2004-09-22
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 September 22,2004
7
8 MINUTES
9
10 Library Board Members Present - C. D. Peebles, Chair; Peggy Firestone, Vice Chair; Penny
11 Pannell; Liz Jackson; Lori Burr; Charlene Wiersum; Jean Anne Hamm.
12
13 Staff Members Present -Kerry McGeath, Library Administrator; Nancy Roper, Library staff
14
15 Agenda Item No. 1, Call to Order - Chair, C.D. Peebles, called the meeting to order at 7:05 p.m.
16
17 Agenda Item No. 2A, Board Member Orientation -
18 The Board member orientation has been moved to the October 27, 2004 Board meeting
19
20 Agenda Item No. 213, Librarians report -
21
22 1. Connie Cooley our newest Library staff member was introduced. Her excellent work
23 with the Southlake Historical Society. Nancy Roper then completed her presentation
24 (notes under item 6F)
25
26 Library Statistics: Mr. McGeath indicated the stats for August. McGeath said that we
27 created 8.5 cards per day - adding almost 250 new cards in August. Big increase in
28 cards given out. September is well up for circulation to date. Big circ increases since
29 March, with over 10,000 cires per month - vs. and average of 5,000 the previous
30 year. Goal last for this year was 100,000 circulations, but McGeath indicated that we
31 would be at 125,000 minimum. Budget passed so the Library will be hiring two part
32 time employees, and $5,000 more for materials. Circulation increase of 92% for
33 August - 45% for the year. Traffic had a 35% increase. Review website users - June
34 2900 people accessed the Library Web site. Pannell indicated that the Library may
35 want to re-figure traffic counts including remote access. Library cards are up to
36 10,000 close to 11,000 - 40% of the population - increase the percentage of
37 cardholders in the community. Library collection now at about 46,000 items. Last
38 purchase of the FY to be made at Barnes and Noble. Computer use with a huge
39 increase attributable to Jesse - he also teaches computer use classes for City Staff.
40 Storytimes had dropped of the last few months, but picked up again this month.
41 Synergy of Cameron and Beamon has worked well, and is the reason we are seeing
42 more attendance at our storytimes. Volunteer hours have dropped of just a bit, but we
43 anticipate a large growth of Volunteer hours later in the fall. The Library has
44 increased flexibility in Volunteer use. School visits discussed including the library
45 promoting the Texshare databases and the remote access. Working closely with the
46 CISD school librarians.
Southlake Library Board Meeting Minutes - September, 22 2004 Page I of I
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 CONSENT AGENDA:
3
4 Agenda Item No. 3, Approval of the Minutes from the August 25, 2004 Library Board Meeting
5
6 Minutes were not presented at this time.
7
8 REGULAR AGENDA:
9
10 Agenda Item No. 4, Public Forum -
11 Chair Peebles opened the public forum at 7:35 p.m. As there were no requests to speak,
12 Chair Peebles closed the public forum at 7:36 p.m.
13
14 Agenda Item No.6A, Discussion: Initial review and discussion of Collection Development
15 Allocations for 04/05 - Peebles indicated that items A&B are directed toward the discussion of
16 the 10 year plan we had in the last meeting. Discussion about CD plan related to space.
17 Systematic review of the collection to strengthen the collection. October 2006 we need to have
18 the NF collection complete - at that time we will review. Goal in two years is to determine at
19 that point what our space needs would be related to the collection size. Create a plan related to
20 some specifics that will be placed in the plan - Firestone indicated that we needed to take the
21 opportunity to re-evaluate needs in the next 10 year plan, based on the result of policies we are
22 currently setting in place. Firestone said that a lot of the ten year plan as it was drawn up was to
23 create a justification for space for the Library since the location was yet to be determined.
24
25 Agenda Item No. 6B, Review of Linear Ft analysis as related to Library capacity and when it
26 will be reached - Peebles indicated that the documentation related to 6B (Linear Ft Analysis
27 speaks for itself. I ssue of the ten year plan the L inear F t analysis will g o a long w ay toward
28 describing the Library Capacity and when that might be reached. Peebles suggested that we use
29 this info to update the 10 year plan, and he would like to have a draft created for a later date.
30
31 Agenda Item No. 6C, Discussion related to disclaimers for Young Adult materials -
32 McGeath indicated that related to Young Adult Fiction materials that the library was going to put
33 up signage indicating that YA materials are for a more mature audience and that parental review
34 was requested of these materials if a younger child was trying to read at a higher level - there is a
35 distinction between readings at a higher level and the maturity of the materials. We will also
36 train staff to pay attention to make sure the parents reviewed his materials. Peebles indicated that
37 we n eed t o p lace s tickers o n t he in aterial i ndicating t hat p arents s hould r eview t he in aterials,
38 which McGeath indicated is what the library would do, and talk to the librarians about helping
39 the parents.
40
41 Agenda Item No. 6D, Friends of the Southlake Library Update -
42 No update at this time.
43
44 Agenda Item No. 6E, NTRLS update - Administrator McGeath has been named to two NTRLS
45 committees for 04/05 and they include Chair of the Menu Allocation Committee and a member
46 of the Planning Committee. Staff members Ephraim (Technology Committee) and Cameron
Southlake Library Board Meeting Minutes - September, 22 2004 Page 2 of 2
* *OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 (Youth Services Committee) were also recently named by NTRLS. No upcoming meetings at
2 this time. McGeath also spoke of the NTRLS menu allocations for this year.
3
4 Agenda Item No. 6F, Presentation on Ordering/Processing/Invoicing Materials in the Library
5 Nancy Roper - Nancy Roper Library Staff member who runs the technical services aspects of
6 the Library spoke about what time and resources are devoted to purchasing, processing and
7 shelving materials that the Library provides. She spoke of how to create Purchase orders,
8 Receive materials, how invoices are paid, and how they are processed. She provided a ten page
9 packet of examples and an outline of what she does on a day to day basis. Her presentation was
10 at the beginning of the program under Administrative Comments (2A).
11
12
13 Agenda Item No. 7, Other Items -
14 No other items on the agenda.
15
16
17 Agenda Item No. 8, Adjourn - Peebles moved that the meeting be adjourned at 8:40 and was
18 seconded by Firestone.
19
20
21
22 A EST:
23
24~l
25 C.D. Pfbles
F Southlake Library Board Meeting Minutes - September, 22 2004 Page 3 of 3