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2014-04-23 SLAC PacketCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M April 16, 2014 TO: Southlake Arts Council FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Agenda Item Comments for the joint Southlake Arts Council and Library Board meeting and the regular Southlake Arts Council meeting – Wednesday, April 23, 2014 Please note there will be a joint Southlake Arts Council and Library Board meeting at 6:00 p.m. in Town Hall – 3rd Floor, Room 3A/B, followed by the regular Southlake Arts Council meeting at 6:30 p.m. If you are not able to attend this meeting, please notify staff at 817.748.8184 or lcarpenter@ci.southlake.tx.us. Joint Southlake Arts Council and Library Board Meeting at 6:00 p.m. 1. Agenda Item 2. Presentation: 2013 Southlake Citizens Survey – Every two years, as part of the City’s effort to effectively address citizens’ concerns and desires, the City commissions a study to be conducted among the citizens. The survey measures satisfaction levels with city services and provides a close up look at the issues, needs and changes that people would like to see in their City and in City services. As with past citizen satisfaction surveys, the results and analyses will help the City Council and staff to make sound and strategic management decisions in a variety of areas, including service improvements and enhancements, measuring and tracking internal performance, budgeting, policy and planning. Assistant City Manager Ben Thatcher will present the results of the 2013 Citizen Satisfaction Survey at the meeting. Results of the survey are also available on the City’s website at www.CityofSouthlake.com/CitizenSurvey. 2. Agenda Item 3. Adjournment – The joint meeting will adjourn to allow both committees to conduct their regular monthly meetings separately. Regular Southlake Arts Council Meeting at 6:30 p.m. 1. Agenda Item No. 2A. Consent: Approval of the minutes from the March 25, 2014 regular Southlake Arts Council meeting – Please make any corrections to the minutes part of the motion. 2. Agenda Item No. 3A. Consider: Recommendation on permit to allow an art gallery reception on September 7, 2014 and an art exhibit September 7, 2014 – October 17, 2014 in Town Hall lobby – The purpose of this item is to receive the Arts Council’s Southlake Arts Council Meeting Date – April 23, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork recommendation to City Council on a permit to hold an art gallery reception Sunday, September 7, 2014 and the corresponding art exhibit September 7 – October 17, 2014 in the Town Hall lobby. Your packet memo contains details of the request and a copy of the permit for your review. 3. Agenda Item No. 3B. Consider: Recommendation on permit to allow an art gallery reception February 22, 2015 and an art exhibit February 22 – April 26, 2015, in the Town Hall lobby – The purpose of this item is to receive the Arts Council’s recommendation to City Council on a permit to hold the annual Strokes of Art in the Square art gallery reception Sunday, February 22, 2015 and the corresponding art exhibit February 22 - April 26, 2015 in the Town Hall lobby. Your packet memo contains details of the request and a copy of the permit for your review. 4. Agenda Item No. 3C. Consider: Recommendation on permit for CISD Art Exhibit April 24th- 26th, 2015 in Town Hall in conjunction with the Art in The Square festival - The purpose of this request is to seek the Arts Council’s recommendation to City Council on a permit for CISD art exhibit to be displayed in Town Hall April 24th- 26th, 2015 in conjunction with Art in the Square. Your packet memo contains details of the request and a copy of the permit for your review. 5. Agenda Item No. 4A. Discussion: Presentation from Dream Big Sculpture – This item was placed on the agenda to allow a presentation from Dream Big Sculpture, an agency that places sculpture pieces of different styles, subjects and sizes all over the country. There are no packet documents for this item. 6. Agenda Item No. 4B. Discussion: Future Public Art Opportunities – This item will allow the Arts Council to discuss and brainstorm upcoming opportunities for public art. There are no packet documents for this item. 7. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the Arts Council about non-agenda items. During this proceeding the Arts Council will not discuss or take action on any item brought up at this time. 8. For Your Information – Attendance Report – A copy of the Southlake Arts Council attendance log is included in your packet. We appreciate your commitment and service to the City. CE STAFF CONTACT INFORMATION: Telephone – (817) 748-8019 Facsimile – (817) 748-8027 1400 Main Street, Ste. 210, Southlake, Texas 76092 Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL and LIBRARY BOARD MEETING Wednesday, April 23, 2014 Location: Southlake Town Hall 1400 Main Street – 3A and 3B (3rd Floor) Southlake, Texas Time: 6:00 p.m. Agenda: 1. Call to Order 2. Presentation: 2013 Southlake Citizen Survey 3. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Thursday, April 17, 2014 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secreta ry 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL Wednesday, April 23, 2014 Location: Southlake Town Hall 1400 Main Street – 3A (3rd Floor) Southlake, Texas Time: 6:30 p.m. Agenda: 1. Call to Order 2. Consent A. Approval of the minutes from the March 25, 2014 regular Southlake Arts Council meeting 3. Consider A. Recommendation on permit to allow an art gallery reception on September 7, 2014 and an art exhibit September 7, 2014 – October 17, 2014 in the Town Hall lobby B. Recommendation on permit to allow an art gallery reception February 22, 2015 and an art exhibit February 22 – April 26, 2015, in the Town Hall lobby C. Recommendation on permit for CISD Art Exhibit April 24th- 26th, 2015 in Town Hall in conjunction with the Art in the Square festival 4. Discussion A. Presentation from Dream Big Sculpture B. Future Public Art Opportunities 5. Public Forum (This is the Public’s opportunity to address Southlake Arts Council about non-agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 6. Adjournment A quorum of the City Council may be present at this meeting. Southlake Arts Council Meeting Date – April 23, 2014 at 6:30 pm Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Thursday, April 17, 2014 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL MEETING: MARCH 25, 2014 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall – 3A SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook and Southlake Arts Council members Lamberto Alvarez, Merlene Ingraham, Tamara McMillan, Terri Messing and Christina Esparza SOUTHLAKE ARTS COUNCIL ABSENT: None STAFF PRESENT: Deputy Director of Community Services Candice Edmondson OTHERS PRESENT: Doreen Chanay and David Hall 1. CALL TO ORDER Chair Bartlett called the meeting of the Southlake Arts Council to order at 6:04 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. Chair Bartlett read the consent agenda item for the record. 2A. APPROVAL OF THE MINUTES FROM THE JANUARY 28, 2014 REGULAR SOUTHLAKE ARTS COUNCIL MEETING. There were no corrections to the minutes. APPROVED A motion was made to approve the minutes from the January 28, 2014 Southlake Arts Council meeting as read. Motion: Cook Second: Murray Ayes: Alvarez, Bartlett, Cook, Ingraham, McMillan, Messing, Murray, and Esparza (Alternate #1) Nays: None Vote: 8-0 Motion Carried. 2A - 1 Minutes of the March 25, 2014 Southlake Arts Council Meeting Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3. CONSIDER – There were no consider items on the agenda for this meeting. 4. DISCUSSION 4A. STROKES OF ART IN THE SQUARE RECEPTION RECAP The Strokes of Art in the Square reception held February 23, 2014 in Town Hall was discussed. Photos of the event were presented by Deputy Director Edmondson and will be emailed to Arts Council members. Features that attributed to the event’s success and should be continued at future events were the artwork, food, wine (served by Grapevine Wine Pourers), music, People’s Choice Ballot component, outdoor signage and table arrangements. The Arts Council also recommended adding booth numbers to photos; have the option to make the music more interactive and featured; continue the People’s Choice ballot feature and have an interactive component at receptions; continue use of outdoor signs to promote event with language “open to the public” and perhaps have a greeter at the door to invite the public. 4B. FUTURE PUBLIC ART OPPORTUNITIES Deputy Director Edmondson presented this item for discussion. The Arts Council discussed venues for Fall 2014 and Spring 2015 and determined the following dates: FALL 2014 September 7, 2014 Reception, 3:00–4:30 p.m., in Town Hall Lobby September 7, 2014 – October 17, 2014, Texas Rangers Baseball Art Exhibit SPRING 2015 February 22, 2015 Reception, 5:00-6:30 p.m., in Town Hall Lobby February 22, 2015 – April 26, 2015, Strokes of Art in the Square Art Exhibit Permits to allow the above receptions and art exhibits in Town Hall lobby will be presented at the April Southlake Arts Council meeting for a formal recommendation to City Council. City Council will consider the permits at the May 6, 2014 meeting. Arts Council member Terri Messing encouraged Arts Council members to volunteer for the Art in the Square festival at www.artinthesquare.com. 2A - 2 Minutes of the March 25, 2014 Southlake Arts Council Meeting Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4C. APRIL SOUTHLAKE ARTS COUNCIL MEETING DATE Deputy Director Edmondson presented this item. The Arts Council agreed to move the April 22nd Arts Council meeting to Wednesday, April 23rd at 6:00 p.m. to accommodate a joint presentation with the Library Board on the 2013 Citizens Satisfaction Survey Results by a representative from the City Manager’s Office. 5. PUBLIC FORUM No one was present to speak at Public Forum. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 6:54 p.m. Motion: McMillan Second: Murray Ayes: Alvarez, Bartlett, Cook, Ingraham, McMillan, Messing, Murray, and Esparza (Alternate #1) Nays: None Vote: 8-0 Motion Carried. Attest: Leslie Bartlett, Chair Candice Edmondson, Deputy Director Community Services Department A tape recording of this meeting may be requested in the Office of the City Secretary. 2A - 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M April 16, 2014 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Permit to allow an art gallery reception on September 7, 2014 and an art exhibit September 7 – October 17, 2014 in Town Hall lobby Action Requested: Southlake Arts Council recommendation to City Council on a permit to allow an art gallery reception on Sunday, September 7, 2014 and an art exhibit September 7 – October 17, 2014 in the Town Hall lobby Background Information: The permit requires a recommendation from the Southlake Arts Council and approval by the City Council. The permit involves approval for two activities – the art gallery reception in September and the corresponding art exhibit in September and October. The art exhibit, September 7 – October 17, 2014, will feature Texas Rangers’ themed artwork by local artist and Southlake Arts Council member Lamberto Alvarez. The theme was selected to help promote the Texas Rangers Miracle League Field at Bicentennial Park and the programs that will benefit special needs athletes. The artwork will not exceed 30% of the lobby wall space and will be hung on wall panels using the same gallery display system used for previous displays. The pieces will be placed based on size and aesthetic concerns related to color and composition. The art gallery reception on September 7th will be held in the Town Hall lobby. The reception will require 100% of the lobby area and will include a program introducing the featured artist, refreshments and entertainment. Members of the Miracle League of Southlake and future Miracle League players will be in attendance to help promote the new Texas Rangers Miracle League Field. 3A - 1 Southlake Arts Council Meeting Date – April 23, 2014 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Sponsors of the reception and exhibit include Southlake Arts Council and APEX Arts League in partnership with the Miracle League of Southlake. The reception and exhibit are not fundraising events, but are opportunities to showcase artistic skills and talent. The artist or his/her representative cannot actively solicit the sale of art other than passively indicate the artist’s contact information on the artwork. The permit meets the provisions of the Public Art Display and Performance Policy. A copy of the permit is attached for your review. Previously approved public art displays/events for the Town Hall lobby include: 2011 April 15 – 17, 2011 CISD Student Art Exhibit April 19 – May 17, 2011 Art in the City and Reception November 2 – November 30, 2011 Renderings of Roundabout Sculptures December 17 – December 31, 2011 Sister Cities Young Artist Showcase 2012 February 17 – April 16, 2012 Winter Arts in Town Hall Reception and Exhibit April 26-29, 2012 CISD Student Art Exhibit September 9 – October 31, 2012 Fall Through the Lens Exhibit and Reception December 16 – January 25, 2013 Sister Cities Young Artist Reception and Showcase 2013 February 17 – April 28, 2013 Strokes of Art in the Square Reception and Exhibit April 26 – 28, 2013 CISD Student Art Exhibit September 8 – October 31, 2013 Touches of Hope Reception and Exhibit 2014 February 23 – April 27, 2014 Strokes of Art in the Square Reception and Exhibit April 25-27, 2014 CISD Student Art Exhibit Sept 7–Oct 17, 2014 (pending approval) Texas Rangers Baseball Art Reception and Exhibit 3A - 2 Southlake Arts Council Meeting Date – April 23, 2014 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Considerations: The City may contribute up to $2,000 for the reception, including refreshments and entertainment. Funding is available in the FY 2014 Public Art Budget. The artist is not paid for display or associated costs related to delivery and pick up of the art pieces. Strategic Link: This permit is linked to the City Council Focus Area of Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing opportunities for partnerships and volunteer involvement and enhancing the sense of community by providing excellent customer service and citizen engagement opportunities. Citizen Input/ Board Review: The permit for the exhibit and reception complies with provisions of the Public Art Display and Performance Policy. Southlake Arts Council recommendation April 23, 2014 City Council consideration May 6, 2014 Legal Review: The permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives: Approve the permit as presented Approve the permit with modifications Decision not to approve the permit Supporting Documents: Public Art Display Permit Recommendation: Southlake Arts Council recommendation to City Council to approve a permit to allow an art gallery reception on Sunday, September 7, 2014 and an art exhibit September 7 – October 17, 2014 in Town Hall lobby. 3A - 3 Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake – 2nd floor main lobby ___________________________________________________________________________________ CONTACT INFORMATION Applicant: Candice Edmondson, on behalf Southlake Arts Council Phone: 817.748.8311 Cell Phone: 817.239.8919 E-Mail Address: cedmondson@ci.southlake.tx.us Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092 Alternative Contact: Terri Messing Phone Number: 817.307.2224 E-mail: terrimessing@verizon.net DISPLAY or PERFORMANCE INFORMATION Requested Date(s): 1) Reception – Sunday, September 7, 2014, 3:00 to 4:30 pm for a Gallery Reception 2) Exhibit – September 7, 2014 – October 17, 2014 Type of Display or Performance: 1) Reception – The art gallery reception will be held to kick-off the art exhibit. 2) Exhibit – The exhibit will consist of 10-12 assorted art pieces by local artist and Southlake Arts Council member Lamberto Alvarez. The theme of the artwork is Texas Rangers Baseball. Duration of Event(s) or Performance: 1) Reception – The art gallery reception duration is September 7, 2014, 3:00 – 4:30 pm only. 2) Exhibit – The art exhibit duration is for approximately two (2) months (September 7, 2015 through October 17, 2014). Detailed Information including a wall or floor space plan, display or performance details, including planned activities and/or any equipment/special needs required: 1) Reception -- The art gallery reception Sunday, Sept 7, 2014 will require 100% of the lobby area in Town Hall. The reception will include a program introducing the featured artist, refreshments and entertainment. The reception will be managed and arranged the same as previously approved events. 3A - 4 Public Art Display and/or Performance Facility and Property Use Permit Page 2 2) Exhibit – The Texas Rangers Baseball themed art exhibit will include 10-12 art pieces by local artist and Southlake Arts Council member Lamberto Alvarez, approved by the Southlake Arts Council. The theme was selected to help promote the Texas Rangers Miracle League Field at Bicentennial Park and the programs that will benefit special needs athletes. The exhibit will require less than 30% of the lobby wall space and will be hung on wall panels using the same gallery display system used for previous displays. The exhibit will be managed and maintained by City of Southlake staff with APEX Arts League members who will monitor the display during the event. The exhibit is sponsored by the Southlake Arts Council and APEX Arts League in partnership with the Miracle League of Southlake. Publicity for the exhibit and the reception will be provided by the City of Southlake, APEX Arts League and the Miracle League of Southlake. Organization Represented: Southlake Arts Council and APEX Arts League, in partnership with the Miracle League of Southlake. Non-Profit: Yes X No ___ Is this display or performance to include a fund raiser? Yes ____ No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______ Do a majority of your members, including officers, reside in Southlake? Yes X No ______ Will your event cause any impact on City Staff or City resources? Yes X No ______ 3A - 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M April 16, 2014 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Permit to allow an art gallery reception on February 22, 2015 and an art exhibit February 22 – April 26, 2015 in Town Hall lobby Action Requested: Southlake Arts Council to recommendation to City Council on a permit to allow an art gallery reception on Sunday, February 22, 2015 and an art exhibit February 22 - April 26, 2015 in the Town Hall lobby. Background Information: The permit requires a recommendation from the Southlake Arts Council and approval by the City Council. The permit involves approval for two activities – the art gallery reception in February and the corresponding art exhibit February - April. The Strokes of Art in the Square reception on February 22nd will be held in the Town Hall lobby. The reception will require 100% of the lobby area and will include a program introducing the featured artists, refreshments and entertainment. The art exhibit, February 22 – April 26, 2015, will showcase artwork from the 2015 Art in the Square Featured Artists. The artwork will not exceed 30% of the lobby wall space and will be hung on wall panels using the same gallery display system used for previous displays. The pieces will be placed based on size and aesthetic concerns related to color and composition. Sponsors of the reception and exhibit include Southlake Arts Council, APEX Arts League and Art in the Square. The reception and exhibit are not fundraising events, but are opportunities to showcase artistic skills and talent. The artist or his/her representative cannot actively solicit the sale of art other than passively indicate the artist’s contact information on the artwork. 3B - 1 Southlake Arts Council Meeting Date – April 23, 2014 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork The permit meets the provisions of the Public Art Display and Performance Policy. A copy of the permit is attached for your review. Previously approved public art displays for the Town Hall lobby include: 2011 April 15 – 17, 2011 CISD Student Art Exhibit April 19 – May 17, 2011 Art in the City and Reception November 2 – November 30, 2011 Renderings of Roundabout Sculptures December 17 – December 31, 2011 Sister Cities Young Artist Showcase 2012 February 17 – April 16, 2012 Winter Arts in Town Hall Reception and Exhibit April 26-29, 2012 CISD Student Art Exhibit September 9 – October 31, 2012 Fall Through the Lens Exhibit and Reception December 16 – January 25, 2013 Sister Cities Young Artist Reception and Showcase 2013 February 17 – April 28, 2013 Strokes of Art in the Square Reception and Exhibit April 26 – 28, 2013 CISD Student Art Exhibit September 8 – October 31, 2013 Touches of Hope Reception and Exhibit 2014 February 23 – April 27, 2014 Strokes of Art in the Square Reception and Exhibit April 25-27, 2014 CISD Student Art Exhibit Sept 7–Oct 17, 2014 (pending approval) Texas Rangers Baseball Art Reception and Exhibit 2015 February 22 – April 26, 2015 Strokes of Art in the Square Reception (if approved) and Exhibit Financial Considerations: The City may contribute up to $2,000 for shipping of the art pieces and the cost of entertainment for the reception. Funding will be provided in the FY 2015 Public Art Budget if approved by City 3B - 2 Southlake Arts Council Meeting Date – April 23, 2014 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Council. Artists are not paid for display or associated costs related to delivery and pick up of the art pieces. Strategic Link: This permit is linked to the City Council Focus Area of Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing opportunities for partnerships and volunteer involvement and enhancing the sense of community by providing excellent customer service and citizen engagement opportunities. Citizen Input/ Board Review: The permit for the exhibit and reception complies with provisions of the Public Art Display and Performance Policy. Southlake Arts Council recommendation April 23, 2014 City Council consideration May 6, 2014 Legal Review: The permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives: Approve the permit as presented Approve the permit with modifications Decision not to approve the permit Supporting Documents: Public Art Display Permit Recommendation: Southlake Arts Council recommendation to City Council to approve a permit to allow an art gallery reception on Sunday, February 22, 2015 and an art exhibit February 22 – April 26, 2015 in Town Hall lobby. 3B - 3 Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake – 2nd floor main lobby ___________________________________________________________________________________ CONTACT INFORMATION Applicant: Candice Edmondson, on behalf Southlake Arts Council Phone: 817.748.8311 Cell Phone: 817.239.8919 E-Mail Address: cedmondson@ci.southlake.tx.us Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092 Alternative Contact: Terri Messing Phone Number: 817.307.2224 E-mail: terrimessing@verizon.net DISPLAY or PERFORMANCE INFORMATION Requested Date(s): 1) Reception – Sunday, February 22, 2015, 5:00 – 6:30 pm for a Gallery Reception 2) Exhibit – February 22, 2015 – April 26, 2015 (Art in the Square weekend) Type of Display or Performance: 1) Reception – The Strokes of Art in the Square gallery reception will be held to kick-off the annual Art in the Square festival. 2) Exhibit – The Strokes of Art in the Square exhibit will showcase artwork from the 2015 Art in the Square Featured Artists. Duration of Event(s) or Performance: 1) Reception – The art gallery reception duration is February 22, 2015, 5:00 – 6:30 pm only. 2) Exhibit – The art exhibit duration is for approximately two (2) months (February 22, 2015 through April 26, 2015). Detailed Information including a wall or floor space plan, display or performance details, including planned activities and/or any equipment/special needs required: 1) Reception -- The art gallery reception Sunday, February 22, 2015 will require 100% of the lobby area in Town Hall. The reception will include a program and will feature brief speeches by event sponsors, recognition of the artists, entertainment and refreshments. The reception will be managed and arranged the same as previously approved events. 3B - 4 Public Art Display and/or Performance Facility and Property Use Permit Page 2 2) Exhibit – The exhibit will feature art pieces from the 2015 Art in the Square Featured Artists. The exhibit will require less than 30% of the lobby wall space and will be hung on wall panels using the same gallery display system used for previous displays. The exhibit will be managed and maintained by City of Southlake staff with APEX Arts League members who will monitor the display during the event. The exhibit is sponsored by the Southlake Arts Council, APEX Arts League and Art in the Square. Publicity for the exhibit and the reception will be provided by the City of Southlake, APEX Arts League and Art in the Square. Organization Represented: Southlake Arts Council, APEX Arts League and Art in the Square Non-Profit: Yes X No ___ Is this display or performance to include a fund raiser? Yes ____ No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______ Do a majority of your members, including officers, reside in Southlake? Yes X No ______ Will your event cause any impact on City Staff or City resources? Yes X No ______ 3B - 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M April 16, 2014 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Permit for CISD Art Exhibit April 24th– 26th, 2015 in Town Hall Action Requested: Southlake Arts Council recommendation to City Council on a permit to display CISD artworks in Town Hall April 24th– 26th, 2015 in conjunction with the annual Art in the Square festival Background Information: City Council has previously approved permits for CISD artwork exhibits in Town Hall for the annual Art in the Square festival since 2011. The current display permit was submitted by the Southlake Public Library for an exhibit in Town Hall to feature over 200 art pieces selected by CISD art teachers from grades K-12 art classes. The exhibit will consist of both floor and wall displays. Freestanding, portable floor panels will be used to display the art pieces in the main Town Hall lobby, in the courtroom lobby area and in the lobby area outside the library. The display area in the Town Hall main lobby area will not exceed 30% of the floor space. Artwork will also be displayed in 3rd floor training rooms in combination wall and floor displays. Just as in previous years, the CISD art exhibit will coincide with the concluding dates of the Strokes of Art in the Square exhibit. The simultaneous exhibits in Town Hall lobby do not create a space conflict since the CISD art pieces are mounted on floor panel units and the other exhibit will be hung on the lobby walls. The CISD exhibit will be managed and maintained by City of Southlake Library staff and CISD art teachers who will monitor the displays during the Art in the Square event. Coordination of set up and tear down of the artwork will be handled by City staff. Proposed exhibit schedule (hours of operation) will be determined closer to the event date. The exhibition is not a fundraising event, but is held concurrently with Art in the Square. 3C - 1 Southlake Arts Council Meeting Date – April 23, 2014 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork The permit meets the provisions of the Public Art Display and Performance Policy. A copy of the permit is attached for your review. Previously approved public art displays in Town Hall lobby include: 2011 April 15 – 17, 2011 CISD Student Art Exhibit April 19 – May 17, 2011 Art in the City and Reception November 2 – November 30, 2011 Renderings of Roundabout Sculptures December 17 – December 31, 2011 Sister Cities Young Artist Showcase 2012 February 17 – April 16, 2012 Winter Arts in Town Hall Reception and Exhibit April 26-29, 2012 CISD Student Art Exhibit September 9 – October 31, 2012 Fall Through the Lens Exhibit and Reception December 16 – January 25, 2013 Sister Cities Young Artist Reception and Showcase 2013 February 17 – April 28, 2013 Strokes of Art in the Square Reception and Exhibit April 26 – 28, 2013 CISD Student Art Exhibit September 8 – October 31, 2013 Touches of Hope Reception and Exhibit 2014 February 23 – April 27, 2014 Strokes of Art in the Square Reception and Exhibit April 25-27, 2014 CISD Student Art Exhibit Sept 7–Oct 17, 2014 (pending approval) Texas Rangers Baseball Art Reception and Exhibit 2015 February 22 – April 26, 2015 Strokes of Art in the Square Reception (pending approval) and Exhibit April 24 – 26, 2015 (if approved) CISD Student Art Exhibit 3C - 2 Southlake Arts Council Meeting Date – April 23, 2014 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Considerations: Approval of the CISD Art Exhibit Permit in Town Hall requires no additional funding. CISD is not paid for display or associated costs related to delivery and pick up of art pieces. Strategic Link: This permit is linked to the City Council Focus Area of Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing opportunities for partnerships and volunteer involvement and enhancing the sense of community by providing excellent customer service and citizen engagement opportunities. Citizen Input/ Board Review: The permit for the exhibit and reception complies with provisions of the Public Art Display and Performance Policy. Southlake Arts Council recommendation April 23, 2014 City Council consideration May 6, 2014 Legal Review: The permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives: Approve the permit as presented Approve the permit with modifications Decision not to approve the permit Supporting Documents: Public Art Display Permit Recommendation: Southlake Arts Council recommendation to City Council to approve a permit to allow the CISD art exhibit April 24th- 26th, 2015 in the Town Hall main lobby, courtroom lobby, library lobby and 3rd floor training rooms in conjunction with the annual Art in the Square festival. 3C - 3 Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Town Hall – 2nd floor main lobby, 2nd floor courtroom lobby, 3rd floor training rooms and 1st floor lobby area outside the Library ___________________________________________________________________________________ CONTACT INFORMATION Person Responsible: Candice Edmondson, on behalf of Southlake Public Library and CISD Art Department Phone: 817.748.8311 Cell Phone: 817.239.8919 E-Mail Address: cedmondson@ci.southlake.tx.us Address: 1400 Main Street # 210 City: Southlake State: TX Zip: 76092 Alternative Contact: Phone Number: E-mail: DISPLAY or PERFORMANCE INFORMATION Requested Date: April 24th– 26th, 2015, concurrently with Art in the Square weekend This request is the same weekend as the exhibit, Strokes of Art in the Square, Feb 22 - April 26, 2015, in the Town Hall lobby. Both exhibits were displayed simultaneously the last two years and have not created a space conflict. Type of Display or performance: CISD student artwork exhibit Duration of the event or performance: 3 days, April 24 – April 26, 2015 (set up 4/24; tear down 4/26) Detailed Information including a plan of needed wall or floor space about the display or performance, including planned activities or any equipment/special needs: The CISD exhibit will include several hundred artworks, selected by art teachers from students grades K-12 participating in Carroll School District art classes. The exhibit will consist of both floor and wall displays. CISD artwork will be displayed on freestanding floor panels in the Town Hall lobby, not to exceed 30% of the floor space area. Additional floor displays will be placed in the 2nd floor courtroom lobby and 1st floor library lobby areas. Artwork will also be displayed in the 3rd floor training rooms in combination wall and floor displays. The exhibit will be managed and maintained by City of Southlake Library staff with CISD art teachers who will monitor the displays during the Art in the Square event. Proposed exhibit schedule (hours of operation) will be determined closer to the event date. The exhibit is sponsored by the Southlake Public Library and CISD Art Department. 3C - 4 Organization Represented: Southlake Public Library and CISD Art Department Non-Profit: Yes X No ___ Is this display or performance to include a fund raiser? Yes ____ No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______ Do a majority of your members, including officers, reside in Southlake? Yes X No ______ Will your event cause any impact on City Staff or City resources? Yes X No ______ 3C - 5 1 Leslie Bartlett a 0 a 100%0 2014 100% 2 Merlene Ingraham a 0 a 100%0 3 Jesika Cook a 0 a 100%0 4 Terri Messing a 0 a 100%0 5 Lamberto Alvarez a 0 a 100%0 6 Miriam Murray a 0 a 100%0 7 Tamara McMillan a 0 a 100%0 8 - Alt 1 Christina Esparza a 0 a 100%0 Total 0% 100%100%a In attendance Total Hrs Per Month 1 0 1 2 r Not in attendance, no substitute m Substitute in attendance n Vacant position 0 Meeting Canceled *Meeting Canceled due to no quorum Change in Representative Southlake Arts Council Attendance Report Place Name 1/28/14 2/25/14 3/25/14 4/23/14 5/27/14 6/24/14 7/22/14 Hrs To Date Average Monthly Attendance Rate Meeting Attendance Rate (includes substitutions) 8/26/14 9/23/14 10/28/14 11/25/14 12/23/14 Individual Attendance Rate Packet Insert - Attendance Report