2013-08-27 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
August 22, 2013
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
Meeting – Tuesday, August 27, 2013 at 6:00 p.m.
The regular meeting will begin at 6:00 p.m., in Town Hall – 3rd Floor, Room 3A.
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the July 23, 2013
regular Southlake Arts Council meeting – Please make any corrections to the
minutes part of the motion.
2. Agenda Item No. 4A. Discussion: Southlake Art Magazine Presentation – This item
is placed on the agenda at Mayor Terrell’s suggestion to allow Southlake resident,
David Hall, who is starting an arts magazine for Southlake and surrounding areas, to
meet the Southlake Arts Council and share information about the new magazin e.
There is no packet document for this item.
3. Agenda Item No. 4B. Discussion: DPS North Facility Artwork – Staff will provide an
update of the artwork selection process for the DPS North Training Facility. There is
no packet document for this item.
4. Agenda Item No. 4C. Discussion: Touches of Hope Reception – This item will allow
the Arts Council to continue discussion and planning of the reception to be held
September 8, 2013. There is no packet document for this item.
6. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding the Arts Council will
not discuss or take action on any item brought up at this time.
7. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
We appreciate your commitment and service to the City.
CE
Southlake Arts Council
Meeting Date – August 27, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311;
cedmondson@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, August 27, 2013
Location: Southlake Town Hall
1400 Main Street – 3A (third floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the July 23, 2013 regular Southlake Arts
Council meeting
3. Consider – There are no items for this meeting
4. Discussion
A. Southlake Art Magazine Presentation
B. DPS North Facility Artwork
C. Touches of Hope Reception
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda
items. During Public Forum, Southlake Arts Council will not discuss, consider or take
action on any items presented. Southlake Arts Council respectfully asks anyone
speaking during Public Forum to limit remarks to three minutes or less.)
6. Adjournment
A quorum of the City Council may be present at this meeting.
Southlake Arts Council
Meeting Date – August 27, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Friday, August 23, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas
Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING: July 23 , 2013
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 3A
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene
Ingraham, Terri Messing and Leslie Ann Walker
SOUTHLAKE ARTS COUNCIL ABSENT: Tammy Hashemian
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson
OTHERS PRESENT: None
1. CALL TO ORDER
Chair Bartlett called the meeting of the Southlake Arts Council to order at 6:04
p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion. Chair Bartlett read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE JUNE 11, 2013 REGULAR
SOUTHLAKE ARTS COUNCIL MEETING.
Board members commented about the importance of regular attendance at the
monthly meetings. City Council will make appointments to fill expired term
positions at an October meeting.
There were no corrections to the minutes.
APPROVED
A motion was made to approve the minutes from the June 11, 2013 Southlake
Arts Council meeting as read.
Motion: Walker
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
2A - 1
Minutes of the July 23, 2013 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion Carried.
3. CONSIDER
3A. RECOMMENDATION ON PROPOSED FY 2014 PUBLIC ART FUND BUDGET
Deputy Director Edmondson reviewed expenditures proposed in the Public Art
Fund Budget for FY 2014 and responded to questions regarding the Public
Sculpture Program Phase I (Frank Edgar Cornish, IV Park) and Phase II (small
courtyard adjacent to McPherson Park and Hilton Hotel veranda); arts related
event and program funding; and roundabout art funded in the construction
budgets.
APPROVED
A motion was made to recommend approval of the proposed FY 2014 Public Art
Fund Budget.
Motion: Messing
Second: Walker
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion Carried.
3B. RECOMMENDATION AND SELECTION OF ART FROM CALL TO ARTISTS
FOR TOUCHES OF HOPE ART EXHIBIT SEPTEMBER 8 – OCTOBER 31,
2013 IN THE TOWN HALL LOBBY
Deputy Director Edmondson presented an overview of the Call to Artists for the
exhibit, Touches of Hope, September 8 - October 31, 2013. Southlake Arts
Council member Messing shared information to aid members in selection of
artwork. Art submittals received in response to the Call to Artists were reviewed
and artwork was selected for the Touches of Hope art exhibit.
No motion was made for this item.
3C. RECOMMENDATION OF OUTDOOR SCULPTURE FOR LULULEMON STORE
LOCATED IN SOUTHLAKE TOWN SQUARE.
Deputy Director Edmondson presented the proposed sculpture to be installed in
Town Square on the sidewalk in front of the Lululemon store located at 211
Grand Avenue. Lululemon proposes a cast iron sculpture of a woman seated in
the lotus yoga pose. A wooden seating bench will also be installed next to the
sculpture. Lululemon is responsible for the installation and maintenance of the
sculpture and sidewalk restoration should the store relocate from Town Square.
2A - 2
Minutes of the July 23, 2013 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
The Arts Council discussed this item and recommended the position of the
woman’s hands be changed to rest on the knees instead of the prayer hands
proposed.
APPROVED
A motion was made to recommend approval of the outdoor sculpture for
Lululemon with the recommendation that the hands be sculpted resting on the
knees.
Motion: Walker
Second: Cook
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion Carried.
4. DISCUSSION
4A. TOUCHES OF HOPE RECEPTION
Committee members discussed preparations and details for the Touches of Hope
reception to be held Sunday, September 8, 2013, in the Town Hall lobby.
5. PUBLIC FORUM
There was no one present to speak at Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 8:00 p.m.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion Carried.
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A tape recording of this meeting may be requested in the Office of the City Secretary.
2A - 3
1 Leslie Bartlett a a a *a a a 100%7.25 2013 86%
2
Merlene
Ingraham a a a *a a a 100%7.25
3 Jesika Cook a a a *a a a 100%7.25
4 Terri Messing a a a *a a a 100%7.25
5
Tammy
Hashemian r r r *r r r 0%0
6 Miriam Murray a a a *a a a 100%7.25
7
Leslie Ann
Walker a a a *a a a 100%7.25
8 - Alt 1 Vacant
Total 86%
86%86%86%*86%86%86%a In attendance
Total Hrs Per Month 1 1 1 0 1.25 1 2 7.25 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Southlake Arts Council Attendance Report
Place Name 1/22/13 2/26/13 3/26/13 4/23/13 5/28/13 6/11/13 7/23/13 Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
8/27/13 9/24/13 10/22/13 11/26/13 12/24/13
Individual
Attendance
Rate
Packet Insert - Attendance Report