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2013-05-28 SLAC PacketCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M May 22, 2013 TO: Southlake Arts Council FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Agenda Item Comments for the regular Southlake Arts Council Meeting – Tuesday, May 28, 2013 at 6:00 p.m. The regular meeting will begin at 6:00 p.m., in Town Hall – 3rd Floor, Room 3A. If you are not able to attend this meeting, please notify staff at 817.748.8184 or lcarpenter@ci.southlake.tx.us. 1. Agenda Item No. 2A. Consent: Approval of the minutes from the March 26, 2013 regular Southlake Arts Council meeting – Please make any corrections to the minutes part of the motion. 2. Agenda Item No. 3A. Consider: Recommendation on Revisions to the Public Art Policy – The purpose of this item is for the Southlake Arts Council to make a recommendation to City Council on the proposed revisions to the Public Art Policy. The City currently has two policies that govern the use of public art at city facilities, the Public Art Policy (approved September 4, 2001 and revised May 15, 2007) and the Public Art Display and/or Performance Policy (approved March 29, 2011). The policies will be consolidated into one Public Art Policy, which will also include the provisions and recommendations of the previously approved Public Sculpture Program. A copy of the proposed, revised Public Art Policy will be dis tributed at the meeting. 3. Agenda Item No. 3B. Consider: Recommendation on permit to allow an art gallery reception September 8, 2013 and an art exhibit September 8 – October 31, 2013 in the Town Hall lobby – The purpose of this item is to receive Southlake Arts Council recommendation to City Council to hold an art gallery reception September 8 and the corresponding art exhibit, “Touches of Hope,” September 8 – October 31, 2013 in Town Hall lobby. Your packet contains a memo describing the request and a copy of the permit. Staff will make a presentation at the meeting. 4. Agenda Item No. 3C. Consider: Recommendation on permit to allow a n art gallery reception February 23, 2014 and an art exhibit February 23 – April 27, 2014 in the Town Hall lobby – The purpose of this item is to receive Southlake Arts Council recommendation to City Council to hold an art gallery reception February 23, 20 14 and the corresponding art exhibit, February 23 through the Art in the Square weekend, April 27, 2014 in Town Hall lobby. Your packet memo describes the Southlake Arts Council Meeting Date – May 28, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork request and includes a copy of the permit. Staff will make a presentation at the meeting. 5. Agenda Item No. 4A. Discussion: Public Art at DPS North Training Facility – Staff will present an update on the process to procure art work for the DPS North Training Facility. There is no packet document for this item. 6. Agenda Item No. 4B. Discussion: Art in the Square Update – Arts Council members may provide an update on the recent Art in the Square event. There is no packet document for this item. 7. Agenda Item No. 4C. Discussion: CISD Art Display Update – Staff will present an update of the CISD Art Display that was held in Town Hall during Art in the Square. There is no packet document for this item. 8. Agenda Item No. 4D. Discussion: Southlake Arts Council Meeting scheduled July 23, 2013 – This item is placed on the agenda to discuss the possibility of cancelling the July 23 meeting. There is no packet document for this item. 9. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the Arts Council about non-agenda items. During this proceeding it is important that the Council not discuss or take action on any item brought up at this time. The Arts Council’s options during this topic are 1) to listen; 2) ask questions and respond to the presenter only; 3) request staff to look into the issue and report back to the Arts Council; and/or 4) request that the chair put the item on a future agenda for the Arts Council to discuss or consider. 10. For Your Information – Attendance Report – A copy of the Southlake Arts Council attendance log is included in your packet. We appreciate your commitment and service to the City. CE STAFF CONTACT INFORMATION: Telephone – (817) 748-8019 Facsimile – (817) 748-8027 1400 Main Street, Ste. 210, Southlake, Texas 76092 Candice Edmondson, Deputy Director of Community Services, (817) 748-8311; cedmondson@ci.southlake.tx.us Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL Tuesday, May 28, 2013 Location: Southlake Town Hall 1400 Main Street – 3A (third floor) Southlake, Texas Time: 6:00 p.m. Agenda: 1. Call to Order 2. Consent A. Approval of the minutes from the March 26, 2013 regular Southlake Arts Council meeting 3. Consider A. Recommendation on Revisions to the Public Art Policy B. Recommendation on permit to allow an art gallery reception September 8, 2013 and an art exhibit September 8 – October 31, 2013 in the Town Hall lobby C. Recommendation on permit to allow an art gallery reception February 23, 2014 and an art exhibit February 23 – April 27, 2014, in the Town Hall lobby 4. Discussion A. Public Art at DPS North Training Facility B. Art in the Square Update C. CISD Art Display Update D. Southlake Arts Council Meeting scheduled for July 23, 2013 Southlake Arts Council Meeting Date – May 28, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5. Public Forum (This is the Public’s opportunity to address Southlake Arts Council about non-agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 6. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, May 24, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL MEETING: March 26, 2013 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall – 3A Southlake Arts Council Members Present: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene Ingraham, Terri Messing and Leslie Ann Walker Southlake Arts Council Members Absent: Tammy Hashemian Staff Members Present: Deputy Director of Community Services Candice Edmondson Others Present: None Agenda Item No. 1 - Call to Order: Chair Bartlett called the meeting to order at 6:04 p.m. Agenda Item No. 2A – Consent: Approval of the minutes from the February 26, 2013 regular Southlake Arts Council meeting – There were no corrections to the minutes. A motion was made to accept the minutes as written. Motion: Walker Second: Cook Ayes: Bartlett, Cook, Messing, Murray and Walker Nays: None Vote: 5-0 Motion Carried. Agenda Item No. 3A - Discussion: Update on Public Art at DPS North Training Facility – Deputy Director of Community Services Edmondson presented an update on the process to procure art work for the DPS North facility. At their May meeting, Crime Control and Prevention District (CCPD) will review samples of public safety themed art pieces that have already been commissioned and are ready for purchase. If CCPD can select an artist/art piece from the samples, the process will move forward. If an artist/art piece cannot be selected from the list, a Call to Artists will be distributed, and selection and installation of the art may be delayed until after the facility is open. Southlake Arts Council will be updated on the CCPD decision and process at their May meeting. Southlake Arts Council member Ingraham arrived at the meeting. 2A - 1 Minutes of the March 26, 2013 Southlake Arts Council Meeting Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Agenda Item No. 3B – Discussion: Future Fall 2013 Southlake Arts Council Events – Southlake Arts Council member and APEX representative Terri Messing lead the discussion about a September 2013 event. One suggestion was to host, in partnership with Texas Oncology Associates and cancer support groups, a reception and art exhibit with the theme of how cancer affects lives. The current exhibit by Lilly Oncology that will be on display at the George Bush Library was referenced as an example. A suggestion was made to include an activity that would involve local schools or youth art classes, perhaps having an activity in the Southlake Public Library. Another suggestion was to have an exhibit that focuses on the importance of having clean water sources. The thought was to have art work that represents water and awareness of water issues and promotes conservation of water, appreciation for water, and support to help others who don’t have clean water. Another suggestion was to host an exhibit featuring only Southlake artists. The consensus of the Arts Council discussion was to move forward with the cancer theme for the September 2013 event. Arts Council will gather ideas and research pieces to continue discussion at the April meeting. Agenda Item No. 4 - Public Forum: No one was present to address the Arts Council. Agenda Item No. 5 – Adjournment A motion was made to adjourn the meeting at 6:54 p.m. Motion: Walker Second: Murray Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6-0 Motion carried. Attest: Leslie Bartlett, Chair Candice Edmondson, Deputy Director Community Services Department A tape recording of this meeting may be requested in the Office of the City Secretary. 2A - 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M May 22, 2013 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Recommendation on Revisions to the Public Art Policy Action Requested: Southlake Arts Council review and recommendation on proposed revisions to the Public Art Policy Background Information: The City currently has two policies that govern the use of public art at city facilities, the Public Art Policy which was approved by City Council on September 4, 2001 and revised on May 15, 2007 and the Public Art Display and/or Performance Policy which was approved by City Council on March 29, 2011. The purpose of this item is to consolidate the two previously approved policies into one Public Art Policy. The Public Art Policy will also be revised to include the provisions and recommendations of the approved Public Sculpture Program. Revisions to the policy will address issues regarding agreements for temporary and on- loan art, a stipend program ($2,500 proposed), a guarantee to purchase program and fees due to the City for purchased art (20% fee). A copy of the proposed revisions to the Public Art Policy will be distributed at the meeting. Financial Considerations: Approval of proposed revisions to the Public Art Policy presents no financial impact on the City budget. Funding in the amount of $100,000 is approved in the FY 2013 Public Art Budget for Phase I of the Public Sculpture Program. Funding for additional phases of the Program will be included in the corresponding fiscal year budgets as approved by the City Council. 3A - 1 Southlake Arts Council Meeting Date – May 28, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Strategic Link: The policy revisions are linked to the City Council Focus Area of Quality Development and meet the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and enhance resident quality of life & business sustainability through tourism. Citizen Input/ Board Review: Southlake Arts Council recommendation May 28, 2013 City Council consideration June 18, 2013 Legal Review: The revised Public Art Policy will be reviewed by the City Attorney Alternatives: Not Applicable Supporting Documents: • Proposed Public Art Policy Recommendation: Southlake Arts Council recommendation on proposed revisions to the Public Art Policy 3A - 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M May 22, 2013 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Approve permit to allow an art gallery reception on September 8, 2013 and an art exhibit September 8 – October 31, 2013 in Town Hall lobby Action Requested: Southlake Arts Council review and recommendation on a permit to allow an art gallery reception on Sunday, September 8, 2013 and an art exhibit, “Touches of Hope,” September 8 – October 31, 2013 in Town Hall lobby. Background Information: The permit requires a recommendation from the Southlake Arts Council and approval by the City Council. The permit involves approval for two activities – the art gallery reception in September and the corresponding art exhibit in September and October. If approved, the art gallery reception on September 8th will be held in the Town Hall lobby. The reception will require 100% of the lobby area and will include a program introducing the featured artists, refreshments and entertainment. A floor space plan for the reception is attached to the permit. The art exhibit, September 8 – October 31, 2013, will portray how cancer touches people’s lives. The theme was selected to help spread the word about cancer awareness, as well as share hope and support to survivors and families. The exhibit will be displayed during both breast and ovarian cancer months (Sept and Oct), but is not limited to these diseases. The exhibit will include assorted pieces by local and regional artists displayed on the walls, not to exceed 30% of the lobby wall space. The artwork will be hung on wall panels using the same gallery display system used for previous displays. The pieces will be placed based on size and aesthetic concerns related to color and composition. Sponsors of the reception and exhibit include Southlake Arts Council and APEX Arts League in partnership with Texas Oncology. Publicity for the exhibit and reception will be broadcast 3B - 1 Southlake Arts Council Meeting Date – May 28, 2013 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork through Texas Oncology to cancer support groups and active cancer organizations in the Metroplex; hence a strong audience is anticipated for both the reception and exhibit. The reception and exhibition are not fundraising events, but are opportunities for local and regional artists to showcase their artistic skills and talent. The artist or their representative cannot actively solicit the sale of art other than passively indicate the artist’s contact information on the artwork. The permit meets the provisions of the Public Art Display Policy. A copy of the permit is attached for your review. Previously approved public art displays/events for the Town Hall lobby include: April 15-17, 2011 CISD Student Art Exhibit April 19 – May 17, 2011 Art In the City Jazz Reception & Display November 2 – November 30, 2011 Renderings of Roundabouts Sculptures November 7 – December 16, 2011 Festivals of Trees November 19, 2011 Board Reception/Tree Lighting Event December 11, 2011 Breakfast with Santa December 17 – December 31, 2011 Sister Cities Young Artist Showcase February 17 – April 16, 2012 Winter Art in Town Hall Exhibit February 19, 2012 Winter Art in Town Hall Reception April 26-29, 2012 CISD Student Art Exhibit Sept 9, 2012 “Fall Through the Lens” Reception Sept 9 – Oct 31, 2012 “Fall Through the Lens” Exhibit December 16, 2012 Sister Cities Young Artist Reception December 16 – January 25, 2013 Sister Cities Young Artist Showcase February 17, 2013 Strokes of Art in the Square Reception February 17 – April 28, 2013 Strokes of Art in the Square Exhibit April 26-28, 2013 CISD Student Art Exhibit Sept 8 – October 31, 2013 Gallery Reception & Exhibit -if approved Financial Considerations: The City will contribute up to $1,000 for the reception, including refreshments and entertainment. Funding is available in the FY 2013 Public Art Budget. Artists are not paid for display or associated costs related to delivery and pick up of the art pieces. Strategic Link: This permit is linked to the City Council Focus Areas of Quality Development and Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing attractive and unique spaces for enjoyment of personal interests and providing opportunities for partnerships and volunteer involvement. 3B - 2 Southlake Arts Council Meeting Date – May 28, 2013 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Citizen Input/ Board Review: The permit for the exhibit and reception complies with provisions of the Public Art Display Policy. Southlake Arts Council recommendation May 28, 2013 City Council consideration June 4, 2013 Legal Review: The permit form was reviewed previously with the Public Art Display Policy by the City Attorney Alternatives: Not Applicable Supporting Documents: • Public Art Display Permit • Reception Floor Plan Recommendation: Southlake Arts Council review and recommendation to approve permit to allow an art gallery reception on Sunday, September 8, 2013 and an art exhibit September 8 – October 31, 2013 in Town Hall lobby. 3B - 3 Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake – 2nd floor main lobby ___________________________________________________________________________________ CONTACT INFORMATION Applicant: Candice Edmondson, on behalf Southlake Arts Council Phone: 817.748.8311 Cell Phone: 817.239.8919 E-Mail Address: cedmondson@ci.southlake.tx.us Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092 Alternative Contact: Terri Messing Phone Number: 817.307.2224 E-mail: terrimessing@verizon.net DISPLAY or PERFORMANCE INFORMATION Requested Date(s): 1) Reception – Sunday, September 8, 2013, 3:00 to 5:00 pm for a Gallery Reception 2) Exhibit – September 8, 2013 – October 31, 2013 for the art exhibit “Touches of Hope” Type of Display or Performance: 1) Reception – The art gallery reception will be held to kick-off the art exhibition. 2) “Touches of Hope” Art Exhibit – The exhibit will consist of 10-12 assorted art pieces by local and regional artists displayed on the lobby walls using the same gallery hanging system used with previous displays. The theme of the art work is illness and cancer and its effect on people’s lives. Duration of Event(s) or Performance: 1) Reception – The art gallery reception duration is September 8, 2013, 3:00 – 5:00 pm only. 2) Exhibit – “Touches of Hope” exhibit duration is for approximately two (2) months (Sept 8 through October 31, 2013). Detailed Information including a wall or floor space plan, display or performance details, including planned activities and/or any equipment/special needs required: 1) Reception -- The art gallery reception Sunday, Sept 8, 2013 will require 100% of the lobby area in Town Hall. The reception will include a program introducing the featured artists, refreshments and entertainment. The reception will be managed and arranged the same as previously approved events. 3B - 4 Public Art Display and/or Performance Facility and Property Use Permit Page 2 2) Exhibit – “Touches of Hope” exhibit will include 10-12 art pieces approved by the Southlake Arts Council that were received from a Call to Artist and solicited artists’ mailing list. The exhibit will require less than 30% of the lobby wall space. Art pieces will be hung on wall panels using the same gallery display system used for previous displays. The exhibit will be managed and maintained by City of Southlake staff with APEX Arts League members who will monitor the displays during the event. The exhibition is sponsored by Southlake Arts Council and APEX Arts League in partnership with Texas Oncology. Publicity for the exhibit and the reception will be provided through Texas Oncology to cancer support groups in the Metroplex. Organization Represented: Southlake Arts Council and APEX Arts League, in partnership with Texas Oncology. Non-Profit: Yes X No ___ Is this display or performance to include a fund raiser? Yes ____ No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______ Do a majority of your members, including officers, reside in Southlake? Yes X No ______ Will your event cause any impact on City Staff or City resources? Yes X No ______ 3B - 5 The reception will be arranged and managed the same as previous receptions held in Town Hall lobby. The room will be configured to allow a podium, seating, refreshment tables, entertainment area, and space for guests to mingle, with clear access to doorways. 3B - 6 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M May 22, 2013 To: Southlake Arts Council From: Candice Edmondson, Deputy Director of Community Services Subject: Approve permit to allow an art gallery reception on February 23, 2014 and an art exhibit February 23 – April 27, 2014 in Town Hall lobby Action Requested: Southlake Arts Council review and recommendation on a permit to allow a reception on February 23, 2014 and the corresponding art exhibit, February 23 - April 27, 2014 (Art in the Square weekend) in the Town Hall lobby. Background Information: The permit requires a recommendation from the Southlake Arts Council and approval by the City Council. The permit involves approval for two activities – the kick-off reception in February for the annual Art in the Square festival and the art exhibit February- April. If approved, the kick-off reception on February 23rd will follow the same format and layout used for previous receptions. The reception will require 100% of the lobby area of Town Hall. The program will include brief speeches by event sponsors, recognition of the artists, entertainment and refreshments. The floor space plan for the reception is attached to the permit. The art exhibit, February 23 – April 27, 2014, will feature art pieces by local and regional artists. The exhibit will require less than 30% of the lobby wall space, and art pieces will be hung on wall panels using the same gallery display system used for previous displays. The pieces will be placed based on size and aesthetic concerns related to color and composition. Sponsors of the reception and exhibit include Southlake Arts Council and APEX Arts League. The reception and exhibition are not fundraising events, but are opportunities for local and regional artists to showcase their artistic skills and talent. The artist or their representative cannot actively 3C - 1 Southlake Arts Council Meeting Date – May 28, 2013 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork solicit the sale of art other than passively indicate the artist’s contact information on the artwork. The permit meets the provisions of the Public Art Display Policy. A copy of the permit is attached for your review. Previously approved public art displays/events for the Town Hall lobby include: April 15-17, 2011 CISD Student Art Exhibit April 19 – May 17, 2011 Art In the City Jazz Reception & Display November 2 – November 30, 2011 Renderings of Roundabouts Sculptures November 7 – December 16, 2011 Festivals of Trees November 19, 2011 Board Reception/Tree Lighting Event December 11, 2011 Breakfast with Santa December 17 – December 31, 2011 Sister Cities Young Artist Showcase February 17 – April 16, 2012 Winter Art in Town Hall Exhibit February 19, 2012 Winter Art in Town Hall Reception April 26-29, 2012 CISD Student Art Exhibit Sept 9, 2012 “Fall Through the Lens” Reception Sept 9 – Oct 31, 2012 “Fall Through the Lens” Exhibit December 16, 2012 Sister Cities Young Artist Reception December 16 – January 25, 2013 Sister Cities Young Artist Showcase February 17, 2013 Strokes of Art in the Square Reception February 17 – April 28, 2013 Strokes of Art in the Square Exhibit April 26-28, 2013 CISD Student Art Exhibit Sept 8 – October 31, 2013 Gallery Reception & Exhibit -if approved February 23 – April 27, 2014 Gallery Reception & Exhibit -if approved Financial Considerations: The City will contribute up to $1,200 for shipping of the art pieces and the cost of entertainment for the reception. Funding will be provided in the FY 2014 Public Art Budget if approved by City Council. Artists are not paid for display or associated costs related to delivery and pick up of the art pieces. Strategic Link: This permit is linked to the City Council Focus Areas of Quality Development and Partnerships and Volunteerism. The Permit also addresses the corporate objectives of providing attractive and unique spaces for enjoyment of personal interests and providing opportunities for partnerships and volunteer involvement. Citizen Input/ Board Review: The permit for the exhibit and reception complies with provisions of the Public Art Display Policy. Southlake Arts Council recommendation May 28, 2013 City Council consideration June 4, 2013 3C - 2 Southlake Arts Council Meeting Date – May 28, 2013 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Legal Review: The permit form was reviewed previously with the Public Art Display Policy by the City Attorney Alternatives: Not Applicable Supporting Documents: • Public Art Display Permit • Reception Floor Plan Recommendation: Southlake Arts Council review and recommendation to approve permit to allow a reception on February 23, 2014 and an art exhibit February 23 – April 27, 2014 in Town Hall lobby. 3C - 3 Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake – 2nd floor main lobby ___________________________________________________________________________________ CONTACT INFORMATION Applicant: Candice Edmondson, on behalf Southlake Arts Council Phone: 817.748.8311 Cell Phone: 817.239.8919 E-Mail Address: cedmondson@ci.southlake.tx.us Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092 Alternative Contact: Terri Messing Phone Number: 817.307.2224 E-mail: terrimessing@verizon.net DISPLAY or PERFORMANCE INFORMATION Requested Date(s): 1) Reception – Sunday, February 23, 2014, 3:00 to 5:00 pm for a Gallery Reception 2) Exhibit – February 23, 2014 – April 27, 2014 (Art in the Square weekend) Type of Display or Performance: 1) Reception – The art gallery reception will be held to kick-off the annual Art in the Square festival and will follow the same format and layout used for previous receptions. Music, refreshments and a program are planned. 2) Exhibit – The exhibit will feature art pieces by local and regional artists. The exhibit will require less than 30% of the lobby wall space and pieces will be hung on the walls using the same gallery hanging system used with other displays. Duration of Event(s) or Performance: 1) Reception – The art gallery reception duration is February 23, 2014, 3:30 – 5:00 pm only. 2) Exhibit – Exhibit duration is for approximately two (2) months (February 23, 2014 through April 27, 2014 (Art in the Square weekend). Detailed Information including a wall or floor space plan, display or performance details, including planned activities and/or any equipment/special needs required: 1) Reception -- The art gallery reception Sunday, February 23, 2014 will require 100% of the lobby area in Town Hall. The reception will include a program and will feature brief speeches by event sponsors, recognition of the artists, entertainment and refreshments. The reception will be 3C - 4 Public Art Display and/or Performance Facility and Property Use Permit Page 2 managed and arranged the same as previously approved receptions. Floor space plan for the reception is attached to the permit. 2) Exhibit – The exhibit will feature art pieces by local and regional artists. The exhibit will require less than 30% of the lobby wall space. Art pieces will be hung on wall panels using the same gallery display system used for previous displays. The exhibit will be managed and maintained by City of Southlake staff with APEX Arts League members who will monitor the displays during the event. The exhibition is sponsored by Southlake Arts Council and APEX Arts League. Organization Represented: Southlake Arts Council and APEX Arts League Non-Profit: Yes X No ___ Is this display or performance to include a fund raiser? Yes ____ No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______ Do a majority of your members, including officers, reside in Southlake? Yes X No ______ Will your event cause any impact on City Staff or City resources? Yes X No ______ 3C - 5 The reception will be arranged and managed the same as previous receptions held in Town Hall lobby. The room will be configured to allow a podium, seating, refreshment tables, entertainment area, and space for guests to mingle, with clear access to doorways. 3C - 6 1 Leslie Bartlett a a a *100%3 2013 86% 2 Merlene Ingraham a a a *100%3 3 Jesika Cook a a a *100%3 4 Terri Messing a a a *100%3 5 Tammy Hashemian r r r *0%0 6 Miriam Murray a a a *100%3 7 Leslie Ann Walker a a a *100%3 8 - Alt 1 Vacant Total 86% 86%86%86%*a In attendance Total Hrs Per Month 1 1 1 0 3 r Not in attendance, no substitute m Substitute in attendance n Vacant position 0 Meeting Canceled *Meeting Canceled due to no quorum Change in Representative Average Monthly Attendance Rate Meeting Attendance Rate (includes substitutions) 8/27/13 9/24/13 10/22/13 11/26/13 12/24/13 Individual Attendance Rate Southlake Arts Council Attendance Report Place Name 1/22/13 2/26/13 3/26/13 4/23/13 5/28/13 6/25/13 7/23/13 Hrs To Date Packet Insert - Attendance Report