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2013-06-11 SLAC PacketCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M June 6, 2013 TO: Southlake Arts Council FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Agenda Item Comments for the regular Southlake Arts Council Meeting – Tuesday, June 11, 2013 at 6:00 p.m. The regular meeting will begin at 6:00 p.m., in Town Hall – 3rd Floor, Room 3A. If you are not able to attend this meeting, please notify staff at 817.748.8184 or lcarpenter@ci.southlake.tx.us. 1. Agenda Item No. 2A. Consent: Approval of the minutes from the May 28, 2013 regular Southlake Arts Council meeting – Please make any corrections to the minutes part of the motion. 2. Agenda Item No. 3A. Consider: Recommendation on Revisions to the Public Art Policy – This item was presented at the May 28, 2013 meeting where the Commission requested additional time to review the proposed revisions to the Public Art Policy and present staff with feedback. It is now presented for the Southlake Arts Council’s consideration and recommendation to City Council. The City currently has two policies that govern the use of public art at city facilities, the Public Art Policy (approved September 4, 2001 and revised May 15, 2007) and the Public Art Display and/or Performance Policy (approved March 29, 2011). The policies will be consolidated into one Public Art Policy, which will also include the provisions and recommendations of the previously approved Public Sculpture Program. A copy of the proposed, revised Public Art Policy is included in the packet. 3. Agenda Item No. 3B. Consider: Recommendation on Call to Artists for “Touches of Hope” art exhibit September 8 – October 31, 2013 in the Town Hall lobby – The purpose of this item is to receive Southlake Arts Council recommendation on a Call to Artists for the September-October exhibit, “Touches of Hope,” which will feature artwork that focuses on cancer awareness and brining hope and support to survivors and families. The permit for the exhibit was reviewed at the May meeting where the Arts Council agreed a Call to Artists should be distributed for the exhibit. Staff will make a presentation at the meeting. Your packet contains a draft Call to Artists for your review and feedback. 4. Agenda Item No. 4A. Discussion: “Touches of Hope” Reception – This item will allow Arts Council to discuss tasks and assignments for the reception to be held September 8, 2013. There is no packet document for this item. Southlake Arts Council Meeting Date – June 11, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the Arts Council about non-agenda items. During this proceeding it is important that the Council not discuss or take action on any item brought up at this time. The Arts Council’s options during this topic are 1) to listen; 2) ask questions and respond to the presenter only; 3) request staff to look into the issue and report back to the Arts Council; and/or 4) request that the chair put the item on a future agenda for the Arts Council to discuss or consider. 6. For Your Information – Attendance Report – A copy of the Southlake Arts Council attendance log is included in your packet. We appreciate your commitment and service to the City. CE STAFF CONTACT INFORMATION: Telephone – (817) 748-8019 Facsimile – (817) 748-8027 1400 Main Street, Ste. 210, Southlake, Texas 76092 Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL Tuesday, June 11, 2013 Location: Southlake Town Hall 1400 Main Street – 3A (third floor) Southlake, Texas Time: 6:00 p.m. Agenda: 1. Call to Order 2. Consent A. Approval of the minutes from the May 28, 2013 regular Southlake Arts Council meeting 3. Consider A. Recommendation on Revisions to the Public Art Policy B. Recommendation on Call to Artists for “Touches of Hope” art exhibit September 8 – October 31, 2013 in the Town Hall lobby 4. Discussion A. “Touches of Hope” Reception 5. Public Forum (This is the Public’s opportunity to address Southlake Arts Council about non-agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 6. Adjournment A quorum of the City Council may be present at this meeting. Southlake Arts Council Meeting Date – June 11, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 7, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL MEETING: May 28, 2013 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall – 3A SOUTHLAKE ARTS COUNCIL MEMBERS PRESENT: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene Ingraham, Terri Messing and Leslie Ann Walker SOUTHLAKE ARTS COUNCIL MEMBERS ABSENT: Tammy Hashemian STAFF MEMBERS PRESENT: Deputy Director of Community Services Candice Edmondson OTHERS PRESENT: None 1. CALL TO ORDER Chair Bartlett called the meeting of the Southlake Arts Council to order at 6:06 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. Chair Bartlett read the consent agenda item for the record. 2A. APPROVAL OF THE MINUTES FROM THE MARCH 26, 2013 REGULAR SOUTHLAKE ARTS COUNCIL MEETING. There were no corrections to the minutes. APPROVED A motion was made to approve the minutes from the March 26, 2013 Southlake Arts Council meeting as read. Motion: Murray Second: Walker Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6-0 Motion Carried. 2A - 1 Minutes of the May 28, 2013 Southlake Arts Council Meeting Page 2 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3. CONSIDER 3A. RECOMMENDATION ON REVISIONS TO THE PUBLIC ART POLICY Deputy Director Edmondson presented a draft of the proposed revisions to the Public Art Policy and responded to questions. The revised Policy consolidates elements in the existing Public Art Policy (approved September 4, 2001 and revised May 15, 2007) and the Public Art Display and/or Performance Policy (approved March 29, 2011). The consolidated Public Art Policy will also include the provisions and recommendations of the previously approved Public Sculpture Program. The Arts Council directed staff to bring the revised Policy back for Southlake Arts Council recommendation at the June meeting to allow for further review. Staff will send members electronic copies of the existing Public Art Policy and the Public Art Display/Performance Policy. APPROVED A motion was made to bring the draft revised Policy back to Southlake Arts Council at the June meeting to make a recommendation to City Council. Motion: Messing Second: Cook Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6-0 Motion Carried. 3B. RECOMMENDATION ON PERMIT TO ALLOW AN ART GALLERY RECEPTION SEPTEMBER 8, 2013 AND AN ART EXHIBIT SEPTEMBER 8 – OCTOBER 31, 2013 IN THE TOWN HALL LOBBY Deputy Director Edmondson reviewed the permit for the reception and art exhibit, “Touches of Hope,” September 8–October 31, 2013 and responded to questions. The committee discussed methods to solicit art pieces, sponsorship opportunities, musical options, publicity, and change of time for the reception. Following discussion of the timeline for the Call to Artists, the Arts Council agreed to move the June 25 regular meeting to June 11, 2013, to allow the Arts Council to select the artists/artwork at their July meeting. APPROVED A motion was made to approve the permit to allow an art gallery reception on September 8, 2013 and exhibit September 8 – October 31, 2013. 2A - 2 Minutes of the May 28, 2013 Southlake Arts Council Meeting Page 3 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Motion: Cook Second: Walker Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6-0 Motion Carried. 3C. RECOMMENDATION ON PERMIT TO ALLOW AN ART GALLERY RECEPTION FEBRUARY 23, 2014 AND AN ART EXHIBIT FEBRUARY 23 – APRIL 27, 2014 IN THE TOWN HALL LOBBY Deputy Director Edmondson reviewed the permit for the reception and art exhibit February 23-April 27, 2014. APPROVED A motion was made to approve the permit to allow an art gallery reception on February 23, 2014 and exhibit February 23 - April 27, 2014. Motion: Walker Second: Murray Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6-0 Motion Carried. 4. DISCUSSION 4A. PUBLIC ART AT DPS NORTH TRAINING FACILITY Deputy Director Edmondson presented an update on the process to procure art work for the DPS North facility. CCPD is considering several locations for art work in the facility and a variety of art types including sculpture, murals, gallery artwork, and other mediums the board may suggest. Artists Gary Alsum, Sheldon James and Janice Hart are being considered. 4B. ART IN THE SQUARE UPDATE Terri Messing updated the committee about the April 26-April 28, 2013 Art in the Square event. Contributions for charities from this year’s event totaled about $200,000, which makes Art in the Square contributions to charities over $2 million since its inception 14 years ago. The satisfaction level of the participating artists is 90-95%. The committee discussed different aspects of the event and suggestions were offered for next year’s event. 2A - 3 Minutes of the May 28, 2013 Southlake Arts Council Meeting Page 4 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4C. CISD ART DISPLAY UPDATE Deputy Director Edmondson presented positive feedback received concerning the CISD Art Display in Town Hall April 26-28, 2013 in conjunction with the Art in the Square event. 4D. SOUTHLAKE ARTS COUNCIL MEETING SCHEDULED FOR JULY 23, 2013 The decision was made to move the regular meeting on June 25 to June 11 and to hold the July 23 meeting to consider the submittals for the “Touches of Hope” exhibit. Although this was a discussion item, a motion was made to move the June meeting to June 11 and to hold the meeting on July 23 as scheduled. APPROVED Motion: Murray Second: Walker Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6-0 Motion Carried. 5. PUBLIC FORUM There was no one present to speak at Public Forum. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:17 p.m. Motion: Cook Second: Murray Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6-0 Motion Carried. 2A - 4 Minutes of the May 28, 2013 Southlake Arts Council Meeting Page 5 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Attest: Leslie Bartlett, Chair Candice Edmondson, Deputy Director Community Services Department A tape recording of this meeting may be requested in the Office of the City Secretary. 2A - 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M June 6, 2013 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Recommendation on Revisions to the Public Art Policy Action Requested: Southlake Arts Council review and recommendation on proposed revisions to the Public Art Policy Background Information: This item was presented at the May 28, 2013 meeting where the Arts Council requested more time to review the proposed revisions. The City currently has two policies that govern the use of public art at city facilities, the Public Art Policy which was approved by City Council on September 4, 2001 and revised on May 15, 2007 and the Public Art Display and/or Performance Policy which was approved by City Council on March 29, 2011. The purpose of this item is to consolidate the two previously approved policies into one Public Art Policy. The Public Art Policy will also be revised to include the provisions and recommendations of the approved Public Sculpture Program. Revisions to the policy will address issues regarding agreements for temporary and on- loan art, a stipend program ($2,500 proposed), a guarantee to purchase program and fees due to the City for purchased art (20% fee). A copy of the revised Public Art Policy is attached to the memo. Financial Considerations: Approval of proposed revisions to the Public Art Policy presents no financial impact on the City budget. Funding in the amount of $100,000 is approved in the FY 2013 Public Art Budget for Phase I of the Public Sculpture Program. Funding for additional phases of the Program will be included in the corresponding fiscal year budgets as approved by the City Council. 3A - 1 Southlake Arts Council Meeting Date – June 11, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Strategic Link: The policy revisions are linked to the City Council Focus Area of Quality Development and meet the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and enhance resident quality of life & business sustainability through tourism. Citizen Input/ Board Review: Southlake Arts Council recommendation June 11, 2013 City Council consideration August 6, 2013 Legal Review: The revised Public Art Policy will be reviewed by the City Attorney Alternatives: Not Applicable Supporting Documents: • Proposed Public Art Policy Recommendation: Southlake Arts Council recommendation on proposed revisions to the Public Art Policy 3A - 2 City of Southlake Policies and Procedures Policy: Public Art Policy Source: City Council Category: Community Services Department I. Purpose The purpose of the public art program is to support a public process for incorporating artist services and artworks in the design of civic spaces and facilities, and to define the programs, policies and guidelines for acquiring and commissioning of art of the highest standards which shall enrich the quality of life for all residents and visitors of the City. II. Goals The goals of the public art program are to create a better visual environment for the residents and visitors of the City and to integrate the design of work of artists into the development of eligible City projects, as expressed in the Southlake Public Art Master Plan. The public art policy specifically seeks to: A. Encourage the selection of artists at the beginning stages of each project who can work successfully as members of the project design team, and to encourage collaboration among all arts and building disciplines; B. Foster quality design and the creation of an array of artwork in all media, materials and disciplines that best respond to the distinctive characteristics of each project site and the community that it serves; C. Select experienced artists who can represent the cultural landscape of the City; D. Encourage the selection of artworks that are accessible to the public and respect the historical resources and mobility of the citizenry; E. Encourage artists, artworks and programs for open spaces, parks, and facilities that enhance the quality and pride of neighborhoods in the City; F. Encourage the participation by citizens in the process of acquiring and commissioning of public art; G. Encourage the role of public art in enhancing economic development and cultural tourism; H. Encourage the role of artists and public art in the functional design of eligible projects; and I. Exhibit art in designated facilities for the enjoyment of the public and to heighten awareness and appreciation for art. 3A - 3 III. Definitions A. Artist - A practitioner in the visual arts, generally recognized by critics and peers as a professional of serious intent and recognized ability, who produces artworks. B. Art Exhibit Agreement - Agreement that will exist between the City of Southlake and artists who display temporary exhibits in city facilities or on city property. C. Art in Public Places - Any art displayed, performed or demonstrated in City parks, rights of way, or the interior/exterior of any City facility. D. Artist Services - Professional services by artists to develop designs for artworks or other architectural, landscape, or urban design elements, either individually or as a member of a project design team. E. Artists Registry - A regional local, national, and international slide and digital collection of artists and artworks used as a resource for art, art activities, and for the public art selection process. F. Artwork - A work of visual art created by or under the direction of one or more artists, including a painting, drawing, print, sculpture, photographic image, or multimedia work, whether two- or three dimensional, existing in a single copy or in a limited edition of 200 or fewer copies that are consecutively numbered by the artist and bear the signature or other identifying mark of the artist. G. Deaccessioning - The removal, relocation, selling or trading of artworks owned by the City. H. Donations (and gifts) - Art donated to the City from a private individual or institution and/or other outside sources. I. Donor - An individual, private company, community group or other organization who places artwork in City parks, rights of way, the interior or exterior of any City facility and/or private facilities and properties. J. Facility Arts Display/Performance Use Permit – Form is required to be filled out and processed by staff for Arts Council review six weeks prior to display, with the exception of art displays or performances initiated by city departments or divisions, which will be coordinated with the Southlake Arts Council staff liaison for scheduling purposes. K. Loan - Artworks provided to the City for its use for a period of time and to be returned to the owner after the loan period expires. L. Permanent Arts in Public Places - Any visual work of art displayed in the City parks, rights of way, or the interior/exterior of any City facility. 3A - 4 M. Policy - This public art policy as adopted by the City Council, including any future additions, deletions or revisions thereto. N. Public Art Project - A commission, acquisition, loan or donation of artwork to the City pursuant to this policy, including the process by which such event is initiated, developed, evaluated, conducted and completed. O. Public Arts Collection – Consists of all City of Southlake owned or controlled fine works of art. P. Southlake Arts Council - An advisory board appointed by the City Council to make recommendations to the City Council concerning matters pertaining to public art and art activities, including but not limited to visual arts, performing art programs and art facilities. Q. Temporary Arts in City Facilities – Any visual or performing work of art in city facilities or property. IV. Applicability A. Applicability. This policy applies to all artwork commissioned by, acquired by, loaned to, or donated to the City for the purpose of public exhibition or use, except as provided otherwise in this section. B. Exclusions. This policy does not apply to: 1. Works that are mass produced or created primarily for merchandising, advertising, or commercial purposes; 2. Works that are made by public or private school students as part of school curriculum or approved extracurricular activity; 3. Works that are otherwise recognized by the City Council as being outside the scope of the policy's purposes and goals. V. Implementation and Oversight of Policy A. City Council. The City Council shall have ultimate authority to review, evaluate, accept, reject and oversee all phases of public art projects and the implementation of this policy, except as provided otherwise in the Public Art Ordinance. B. Southlake Arts Council. The Southlake Arts Council (hereinafter referred to as “the Arts Council”) shall have the authority to perform the following functions: 3A - 5 1. Make recommendations to the City Council concerning matters relating to public art, art activities and art facilities as provided in Chapter 2, Article V, Division 6 of the City Code, as amended. 2. Accept and fund from the budget, if any, provided the Arts Council by the City Council public arts projects, provided such public arts projects are consistent with the Southlake Public Art Master Plan and the policies regarding public art established by the City Council. 3. Accept donations within the monetary limits provided in Chapter 2, Article V, Division 6 of the City Code. C. Department of Community Services Responsibilities. The Department of Community Services shall have the following responsibilities: 1. Maintain an inventory of publicly accessible spaces which are potential sites for placing artworks and/or incorporating art into the design of the projects; 2. Plan, develop and coordinate existing and future sites for the incorporation of artworks and artist services; 3. Develop and implement artwork projects at the specific sites, as designated by City Council; 4. Inform the Arts Council and/or City Council of any departmental activity related to the development and implementation of artwork and artist services; 5. Inform the Arts Council and/or City Council of planning for targeted improvement areas, which could potentially incorporate an art project; 6. Maintain all public works and art places as the responsibility and property of the City; and 7. Act as a liaison between the Arts Council, City departments, artists and the public. VI. Selection and Display Standards In performing the duty with respect to public art, the Arts Council and City Council shall give special attention to the following standards: A. Conceptual compatibility of the design with the immediate environment of the site; B. Appropriateness of the design to the function of the site; C. Compatibility of the design and location with a unified design character or historical character of the site; 3A - 6 D. Creation of an internal sense of order and desirable environment for the general community by the design and location of the work of art; E. Preservation and integration of natural features for the project; F. Appropriateness of the materials, textures, colors and design to the expression of the design concept; G. Representation of a broad variety of tastes within the community and the provision of a balanced inventory of art in public places to insure a variety of style, design and media throughout the community and; H. The impact on the workload of City Staff and the maintenance requirements as to how they affect the life of the artwork. Maintenance guidelines have been established in the attached Appendix B, Public Art Maintenance Policy VII. Approval Process A. Initial Review. Each public art project proposed for approval by the City shall be submitted to the Arts Council for review. During such review process, the Arts Council may (1) request revisions and resubmission, (2) reject the proposal, or (3) if the budget provided the Arts Council by the City Council has a sufficient balance to fund such project, tentatively accept the proposal, or (4) if the budget provided the Arts Council by the City Council does not have a sufficient balance to fund such project, but the Arts Council still determines that the City should accept the project, recommend that the City Council accept the project. Each public art project proposal so recommended for approval by the Arts Council and the Department of Community Services shall be submitted to the City Council for review. During such review process, the City Council may (1) request revisions and resubmission, (2) reject the proposal, or (3) tentatively accept the proposal. B. Public Comment and Final Acceptance. If a public art project is tentatively accepted as provided in this Policy, the proposal shall then be made available for public review and comment in a manner designated by the City Council. Public comments on the proposal shall be provided to the Arts Council and the Department of Community Services for review and consideration. If the budget provided the Arts Council by the City Council has a sufficient balance to fund such project, the Arts Council shall determine whether to finally accept and fund the project from its budget. The Arts Council and the Department of Community Services shall then make their final recommendations on the proposal to the City Council for its determination. VIII. Funding A. Percent for Art. The City Council shall determine, after all estimates of necessary expenditures and all requests for authorizations and appropriations for City capital improvement plan (CIP) projects, an amount for art not exceeding one percent of the original estimated construction cost of any eligible project. For CIP construction projects, the original 3A - 7 estimated construction cost shall be that estimated in the CIP for the year in which such funding is approved by the City Council. 1. For those projects which are only partially funded by the City, assessment shall be based on the City's portion of the original estimated construction cost. All City grant applications for federal, state, or county support of eligible construction projects shall include a request for funds for the purpose of public art projects. Additionally, the City shall actively seek to encourage its partners in all joint public/private ventures to participate in public art projects. 2. As provided in this Policy, the Arts Council shall make periodic reviews, at least annually, of all CIP projects and other City construction projects. This review shall occur during the CIP planning process and annual operating budget process, for the purposes of making recommendations to the City Council regarding appropriations for works of art and art projects. 3. A public art fund shall be established by the City for the purposes of administering public art projects. The funds contained in said account shall be used for the selection, acquisition, installation, and substantive structural repair and maintenance of art and art projects commissioned and/or purchased through the program. These public art funds shall be maintained in accordance with accepted governmental accounting procedures. All appropriations to and allocations from the public art fund shall occur in accordance with any legal restrictions associated with the source of funds. 4. The City Council may allocate a portion of the public art fund described in this section to be disbursed by the Arts Council pursuant to the authority, duties, and responsibilities described in this Policy. 5. Except as provided otherwise in this Policy, the City Council must expressly authorize all disbursements from the public art fund. B. Improvement Districts. The City, at its discretion or by representation from others, may petition to create improvement districts as authorized under Chapter 372 of the Local Government Code for purposes which may include the provision of public art. The hearings, assessments, service plans, and disbursements of any improvement district shall comply with the provisions of Chapter 372. C. Grants. The City shall actively pursue any state grant monies for public art for which it may be eligible and shall deposit said monies into the public art fund for disbursement. D. Donations or gifts. Donations and gifts of money accepted by the City shall be deposited in the public art fund. 3A - 8 IX. Donations and Loans of Artwork A. Acceptance of Donations. Except as provided otherwise in this Section, any decision regarding acceptance concerning a donation or loan of artwork will be made by the City Council upon a recommendation of the Arts Council, with each proposed donation or loan being reviewed on an individual basis. Credence and a clear preference will be given to location indicated by donor, but the City Council will make any and all final determinations on placement. B. Exceptions. Exceptions to this review process are: 1. Exhibitions or Loans of 60 Days or Less. Any artwork or exhibition of artworks to be displayed on City property for 60 days or less will not be subject to the above outlined review process. Review and approval will be the responsibility of the department or agency with jurisdiction over the space involved. 2. Gifts of State. Gifts of state presented to the City by foreign governments (municipal, state, or national) may be accepted by the Mayor or the City Manager on behalf of the City. 3. Donations within Authority of Arts Council. Donations reviewed and accepted by the Arts Council within the authority granted the Arts Council. C. Public Art Donation Policy. The City requests that individuals or entities interested in donating an artwork follow the guidelines outlined in the attached Appendix A, Public Art Donation Policy. D. Art on Loan Program. The City has established a Southlake Art on Loan Program. Artwork selected for the program is subject to the following: 1. All artwork must be soundly and professionally constructed of durable materials, suitable for outdoor exhibit. 2. Artist is responsible for all costs associated with transporting artwork to the site. The City is responsible for all costs for materials and workmanship for the initial installation of the artwork. 3. Artist will be paid $2,500 as an honorarium, paid upon delivery of the sculpture. 4. Artwork will be made available for purchase. Unless purchased directly through the Art on Loan Program, the artwork is committed to the City for the duration of th e exhibit, typically one year starting in October. 5. Should artwork be purchased during, or as a direct result of the art on loan exhibit, a 20% commission will be deducted from the purchase price and retained by the City. All proceeds generated from the Art on Loan Program will go back into the City’s public art fund. X. Criteria for Exhibitions A. Criteria for Exhibitions of Artwork. Criteria for exhibitions of artwork, including donations or loans of artwork requiring review: 3A - 9 1. An exhibit agreement shall be executed outlining the responsibilities of the exhibitor and the City. The City assumes no liability for the exhibition or loan other than specifically outlined in this agreement, and the artist shall execute a waiver of liabilit y agreement. 2. The City shall in no way act as agent in connection with the sale of exhibited works not owned by the City. 3. Purchase prices shall not be posted, nor shall they be listed in exhibit brochures. 4. Inquiries regarding purchase prices shall be referred to the exhibitor or his/her agent. 5. Transactions for the purchases of exhibited items shall be directly between the purchaser and the exhibitor or his/her agent. Such transactions shall not be conducted on or in the exhibit site. 6. The City shall receive no fees, commissions or other regard from purchase of items from exhibits. 7. The City employees shall be treated as any other citizens with regard to purchase of exhibited items. 8. The City shall control the location and arrangement of all temporary exhibitions, and reserves the right to reject any part of an exhibition or to change the manner of display if the items to be exhibited are lacking in artistic or cultural merit. 9. Book lists, posters, signs, brochures, publicity, and all materials relative to any exhibit shall be subject to review and approval by the City. 10. Appropriate placement of public arts projects shall be determined by the City Council upon a recommendation of the Arts Council. Appropriate recognition and publicity shall be the responsibility of the Department of Community Services. Provision for maintenance must be resolved when the gift is accepted. 11. No exhibited item sold during the period of the exhibition may be removed before the end of the exhibition unless such removal and any necessary rearrangement is approved by the City. 12. The City may from time to time make exceptions to these policies in areas especially designated for the sale of artworks, such as in the context of special events. 13. If the City does not receive notification regarding where an exhibit should be shipped (if a traveling exhibition), or if the exhibit is not claimed and removed within 15 days after the closing date, there shall be a charge to the exhibitor or owner of the item(s) exhibited, of a reasonable daily storage fee. This fee shall begin on the sixteenth day following the close of the exhibit. If the items are not claimed within three months 3A - 10 following the closing date of the exhibit, the City may dispose of the items as it sees fit. Reasonable requests for extensions of exhibit time will be considered. B. Responsibility of City Regarding Loaned Work. The City shall exercise the same care with respect to the loaned work as it does in the safekeeping of comparable property of its own. XI. Placement of Temporary Exhibits or Performances A. Temporary Visual Art Exhibits. Exhibits would be placed for a maximum period of two weeks, unless that period is extended by the City Council, and would occur no more than five times per year with one of those times being reserved for CISD student art. The Arts Council would present up to three Calls to Artists per annum and would select the artist(s) to present artwork in accordance with the Call to Artist SOP. The dates for presentation of the artwork will be determined by the Arts Council. Exhibits will be managed and maintained by the Arts Council staff liaison. City department displays, events or programs will be available for Arts Council review but not approval. All other applications will require Arts Council review and approval. Applications specifically for Town Hall and Parks will be reviewed by the Arts Council, and they will make a recommendation to the City Council for final approval. No exhibit will be allowed to take up more than thirty percent (30%) of the floor space and/or thirty percent (30%) of the wall space in common areas of City facilities. A plan will be required detailing wall and floor space needed. Exceptions may be granted with City Council approval only. B. Temporary Ad Hoc Visual Arts Exhibits. Exhibits would be placed for a maximum period of seven days, unless that period is extended by the City Council, and would occur when space is available as determined by staff. Unlike the planned exhibits, these would be initiated by the public or City of Southlake staff. A Facility Arts Display/Performance Form will need to be submitted to the Arts Council staff liaison at least six weeks in advance of the showing. The Arts Council will review and approve or deny all applications in order to determine appropriateness of the application in a requested venue. Exhibits will be managed and maintained by the Arts Council staff liaison. City department displays, events or programs will be available for Arts Council review but not approval. All other applications will require Arts Council review and approval. Applications specifically for Town Hall and Parks will be reviewed by the Arts Council, and they will make a recommendation to the City Council for final approval. No exhibit will be allowed to take up more than thirty percent (30%) of the floor space and/or thirty percent (30%) of the wall space in common areas of City facilities. A plan will be required detailing wall and floor space needed. Exceptions may be granted with City Council approval only. C. Temporary Performing Arts Programs. Programs are limited to single performances. A Facility Arts Display/Performance Form will need to be submitted to the Arts Council staff liaison at least six weeks in advance of the performance and will be subject to review and approval by the Arts Council. City sponsored performances in City facilities that are not generally used for programming will be the responsibility of the department or division sponsoring or providing the event. The sponsoring department or division is responsible for submitting proper forms to the Arts Council staff liaison. City department displays, events or 3A - 11 programs will require Arts Council review but not approval; all other applications will require Arts Council review and approval. D. Art Exhibit Agreement. Art displayed on a temporary basis will require that the artist and the City of Southlake sign an agreement that determines the length of time for displays. Key components are: 1. Artwork and agency: The artist shall agree to lend his/her artwork for temporary display at no cost to the city; 2. Installation and curatorship: The artist shall deliver the artwork in a form that is ready for immediate display; 3. Artist’s assumption of liability and waiver removal of artwork: The artist shall acknowledge and agree that the City will not provide security for the exhibition, including without limitation, set up, operation and tear down of the exhibit, and the City should not, for any reason, be liable for lost, stolen, or damaged artwork and/or any related materials associated or used with the exhibit; and, 4. Conflicting events: The City will coordinate scheduling of exhibits. Should a conflict arise between the exhibit and a function of the City, the City’s ev ent and/or function will take precedence. E. Sales of Displayed Artwork. Artwork that is displayed can be made available for sale by the artist, but the artist or their representative cannot actively solicit the sales of art other than passively indicating (discreetly) the artists’ contact information on the artwork. The city will not be involved in any such transactions and will not solicit sales of items on behalf of an artist or his/her agent. Prices of the artwork cannot be visibly displayed. F. Art Displayed and Sold for Fundraising. Art can be displayed and sold as part of a fundraising event, but the fundraising can only occur actively at specific events that need to be approved by the City. City facilities will not be a site for continuous/ongoing fundraising. Fundraising events can only occur for non-profit organizations. Applications specifically for Town Hall will be reviewed by the Arts Council, and they will make a recommendation to the City Council for final approval. XII. Placement of Permanent Exhibits or Performances A. Purchased Public Art. The placement and purchasing process of the Arts Council, which includes a Call to Artists, and subsequent selection process will be followed. The Southlake Arts Council will make recommendations on placement, artwork, and artists to the City Council who will make any and all final determinations on the said placement and the artwork/artists. 3A - 12 XIII. Deaccessioning of Artwork A. Basis for Deaccessioning. Deaccessioning is a procedure for withdrawing a work of art from the City of Southlake’s public collection. The City Council, with the recommendation of the Arts Council, may deaccession a public artwork for one or more of the following reasons: 1. The artwork endangers public safety; 2. The artwork has been determined to be in unsatisfactory condition; 3. The artwork lacks a suitable display site; 4. The condition or security of the artwork cannot be reasonably guaranteed where located; 5. The artwork is attached to a structure slated for destruction, remodeling or repair (so that it is not practical to keep the artwork); 6. The artwork is or has become incompatible with the rest of the collection; 7. The City wishes to replace the artwork with a piece of more significance by the same artist; 8. The artwork requires excessive maintenance or has faults of design or workmanship; 9. The artwork is fraudulent or not authentic; 10. The City cannot properly care for or store the artwork; or 11. For any other reason articulated by the Arts Council and the City Council, at their discretion. B. Process for Deaccessioning. The City will review the pieces in the City’s Public Art Collection at least every five years to determine whether any piece(s) should be deaccessioned. In addition, the City reserves the right to recommend deaccession of an artwork at any time deemed appropriate by the City. C. Options for Deaccessioning. The City may consider the following options for disposition of a deaccessioned artwork: 1. Relocate artwork; 2. Sell or trade artwork; 3. Remove work from display and store; 3A - 13 4. Destruction (which shall be reserved for works deteriorated or damaged beyond reasonably-priced repair); 5. Donation; or 6. Return to the artist. The City shall endeavor to notify by reasonable means artists whose artwork is under consideration for deaccessioning, to include written notification by registered mail, and the artist may have the right of first refusal to purchase the artwork(s). D. Use of Proceeds. Proceeds from sale of artworks: 1. The City shall retain all proceeds from the sale of artworks except when the City is obligated by contract to share such proceeds with the artist. 2. All other proceeds shall be deposited to the public art fund for acquisition of, or other use or furtherance of, other artworks for the City. 3A - 14 City of Southlake Public Art Policy Appendix A Public Art Donation Policy I. Process for Consideration The City of Southlake requests that individuals or entities interested in donating artwork to the City follow these guidelines: A. Submit a complete official donation application to the Southlake Community Services Department. B. Provide a maquette and/or images or the actual work for review. Images can be provided electronically or by hard copy and should show all sides and provide the proper scale of the work. C. Include a cover letter explaining that you are offering the artwork to the City as a gift and explain why the work should be added to the City’s public art collection. D. Provide a copy of the artist’s resume or biography; information about the artist’s significance; and digital images showing a sampling of the artist’s work. E. Provide information about the artwork’s provenance, exhibition history, and a current estimate of value. Include a letter of authenticity from the artist, if possible. F. Provide a conservation assessment describing the artwork’s condition, along with a maintenance plan. (The plan should include an explanation of the expected life span of the work while placed in a public environment, specifying the type of environment in which the artwork may be placed. The plan should also discuss whether the artwork may be prone to vandalism and how the effects of any vandalism may be mitigated; it should be authored by the artist or a qualified conservator.) G. The City may request additional information as needed. Funds to maintain artworks in the City’s collection are limited. Therefore, when accepting a gift into the City’s collection, the City may require that the donor sign a maintenance agreement or establish a maintenance endowment to ensure an adequate quality of care for the artwork. The City is unlikely to consider any donation that requires immediate or extensive maintenance. The Southlake Arts Council will review any donation applications received by the City. Typically the Arts Council will review donations twice per calendar year (in January and July) and make recommendations to the City Council; however, exceptions can be made if deemed appropriate. After review, the City Council may choose to accept or decline a gift or to table an offer. 3A - 15 II. Review Considerations In reviewing a potential donation, the Arts Council and City Council typically considers the information requested above, as well as aesthetic quality (including craftsmanship), compatibility with the City’s existing public art collection and budget. The Arts Council and City Council may also consider other factors contained in its Public Art Policy. 3A - 16 City of Southlake Public Art Policy Appendix B Public Art Maintenance Policy I. Purpose The purpose of the Public Art Maintenance Policy is to maintain the City’s collection of publicly owned artwork to ensure Southlake citizens’ long-term enjoyment of the collection. The Public Art Maintenance Policy spells out the documentation, preservation, and main tenance processes that will support that purpose. The Public Art Maintenance Policy will be implemented on a piece-specific basis that recognizes the value of each work of art in the collection. II. Process A. Appropriate documentation will be required before a piece is accepted into the City’s public art collection. Documentation includes, but is not limited to, periodic condition reports, records of actual maintenance performed and an assessment of those efforts, photographs, artist’s maintenance recommendation, methods and materials information, potential problems with the work, finishes information (e.g., patiner’s name; when, where, what, and how the piece was finished), quality of materials used, installation information, warranties and professional and other knowledgeable opinions regarding preservation and maintenance. The documentation may also include the artist’s resume, artwork history, where the work has been exhibited, and a personal interview with the artist. B. The Arts Council, City Council, appropriate City divisions (Community Services, Facilities), outside contractors, service people and experts may be asked to review the required documentation. Documentation will reside in the records of the Department of Community Services. The Department will be responsible for creating and maintaining the documentation. The City Council will use the projected cost of maintenance as one consideration in its final determination of acceptance and placement. Although documentation and maintenance recommendation alone will not be used to specifically exclude artwork from the City’s public art collection, but the recommendation may play a role in that final determination. C. When an artwork is accepted into the City’s public art collection, an initial level of maintenance and a maintenance schedule will be established for it. The documentation will include a standard for regular maintenance (e.g., timing, type of maintenance) and identify any maintenance issues that may require special attention. Each medium will require knowledgeable people to develop maintenance criteria. In addition, the maintenance criteria may include future historic and aesthetic considerations for each piece. The maintenance documentation may be reviewed and revised as needed. D. In October of each year, the Department of Community Services will initiate an inspection and condition report. Paid professional condition appraisers/conservators and/or knowledgeable volunteers, craftspeople or industry experts will perform the inspection for each piece. The inspection and condition report will become part of the permanent documentation of the specific piece and will reside with the Department of Community Services. 3A - 17 E. Paid professionals and/or trained and supervised volunteers will perform regular maintenance according to the maintenance schedule and condition report for each specific piece annually. The Department of Community Services will initiate and coordinate the regular maintenance activities. Each exterior piece, not receiving hot wax or specia l treatment, will receive a cold wax treatment. F. Paid professionals/craftspeople or knowledgeable volunteers will perform maintenance that requires specialized tools, equipment, or knowledge on an “as needed” basis. The Department of Community Services will use the condition report and/or site visits to determine need. G. Paid professionals/craftspeople or knowledgeable volunteers will perform emergency maintenance or repair on an “as needed” timely basis as determined by the D irector of Community Services or his/her designee. III. Implementation A. The Department of Community Services will implement and monitor the Public Art Maintenance Policy and will report to the Arts Council as needed, on the status of artwork maintenance. The Department will oversee the quality control, evaluation and corrective maintenance actions carried out by this Policy. B. Maintenance will be performed according to a scheduled piece-specific plan to clean, repair, and preserve each piece in the public collection. This plan will include measures to assess the ongoing effectiveness of preservation. Preservation includes placement, installation, security, regularly scheduled maintenance and emergency repairs (with consideration to the natural process of aging). C. Funding for maintenance will be established through the public art budget as approved by the City Council annually. Maintenance funding will take precedent over art purchases. D. Contracts with paid professionals/craftspeople will follow established City guidelines and will be handled through the appropriate City department. E. The Department of Community Services will collect maintenance data (e.g. Lacquer vs. waxing, annual vs. biannual maintenance, professional vs. volunteer, etc.) The Department will use this data to develop specific quality standards and devise ways to measure if the standards are met. 3A - 18 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M June 6, 2013 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Recommendation on Call to Artists for “Touches of Hope” art exhibit September 8 – October 31, 2013 in Town Hall lobby Action Requested: Southlake Arts Council review and recommendation on a proposed Call to Artists for artwork for the “Touches of Hope” art exhibit September 8 – October 31, 2013 in Town Hall. Background Information: As recommended by the Southlake Arts Council, City Council approved (5-0) on June 4, 2013 the permit to allow an art gallery reception September 8, 2013 and the art exhibit, “Touches of Hope,” September 8-October 31, 2013 in Town Hall lobby. The art exhibit will portray how cancer touches people’s lives. The theme was selected to help spread the word about cancer awareness, as well as share hope and support to survivors and families. The exhibit will be displayed during both breast and ovarian cancer months (Sept and Oct), but is not limited to these diseases. The exhibit will include assorted pieces by local and regional artists displayed on the walls in the Town Hall lobby. The next step in the process is to issue a Call to Artists to solicit art for the exhibit. A copy of the proposed Call to Artists is attached for your review and feedback. To expedite the process the following timeline is proposed: June 14, 2013 Call to Artists Issued July 8, 2013 Deadline for Submittals July 23, 2013 Southlake Arts Council Review and Selection July 26, 2013 Notification of Selected Artists 3B - 1 Southlake Arts Council Meeting Date – June 11, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Considerations: The City will contribute up to $1,000 for the reception, including refreshments and entertainment. Funding is available in the FY 2013 Public Art Budget. Artists are not paid for display or associated costs related to delivery and pick up of the art pieces. Strategic Link: This item is linked to the City Council Focus Areas of Quality Development and Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing attractive and unique spaces for enjoyment of personal interests and providing opportunities for partnerships and volunteer involvement. Citizen Input/ Board Review: The Call to Artists complies with provisions of the Public Art Display Policy. Southlake Arts Council recommendation June 11, 2013 Legal Review: Not Applicable Alternatives: Not Applicable Supporting Documents: • Draft Call to Artists • Public Art Display Permit (approved by CC 6/4/13) Recommendation: Southlake Arts Council review and recommendation on a proposed Call to Artists for artwork for the “Touches of Hope” art exhibit September 8 – October 31, 2013 in Town Hall. 3B - 2 CALL TO ARTISTS CITY OF SOUTHLAKE, TEXAS PUBLIC ART PROJECT OPPORTUNITY “TOUCHES OF HOPE” ART EXHIBIT SEPTEMBER 8 – OCT 31, 2013 SOUTHLAKE TOWN HALL LOBBY --------------------------------------------------------------------------------- The City of Southlake, Texas through its Southlake Arts Council seeks to provide a temporary exhibit of art in the main lobby of Town Hall from September 8 – October 31, 2013. The exhibit titled “Touches of Hope” is sponsored by the Southlake Arts Council and Apex Arts League in partnership with Texas Oncology. The application deadline is Monday, July 8, 2013. All materials must be submitted in an electronic format for ease of review. Complete information on how to apply is listed below. PROJECT DESCRIPTION We are looking for original 2D art around the theme of illness and cancer. Art pieces may reflect how cancer touches people’s lives; interpretations of hope, of strength and of the life-affirming changes that give the journey of cancer meaning. We look forward to artistic freedom around this theme. The program concept was developed to creatively spread the word about cancer awareness, as well as to share hope and support to survivors and families. The exhibit will hang through September and October (which are nationally recognized as ovarian and breast cancer awareness months) but is not limited to these diseases. Publicity for the exhibit and opening reception will be broadcast through Texas Oncology to cancer support groups and active cancer organizations in the Metroplex; hence a strong audience is anticipated for both the reception and exhibit. 3B - 3 “Touch of Hope” Art Exhibit Call to Artists June 11, 2013 Page 2 The exhibit will hang in the lobby of Southlake Town Hall, 1400 Main Street, Southlake, Texas, for 2 months this fall. An opening reception will include art, music (plans include original music around the theme by a local composer) and refreshments. The architectural panels in Town Hall measure approximately 60” x 68” so larger works will display better in the space. ESTIMATED TIMELINE Art Submittals Due to COS July 8, 2013 Southlake Arts Council Review and Selection July 23, 2013 Selected Artists Informed July 26, 2013 Art Installed September 6, 2013 Opening Reception September 8, 2013 Duration of Exhibit Sept. 8 – Oct. 31, 2013 The City of Southlake reserves the right to adjust this timeline as needed. HOW TO APPLY To participate, submit one (1) digital image of the work you would like to share, with your contact information, work dimensions, medium and a brief description on the cancer theme. If you plan to create something new for this exhibit, send one (1) digital example of your work and a brief description of what you plan to create. (Final works are subject to approval). Submittals may be sent via email or delivered to the address listed below. Candice Edmondson Deputy Director of Community Services City of Southlake 1400 Main Street, Ste. 210 Southlake, Texas 76092 cedmondson@ci.southlake.tx.us ARTISTS SELECTION PROCESS The Southlake Arts Council will select 10-12 pieces of art for the exhibit. Notification on selected art and details on delivery, pick up, set up and reception will go out by email. Artists will not be paid for displaying art in this exhibit, or any associated costs related to delivery and pick up of the submissions or the artwork itself. 3B - 4 “Touch of Hope” Art Exhibit Call to Artists June 11, 2013 Page 2 A brief narrative as well as artist name, title and contact information for sale inquiries will be posted with each piece. Artist attendance at the reception is preferable though not required. FOR ADDITIONAL INFORMATION Candice Edmondson (817) 748-8311 cedmondson@ci.southlake.tx.us Terri Messing artinthesquare@verizon.net 3B - 5 Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake – 2nd floor main lobby ___________________________________________________________________________________ CONTACT INFORMATION Applicant: Candice Edmondson, on behalf Southlake Arts Council Phone: 817.748.8311 Cell Phone: 817.239.8919 E-Mail Address: cedmondson@ci.southlake.tx.us Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092 Alternative Contact: Terri Messing Phone Number: 817.307.2224 E-mail: terrimessing@verizon.net DISPLAY or PERFORMANCE INFORMATION Requested Date(s): 1) Reception – Sunday, September 8, 2013, 3:00 to 4:30 pm for a Gallery Reception 2) Exhibit – September 8, 2013 – October 31, 2013 for the art exhibit “Touches of Hope” Type of Display or Performance: 1) Reception – The art gallery reception will be held to kick-off the art exhibition. 2) “Touches of Hope” Art Exhibit – The exhibit will consist of 10-12 assorted art pieces by local and regional artists displayed on the lobby walls using the same gallery hanging system used with previous displays. The theme of the artwork is illness and cancer and its effect on people’s lives. Duration of Event(s) or Performance: 1) Reception – The art gallery reception duration is September 8, 2013, 3:00 – 4:30 pm only. 2) Exhibit – “Touches of Hope” exhibit duration is for approximately two (2) months (Sept 8 through October 31, 2013). Detailed Information including a wall or floor space plan, display or performance details, including planned activities and/or any equipment/special needs required: 1) Reception -- The art gallery reception Sunday, Sept 8, 2013 will require 100% of the lobby area in Town Hall. The reception will include a program introducing the featured artists, refreshments and entertainment. The reception will be managed and arranged the same as previously approved events. 3B - 6 Public Art Display and/or Performance Facility and Property Use Permit Page 2 2) Exhibit – “Touches of Hope” exhibit will include 10-12 art pieces approved by the Southlake Arts Council that were received from a Call to Artist and solicited artists’ mailing list. The exhibit will require less than 30% of the lobby wall space. Art pieces will be hung on wall panels using the same gallery display system used for previous displays. The exhibit will be managed and maintained by City of Southlake staff with APEX Arts League members who will monitor the displays during the event. The exhibition is sponsored by Southlake Arts Council and APEX Arts League in partnership with Texas Oncology. Publicity for the exhibit and the reception will be provided through Texas Oncology to cancer support groups in the Metroplex. Organization Represented: Southlake Arts Council and APEX Arts League, in partnership with Texas Oncology. Non-Profit: Yes X No ___ Is this display or performance to include a fund raiser? Yes ____ No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______ Do a majority of your members, including officers, reside in Southlake? Yes X No ______ Will your event cause any impact on City Staff or City resources? Yes X No ______ 3B - 7 1 Leslie Bartlett a a a *a 100%4.25 2013 86% 2 Merlene Ingraham a a a *a 100%4.25 3 Jesika Cook a a a *a 100%4.25 4 Terri Messing a a a *a 100%4.25 5 Tammy Hashemian r r r *r 0%0 6 Miriam Murray a a a *a 100%4.25 7 Leslie Ann Walker a a a *a 100%4.25 8 - Alt 1 Vacant Total 86% 86%86%86%*86%a In attendance Total Hrs Per Month 1 1 1 0 1.25 4.25 r Not in attendance, no substitute m Substitute in attendance n Vacant position 0 Meeting Canceled *Meeting Canceled due to no quorum Change in Representative Southlake Arts Council Attendance Report Place Name 1/22/13 2/26/13 3/26/13 4/23/13 5/28/13 6/25/13 7/23/13 Hrs To Date Average Monthly Attendance Rate Meeting Attendance Rate (includes substitutions) 8/27/13 9/24/13 10/22/13 11/26/13 12/24/13 Individual Attendance Rate