2013-07-23 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
July 16, 2013
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
Meeting – Tuesday, July 23, 2013 at 6:00 p.m.
The regular meeting will begin at 6:00 p.m., in Town Hall – 3rd Floor, Room 3A.
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the June 11, 2013
regular Southlake Arts Council meeting – Please make any corrections to the
minutes part of the motion.
2. Agenda Item No. 3A. Consider: Recommendation of proposed FY 2014 Public Art
Fund Budget – As part of the City’s annual budget process, the proposed FY 2014
Public Art Fund Budget has been developed and is presented for Southlake Arts
Council consideration. Highlights of the budget are included in the staff memo in
your packet. Staff will provide a presentation at your upcoming meeting.
3. Agenda Item No. 3B. Consider: Review and selection of art from Call to Artists to be
included in the “Touches of Hope” exhibit September 8 – October 31, 2013 – The
purpose of this item is for Southlake Arts Council to review and select art pieces to
be displayed during the “Touches of Hope” exhibit in Town Hall. Thirteen submittals
were received in response to a recent Call to Artists to approximately 40 local and
regional artists. Copies of the proposed art work are attached to the packet memo
for your consideration.
4. Agenda Item No. 3C. Consider: Recommendation of outdoor sculpture for Lululemon
store located in Southlake Town Square – The purpose of this item is for the Arts
Council to make a recommendation on a proposed sculpture to be installed in Town
Square. Lululemon, an athletic wear retail store, located at 211 Grand Avenue, is
proposing a sculpture for the sidewalk in front of their store. This is common for
many of their stores nationwide. For the Southlake store, Lululemon has proposed a
cast iron sculpture of a woman seated in the lotus yoga pose. Details about the
design and dimensions of the proposed sculpture are attached to the packet memo
for your consideration. Staff will provide a presentation at your meeting.
Southlake Arts Council
Meeting Date – July 23, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. Agenda Item No. 4A. Discussion: “Touches of Hope” Reception – This item will allow
the Arts Council to continue their discussion and planning of the reception to be held
September 8, 2013. There is no packet document for this item.
6. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding it is important that the
Council not discuss or take action on any item brought u p at this time. The Arts
Council’s options during this topic are 1) to listen; 2) ask questions and respond to
the presenter only; 3) request staff to look into the issue and report back to the Arts
Council; and/or 4) request that the chair put the item on a future agenda for the Arts
Council to discuss or consider.
7. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
We appreciate your commitment and service to the City.
CE
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311;
cedmondson@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, July 23, 2013
Location: Southlake Town Hall
1400 Main Street – 3A (third floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the June 11, 2013 regular Southlake Arts
Council meeting
3. Consider
A. Recommendation of proposed FY 2014 Public Art Fund Budget
B. Review and selection of art from Call to Artists to be included in the
“Touches of Hope” exhibit September 8 – October 31, 2013
C. Recommendation of outdoor sculpture for Lululemon store located in
Southlake Town Square
4. Discussion
A. “Touches of Hope” Reception
5. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda
items. During Public Forum, Southlake Arts Council will not discuss, consider or take
action on any items presented. Southlake Arts Council respectfully asks anyone
speaking during Public Forum to limit remarks to three minutes or less.)
6. Adjournment
A quorum of the City Council may be present at this meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING: June 11, 2013
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 3A
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene
Ingraham, Terri Messing and Leslie Ann Walker
SOUTHLAKE ARTS COUNCIL ABSENT: Tammy Hashemian
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson
OTHERS PRESENT: None
1. CALL TO ORDER
Chair Bartlett called the meeting of the Southlake Arts Council to order at 6:08
p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion. Chair Bartlett read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE MAY 28, 2013 REGULAR
SOUTHLAKE ARTS COUNCIL MEETING.
There were no corrections to the minutes.
APPROVED
A motion was made to approve the minutes from the May 28, 2013 Southlake
Arts Council meeting as read.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion Carried.
2A - 1
Minutes of the June 11, 2013 Southlake Arts Council Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3. CONSIDER
3A. RECOMMENDATION ON REVISIONS TO THE PUBLIC ART POLICY
Deputy Director Edmondson reviewed the proposed Public Art Policy and
responded to questions.
The revised Policy combines elements from the existing Public Art Policy
(approved September 4, 2001 and revised May 15, 2007), the Public Art Display
and/or Performance Policy (approved March 29, 2011), recommendations from
the Public Sculpture Program (approved December 4, 2012), and the addition of
sections addressing deaccessioning of artwork, public art donations, and
maintenance of public art. The policy will be considered by City Council at an
August meeting.
The Policy was discussed by the Arts Council with the following suggested
changes:
Section XI. A. Temporary Visual Art Exhibits or Performances – The
maximum period for an exhibit to be displayed should be two (2) months
rather than two weeks.
Section IX. D(3). Art on Loan Program – Clarify the honorarium ($2,500)
applies to long-term loans.
APPROVED
A motion was made to recommend approval of the revisions to the Public Art
Policy as presented, with the suggested revisions [related to Section XI.A and
Section IX.D(3)].
Motion: Cook
Second: Walker
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion Carried.
3B. RECOMMENDATION ON CALL TO ARTISTS FOR “TOUCHES OF HOPE”
ART EXHIBIT SEPTEMBER 8 – OCTOBER 31, 2013 IN THE TOWN HALL
LOBBY
Deputy Director Edmondson reviewed a Call to Artists for the exhibit, “Touches of
Hope,” September 8–October 31, 2013 and responded to questions.
2A - 2
Minutes of the June 11, 2013 Southlake Arts Council Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
The following suggestions were made by the Arts Council:
Email to Artists – Include language assuring artist if not selected for
“Touches of Hope” exhibit, future opportunities will be available.
Change wording “How to Apply” to “Application Process”.
Clarify “Project Description” to indicate art is being solicited.
Revise “Artists Selection Process” section to clarify what criteria will be
used to select the art (i.e. quality of artwork submitted and
appropriateness of artwork to the overall goals of the art project).
APPROVED
A motion was made to recommend approval of the Call to Artists for the
“Touches of Hope” exhibit with the revisions suggested by Arts Council member
Miriam Murray [see bullets above].
Motion: Walker
Second: Messing
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion Carried.
4. DISCUSSION
4A. “TOUCHES OF HOPE” RECEPTION
Assignments and tasks were discussed for the “Touches of Hope” reception to
be held Sunday, September 8, 2013, in the Town Hall lobby. Arts Council
Members Leslie Ann Walker, Miriam Murray and Merlene Ingraham will work on
refreshments and décor, and Terri Messing will secure musicians for the event.
5. PUBLIC FORUM
There was no one present to speak at Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:53 p.m.
2A - 3
Minutes of the June 11, 2013 Southlake Arts Council Meeting
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion Carried.
Attest:
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A tape recording of this meeting may be requested in the Office of the City
Secretary.
2A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A - 1
M E M O R A N D U M
July 12, 2013
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Recommendation of Proposed FY 2014 Public Art Fund
Budget
________________________________________________________________
Action Requested: Southlake Arts Council recommendation of proposed FY
2014 Public Art Fund Budget.
Background
Information: For the past several months, City staff has been developing
the FY 2014 budgets. Each year, as part of the annual
budget process, the Public Art Fund Budget is presented to
the Southlake Arts Council for consideration.
The highlights of the proposed FY 2014 Public Art Fund
Budget include the following:
Contract Services ($44,000)
Office Supplies ($1,500)
Non-Capital Art Purchases ($500)
Printing ($500)
Advertising ($1,000)
Maintenance ($2,000)
Capital – Public Art ($145,000)
Staff will provide a presentation regarding the proposed
Public Art Fund Budget at your upcoming meeting.
Financial
Considerations: Public Art initiatives are funded through sales tax collected
by the Hotel Occupancy Tax Fund. Approved budget
allocations for FY 2014 will be effective October 1, 2013.
Strategic Link: This item is linked to the City’s Strategy Map related to the
focus area of Quality Development and meets the corporate
objectives to provide attractive and unique spaces for
Southlake Arts Council
Meeting Date – July 23, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A - 2
enjoyment of personal interests and enhance resident quality
of life & business sustainability through tourism.
Citizen Input/
Board Review: Not applicable
Legal Review: Not applicable.
Alternatives: Alternatives include:
Recommendation for approval as presented
Recommendation for approval with input as desired
Decision not to recommend approval
Supporting
Documents: None
Staff
Recommendation: Southlake Arts Council recommendation for approval of
proposed FY 2014 Public Art Fund Budget.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B - 1
M E M O R A N D U M
July 12, 2013
To: Southlake Arts Council
From: Candice Edmondson, Deputy Director of Community Services
Subject: Review and selection of art from Call to Artists to be included in the
“Touches of Hope” exhibit September 8 – October 31, 2013
Action
Requested: Southlake Arts Council selection of art pieces to be included in the
“Touches of Hope” exhibit being displayed in Town Hall September
8 – October 31, 2013.
Background
Information: The Call to Artists, approved by the Arts Council June 11, 2013,
was distributed to approximately 40 local and regional artists in
mid-June to solicit entries for the upcoming “Touches of Hope” art
exhibit. “Touches of Hope” will feature artwork focusing on cancer
awareness and bringing hope and support to survivors and families.
The deadline to receive art submittals was July 8, 2013. Thirteen
art renderings were received and are attached to this memo for
your review and selection.
The criteria for selection of the art pieces include:
• Artistic merit, evidenced by submitted materials
• Appropriateness of artwork to goals of art project
• Quality of the artwork
Financial
Considerations: Not applicable
Strategic Link: This item is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism, and meets the
corporate objectives of providing attractive and unique spaces for
enjoyment of personal interests and providing opportunities for
partnerships and volunteer involvement.
Citizen Input/
Southlake Arts Council
Meeting Date – July 23, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B - 2
Board Review: Southlake Arts Council will review and select art pieces at the July
23, 2013 meeting
City Council approved (6-0) the permit for the “Touches of Hope”
reception and art exhibit at their June 4, 2013 meeting
Legal Review: Not applicable
Alternatives: Not applicable
Supporting
Documents: Copies of submitted art renderings
Recommendation: Southlake Arts Council selection of art pieces to be included in the
“Touches of Hope” exhibit being displayed in Town Hall September
8 – October 31, 2013.
Title: All AttitudeArtist: Gregory ArthMedium: Oil on CanvasSize: 24x30“The hardest thing to witness is a child with cancer. A fighting attitude is essential in a patient’s struggle and recovery.”1
Title: UnknownArtist: Trish BiddleMedium: PaintingSize: Unknown2
Title: Faith Family FightArtist: Shelly BurdenMedium: AcrylicSize: 12x9 (unframed)“This piece depicts support for those impacted by ovarian cancer. The abstract nature of the piece is meant to symbolize the difficulty in diagnosing the disease while sharing words of inspiration.”3
Title: Fight like a GirlArtist: Shelly BurdenMedium: WatercolorSize: 11x7 (unframed)“The softness of the palette contrasts with the boldness of the message, just as every woman must maintain her individuality and strength while facing the disease.”4
Title: Seven SymbolsArtist: Shelly BurdenMedium: WatercolorSize: 20x16x1.5 (unframed)“This piece uses pink tones to depict support for those affected by breast cancer.”5
Title: Life is SweetArtist: Elliot FallasMedium: Acrylic on CanvasSize: 24x306
Title: UnknownArtist: Ann HardyMedium: UnknownSize: UnknownAnn is creating a piece specifically for this event, possibly showing a child’s hand holding the pink ribbon7
Title: Blue CrossArtist: Mary HoweMedium: Acrylic - CanvasSize: 12x248
Title: Red CrossArtist: Mary HoweMedium: Acrylic - CanvasSize: 12x249
Title: Yellow UmbrellaArtist: Shannon KincaidMedium: UnknownSize: UnknownShannon is creating a piece specifically for this event10
Title: The Hope GardenArtist: Sara Moe MillerMedium: UnknownSize: 36x48“This piece was inspired by all of the brave people I know who have in the past and are currently battling different forms of cancer. It represents the hope that everyone battling cancer will see brighter days when they are cancer free.”11
Title: WomanArtist: Bonnie PisikMedium: Reversed Painting on Pexi-glassSize: 27x3612
Title: Helena’s JourneyArtist: Lee & Sheri Hay - SaxonLynn ArtsMedium: Acrylic on CanvasSize: 36x36“The Morpho Helena butterfly. Something beautiful yet fragile, attempting to cross a great void, a symbol of hope.”13
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3C - 1
M E M O R A N D U M
July 12, 2013
To: Southlake Arts Council
From: Candice Edmondson, Deputy Director of Community Services
Subject: Recommendation of outdoor sculpture for Lululemon store located in
Southlake Town Square
Action
Requested: Southlake Arts Council recommendation of an outdoor sculpture for
Lululemon located in Southlake Town Square
Background
Information: Lululemon is a retail store specializing in athletic wear for men and
women. The new Lululemon store in Southlake will be located at
211 Grand Avenue in Southlake Town Square. As part of the store
design, Lululemon plans to incorporate an outdoor sculptur e and
seating bench. This is common for many Lululemon stores
nationwide.
For the Southlake location, Lululemon has proposed a cast iron
sculpture of a woman seated in the lotus yoga pose. Details about
the design and dimensions of the proposed sculpture are attached
to this memo.
Lululemon will install the sculpture on the sidewalk directly outside
the front entrance of the store. A wooden seating bench will also be
installed next to the sculpture.
Lululemon will be responsible for the installation and maintenance
of the sculpture. Should Lululemon leave Town Square, the
sculpture will be removed by the retailer and all necessary sidewalk
repairs will be made at the retailer’s expense.
Financial
Considerations: There is no additional cost to the City for design or placement of the
Lululemon sculpture.
Strategic Link: This item is linked to the City Council Focus Area of Quality
Development and meets the corporate objectives to provide
attractive and unique spaces for enjoyment of personal interests
Southlake Arts Council
Meeting Date – July 23, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3C - 2
and enhance resident quality of life & business sustainability
through tourism.
Citizen Input/
Board Review: Southlake Arts Council recommendation July 23, 2013
City Council consideration August 6, 2013
Legal Review: Not applicable
Alternatives: Alternatives include:
Recommendation for approval as presented
Recommendation for approval with input as desired
Decision not to recommend approval
Supporting
Documents: Sculpture Description
Proposed Storefront Elevation
Proposed Sculpture Finish
Recommendation: Southlake Arts Council recommendation for approval of an outdoor
sculpture for Lululemon store located in Southlake Town Square
M
WEST COAST 4950 West 145th St., Hawthorne, CA 90250 │ EAST COAST 169 Libbey Pkwy., Weymouth, MA 02189
www.menemshasolutions.com
Date: June 28, 2013
Tenant: Lululemon
Project Location: 211 Grand Ave., Southlake, Tx. 76092
Occupancy: Mercantile
To: Art Council
Details/info of the art piece:
Dimensions:
24inch depth
37inch height
24inch front width
12.5 back width
About 5’-7” and small frame build.
Construction description:
This art work would not stay. It would be removed if Lululemon was to relocate. It is metal
framing structure, cover this with extruded polyurethane, then we put a hard urethane coating
on it, then it gets sanded, sheeted and painted and coated.
Approx. weight: 600lbs to 800lbs depending on layers needed and finalized design.
Maintenance: There is no maintenance needed this statue is made for outdoor use. However, if
cleaning is needed a mild soap and water will clean the statue.
3C - 3
M
WEST COAST 4950 West 145th St., Hawthorne, CA 90250 │ EAST COAST 169 Libbey Pkwy., Weymouth, MA 02189
www.menemshasolutions.com
STOREFRONT ELEVATION
3C - 4
M
WEST COAST 4950 West 145th St., Hawthorne, CA 90250 │ EAST COAST 169 Libbey Pkwy., Weymouth, MA 02189
www.menemshasolutions.com
SCULPTURE FINISH (SIMILAR)
3C - 5
1 Leslie Bartlett a a a *a a 100%5.25 2013 86%
2
Merlene
Ingraham a a a *a a 100%5.25
3 Jesika Cook a a a *a a 100%5.25
4 Terri Messing a a a *a a 100%5.25
5
Tammy
Hashemian r r r *r r 0%0
6 Miriam Murray a a a *a a 100%5.25
7
Leslie Ann
Walker a a a *a a 100%5.25
8 - Alt 1 Vacant
Total 86%
86%86%86%*86%86%a In attendance
Total Hrs Per Month 1 1 1 0 1.25 1 5.25 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
8/27/13 9/24/13 10/22/13 11/26/13 12/24/13
Individual
Attendance
Rate
Southlake Arts Council Attendance Report
Place Name 1/22/13 2/26/13 3/26/13 4/23/13 5/28/13 6/11/13 7/23/13 Hrs To
Date