2004-07-28
OFFICIAL MEETING MINUTES I "7" C
SAL R EM
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 July 28, 2004
7
8 MINUTES
9
10 Library Board Members Present - Jean Ann Hamm, Vice Chair; C. D. Peebles; Penny
11 Pannell; Liz Jackson; Lori Burr.
12
13 Library Board Members Absent - Peggy Firestone; Charlene Wiersum.
14
15 Staff Members Present -Kerry McGeath, Library Administrator; Elizabeth Beamon,
16 Storyteller.
17
18 Agenda Item No. 1, Call to Order - Vice Chair, Jean Ann Hamm, called the meeting to order at
19 7:20 p.m.
20
21 Agenda Item No. 2A, Introduction of new Library Board Members -
22 Lori Burr was introduced as the newly appointed Library Board member. Peggy
23 Firestone and C. D. Peebles were introduced as reappointed Library Board members.
24
25 Agenda Item No. 2B, Review of upcoming meetings=
26 1. Board Member orientation - August: Next month the Board will meet and go through
27 the orientation packet, which is done once every year.
28
29 2. Strategic Plan Update - August: The Ten Year Strategic Plan drawn up before the
30 Library opened will be reviewed. Almost everything that was in the plan for the first
31 three years has been accomplished. The only thing that hasn't been done is a survey
32 of people's response to the Library. The capability to complete the survey on the
33 website, so the Library staff may just experiment with some survey questions using
34 the website. Although the traffic count has grown dramatically, the staff still want to
35 ask what can be done better or if there are things that would appeal to a larger per cent
36 of the population.
37
38 Agenda Item No. 2C, Librarian's Rcport
39 1. Library Statistics: Mr. McGeath reported that Circulation for June was up 80% from
40 May and 60% for this same month of last year. June 2004 had the highest circulation
41 for this year and is the highest circulation the Library has ever had. Traffic was up
42 40% for the month. Approximately 10,000 people came through in June. 625 came
43 through the door on the first day of Summer Break. July has had 7,000 to date and
44 will probably end with approximately 8,000. July will probably end with 15,000
45 circulations for the month. Among the reasons for the dramatic increase are school's
Southlake Library Board Meeting Minutes - July 28, 2004 Page I of 4
* * OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
I end, the Summer Reading Program start, having Bluebonnet books available early, a
2 better mix of materials, and the very friendly staff.
3
4 Volunteers gave 685 hours for the month of June averaging 3 volunteer hours for
5 every hour we were open. This circumstance was serendipitous with the increased
6 need for help due to the dramatic upsweep of circulation and foot traffic. Towards
7 the end of the month, the Library was able to assist the City Manager's Office,
8 Human Resources, and Economic Development with help. Although a large part of
9 the hours came from NCL volunteers, the largest part of help came from teen
10 volunteers from the schools, most particularly the high school.
11
12 Story time attendance has increased 12% over last year in spite of having a couple of
13 low attendance months. Attendance has risen this month to previous levels.
14
15 2. Summer Reading Club: There were 1,036 children signed up for Summer Reading
16 Club. It was very successful in terms of number of books read by children and
17 number of circulations. The circulation turns were up from 12.86 transactions per
18 hour from last year to nearly double that for this year. Although there was explosive
19 growth in children's circulations, the statistics show that the largest percentage of
20 increase in circulation was for adult reading, which means the Library is also reaching
21 the adult population. The percentage of media circulation has taken a dramatic jump
22 also.
23
24 The one weak area was attendance at the special programs and Freaky Friday films.
25 The staff will investigate times programs are scheduled, what the programs present
26 and their target audiences, and a more targeted marketing program.
27
28 CONSENT AGENDA:
29
30 Agenda Item No. 3, Approval of the Minutes from the May 26 2004 Library Board Meeting
31
32 Motion to approve the minutes.
33
34 Motion: Pannell
35 Second: Peebles
36 Ayes Hamm, Jackson, Burr
37 Nayes: None
38
39 Motion was approved 5-0.
40
41
42 REGULAR AGENDA:
43
44 Agenda Item No. 4, Public Forum -
45 Vice Chair Hamm opened the public forum at 7:40 p.m. As there were no requests to
46 speak, Vice Chair Hamm closed the public forum at 7:41 p.m.
Southlake Library Board Meeting Minutes - July 28, 2004 Page 2 of 4
* * OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2
3 Agenda Item No. 5A, Items for Consideration: Election of Library Board Chair -
4 C. D. Peebles was nominated for Chair by Penny Pannell.
5
6 Motion to approve Agenda Item SA - the election of C. D. Peebles to Chair.
7
8 Motion: Pannell
9 Second: Jackson
10 Ayes Hamm, Burr,
11 Nayes: None
12
13 Motion was approved 4-0.
14
15 Agenda Item No. 513, Items for Consideration Election of Library Board Vice-Chair -
16 Penny Pannell nominated Peggy Firestone for Vice Chair.
17
18 Motion to approve Agenda Item SB - the Library's Budget as proposed.
19
20 Motion: Pannell
21 Second: Jackson
22 Ayes Hamm, Peebles, Burr
23 Nayes: None
24
25 Motion was approved 5-0.
26
27 Agenda Item No. 6A, Friends of Southlake Library Update -
28 C. D. Peebles, Treasurer of the Friends, said the President expressed a concern that the
29 Friends need some new members. There are a number of ways that the Friends could
30 become a more active group, but it requires some additional dedicated members.
31 Discussion ensued about current activities and possible future activities. The Friends are
32 donating a plasma TV to the Library.
33
34 Agenda Item No. 613, North Texas Regional LibrM System Update -
35 NTRLS is putting on a fundraising workshop next month in Grapevine, which Mr.
36 McGeath will attend.
37
38 Agenda Item No. 6C, Presentation on how Story Hour is prepared by Elizabeth Beamon
39 Sto . eller -
40 Ms. Beamon related how she became a story teller. She brought Mabel along who is very
41 excited about the Rangers and Mr. Peeper. Mabel is present at Toddler Time. Ms.
42 Beamon outlined what is presented at Story Times. She likes to get to know the children.
43 There a re d ay c are centers, t he T wins C lub a nd c hildren from o ther c ities t hat a ttend.
44 Ms. Beamon helps the moms make the literature connection with the topic.
45
46
Southlake Library Board Meeting Minutes - July 28, 2004 Page 3 of 4
* * OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 7, Other Items -
2 No other items on the agenda.
3
4
5 Agenda Item No. 8, Adjourn -
6 Vice Chair Hamm adjourned the meeting at 8:10 p.m.
7
8
9 ATTEST:
11
11
12 J amm, Vice Chair
Southlake Library Board Meeting Minutes - July 28, 2004 Page 4 of 4