2014-05-27 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 21, 2014
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
meeting – Tuesday, May 27, 2014
This meeting will be held in Town Hall, 4th Floor, Room 4A instead of the usual 3rd
floor room.
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the April 23, 2014 joint
Southlake Arts Council and Southlake Library Board meeting – Please make any
corrections to the minutes part of the motion.
2. Agenda Item No. 2B. Consent: Approval of the minutes from the April 23, 2014
regular Southlake Arts Council meeting – Please make any corrections to the
minutes part of the motion.
3. Agenda Item No. 3A. Consider: Recommendation on proposed donation of painting
from Patti Stebbins – The purpose of this item is to receive Arts Council’s
recommendation to City Council on a proposed donation of a painting from Patti
Stebbins. The painting, which depicts a jazz trio, was created by artist Prince
Duncan Williams. The painting was originally a thank you gift to Brian Stebbins, the
late developer and inspiration for Southlake Town Square. His wife, Patti Stebbins,
would like to donate the art piece to the City’s public art collection for possible
placement in Town Hall or other public facility. There is no additional cost to the City
for acceptance and placement of the donated painting. Any future cost for
maintenance of the painting may be included for annual budget approval.
The current Public Art Policy and Public Art Display and/or Performance Policy, both
provide a process for consideration of art donations to the City from private
individuals and are attached to the memo for your consideration. A copy of the
donation application and the painting are also attached for your review.
4. Agenda Item No. 4A. Discussion: June Meeting Date – The next scheduled meeting
of the Arts Council is June 24th, which is the same date and time as the City
Council’s budget retreat. This item will allow the Arts Council and staff to discuss
alternatives for that meeting date.
Southlake Arts Council
Meeting Date – May 27, 2014
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. Agenda Item No. 4B. Discussion: Texas Rangers Baseball Reception and Exhibit –
September 7, 2014 – This item is placed on the agenda as a standing item to allow
the Arts Council to discuss and plan the upcoming event. There are no packet
documents for this item.
6. Agenda Item No. 4C. Discussion: Future Public Art Opportunities – This item will
allow the Arts Council to discuss and brainstorm upcoming opportunities for public
art. There are no packet documents for this item.
7. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding the Arts Council will
not discuss or take action on any item brought up at this time.
8. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
We appreciate your commitment and service to the City.
CE
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, May 27, 2014
Location: Southlake Town Hall
1400 Main Street – 4A (4th Floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the April 23, 2014 joint Southlake Arts
Council and Southlake Library Board meeting
B. Approval of the minutes from the April 23, 2014 regular Southlake Arts
Council meeting
3. Consider
A. Recommendation on proposed donation of painting from Patti Stebbins
4. Discussion
A. June Meeting Date
B. Texas Rangers Baseball Reception and Exhibit - September 7, 2014
C. Future Public Art Opportunities
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda
items. During Public Forum, Southlake Arts Council will not discuss, consider or take
action on any items presented. Southlake Arts Council respectfully asks anyone
speaking during Public Forum to limit remarks to three minutes or less.)
6. Adjournment
A quorum of the City Council may be present at this meeting.
Southlake Arts Council
Meeting Date – May 27, 2014
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Friday, May 23, 2014 by 6:00 p.m. pursuant to Chapter 551 of the Texas
Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL and LIBRARY BOARD MEETING: APRIL 23, 2014
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 3A/B
TIME: 6:00 P.M.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Lamberto Alvarez,
Merlene Ingraham (arrived 6:30pm), Tamara McMillan, Terri Messing and Christina
Esparza
SOUTHLAKE ARTS COUNCIL ABSENT: None
SOUTHLAKE LIBRARY BOARD PRESENT: Chair Brenda Flores and Southlake
Library Board members Lori Burr, Christina Esparza, Ayako Miyazaki (arrived 6:25pm)
and Kimberly Roberts
SOUTHLAKE LIBRARY BOARD ABSENT: Sally Biersmith and Cheri’ Ross
STAFF PRESENT: Assistant City Manager Ben Thatcher; Deputy Director of
Community Services Candice Edmondson; Cynthia Pfledderer, Librarian-Youth
Services; and Jennifer Tucker, Librarian-Technical Services
OTHERS PRESENT: None
1. CALL TO ORDER
Southlake Arts Council Chair Bartlett and Southlake Library Chair Flores called
the joint meeting of the Southlake Arts Council and the Southlake Library Board
to order at 6:05 p.m.
2. PRESENTATION: 2013 SOUTHLAKE CITIZEN SURVEY
Assistant City Manager Ben Thatcher presented the 2013 Citizen Satisfaction
Survey results and responded to questions during the discussion. Results of the
Survey are available at www.CityofSouthlake.com/CitizenSurvey.
3. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:47 p.m.
Motion: Bartlett
Second: Flores
2A - 1
Minutes of the April 23, 2014 Southlake Arts Council and Southlake Library Board Meeting
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Ayes: Southlake Arts Council members Alvarez, Bartlett, Cook, Ingraham,
McMillan, Messing, Murray; and Southlake Library Board members
Burr, Esparza, Flores, Miyazaki, Roberts
Nays: None
Vote: 12-0
Motion Carried.
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Southlake Arts Council Community Services Department
Brenda Flores, Chair
Southlake Library Board
A tape recording of this meeting may be requested in the Office of the City Secretary.
2A - 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, APRIL 23, 2014
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 3A
TIME: 6:30 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Lamberto Alvarez,
Merlene Ingraham, Tamara McMillan and Terri Messing
SOUTHLAKE ARTS COUNCIL ABSENT: Christina McMurray (Alternate #1) attended
the Southlake Library Board meeting
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson
OTHERS PRESENT: Lorri Acott and Adam Schultz, Dream Big Sculpture, Inc., Pat
Bodnyk, Doreen Chanay
1. CALL TO ORDER
Chair Bartlett called the meeting of the Southlake Arts Council to order at 7:01
p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion. Chair Bartlett read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE MARCH 25, 2014 REGULAR
SOUTHLAKE ARTS COUNCIL MEETING.
There were no corrections to the minutes.
APPROVED
A motion was made to approve the minutes from the March 25, 2014 Southlake
Arts Council meeting.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, Ingraham, McMillan, Messing, Murray
Nays: None
Abstain: None
Vote: 6-0
2B - 1
Minutes of the April 23, 2014 Southlake Arts Council Meeting at 6:30 p.m.
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion Carried.
3. CONSIDER
3A. RECOMMENDATION ON PERMIT TO ALLOW AN ART GALLERY
RECEPTION ON SEPTEMBER 7, 2014 AND AN ART EXHIBIT SEPTEMBER
7, 2014 – OCTOBER 17, 2014 IN THE TOWN HALL LOBBY
Deputy Director Edmondson presented the permit for the September 2014 Texas
Rangers Baseball reception and exhibit and responded to questions. The item
was discussed by the Arts Council.
Southlake Arts Council member Alvarez submitted a Conflict of Interest form for
this item to the Office of the City Secretary and recused himself from this
discussion.
Doreen Chanay and Arts Council member Lamberto Alvarez were present in
support of the art exhibit request and to respond to questions.
APPROVED
A motion was made to recommend approval of the permit for the art gallery
reception and exhibit in September 2014 in Town Hall lobby.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, McMillan, Messing, Murray
Nays: None
Abstain: Alvarez (Conflict of Interest and recused self)
Vote: 6-0
Motion Carried.
3B. RECOMMENDATION ON PERMIT TO ALLOW AN ART GALLERY
RECEPTION FEBRUARY 22, 2015 AND AN ART EXHIBIT FEBRUARY 22 –
APRIL 26, 2015 IN THE TOWN HALL LOBBY
Deputy Director Edmondson presented the permit for the February 2015 Strokes
of Art in the Square reception and exhibit and responded to questions. The item
was discussed by the Arts Council. The Council agreed to increase the cost for
the reception to $2,500.
APPROVED
A motion was made to recommend approval of the permit for the Strokes of Art in
the Square art gallery reception and exhibit in February 2015 in Town Hall lobby.
2B - 2
Minutes of the April 23, 2014 Southlake Arts Council Meeting at 6:30 p.m.
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Cook
Second: McMillan
Ayes: Alvarez, Bartlett, Cook, Ingraham, McMillan, Messing, Murray
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
3C. RECOMMENDATION ON PERMIT FOR CISD ART EXHIBIT APRIL 24-26,
2015 IN TOWN HALL LOBBY IN CONJUNCTION WITH THE ART IN THE
SQUARE FESTIVAL
Deputy Director Edmondson presented the permit for the CISD art exhibit April
24-26, 2015 and responded to questions. The item was discussed by the Arts
Council.
APPROVED
A motion was made to recommend approval of the permit for the CISD exhibit
April 24-26, 2015 in Town Hall lobby in conjunction with the Art in the Square
festival.
Motion: McMillan
Second: Murray
Ayes: Alvarez, Bartlett, Cook, Ingraham, McMillan, Messing, Murray
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
4. DISCUSSION
4A. PRESENTATION FROM DREAM BIG SCULPTURE
Deputy Director Edmondson introduced Lorri Acott and Adam Schultz,
representatives from Dream Big Sculpture. Dream Big Sculptures gave a
presentation about their company that places sculpture pieces of different styles,
subjects and sizes all over the country.
Arts Council member Messing left the meeting at 7:35 p.m.
4B. FUTURE PUBLIC ART OPPORTUNITIES
Deputy Director Edmondson presented this item for discussion.
2B - 3
Minutes of the April 23, 2014 Southlake Arts Council Meeting at 6:30 p.m.
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. PUBLIC FORUM
No one was present to speak at Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:53 p.m.
Motion: Cook
Second: Alvarez
Ayes: Alvarez, Bartlett, Cook, Ingraham, McMillan and Murray
Nays: None
Vote: 6-0
Motion Carried.
Attest:
Leslie Bartlett, Chair Candice Edmondson, Director
Community Services Department
A tape recording of this meeting may be requested in the Office of the City Secretary.
2B - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 21, 2014
To: Southlake Arts Council
From: Candice Edmondson, Deputy Director of Community Services
Subject: Recommendation on proposed donation of painting from Patti Stebbins
Action
Requested: Southlake Arts Council recommendation on the donation of a
painting from Patti Stebbins to the City’s public art collection
Background
Information: The Southlake Arts Council recently received an offer from Patti
Stebbins to donate a painting to the City’s public art program. The
painting, which depicts a jazz trio, was created by artist Prince
Duncan Williams. Mr. Williams has attended Art in the Square for
the past several years and was Artist of the Year in 2008. The
framed painting measures 28” wide by 34” long and is made from
colorful silk and rayon threads (see attached image).
The painting was originally a thank you gift to Brian Stebbins, the
late developer and inspiration for Southlake Town Square. His wife,
Patti Stebbins, would like to donate the art piece to the City’s public
art collection for possible placement in Town Hall or other public
facility.
The current Public Art Policy and Public Art Display and/or
Performance Policy, both provide a process for consideration of art
donations to the City from private individuals and are attached to
the memo for your consideration. A copy of the donation application
is also attached for your review.
In reviewing a potential donation, the Arts Council and City Council
may consider the aesthetic quality (including craftsmanship),
compatibility with the City’s existing public art collection and future
costs associated with accepting the donation. As part of the review
3A - 1
Southlake Arts Council
Meeting Date – May 27, 2014
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
process, the Arts Council may also recommend potential locations
for placement of the donated art piece.
Ultimate authority to review, evaluate, accept, reject and oversee all
public art projects, including donations of public art pieces, is
conveyed to the City Council in the Public Arts Policy, upon
recommendation by the Southlake Arts Council.
Financial
Considerations: There is no additional cost to the City for acceptance and
placement of the proposed donated painting.
Any future cost for maintenance of the painting will be established
and included for budget approval, if upon annual inspection, the
painting’s condition warrants repair or attention.
Strategic Link: This request is linked to the City Council Focus Area of
Partnerships and Volunteerism and addresses the corporate
objectives to provide attractive and unique spaces for enjoyment of
personal interests, and provide opportunities for partnerships and
volunteer involvement.
Citizen Input/
Board Review: Southlake Arts Council recommendation May 27, 2014
City Council consideration June 3, 2014
Legal Review: N/A
Alternatives: Alternatives may include the following:
Southlake Arts Council approval of proposed donation as
presented.
Southlake Arts Council approval of proposed donation
with input as desired.
Southlake Arts Council decision not to approve proposed
donation.
Supporting
Documents:
Donation Application
Copy of painting
Public Art Policy
3A - 2
Southlake Arts Council
Meeting Date – May 27, 2014
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Public Art Display and/or Performance Policy
Recommendation: Southlake Arts Council recommendation to City Council on the
donation of a painting from Patti Stebbins to the City’s public art
collection
3A - 3
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Donation of Painting to City’s Public Art Collection
___________________________________________________________________________________
CONTACT INFORMATION
Applicant: Terri Messing, on behalf of Patti Stebbins
Phone: 817.307.2224
Cell Phone: same E-Mail Address: terriemessing@verizon.net
Address: 1505 Coventry Lane City: Southlake State: TX Zip: 76092
Alternative Contact:
Phone Number: E-mail:
DISPLAY or PERFORMANCE INFORMATION
Request: Southlake resident Patti Stebbins would like to donate a painting to the City’s public art
collection.
The painting, which depicts a jazz trio, was created by artist Prince Duncan Williams. Mr. Williams has
attended Art in the Square for the past several years and was Artist of the Year in 2008. The framed
painting measures 28” wide by 34” long and is made from colorful silk and rayon threads. A copy of the
painting is attached for consideration.
The painting was originally a thank you gift to Brian Stebbins, the late developer and inspiration for
Southlake Town Square. His wife, Patti Stebbins, would like to donate the art piece to the City’s public art
collection for possible placement in Town Hall or other public facility.
Type of Display or Performance: Single painting made from colorful silk and rayon threads.
Duration of Event(s) or Performance: Permanent donation to City of Southlake
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required:
Donor requested the painting be placed in Town Hall or other City facility to allow residents and visitors to
enjoy the art piece.
Organization Represented: Private individual donor
Non-Profit: Yes _ No _X_
Is this display or performance to include a fund raiser? Yes ____ No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes No X
Do a majority of your members, including officers, reside in Southlake? Yes No X
Will your event cause any impact on City Staff or City resources? Yes No X
3A - 4
3A - 5
OFFICIAL RECORD
CITY OF SOUTHLAKE ORDINANCE NO 803 A
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE TEXAS
AMENDING CHAPTER 2 ARTICLE XI PUBLIC ARTS POLICY OF THE
SOUTHLAKE CITY CODE TO PROVIDE THAT THE SOUTHLAKE ARTS COUNCIL
SHALL REVIEW PUBLIC ART ISSUES AND MAKE RECOMMENDATIONS TO THE
CITY COUNCIL CONCERNING PUBLIC ARTWORKS PROVIDING THAT THE
PUBLIC ARTS ADVISORY COMMISSION IS ABOLISHED PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES PROVIDING A
SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE
WHEREAS it is the goal of the City Council to provide a fair and equitable method of
selecting acquiring or otherwise providing for elements of public artworks based on aesthetic
excellence rather than specific content and
WHEREAS the City Council has recently adopted Chapter 2 Article V Division 6 of
the Southlake City Code which provides that the Council shall appoint the Southlake Arts
Council to serve as an advisory body and make recommendations to the Council concerning
public artworks and
WHEREAS the City Council is grateful to the existing Public Art Advisory Committee
P AAC which has provided valuable advice and recommendations to the City Council on
various issues concerning public art and
WHEREAS the City Council now desires to amend the City s Public Art Policy to
abolish the P AAC and assign the current duties and responsibilities of the P AAC to the
Southlake Arts Council together with new and additional duties and responsibilities
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE TEXAS
SECTION I
That Chapter 2 Article XI Public Art Policy of the Southlake City Code is hereby
amended to read as follows
ARTICLE XI
PUBLIC ART POLICY
Sec 2 451 Purposes and goals
a Purpose The purpose of the public art program is to support a public process for
incorporating artist services and artworks in the design of civic spaces and facilities and to
define the programs policies and guidelines for acquiring and commissioning of art of the
highest standards which shall enrich the quality oflife for all residents and visitors of the city
City Council Approved 5 15 07 6 0 3A - 6
b Goals The goals of the public art program are to create a better visual environment for the
residents and visitors of the City and to integrate the design of work of artists into the
development of eligible City projects as expressed in the public art plan The public art policy
specifically seeks to
1 Encourage the selection of artists at the beginning stages of each project who can work
successfully as members of the project design team and to encourage collaboration among all
arts and building disciplines
2 Foster quality design and the creation of an array of artwork in all media materials and
disciplines that best respond to the distinctive characteristics of each project site and the
community that it serves
3 Select experienced artists who can represent the cultural landscape ofthe City
4 Encourage the selection of artworks that are accessible to the public and respect the historical
resources and mobility of the citizenry
5 Encourage artists artworks and programs for open spaces parks and facilities that enhance
the quality and pride of neighborhoods in the City
6 Encourage the participation by citizens in the process of acquiring and commissioning of
public art
7 Encourage the role of public art in enhancing economic development and cultural tourism
8 Encourage the role of artists and public art in the functional design of eligible projects and
9 Exhibit art in designated facilities for the enjoyment of the public and to heighten awareness
and appreciation for art
Sec 2 452 Definitions
In this Article the following terms shall have the meanings set forth herein
Artist A practitioner in the visual arts generally recognized by critics and peers as a professional
of serious intent and recognized ability who produces artworks
Artist services Professional services by artists to develop designs for artworks or other
architectural landscape or urban design elements either individually or as a member of a
project design team
Artists registry A regional local national and international slide and digital collection of artists
and artworks used as a resource for art art activities and for the public art selection process
City Council Approved 5 15 07 6 0 3A - 7
Artwork A work of visual art created by or under the direction of one or more artists including a
painting drawing print sculpture photographic image or multimedia work whether two or
three dimensional existing in a single copy or in a limited edition of 200 or fewer copies that are
consecutively numbered by the artist and bear the signature or other identifying mark of the
artist
Deaccessioning The removal relocation selling or trading of artworks owned by the City
Donations and gifts Art donated to the City from a private individual or institution and or
other outside sources
Loan Artworks provided to the City for its use for a period of time and to be returned to the
owner after the loan period expires
Policy This public art policy as adopted by the City Council including any future additions
deletions or revisions thereto
Public art project A commission acquisition loan or donation of artwork to the City pursuant
to this policy including the process by which such event is initiated developed evaluated
conducted and completed
Southlake Arts Council An advisory board appointed by the City Council to make
recommendations to the City Council concerning matters pertaining to public art and art
activities including but not limited to visual arts performing art programs and art facilities
Sec 2 453 Applicability
a Applicability This policy applies to all artwork commissioned by acquired by loaned to or
donated to the city for the purpose of public exhibition or use except as provided otherwise in
this section
b Exclusions This policy does not apply to
1 Works that are mass produced or created primarily for merchandising advertising or
commercial purposes
2 Works that are made by public or private school students as part of school curriculum or
approved extracurricular activity
3 Works that are otherwise recognized by the City Council as being outside the scope of the
policy s purposes and goals
Sec 2 454 General criteria for public art project development
a Aesthetic excellence The art projects shall strive to be of the highest aesthetic and enduring
value
City Council Approved 5 15 07 60 3A - 8
b Site specific The relationship of art and site shall be considered in terms of integration of art
and architecture with landscape social dynamics local character and surrounding urban context
c Durability of design and materials Art projects shall be designed with consideration of
minimum maintenance requirements and maximum resistance to vandalism
Sec 2 455 Implementation and oversight of policy
a City Council The City Council shall have ultimate authority to review evaluate accept
reject and oversee all phases of public art projects and the implementation of this policy except
as provided otherwise in this Article
b South lake Arts Council The Southlake Arts Council hereinafter referred to as the Arts
Council shall have the authority to perform the following functions
1 Make recommendations to the City Council concerning matters relating to public art art
activities and art facilities as provided in Chapter 2 Article V Division 6 of the City Code as
amended
2 Accept and fund from the budget if any provided the Arts Council by the City Council
public arts projects provided such public arts projects are consistent with this Article and the
policies regarding public art established by the City Council
3 Accept donations within the monetary limits provided in Chapter 2 Article V Division 6 of
the City Code
c Department of community services responsibilities The Department of Community Services
shall have the following responsibilities
1 Maintain an inventory of publicly accessible spaces which are potential sites for placing
artworks and or incorporating art into the design ofthe projects
2 Plan develop and coordinate existing and future sites for the incorporation of artworks and
artist services
3 Develop and implement artwork projects at the specific sites as designated by City Council
4 Inform the Arts Council and or City Council of any departmental activity related to the
development and implementation of artwork and artist services
5 Inform the Arts Council andor City Council of planning for targeted improvement areas
which could potentially incorporate an art project
6 Maintain all public works and art places as the responsibility and property ofthe City and
City Council Approved 5 15 07 6 0 3A - 9
7 Act as a liaison between the Arts Council City departments artists and the public
Sec 2 456 Approval process
a Initial review Each public art project proposal proposed for approval by the City shall be
submitted to the Arts Council for review During such review process the Arts Council may 1
request revisions and resubmission 2 reject the proposal or 3 if the budget provided the Arts
Council by the City Council has a sufficient balance to fund such project tentatively accept the
proposal or 4 if the budget provided the Arts Council by the City Council does not has a
sufficient balance to fund such project but the Arts Council still determines that the City should
accept the project recommend that the City Council accept the project Each public art project
proposal so recommended for approval by the Arts Council and the Department of Community
Services shall be submitted to the City Council for review During such review process the City
Council may 1 request revisions and resubmission 2 reject the proposal or 3 tentatively
accept the proposal
b Public comment and final acceptance If a public art project is tentatively accepted as
provided in this Article the proposal shall then be made available for public review and
comment in a manner designated by the City Council Public comments on the proposal shall be
provided to the Arts Council and the Department of Community Services for review and
consideration If the budget provided the Arts Council by the City Council has a sufficient
balance to fund such project the Arts Council shall determine whether to finally accept and fund
the project from its budget If the budget provided the Arts Council by the City Council has a
sufficient balance to fund such project the Arts Council and the Department of Community
Services shall then make their final recommendations on the proposal to the City Council for its
determination
Sec 2 457 Funding
a Percent for art The City Council shall determine after all estimates of necessary
expenditures and all requests for authorizations and appropriations for City capital improvement
plan CIP projects an amount for art not exceeding one percent of the original estimated
construction cost of any eligible project For CIP construction projects the original estimated
construction cost shall be that estimated in the CIP for the year in which such funding is
approved by the City Council
1 For those projects which are only partially funded by the City assessment shall be based on
the City s portion of the original estimated construction cost All City grant applications for
federal state or county support of eligible construction projects shall include a request for funds
for the purpose of public art projects Additionally the City shall actively seek to encourage its
partners in all joint public private ventures to participate in public art projects
2 As provided in the policy the Arts Council shall make periodic reviews at least annually of
all CIP projects and other City construction projects This review shall occur during the CIP
planning process and annual operating budget process for the purposes of making
recommendations to the City Council regarding appropriations for works of art and art projects
City Council Approved 515 07 6 0 3A - 10
3 A public art fund shall be established by the City for the purposes of administering public art
projects The funds contained in said account shall be used for the selection acquisition
installation and substantive structural repair and maintenance of art and art projects
commissioned and or purchased through the program These public art funds shall be maintained
in accordance with accepted governmental accounting procedures All appropriations to and
allocations from the public art fund shall occur in accordance with any legal restrictions
associated with the source of funds
4 The City Council may allocate a portion of the public art fund described in this section to be
disbursed by the Arts Council pursuant to the authority duties and responsibilities described in
this Article
5 Except as provided otherwise in this Article the City Council must expressly authorize all
disbursements from the public art fund
b Improvement districts The City at its discretion or by representation from others may
petition to create improvement districts as authorized under Chapter 372 of the Local
Government Code for purposes which may include the provision of public art The hearings
assessments service plans and disbursements of any improvement district shall comply with the
provisions of Chapter 372
c Grants The City shall actively pursue any state grant monies for public art for which it may
be eligible and shall deposit said monies into the public art fund for disbursement
d Donations or gifts Donations and gifts of money accepted by the City shall be deposited in
the public art fund
Sec 2 458 Donations and loans of artwork
a City Council authority regarding acceptance of Donations Except as provided otherwise in
this Section any decision regarding acceptance concerning a donation or loan of artwork will be
made by the City Council upon a recommendation of the Arts Council with each proposed
donation or loan being reviewed on an individual basis
b Exceptions Exceptions to this review process are
1 Exhibitions or loans of 60 days or less Any artwork or exhibition of artworks to be displayed
on City property for 60 days or less will not be subject to the above outlined review process
Review and approval will be the responsibility of the department or agency with jurisdiction over
the space involved
2 Gifts of state Gifts of state presented to the City by foreign governments municipal state or
national may be accepted by the Mayor or the City Manager on behalf of the City
City Council Approved 515 07 6 0 3A - 11
3DonationswithinauthorityofArtsCouncilDonationsreviewedandacceptedbytheArtsCouncilwithintheauthoritygrantedtheArtsCouncilSec2459CriteriaforExhibitionsaCriteriafordonationsandLoansCriteriaforexhibitionsofartworkincludingdonationsorloansofartworkrequiringreview1AnexhibitagreementshallbeexecutedoutliningtheresponsibilitiesoftheexhibitorandtheCityTheCityassumesnoliabilityfortheexhibitionorloanotherthanspecificallyoutlinedinthisagreementandtheartistshallexecuteawaiverofliabilityagreement2TheCityshallinnowayactasagentinconnectionwiththesaleofexhibitedworksnotownedbytheCity3Purchasepricesshallnotbepostednorshalltheybelistedinexhibitbrochures4Inquiresregardingpurchasepricesshallbereferredtotheexhibitororhislheragent5TransactionsforthepurchasesofexhibiteditemsshallbedirectlybetweenthepurchaserandtheexhibitororhislheragentSuchtransactionsshallnotbeconductedonorintheexhibitsite6TheCityshallreceivenofeescommissionsorotherregardfrompurchaseofitemsfromexhibits7TheCityemployeesshallbetreatedasanyothercitizenswithregardtopurchaseofexhibiteditems8TheCityshallcontrolthelocationandarrangementofalltemporaryexhibitionsandreservestherighttorejectanypartofanexhibitionortochangethemannerofdisplayiftheitemstobeexhibitedarelackinginartisticorculturalmerit9BooklistsposterssignsbrochurespublicityandallmaterialsrelativetoanyexhibitshallbesubjecttoreviewandapprovalbytheCity10AppropriateplacementofpublicartsprojectsshallbedeterminedbytheCityCounciluponarecommendationoftheArtsCouncilAppropriaterecognitionandpublicityshallbetheresponsibilityoftheCityManagersofficeProvisionformaintenancemustberesolvedwhenthegiftisaccepted11NoexhibiteditemsoldduringtheperiodoftheexhibitionmayberemovedbeforetheendoftheexhibitionunlesssuchremovalandanynecessaryrearrangementisapprovedbytheCity12TheCitymayfromtimetotimemakeexceptionstothesepoliciesinareasespeciallydesignatedforthesaleofartworkssuchasinthecontextofspecialeventsCityCouncilApproved5150760
3A - 12
13 If the City does not receive notification regarding where an exhibit should be shipped if a
traveling exhibition or if the exhibit is not claimed and removed within 15 days after the
closing date there shall be a charge to the exhibitor or owner of the item s exhibited of a
reasonable daily storage fee This fee shall begin on the sixteenth day following the close of the
exhibit If the items are not claimed within three months following the closing date of the exhibit
the City may dispose of the items as it sees fit Reasonable requests for extensions of exhibit time
will be considered
b Responsibility of City regarding loaned work The City shall exercise the same care with
respect to the loaned work as it does in the safekeeping of comparable property of its own
Sec 2 459 Deaccessioning of artwork
a Options for deaccession The City Council may consider with the recommendation of the
Arts Council any of the following courses of action to deaccesion City owned artworks
1 Relocate artwork
2 Sell or trade artwork including securing professional appraisal and advertise sale seeking
competitive bids or disposing of work via surplus property procedures
3 Remove work from display and store
4 If no other alternative is evident remove and permanently dispose of artwork Disposal
could include return to the artist or donation to charity or other local government entity
5 The City shall endeavor to notify by reasonable means artists whose artwork is under
consideration for deaccessioning to include written notification by registered mail and the artist
may have the right of first refusal to purchase the artwork s
b Use ofproceeds Proceeds from sale of artworks
1 The City shall retain all proceeds from the sale of artworks except when the City is obligated
by contract to share such proceeds with the artist
2 All other proceeds shall be deposited to the public art fund for acquisition of or other use or
furtherance of other artworks for the City
SECTION II
Public Art Advisory Commission Abolished
The Public Art Advisory Committee P AAC created by the City Council pursuant to
Ordinance No 803 passed and approved on September 4 2001 is hereby abolished effective
upon the adoption of this Ordinance
City Council Approved 5 15 07 6 0 3A - 13
SECTIONIIIProvisionsCumulativeThisOrdinanceshallbecumulativeofallprovisionsofordinancesoftheCityofSouthlakeTexasexceptwheretheprovisionsofthisordinanceareindirectconflictwiththeprovisionsofsuchordinancesinwhicheventtheconflictingprovisionsofsuchordinancesareherebyrepealedSECTIONIVProvisionsSeverableItisherebydeclaredtobetheintentionoftheCityCouncilthatthephrasesclausessentencesparagraphsandsectionsofthisOrdinanceareseverableandifanyphraseclausesentenceparagraphorsectionofthisOrdinanceshallbedeclaredunconstitutionalbythevalidjudgmentordecreeofanycourtofcompetentjurisdictionsuchunconstitutionalityshallnotaffectanyoftheremainingphrasesclausessentencesparagraphsandsectionsofthisOrdinancesincethesamewouldhavebeenenactedbytheCityCouncilwithouttheincorporationinthisordinanceofanysuchunconstitutionalphraseclausesentenceparagraphorsectionSECTIONVEffectiveDateThisordinanceshallbeinfullforceandeffectfromandafteritspassageandpublicationasrequiredbylawanditissoordainedPASSEDANDAPPROVEDONFIRSTREADINGONTHISM2007UayOJTHLIcJf0AgtUCEtl1IIl1IM0RilIIAIIIIIt1stDAYOFATTESTIATTESTPASSEDANDAPPROVEDONSECONDREADINGONTHIStilJitfipirlMay2007ClUTHtrfri0f5clJiRYlYORj1111I15thDAYOFJCityCouncilApproved5150760
3A - 14
TFORMANDLEGALITYCityAttorneyDateVWulet1J7ADOPTEDIIJ2fJddaJ7EFFECTIVEfJhjISdtrJ7CityCouncilApproved5150760
3A - 15
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
Public Art Display and/or Performance Policy
_________________________________________
Policy: Display and/or Performance of art in public facilities or other city
properties
Source: City Council
Effective Date: March 29, 2011 (7-0)
_____________________________________________________________________
1.0 Purpose:
The purpose of this policy is to create a procedure to determine what art can be
displayed within public facilities or other city property, and for how long, as well
as to create an administrative framework for control of displayed artwork and
related issues of liability, while epitomizing the City’s core values of integrity,
innovation, accountability, commitment to excellence, and teamwork.
2.0 Goals:
2.1 To create a process and to put controls in place for temporary display of
art in public facilities and parks.
2.2 To provide a policy and a process for temporary art displays in public
facilities by:
2.2.1 Requiring little or nominal expense to the City to display works of
local and nationally recognized professional artists;
2.2.2 Providing a more satisfactory esthetic experience for citizens
visiting public facilities or parks;
2.2.3 Creating an incentive or destination for citizens to utilize public
facilities in order to involve them more in local government; and,
2.2.4 Drawing citizens and others to shopping venues contiguous to
public facilities and parks.
2.3 To provide a policy and a process for permanent art displays in public
parks and city facilities.
3.0 Definitions:
3.1 Arts in public places – Any art displayed, performed, or demonstrated in
City parks, rights of way, or the interior/exterior of any City facility.
3A - 16
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
3.2 Artwork – Includes, but is not limited to, a sculpture, monument, mural,
painting, fountain, or stained glass.
3.3 Artist – A practitioner in the visual and/or performing arts generally
recognized by critics and peers as a professional of serious intent and
recognized ability that produces fine works of arts.
3.4 City – Shall mean the City of Southlake, Texas.
3.5 Deaccession – The removal, relocation, selling, auctioning, or trading of
artworks owned by the City.
3.6 Donations (and Gifts) – Arts donated to the City from a private individual
or institution and/or other outside sources.
3.7 Loan – Works of art provided to the City to display for a predetermined
period of time and to be returned to the owner after the loan period has
expired.
3.8 Southlake Arts Council - A board appointed by the City Council that makes
recommendations to the City Council regarding the public arts program.
3.9 Permanent arts in public places - Any visual work of art displayed in City
parks, rights of way, or the interior/exterior of any City facility.
3.10 Donor - An individual, private company, community group, or other
organization who places artwork in City parks, rights of ways, the interior
or exterior of any City facility and/or private facilities and/or properties.
3.11 Public Arts Collection – Consists of all City of Southlake owned or
controlled fine works of art.
3.12 Art Exhibit Agreement – Agreement that will exist between the City of
Southlake and artists who display temporary exhibits in city facilities or on
city property.
3.13 Temporary arts in City facilities or property – Any visual or performing
work of art in city facilities or property.
3.14 Facility Arts Display Performance Use Permit - Form is required to be filled
out and processed by staff for Arts Council review six weeks prior to
display, with the exception of art displays or performances initiated by city
departments or divisions, which will be coordinated with the Southlake
Arts Council staff liaison for scheduling purposes.
3A - 17
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
4.0 Placement of temporary art exhibits or performances at public facilities or other
city property:
4.1 Planned Visual Art Exhibits, temporary – These exhibits would be placed
for a maximum period of two weeks, unless that period is extended by the
City Council, and would occur no more than five times per year with one of
those times being reserved for CISD student art. The Southlake Arts
Council would present up to three Calls to Artists per annum and would
select the artist(s) to present artwork in accordance with the Call to Artist
SOP. The dates for presentation of the artwork will be determined by the
Southlake Arts Council. Exhibits will be managed and maintained by the
City of Southlake staff liaison to the Southlake Arts Council. City
department displays, events or programs will be available for Arts Council
review but not approval. All other applications will require Arts Council
review and approval. Applications specifically for Town Hall and Parks will
be reviewed by the Arts Council, and they will make a recommendation to
the City Council for final approval. No exhibit will be allowed to take up
more than thirty percent (30%) of the floor space and/or thirty percent
(30%) of the wall space in common areas of city facilities. A plan will be
required detailing wall and floor space needed. Exceptions may be
granted with City Council approval only.
4.2 Ad Hoc Visual Arts Exhibits, temporary – These exhibits would be placed
for a maximum period of seven days, unless that period is extended by the
City Council, and would occur when space is available as determined by
staff. Unlike the planned exhibits, these would be initiated by the public or
City of Southlake staff. A Facility Arts Display/Performance Form will need
to be submitted to the Arts Council liaison at least six weeks in advance of
the showing. The Southlake Arts Council will review and approve or deny
all applications in order to determine appropriateness of the application in
a requested venue. Exhibits will be managed and maintained by the City
of Southlake staff liaison with the Southlake Arts Council. City department
displays, events or programs will be available for Arts Council review but
not approval. All other applications will require Arts Council review and
approval. Applications specifically for Town Hall and Parks will be
reviewed by the Arts Council, and they will make a recommendation to the
City Council for final approval. No exhibit will be allowed to take up more
than thirty percent (30%) of the floor space and/or thirty percent (30%) of
the wall space in common areas of city facilities. A plan will be required
detailing wall and floor space needed. Exceptions may be granted with
City Council approval only.
4.3 Performing Arts Programs, temporary – These programs are limited to
single performances. A Facility Arts Display/Performance Form will need
to be submitted to the Southlake Arts Council liaison at least six weeks in
3A - 18
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
advance of the performance and will be subject to review and approval by
the Southlake Arts Council. City sponsored performances in City facilities
that are not generally used for programming will be the responsibility of
the department or division sponsoring or providing the event. The
sponsoring department or division is responsible for submitting proper
forms to the Southlake Arts Council liaison. City department displays,
events or programs will require Southlake Arts Council review but not
approval; all other applications will require Southlake Arts Council review
and approval.
4.4 Donated art to be placed in public facilities – Donated art will be reviewed
by the Southlake Arts Council and a recommendation will be made to the
City Council for placement of the art in a city facility or on city property.
Credence and a clear preference will be given to location indicated by
donor, but the City Council will make any and all final determinations on
placement.
4.5 Art Exhibit Agreement – Art displayed on a temporary basis will require
that the artist and the City of Southlake sign an agreement that determines
the length of time for displays. Key components are:
4.5.1 Artwork and agency: The artist shall agree to lend his/her artwork
for temporary display at no cost to the city;
4.5.2 Installation and curatorship: The artist shall deliver the artwork in a
form that is ready for immediate display;
4.5.3 Artist’s assumption of liability and waiver removal of artwork: The
artist shall acknowledge and agree that the City will not provide
security for the exhibition, including without limitation, set up,
operation and tear down of the exhibit, and the City should not, for
any reason, be liable for lost, stolen, or damaged artwork and/or
any related materials associated or used with the exhibit; and,
4.5.4 Conflicting events: The City will coordinate scheduling of exhibits.
Should a conflict arise between the exhibit and a function of the
City, the City’s event and/or function will take precedence.
4.6 Facility Arts Display Performance Use Permit: The permit is required to
be filled out and processed by staff for the Southlake Arts Council review
six weeks prior to display, with the exception of art displays or
performances initiated by city departments or divisions, which will be
coordinated with the Southlake Arts Council staff liaison for scheduling
purposes. Extensions of time can be requested for both ad-hoc and
planned art displays for a period to be determined by the city staff
members who administer the arts program. Any extension of time will be
based on, but not limited to, the following: upcoming displays, City
Manager’s office requests, approval by City Council and other staff -
determined administrative needs.
3A - 19
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved March 29, 2011 (7-0)
4.7 Sales of displayed art work: Art work that is displayed can be made
available for sale by the artist, but the artist or their representative cannot
actively solicit the sales of art other than passively indicating (discreetly)
the artists’ contact information on the artwork. The city will not be involved
in any such transactions and will not solicit sales of items on behalf of an
artist or their agents. Prices of the artwork cannot be visibly displayed.
4.8 Art displayed and sold for fundraising: Art can be displayed and sold as
part of a fundraising event, but the fundraising can only occur actively at
specific events that need to be negotiated with the City. City facilities will
not be a site for continuous/ongoing fundraising. Fundraising events can
only occur for non-profit organizations. Applications specifically for Town
Hall will be reviewed by the Arts Council, and they will make a
recommendation to the City Council for final approval.
5.0 Placement of permanent art exhibits or pieces at public facilities or other city
property:
5.1 Purchased Public Art – The placement and purchasing process of the
Southlake Arts Council, which includes a Call to Artists, and subsequent
selection process will be followed. The Southlake Arts Council will make
recommendations on placement, artwork, and artists to the City Council
who will make any and all final determinations on the said placement and
the artwork/artists.
5.2 Donated Public Art - The Southlake Arts Council will make
recommendations on placement to the City Council who will make any and
all final determinations on the said placement of the donated art.
3A - 20
1 Leslie Bartlett a 0 a a 100%4 2014 100%
2 Merlene Ingraham a 0 a a 100%4
3 Jesika Cook a 0 a a 100%4
4 Terri Messing a 0 a a 100%4
5 Lamberto Alvarez a 0 a a 100%4
6 Miriam Murray a 0 a a 100%4
7 Tamara McMillan a 0 a a 100%4
8 - Alt 1 Christina Esparza a 0 a a 100%4
Total 0%
100%100%100%a In attendance
Total Hrs Per Month 1 0 1 2 4 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
4/23/14 A joint meeting of the Arts Council and Library met at 6pm, followed by the regular Arts Council
meeting at 6:30pm.
8/26/14 9/23/14 10/28/14 11/25/14 12/23/14
Individual
Attendance
Rate
Southlake Arts Council Attendance Report
Place Name 1/28/14 2/25/14 3/25/14 4/23/14 5/27/14 6/24/14 7/22/14 Hrs To
Date
Packet Insert - Attendance Report