2013-02-26 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 21, 2013
TO: Southlake Arts Council
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
Meeting – Tuesday, February 26, 2013 at 6:00 p.m.
The regular meeting will begin at 6:00 p.m., in Town Hall – 3rd Floor, Room 3A. If you are
not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the January 22, 2013
regular Southlake Arts Council meeting – Please make any corrections to the
minutes part of the motion.
2. Agenda Item No. 3A. Consider: Recommendation on permit for CISD Art Exhibit in
Town Hall April 26-28, 2013 – The purpose of this item is to review and make a
recommendation to City Council on a request from the Southlake Public Library to
display CISD student art work in Town Hall the weekend of Art in the Square, April
26-28, 2013. CISD exhibits were previously approved for Town Hall during Art in the
Square events in 2011 and 2012.
Although this permit is for the same weekend as the “Strokes of Art in the Square”
Town Hall lobby exhibit, it will not create a space conflict in the lobby since art
pieces for the “Strokes of Art” exhibit will be hung on the walls and the CISD art
pieces are to be displayed on free standing floor panels. The CISD Art Exhibit permit
meets the provisions of the Public Art Display Policy. Approval of the permit will have
no financial impact on City budgets. This request is scheduled to be considered by
City Council at the March 5, 2013 meeting.
The packet memo and permit provide details about scope and management of the
proposed exhibit. A staff presentation will be provided at the meeting.
3. Agenda Item No. 4A. Discussion: Recap of “The Strokes of Art in the Square”
reception held February 17, 2013 – The purpose of this item is to review and provide
feedback on the reception held February 17, 2013 as a kick-off event for the
upcoming Art in the Square festival. Please bring your thoughts and observations
about the event to the meeting next Tuesday for a wrap -up discussion.
4. Agenda Item No. 4B. Discussion: Public Art Ordinance – Staff will lead a discussion
on the proposed changes and timeline of the Public Ar t Ordinance.
Southlake Arts Council
Meeting Date – February 26, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. Agenda Item No. 4C. Discussion: Public Art Policy – Staff will lead a discussion on
the proposed changes and timeline of the Public Art Policy.
6. Agenda Item No. 4D. Discussion: Call to Artists for Public Art for Phase I of the
Public Sculpture Program – Staff will lead a discussion on the proposed process and
timeline for the Call to Artists for Phase I of the Public Sculpture Program.
7. Agenda Item No. 4E. Discussion: Call to Artists for Public Art at DPS North Facility
– Staff will lead a discussion on the proposed timeline and process for the Call to
Artists for the DPS North Facility.
8. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Arts Councils' options during this topic are 1) to listen; 2)
ask questions and respond to the presenter only; 3) r equest staff to look into the
issue and report back to the Arts Council; and/or 4) request that the chair put the
item on a future agenda for the Arts Council to discuss or consider.
9. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance log is included in your packet.
We appreciate your commitment and service to the City.
CE
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311;
cedmondson@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, February 26, 2013
Location: Southlake Town Hall
1400 Main Street – 3A (third floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the January 22, 2013 regular Southlake Arts
Council meeting
3. Consider
A. Recommendation on permit for CISD Art Exhibit in Town Hall April 26 -28,
2013
4. Discussion
A. Recap of “The Strokes of Art in the Square” reception held February 17,
2013
B. Public Art Ordinance
C. Public Art Policy
D. Call to Artists for Public Art for Phase I of Public Sculpture Program
E. Call to Artists for Public Art at DPS North Facility
5. Public Forum
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Friday, February 22, 2013 by 6:00 p.m. pursuant to Chapter 551 of the
Texas Government Code.
Southlake Arts Council
Meeting Date – February 26, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING: January 22, 2013
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall – 3A
Southlake Arts Council Members Present: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene
Ingraham, Terri Messing and Leslie Ann Walker
Southlake Arts Council Members Absent: Tammy Hashemian
Staff Members Present: Assistant to the Director of Community Services Candice
Edmondson
Others Present: None
Agenda Item No. 1 - Call to Order: Chair Bartlett called the meeting to order at 6:02
p.m.
Agenda Item No. 2A – Consent: Approval of the minutes from the October 29,
2012 special Southlake Arts Council meeting – One misspelling was corrected in the
minutes.
A motion was made to accept the minutes with one correction.
Motion: Walker
Second: Messing
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion Carried.
Agenda Item No. 3 A – Consider: Election of Officers for Southlake Arts Council –
Assistant to the Director of Community Services Edmondson presented the el ection of a
chair, vice chair and secretary to serve a one -year term. The Southlake Arts Council
discussed this item and made nominations for each position.
A motion was made to accept the slate of officers as stated. (Leslie Bartlett as Chair,
Miriam Murray as Vice Chair and Jesika Cook as Secretary)
Motion: Walker
Second: Cook
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion carried.
Minutes of the January 22, 2013 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Agenda Item No. 3B. Consider: Recommendation of Public Art Master Plan
Project Priorities – Assistant to the Director of Community Services Edmondson
presented the Public Art Master Plan Tier I, Tier II and Tier III project recommendations
and responded to questions as members discussed ranking of the projects.
The Southlake Arts Council agreed to move the following two projects up the tier list:
1. Recommendation PA01.3 (Incorporate public art into the Bob Jones Nature
Center), from Tier II to Tier I
2. Recommendation PA07 (Provide a special urban design, art, or water feature at
the White Chapel Road and SH114 intersection), to Tier II with PA05 (Provide a
special urban design, architectural or art feature at the edge of Town Square that
faces SH114)
A motion was made to recommend approval of the Public Art Master Plan Project
Priorities as written with the two exceptions of moving PA01.3 (public art into the Bob
Jones Nature Center) from Tier II to Tier I and move PA07 (White Chapel Road and
SH114 intersection urban design), to Tier II with PA05 (the other SH 114 feature).
Motion: Messing
Second: Cook
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion carried.
There was further discussion. The Call to Artists for the DPS North facility and the two
(2) on-loan Call to Artists pieces for Frank Edgar Cornish, IV Park will be presented to
the Arts Council at the February meeting.
Agenda Item No. 4A - Discussion: Future Projects – Staff was asked to research if a
clock tower is still planned at Southlake Boulevard and SH 114.
Agenda Item No. 4B - Discussion: “Winter in Town Hall” (renamed “The Strokes
of Art in the Square”) art gallery reception to be held February 17, 2013 –
Southlake Arts Council member Messing lead the discussion as duties were assigned
for the upcoming reception.
City staff will assist with invitations for City Council and City staff as well as
dissemination of the Art In the Square press release through the City’s various media
outlets. Other duties assigned to the City were to provide high tables, table clothes, and
chairs set up in the lobby. Staff will help with the design and printing of an event
program, setting up a podium/speaker and event signs.
Minutes of the January 22, 2013 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Agenda Item No. 5 - Public Forum: No one was present to address the Arts Council.
Agenda Item No. 6 – Adjournment
A motion was made to adjourn the meeting at 7:03 p.m.
Motion: Cook
Second: Walker
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6-0
Motion carried.
Leslie Bartlett, Chair
Attest:
Candice Edmondson, Deputy Director of Community Services
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 21, 2013
To: Southlake Arts Council
From: Candice Edmondson, Deputy Director of Community Services
Subject: Recommendation on permit for CISD Art Exhibit in Town Hall April 26–28,
2013
Action
Requested: Southlake Arts Council review and recommendation on a permit to
display CISD art works in Town Hall April 26-28, 2013 in
conjunction with the annual Art in the Square festival.
Background
Information: City Council previously approved permits for CISD art work for the
Art in the Square events held in 2011 and 2012.
The current display permit was submitted by the Southlake Public
Library for an exhibit in Town Hall to feature over 200 art pieces
selected by CISD art teachers from grades K-12 art classes. The
exhibit will consist of both floor and wall displays. Freestanding,
portable floor panels will be used to display the art pieces in the
main Town Hall lobby, in the courtroom lobby area and in the lobby
area outside the library. The display area in the Town Hall main
lobby area will not exceed 30% of the floor space. Art work will also
be displayed in 3rd floor training rooms (B-C-D) in combination wall
and floor displays.
It should be noted the dates of the CISD exhibit coincide with the
concluding dates of the “Strokes of Art in the Square” exhibit;
however, simultaneous exhibits in the Town Hall lobby during Art in
the Square weekend do not create a space conflict since the
“Strokes of Art in the Square” art pieces will be hung on the lobby
walls and the CISD art pieces will be mounted on floor panel units
in the lobby.
The CISD exhibit will be managed and maintained by City of
Southlake Library staff and CISD art teachers who will monitor the
displays during the Art in the Square event. City Librarian Kerry
McGeath will coordinate set up and tear down of the art work. Town
Hall doors will be closed Friday at 8:00 p.m. and 5:00 p.m.
Southlake Arts Council
Meeting Date – February 26, 2013
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Saturday. The exhibition is not a fundraising event, but is held
concurrently with Art in the Square and the “Strokes of Art in the
Square” exhibition and will offer Southlake another cultural
opportunity for that weekend.
The permit is required to comply with the Public Art Display Policy
adopted by City Council and requires approval by the City Council.
Exhibits initiated by City departments or divisions, such as this
request, require review by the Southlake Arts Council, but not their
approval. The proposed CISD exhibit will be presen ted to the City
Council at the March 5, 2013 meeting. Library staff and the
Southlake Arts Council liaison will coordinate arrangements for the
exhibit. A copy of the Permit is included in the packet memo.
Previously approved public art displays/events in Town Hall lobby
include:
April 15 – 17, 2011 CISD Student Art Exhibit
April 19 – May 17, 2011 Art in the City and Reception
November 2 – November 30, 2011 Renderings of Roundabout Sculptures
November 7 – December 16, 2011 Festival of Trees
November 19, 2011 Board Reception/Tree Lighting Event
December 11, 2011 Breakfast with Santa
December 17 – December 31, 2011 Sister Cities Young Artist Showcase
February 17 – April 16, 2012 Winter Arts in Town Hall Exhibit
February 19, 2012 Winter Arts in Town Hall Reception
April 26-29, 2012 CISD Student Art Exhibit
December 16, 2012 Sister Cites Young Artist Reception
December 16 – January 25, 2013 Sister Cities Young Artist Showcase
February 17, 2013 Strokes of Art in the Square Reception
*February 17 – April 28, 2013 Strokes of Art in the Square Exhibit
**April 26-28, 2013 (if approved) CISD Student Art Exhibit
*Art pieces for the Strokes of Art in the Square exhibit to be hung on Town Hall
lobby walls.
**Art pieces for CISD Art Exhibit to be displayed on free standing floor panels in
Town Hall lobby.
Financial
Considerations: Approval of the CISD Art Exhibit Permit in Town Hall requires no
additional funding. CISD is not paid for display or associated costs
related to delivery and pick up of art pieces.
The City’s contractor for janitorial services at Town Hall, Regent
Services, has offered to provide free cleaning of the restrooms
twice a day for the weekend exhibit, which is an added benefit to
the City.
Southlake Arts Council
Meeting Date – February 26, 2013
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Strategic Link: This Permit is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. The Permit also
addresses the corporate objectives of providing attractive and
unique spaces for enjoyment of personal interests and providing
opportunities for partnerships and volunteer involvement.
Citizen Input/
Board Review: Southlake Arts Council review February 26, 2013
City Council consideration March 5, 2013
Legal Review: The Permit form was reviewed previously with the Public Art
Display Policy by the City Attorney
Alternatives: Not Applicable
Supporting
Documents: Permit for CISD art exhibit April 26-28, 2013 in Town Hall
Recommendation: Southlake Arts Council review and recommendation of a permit for
CISD art exhibit April 26-28, 2013 in the Town Hall main lobby,
courtroom lobby, library lobby and 3rd floor training rooms in
conjunction with the annual Art in the Square festival.
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Town Hall – 2nd floor main lobby, 2nd floor courtroom lobby, 3rd floor
training rooms B, C and D, and 1st floor lobby area outside the Library
___________________________________________________________________________________
CONTACT INFORMATION
Personal Responsible: Kerry McGeath, on behalf Southlake Library and CISD Art Dept
Phone: 817 748 8384
Cell Phone: 817 919 8486 E-Mail Address: kmcgeath@ci.southlake.tx.us
Address: 1400 Main Street # 130 City: Southlake State: TX Zip: 76092
Alternative Contact:
Phone Number: E-mail:
DISPLAY or PERFORMANCE INFORMATION
Requested Date: April 26 – April 28, 2013, concurrently with Art in the Square event.
This request is also the same weekend as the “Strokes of Art in the Square” lobby exhibit. Two
simultaneous exhibits in Town Hall lobby is feasible and will not create a space conflict since art pieces
for the “Strokes of Art” exhibit will be hung on the lobby walls and the art pieces for the CISD exhibit will
be displayed on floor units in the lobby.
Type of Display or performance: CISD student artwork exhibition
Duration of the event or performance: 3 days, April 26 – April 28, 2013 (set up 4/26; tear down 4/28)
Detailed Information including a plan of needed wall or floor space about the display or
performance, including planned activities or any equipment/special needs: The CISD exhibit will
include several hundred art work s, selected by art teachers from students grades K-12 participating in
Carroll School District art classes. The exhibit will consist of both floor and wall displays. CISD art work
will be displayed on freestanding floor panels in the Town Hall lobby, not to exceed 30% of the floor
space area. Additional floor displays will be placed in the 2nd floor courtroom lobby and 1st floor library
lobby areas. Art work will also be displayed in the 3rd floor training rooms (B-C-D) in combination wall and
floor displays. The exhibit will be managed and maintained by City of Southlake Library staff with CISD art
teachers who will monitor the displays during the Art in the Square event. Town Hall will be closed at 5:00
p.m. on Friday and at 8:00 p.m. on Saturday. The exhibition is sponsored by the Southlake Public Library,
CISD and Art in the Square. The Art in the Square organization will include advertisement of the CISD
exhibit in their marketing venues. Additionally, the City’s contractor for janitorial services at Town Hall,
Regent Services, Inc. will provide free cleaning of the restrooms twice a day for the weekend.
Although the CISD art exhibit is proposed for the same weekend as the approved “Strokes of Art in the
Square” exhibit, there will not be a conflict of space by the two exhibits since CISD art pieces will be
displayed in Town Hall lobby on free-standing floor panels, whereas the “Strokes of Art” art pieces will be
hung on the Town Hall lobby walls.
Organization Represented: Southlake Arts Council, CISD Art Department, Southlake Public Library and
Art in the Square organization. Regent Services to donate free janitorial services for the weekend event.
Non-Profit: Yes X No ___
Is this display or performance to include a fund raiser? Yes ____ No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______
Do a majority of your members, including officers, reside in Southlake? Yes X No ______
Will your event cause any impact on City Staff or City resources? Yes X No ______
1 Leslie Bartlett a 1 2013 88%
2
Merlene
Ingraham a 1
3 Jesika Cook a 1
4 Terri Messing a 1
5
Tammy
Hashemian r 0
6 Miriam Murray a 1
7
Leslie Ann
Walker a 1
8 - Alt 1 Vacant
Total 88%
88%a In attendance
Total Hrs Per Month 1 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
8/27/13 9/24/13 10/22/13 11/26/13 12/24/13
Southlake Arts Council Attendance Report
Place Name 1/22/13 2/26/13 3/26/13 4/23/13 5/28/13 6/25/13 7/23/13 Hrs To Date