Library Board Members - Mr. McGeath announced that
22 the two new board members will be Charlene Wiersum and Liz Jackson. They were welcomed
23 by the Library Board and staff.
24
25 Agenda Item No. 2B, Librarian's Report
26 1. Library Statistics: Mr. McGeath reported that circulation was up 31%, compared to
27 the same month last year; circulations are up 19% for the Fiscal Year 2003-2004
28 begun in October. Library traffic was up 35% for the month of January and up 32%
29 for this fiscal year. The collection is now over 42,500 items, up from 41,000 last
30 month. Computer use was up 63% over last year. Volunteer hours have increased
31 81 % compared to January last year. Ms. Pannel asked about the likelihood of Sunday
32 hours in the near future. Mr. McGeath responded that we will soon be able to open
33 earlier on Wednesday and Friday mornings with the current staff, but there is not
34 enough staff to add additional hours.
35
36 Library Update: Mr. McGeath reported that he had attended a Kiwanis Club breakfast during the
37 month to promote library services and build a relationship with the service club. Mr. Ephraim
38 has continued to foster a library relationship with the Southlake Historical Society and has
39 offered the library as their permanent meeting site. He also presented a program on anthropology
40 to a group at the Clariden School. The library is also forging new ties with the Carroll
41 Independent School District, offering a tutoring service utilizing Senior High Key Club
42 volunteers and display space for any CISD materials in the library and on the library website.
43
44
45 CONSENT AGENDA:
46
Southlake Library Board Meeting Minutes - February 25, 2004 Page I of I
* * OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 3, Approval of the Minutes from the December 3 2003 Library Board Meeting
2 -
3 Motion to approve the minutes.
4
5 Motion: Peebles
6 Second: Pannell
7 Ayes York, Hamm, Firestone, Peebles, Pannell
8 Nayes: None
9
10 Motion was approved 5-0.
11
12
13 REGULAR AGENDA:
14
15 Agenda Item No. 4, Public Forum - Chair York opened the public forum at 7:31 p.m. As there
16 were no requests to speak, Chair York closed the public forum at 7:32 p.m.
17
18
19 Agenda Item No. 5, Items for Consideration - None
20
21
22 Agenda Item No. 6A, Discussion of the Computer Use Policy related to enforcement and
23 eligibility. -Mr. McGeath reported that the policy had been passed by the City Council, pending
24 legal review. It had since been cleared by the City Attorney. He has met with the Information
25 Services Director to discuss the technology and will be meeting with the Director of the
26 Department of Public Safety regarding enforcement issues. Some council members had also had
27 a question about making the computers available to people who are not residents and/or do not
28 have a 1 ibrary card. M r. P eebles a sked a bout t he u se o f t he P haros s oftware a nd h ow m any
29 computer users have library cards. Ms. York asked about significance of resident vs. non-
30 resident. M r. M cGeath s aid t hat a t p resent, c omputer a ccess i s n of a n i ssue, t here a re a lways
31 computers available. Mr. Peebles did not want for staff to be spending time for computer sign-
32 up. Ms. Hamm and Ms. Carpenter both opined that, as a public library looking for public
33 support, the library could not afford to limit access or create ill will; the operative word being
34 public. Mr. Pebbles and Ms. Firestone asked that the issue be put on the March agenda as a
35 consider item.
36
37
38 Agenda Item No. 6B, Friends of the Southlake Public Library Update - Ms. York reported that
39 she is looking into getting Southlake Public Library and FOSL brochures into the Welcome to
40 Southlake gift baskets. The DVD purchases by FOSL are continuing as well as a trial program
41 to have patrons purchase selected DVDs for the library.
42
43 FOSL is trying to find volunteers for the Book Sale during Art in the Square. Mr. McGeath
44 suggested that the library could find Teen Court volunteers to help. Mr. McGeath also said that
45 the library would be open Saturday until 9:00 and Sunday for Art in the Square.
46
Southlake Library Board Meeting Minutes - February 25, 2004 Page 2 of 2
* * OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Agenda Item No. 6C, North Texas Regional Library System Update - Mr. McGeath reported
3 that he and Ms. Cameron, with Karen Cienki as the L ay-Representative, attended the System
4 meeting on March 18. Having met the qualification of attending one meeting per year, the
5 library will be eligible for state funds.
6
7
8 Agenda Item No. 7, Other Items -
9
10 Ms. Firestone informed library staff, that someone will be needed to attend a Newcomers Club
11 meeting on the third Tuesday in May to accept a donation to the library.
12
13 Agenda Item No. 8, Adjourn - Chair York adjourned the meeting at 8:02 p.m.
14
15
16 ATTEST:
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18
19 Angeliq e Y k, air 11
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Southlake Library Board Meeting Minutes - February 25, 2004 Page 3 of 3