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2012-10-29 SLAC PacketCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M October 16, 2012 TO: Southlake Arts Council FROM: Jim Blagg, Assistant City Manager/Director of Public Safety SUBJECT: Agenda Item Comments for the regular Southlake Arts Council Meeting – Monday, October 29, 2012 at 6:00 p.m. The meeting will begin at 6:00 p.m., in Town Hall – 4th Floor, Room 4A. If you are not able to attend this meeting, please notify staff at 817.748.8384 or kmcgeath@ci.southlake.tx.us. 1. Agenda Item No. 3A. Consent: Approval of the minutes from the September 25, 2012 Southlake Arts Council meeting – Please make any corrections to the minutes part of the motion. 2. Agenda Item No. 3A. Consider: Recommendation to City Council on proposed plan for McPherson Park Sculpture Garden Plan and Policies – The purpose of this item is to seek Southlake Arts Council recommendation on a Public Sculpture Program at McPherson Park. The plan proposes a four-phased approach for implementing the Public Sculpture Program and will include a combination of permanent and temporary art pieces. Staff has been working with an art consultant on proper phasing and maintenance of the art pieces. The recommendation to develop a Public Sculpture Program at McPherson Park was included in the City’s Public Art Master Plan and is considered a Tier I Southlake 2030 recommendation. A copy of the proposed plan is included in the packet. Please contact staff liaison Candice Edmondson should you have comments or questions. 3. Agenda Item No. 3B. Consider: Recommendation on a permit to allo w an art gallery reception December 16, 2012 and the Southlake Sister Cities International Young Artist art exhibit December 16, 2012 through January 25, 2013, in the Southlake Town Hall lobby – The purpose of this item is for the Arts Council to review and make a recommendation to City Council to approve the two events described above. Your packet memo contains detailed information concerning the request from Southlake Sister Cities, along with copies of the permit, reception space plan, artist renderings and additional information to aid with your decision. Staff will present the material at the meeting. Southlake Arts Council Meeting Date – October 29, 2012 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4. Agenda Item No. 4A. Discussion: Bas Relief at North Park Update – This is the Arts Council’s opportunity to view photos of the bas relief at the park facility and to provide comments to staff. 5. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the Arts Council about non-agenda items. During this proceeding it is important that the council not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Arts Council’s options during this topic are 1) to listen; 2) ask questions and respond to the presenter only; 3) request staff to look into the issue and report back to the Arts Council; and/or 4) request that the chair put the item on a future agenda for the Arts Council to discuss or consider. 6. Other item(s) included in your packet for your information: ● 2012 Attendance Log We appreciate your commitment and service to the City. JB STAFF CONTACT INFORMATION: Telephone – (817) 748-8203 Facsimile – (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092 Jim Blagg, Assistant City Manager, 817-748-8601, jblagg@ci.southlake.tx.us Candice Edmondson, Assistant to the Director of Community Services, 817-748-8311, cedmondson@ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL Monday, October 29, 2012 Location: Southlake Town Hall 1400 Main Street – 4A (fourth floor) Southlake, Texas Time: 6:00 p.m. Agenda: 1. Call to Order 2. Consent A. Approval of the minutes from the September 25, 2012 Southlake Arts Council meeting 3. Consider A. Recommendation to City Council on proposed plan for McPherson Park Sculpture Garden Plan and Policies B. Recommendation on a permit to allow an art gallery reception December 16, 2012 and the Southlake Sister Cities International Young Artist art exhibit December 16, 2012 through January 25 , 2013, in the Southlake Town Hall lobby 4. Discussion A. Bas Relief at North Park Update 5. Public Forum 6. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the off icial bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, October 26, 2012 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL MEETING: September 25, 2012 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall – 3A Southlake Arts Council Members Present: Chair Leslie Bartlett, Vice Chair Carol Knox, Secretary Leslie Ann Walker and Southlake Arts Council member Jesika Cook Southlake Arts Council Members Absent: Merlene Ingraham, Terry Messing and Tammy Hashemian Staff Members Present: Jim Blagg, Assistant City Manager/Operations, Deputy Director Community Services-Library Kerry McGeath and Assistant to the Director of Community Services Candice Edmondson Others Present: Lee Koch, president, Arts Council Northeast Agenda Item No. 1 - Call to Order: Chair Bartlett called the meeting to order at 6:04 p.m. Agenda Item No. 2 – Boards and Commission Orientation – Assistant City Manager Blagg presented the orientation material and distributed a Boards an d Commissions Handbook to Southlake Arts Council members. Board members were asked to complete necessary online training and to turn in the required forms included in the notebook. Agenda Item No. 3 A – Consent: Approval of the minutes from the August 14, 2012 Southlake Arts Council meeting – There were no changes to the minutes. A motion was made to approve the minutes as read Motion: Walker Second: Cook Ayes: Bartlett, Cook, Knox and Walker Nays: None Vote: 4-0 Motion Carried. Agenda Item No. 4A – Consider: Recommendation on renewal of Community Services Agreement with APEX Arts League for the term October 1, 2012 – September 30, 2015 – Deputy Director McGeath presented the community services agreement with APEX Arts League. The item was briefly discussed. A motion was made to recommend City Council approve the renewal of the Community Services Agreement with APEX Arts League as stated. Minutes of the September 25, 2012 Southlake Arts Council Meeting Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Motion: Knox Second: Cook Ayes: Bartlett, Cook, Knox and Walker Nays: None Vote: 4-0 Motion carried. Agenda Item No. 4B – Consider: Recommendation on renewal of Community Services Agreement with Arts Council Northeast for the term October 1, 2012 – September 30, 2015 – Deputy Director McGeath presented the community services agreement with Arts Council Northeast. The item was discussed. Lee Koch, president, Arts Council Northeast, distributed brochures and addressed the Arts Council about the musical events that are provided for in the agreement. A motion was made to accept the renewal of the Community Services Agreement with Arts Council Northeast as presented. Motion: Cook Second: Knox Ayes: Bartlett, Cook, Knox and Walker Nays: None Vote: 4-0 Motion carried. Agenda Item No. 5A. Discussion: “Fall Through the Lens” September 9, 2012 Reception and Photography Exhibit September 9-October 31, 2012 in Southlake Town Hall Lobby – The Southlake Arts Council discussed the reception and commended all who had a part in making the venue successful. Deputy McGeath will send Thank You cards to vendors (McAlisters, Corner Bakery, Starbucks, Callaways) that provided refreshments and decorations. Publicity of events may be improved by having larger signs. A suggestion was made to enhance future receptions by having supplemental music played during the entertainment intermissions. Agenda Item No. 6 - Public Forum: No one was present to address the Arts Council. Assistant to the Director of Community Services Candice Edmondson was introduced to the Arts Council. Ms. Edmondson will replace Jim Blagg as staff liaison upon his retirement in January 2013. Agenda Item No. 7 – Adjournment A motion was made to adjourn the meeting at 6:40 p.m. Motion: Knox Minutes of the September 25, 2012 Southlake Arts Council Meeting Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Second: Walker Ayes: Bartlett, Cook, Knox and Walker Nays: None Vote: 4-0 Motion carried. Leslie Bartlett, Chair Attest: Candice Edmondson, Assistant to the Director of Community Services A recording of this meeting may be requested in the Office of the City Secretary. CITY OF SOUTHLAK E MEMORANDUM October 24, 2012 TO: Southlake Arts Council FROM: Jim Blagg, Assistant City Manager/Director of Public Safety SUBJECT: Recommendation on a plan for the Public Sculpture Program at McPherson Park Action Requested: Southlake Arts Council recommendation to City Council to approve the Public Sculpture Program at McPherson Park Background Information: As part of the Southlake 2030 Arts Master Plan, a recommendation was made to include art at city owned properties and facilities where appropriate. Since 2009, the City has successfully commissioned several public art projects: • DPS Headquarters • Roundabout Intersections • North Park Bas Relief • Family Park— Brian Stebbins Memorial Per the Arts Master Plan, it was also recommended to "organize a sculpture exhibition series at McPherson Park, including both temporary, loaned pieces and permanent artworks." The recommendation was given a Tier I project priority by the 2030 Committee, emphasizing development within 1-3 years from plan adoption. The City entered into an agreement with art consultant John Kinkade for the design of a Public Sculpture Program for Southlake. McPherson Park was identified as the focal point of the Public Sculpture Program due to its proximity to the Southlake Hilton Hotel, accessibility to Town Square and future developments north of Division Street, and open park design. Along with making McPherson Park the center of the Public Sculpture Program, the plan also recommends including art pieces throughout Town Square. This would create a walkable art exhibit that focuses on McPherson Park but extends through Town Square into some of the City of Southlake Values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date—October 29, 2012 Page 2 of 4 squares most vibrant retail and dining areas. The concept would also create synergy between several major destinations in Town Square (i.e. Town Hall, Apple Store, and Frank Cornish Park), the Hilton Hotel and McPherson Park. The Public Sculpture Program proposes four (4) phases of development which will be implemented over the next several years. Phase 1 of the Public Sculpture Program will be implemented in FY 2013 and includes the following: • Preparation of Call to Artists for permanent art piece • Selection of one (1) permanent art piece to be placed in McPherson Park near the pond across from the Hilton Hotel • Construction of pedestal and infrastructure for permanent art piece • Design of a courtyard and infrastructure for two (2) permanent and two (2) on-loan art pieces adjacent to the Hilton Hotel • Selection of four (4) additional sites for on-loan art pieces throughout McPherson Park • Revisions to the Public Art Policy As noted above, the current Public Art Policy will need to be revised to include provisions for the Public Sculpture Program. Revisions to the policy will address issues regarding agreements for temporary and on-loan art, a stipend program, a guarantee to purchase program and fees due to the City for purchased art. The estimated cost for Phase I implementation is $15,565, which does not include the cost of the proposed art piece. Phase II of the Public Sculpture Program will be implemented in FY 2014 and includes the following: • Construction of a courtyard and infrastructure for two (2) permanent and two (2) on-loan art pieces adjacent to the Hilton Hotel City of Southlake Values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date—October 29, 2012 Page 3 of 4 • Preparation of Call to Artists for the two (2) permanent and two (2) on-loan courtyard art pieces • Construction of infrastructure for the four (4) additional sites for on-loan art pieces in McPherson Park The estimated cost for Phase II implementation is $117,236, which does not include the cost of procuring art pieces. Phase III of the Public Sculpture Program will be implemented in FY 2015 and includes the following: • Preparation of Call to Artists for the four (4) additional on-loan art pieces in McPherson Park • Selection of four (4) on-loan art pieces for the additional sites • Construction of entrance features (gateways) into McPherson Park The estimated cost for Phase III implementation is $51,750, which does not include the cost of procuring art pieces. Phase IV of the Public Sculpture Program will be implemented in FY 2016 and includes the following: • Selection of sites for permanent and on-loan art pieces along Federal Way and Grand Avenue (leading to Frank Cornish Park and Town Hall) • Construction of pedestals and infrastructure for additional Town Square sites Estimated costs for Phase IV implementation have not been identified at this time. Financial Considerations: Funding in the amount of $100,000 is included in the approved FY 2013 Public Art budget for Phase I of the Public Sculpture Program. Funding for additional phases of the program will be included in the corresponding fiscal year budgets. City of Southlake Values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date—October 29, 2012 Page 4of4 Strategic Link: The Public Sculpture Program is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and enhance resident quality of life & business sustainability through tourism. Citizen Inputl Board Review: Southlake Arts Council recommendation October 29, 2012 City Council consideration November 6, 2012 Legal Review: Not applicable Alternatives: Alternatives may include the following: • Recommendation to approve plan as presented • Recommendation to approve plan with input as desired • Recommendation not to approve plan Supporting Documents: • Letter from Art Consultant John Kinkade • Vision and Goals Statement • Public Sculpture Outline • McPherson Park Sculpture Garden Concept Plan • Town Square Site Plan Staff Recommendation: Southlake Arts Council recommendation to City Council to approve the Public Sculpture Program for McPherson Park City of Southlake Values. Integrity o Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork October 25, 2012 Ms. Candice Edmondson Assistant to the Director Community Services 1400 Main Street Southlake, TX 76092 Dear Candice: By separate emails, we have sent our proposals for McPherson Park's Public Sculpture Program. The recommendation goes outside of the boundaries of McPherson Park and includes most of the town square because without doing this it is believed that a McPherson Park plan would not be successful. We have recommended 21 plus sites for the placement of public art in the town center, the description of the phases and a recommendation for the basing to be used. Phase I We are recommending a sculpture of some significance to be permanently placed on the lake side of the sidewalk across from the Hilton Hotel. This will create a destination from the hotel and be the starting piece of a"sculpture garden". The required pedestal and infrastructure for the sculpture will also be constructed in this phase. Phase II The second phase, to be implemented during 2014, will be to create a sculpture courtyard that will be attached to the three walkways exiting from the Hilton Hotel trellised patio into McPherson Park. The courtyard will be connected to McPherson Park via a six foot wide walkway that leads you to the sculpture placed during Phase I and ties to the walk that goes around the lake. We recommend that the sculpture courtyard initially have four sculpture pedestals that will accommodate smaller more intimate pieces with two of these pedestals to receive permanent placements and the other two to receive sculptures on loan. This may be expanded upon as the program grows. Phase II will also establish four sculpture plazas on the walk that goes around the lake. A proposed drawing for these plazas has been previously submitted. Thought may be given to repeating the design of the trellis/arbors located on the hotel patio in the design of the four sculpture plazas, the sculpture courtyard, and of the gateways proposed in Phase III. Their addition would provide continuity, shade and a sense of coolness during the hot summer months. We have recommended a pedestal design that is basically a stainless steel box with a stone cap. We have recommended stainless steel because this avoids any rust stains on existing pavement or decking. It may be that footings will not be necessary and that these boxes may be attached to existing decking. At least one side of the box will be screwed on so that it may be taken off when sculptures are being mounted to the pedestal. The stone caps are recommended to be approximately three (3) inches thick and made of Texas limestone or Dakota sandstone. (Dakota Sandstone is quarried from Arizona to Canada and is usually available at stone yards). These stones will have to be replaced as the sculptures are changed out because the hoIe patterns may not work for each revolving piece. In some instances, they may be used more than once. This is an extra expense but in that the town square has such a high end quality, the pedestals should be equal to the surroundings. The stainless steel sides may be brushed with a swirl pattern or powder coated an appropriate color for each site. The numbered placements on the plan are approximate locations. Attention will have to be given as to the exact placement of each pedestal based upon sidewalk use and scale as well as ingress and egress requirements of the commercial properties. We have recommended 40" square pedestals that are 27" high. This makes them taller than a bench and thereby discourages people getting on them. It also reduces skate board damage. The size(including height)may be changed on these pedestals using the basic design of the template. The cost of each pedestal installed should be under$2,500. It is hoped that most of the pedestal fabrication and placement may be done by the end of 2014. To initiate the art on loan program, a committee will have to be established and a call made for gateways in the spring of 2014. We are recommending that a stipend awarded to each artist be in the amount of$2,500. This will ensure gateways from around the country. In that the shipping of the sculptures will be borne by the artist,most artists cannot afford to lend art unless their travel is covered. If the stipend is smaller, the work submitted will probably be from artists in the more immediate vicinity. It is also more likely that the quality of work may not be at the level desired. It is hoped that the higher stipend will draw artists from the states surrounding Texas: Louisiana, Arkansas, Oklahoma, Kansas, Colorado and New Mexico. As additional incentive, it is recommended that there be a purchase award each year. This could include public participation through a Peoples Choice Competition. This will help the citizenry feel more invested in the Public Art Program. Artists will be more willing to participate and provide their best work if they know a piece will be purchased each year. This program also anticipates that if a sculpture is sold to the public while on display that the Public Art Program will receive a 20%commission. Phase III The third phase to be implemented in 2015 will consist of selecting on loan art pieces for the four sculpture plazas in McPherson Park designed in Phase II. It is recommended that design work also be initiated-for the three gateways leading into McPherson Park. This may take place over several years because of the cost of the gateways. Phase fV and Beyond The fourth phase should consist of identifying additional sites for permanent and on loan art pieces along Federal Way and Grand Avenue, including Frank Cornish Park and Family/Rustin Park. Any required pedestals or infrastructure for both permanent and on- loan sculptures should also be implemented. The concept is to have pedestals that are placed with enough proximity to one another that a person is visually led from one to another. Six of these sites will be for the Sculpture on Loan Program. They start at the Town Hall and proceed all the way to Frank Cornish Park, with another path that goes west on Federal Way from Frank Cornish Park thereby establishing a pedestrian route to McPherson Park. Two sites on Federal Way are recommended for permanent placements to be made. Our recommendation to make these permanent placements is based upon the necessity to have sculptures that will lead people to McPherson Park from town square. Both of these sites are approximate locations. Attention will have to be given as to their exact sites. It is also recommended that a permanent sculpture for Frank Cornish Park be selected and placed. We suggest that the subject matter for this sculpture be appealing to children New sites for sculptures in the Family and Rustin Parks will also be selected. Depending upon funding, fabrication and installation of footings and pedestals may be scheduled and calls for artists sent. In regard to how this program should be staffed, it is our understanding that public art programs generally require approximately 40% of a full time staffperson's time. In addition to this, there will be maintenance needs that are generally covered by city park staff. Sincerely, National Sculptors' Guild John W. Kinkade Executive Director No Text MEMORANDUM August 25, 2012 TO: Jim Blagg, Assistant City Manager FROM: John Kinkade SUBJECT: Vision and Goals for the City of Southlake Public Sculpture Program for McPherson Park After review of the Public Art Master Plan, meetings with Southlake community members and Southlake city staff, I have formulated my recommendations for the visions and goals for the development of a Public Sculpture Program for McPherson Park. I believe McPherson Park's proximity to the Hilton Hotel is one of the most vital elements to the success of a sculpture garden. Vision: The establishment of McPherson Park's Public Sculpture Program by capitalizing upon the strengths of Southlake Town Square. The City of Southlake and the developers, Cooper and Stebbins, have created Town Square's vibrant activity centers of retail, lodging and government services. The majority of the building complexes have now been completed and the open spaces have been defined. The public response has indicated where it likes to congregate and participate in community activities — the plaza by Brio's, the sidewalks surrounding the retail and entertainment areas and the large park in front of the Town Hall. The synergism has not spread to McPherson Park. McPherson Park sees high traffic during the 4th of July and beyond that, it attracts joggers and walking pedestrians, particUlarly from the Hilton Hotel. Although attractively landscaped and well maintained, there are no landmarks or attractions to draw people to McPherson Park. In addition, some of the land adjacent to the park has not been developed giving the park an incomplete appearance compared to the activity pockets before described. The sources to draw people to the park are from the retail areas and the hotel. A sculpture garden in McPherson Park would connect the park into the rest of Town Square. The parking provided across from McPherson Park on Federal Way is very desirable. The planned parking for Division Street indicates another location for an entrance to the park. The planned residential on State Street will also add to the use of the park. Goals: The ultimate goal of this vision is to connect McPherson Park to the energy of the Town Square surrounding it to make it a destination by enticing talented artists to place their work both permanently and on loan thereby creating a venue that draws visitors to Southlake, while at the same time providing enjoyment to the citizens of Southlake and enhancing the experience for the guests of the Hilton Hotel. To do this, the following more specific goals should be considered: 1. Create a phased capital improvement program that will enhance McPherson Park. 2. Gateways should be established thereby creating visual entries into the park. Placing main entrances to the park is perhaps the single most important step. There are three (3) gateway locations that have been identified. They are Federal Way, the Hilton Hotel and eventually Division Street after its completion and development. The street entrances should be designed to be so readily visible as to create a goal to walk to. The designs could be created via landscape or walls and columns that could incorporate pedestals for sculpture placements. They should be identified with signage and may be done with shape or color. These gateways must be strongly different from their surroundings. Maybe even repeating the pergola/arbor shapes from the hotel. The entrance from the hotel should be shaped and created as an outdoor room. This would be an extension of the hotel's patio and perhaps incorporate the design of the hotel pergola/arbors. This would be an ideal place to create more intimate settings and venues for smaller sculptures. 3. Develop a path system that connects McPherson Park to the rest of Town Square. In order to do this, visual destinations should be created along the paths that people will walk. These destinations could be the furthest points along a path that one can comfortably see. The City already has created a number of these destinations. Examples are the pavilion in Rustin Park, the fountain in front of the Hilton Hotel and the fountain in Frank Cornish Park. If a person can see an attractive destination, they will be more likely to walk to it by taking the shortest and safest path to get to it. A person will continue to do this as they explore their surroundings. Destinations such as these are necessary to take people along Federal Way from Frank Cornish Park to McPherson Park. These goals, as natural points of interest, should be every 200 to 300 feet. Trees have already been used to create avenues along the streets. This has been done along Federal Way. These avenues could be enhanced with benches and sculptures. 4. Create an acquisition program to add permanent sculpture placements in McPherson Park as a part of a sculpture on loan program. If artists believe that there is an opportunity to have a sculpture on loan purchased, then they will be much more likely to participate in a sculpture on loan program. 5. Create a sculpture program that is unique at this time to Southlake. After taking into consideration anticipated transition of the park as a result of the development to south and west as well as the present use of the park. 6. Create or enhance common land. The City has already created common land in the form of Frank Cornish Park and Rustin Park. McPherson Park has not been discovered. We need to create a plan and design where people find places where they can hang out or meet. I will recommend in the enhancement of the park the creation of four (4) intimate plazas equally distanced on the walk that goes around the lake. They should be enhanced as small public squares thereby making it more desirable to stop exercise or sit. The placement of a sculpture at each station will be the goal and make the space more inviting by making it less empty. 7. The outdoor room for the entry from the hotel was mentioned earlier. This outdoor room may be defined by landscaping, columns, paths and/or pergolas. In creating the space attention must be given to a design that will allow multifunctional events to occur such as weddings and receptions. The foot print should allow for a tent to be set up. This is a prime location for an art on loan program to be initiated in that there are too many variables pending to do so in the park itself; and until the synergy is raised by tying the park to the rest of Town Square it is probably premature. 8. Finally, create all of the necessary designs, policies and forms to complete the above goals. No Text OUTLINE OF THE PUBLIC SCULPTURE PLAN CITY OF SOUTHLAKE, TEXAS The purpose of this Public Sculpture Plan is to energize the Southiake Town Square Shopping District with public artworks that will appeal to all viewers, regardless of age or background. These sculptures will be placed in a manner that will draw the public through the Shopping District from the Civic Building/Public Library, down Grand Avenue and then across to McPherson Park. An initial twenty-one sites have been chosen for the display of temporary& permanent sculpture placements in McPherson Park and Town Square. The proposed art plan will be implemented in the following phases: PHASE I — FY2013: • Adopt all policies and procedures for Public Art, both permanent and on-loan Prepare and send "Call for Artists"for Permanent Site#1 • Construct pedestal and infrastructure for Permanent Site#1 • Design courtyard and the necessary infrastructure for two permanent and two on- loan art placements adjacent to Hilton as an intimate courtyard sculpture garden [Site#'s 2-5] • Select four additional on-loan art sites throughout McPherson Park [Site#'s 6-9] • Installation of selected public artwork at Permanent Site #1 PHASE 11 — FY2014: • Construct courtyard and the necessary infrastructure for two permanent and two on-loan art placements adjacent to Hilton as an intimate courtyard sculpture garden [Site#'s 2-5] • Prepare and send "Call for Artists" for Art On-Loan Sites 2-5 (annual program) The chosen on-loan artwork will be displayed for one year and will have a retail value of up to $50,000. At the end of the year-long exhibit one sculpture will receive a Purchase Award (either through public vote or selection by the Art Commission) and will be placed on permanent display. All artists whose work is chosen for the "Art on Loan" program receive a $2,500 honorarium. • Construction of infrastructure for Sites 6-9 • Fabrication & installation of footings & pedestals for Sites 6-9 Pedestals will be fabricated from stainless steel that will feature a brushed finish or can be powder-coated any preferred color, and will be capped with a slab of Texas limestone or Dakota sandstone. While the pedestals will be constructed in a manner similar to the attached rendering, dimensions may vary depending on the location and artwork. Installation of selected public artwork at Sites 2-5 PHASE III — FY2015: • Prepare and send "Call for Artists" for Art On-Loan Sites 6-9 (annual program) • Installation of selected public artwork at Sites 6-9 • Construction of gateways into McPherson Park. This could extend over several years due to the costs of the gateways. PHASE IV(FY 2016 and Beyond): • Select 8 Sites leading from McPherson Park to Town Hall -Two Permanent sculptures installed at the Hilton Hotel along Federal Way leading to McPherson Park. [Site#'s 10-11] -Six On-Loan sculptures along Grand Ave leading to Frank Cornish Park [Site Vs 12-17] 4 Prepare and send "Call for Artists" for Permanent Sites 10-11 = Prepare and send "Call for Artists"for Art On-Loan Sites 12-17 (annual program) • Prepare and send "Call for Artists" for Permanent placement of Gateway artworks that define the entrances to McPherson Park [Site Vs 18-20] • Select additional sites throughout Family/Bustin Park. [Site #21] • Prepare and send "Call for Artists" for Family/Rustin Park Site 21 • Fabrication & installation of footings & pedestals for Sites 10-21 • Installation of selected public artwork at Sites 10-21 \ � �\ 2 ®^ �TO. ■ . ■■ . � � � � � \ \ �2 � c � ■ \ . � . • � 2 + ` . # . � \} � & . ��.. � & s� No Text (P !,.l. ; ",- - -.,'A ; ,q s 7 V4 jfr let WIN Via'l% In I Y ILI _7 ~44D X 46 AM #a w Alm*%Oft do AOQ, As ww, I m 14111 "t jr mt, 4f At 'CA 41 ki A �57 fi 40 Alt," 1A P 4b Oro,% 'S CL IN, cl J�-4 01 1$ Is, if V, Ir e No Text City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M October 16, 2012 To: Southlake Arts Council From: Jim C. Blagg, Assistant City Manager/Director of Public Safety Subject: Recommendation on a permit to allow an art gallery reception December 16, 2012 and the Sister Cities International Young Artist art exhibit December 16, 2012 through January 25, 2013 in Southlake Town Hall lobby Action Requested: Southlake Arts Council recommendation to City Council to approve a permit to allow a reception Sunday, December 16, 2012 and an art exhibit, December 16, 2012 – January 25, 2013, to be held in Town Hall lobby Background Information: Southlake Sister Cities has submitted a permit request to host a gallery reception and to display art work from the 2012 Sister Cities International Young Artist Showcase in the Town Hall lobby during December 2012-January 2013. Southlake Sister Cities is a local non-profit organization that is an affiliate of Sister Cities International, Inc. and is dedicated to fostering global understanding, friendship and communication through education and exchanges. Currently, the City of Southlake has “Sister City” agreements with Tome, Japan (1991), El Fuerte, Mexico (1997) and a “Friendship City” agreement with Suzhou Wuzhong District, China (2010). Approval of the permit requires a recommendation from the Southlake Arts Council and final approval by the City Council. The permit involves approval for two activities – the kickoff reception in December and the art exhibit in December-January. If approved, the art gallery reception on December 16 will be held in the Town Hall lobby. The reception will require 100% of the lobby area. A program will be developed to spotlight the sponsors and artists’ work. Refreshments and entertainment will be provided. A floor space plan for the reception is attached to the permit. Southlake Arts Council Meeting Date – October 29, 2012 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork The exhibition, December 16, 2012 – January 25, 2013, will feature 13 selected art pieces from participants world-wide in the 2012 Sister Cities International Young Artists Showcase. This will be the second such event the City of Southlake, Southlake Arts Council and Southlake Sister Cities has hosted in Town Hall. Of special interest this year, one of the U.S. finalists is Yasaman Sahba of Southlake, Texas. The exhibit will be displayed on the walls, and will not exceed 30% of the lobby wall space. The photos will be hung on wall panels using the same gallery suspension system used for previous wall displays in the lobby. There will be no floor displays. The pieces will be placed based on size of the piece and aesthetic concerns related to color and composition. Sponsors of the reception and exhibit, Southlake Arts Council and Southlake Sister Cities, along with City staff, will coordinate and manage both activities. The reception and exhibition are not fundraising events, but provide cultural opportunities for Southlake citizens and visitors to enjoy the talent, skill and perspective of youth from around the world. The Permit meets the provisions of the Public Arts Display Policy. Approval of the permit for the exhibit and reception will have low financial impact on City budget. The City will participate in expenses for the reception and mailing artwork to the next facility on the tour. Funding is approved in the FY 2013 Arts Council Budget. A copy of the Permit is attached for your review. To date, approved public art displays/events for the Town Hall lobby include: April 15-17, 2011 CISD Student Art Exhibit April 19 – May 17, 2011 Art In the City and Reception November 2 – November 30, 2011 Renderings of Roundabouts Sculptures November 7 – December 16, 2011 Festivals of Trees November 19, 2011 Board Reception/Tree Lighting Event December 11, 2011 Breakfast with Santa December 17 – December 31, 2011 Sister Cities Young Artist Showcase February 17 – April 16, 2012 Winter Art in Town Hall Exhibit February 19, 2012 Winter Art in Town Hall Reception April 26-29, 2012 CISD Student Art Exhibit September 9, 2012 “Fall Through the Lens” Reception September 9 – October 31, 2012 “Fall Through the Lens” Photo Exhibit February 17, 2013 “Winter Arts in Town Hall” Reception February 17 – April 28, 2013 “Winter Arts in Town Hall” Art Exhibit Southlake Arts Council Meeting Date – October 29, 2012 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Considerations: Approval of the permit for the exhibit and reception in Town Hall lobby includes funding described above in the amount not to exceed $500, which is funded in the FY 2013 Public Art Budget. Sister Cities International and the artists are not paid for display or associated costs related to shipment of the photography pieces. Strategic Link: This Permit is linked to the City Council Focus Areas of Quality Development and Partnerships and Volunteerism. The Permit also addresses the corporate objectives of providing attractive and unique spaces for enjoyment of personal interests and providing opportunities for partnerships and volunteer involvement. Citizen Input/ Board Review: The Permit for the exhibit and reception complies with provisio ns of the Public Arts Display Policy. Southlake Arts Council recommendation October 29, 2012 City Council to consider Permit November 6, 2012 Legal Review: The Permit form was reviewed previously with the Display Policy by the City Attorney Alternatives: Alternatives may include the following: Recommendation to approve Permit as presented Recommendation to approve Permit with input as desired Recommendation not to approve Permit Supporting Documents: • Photography Exhibit Permit • Reception Floor Plan • 2012 Winning Entries • Tour Schedule • Guidelines for Hosting Tour Recommendation: Southlake Arts Council recommendation to City Council to approve a permit to allow a reception on December 16, 2012 and a Southlake Sister Cities International Young Artist art exhibit December 16, 2012 – January 25, 2013 in Town Hall lobby. Page 1 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility Requested: Southlake Town Hall, 1400 Main Street, Southlake – 2nd Fl. Main lobby ___________________________________________________________________________________ CONTACT INFORMATION Applicant: Kiko Ekstrom, Southlake Sister Cities Phone: 817-713-9667 Cell Phone: 817-713-9667 E-Mail: kikukoe@earthlink.net Address: 3400 Fox Fire Lane City: Southlake State: TX Zip: 76092 Alternative Contact: Candice Edmondson, SL Arts Council Phone: 817-748-8311 Cell Phone: N/A E-mail: cedmondson@ci.southlake.tu.us Address: 1400 Main St, Ste. 210 City: Southlake State: TX Zip: 76092 DISPLAY or PERFORMANCE INFORMATION Requested Date: 1) Reception: December 16, 2012, 3-5pm 2) Exhibit: December 16, 2012 – January 25, 2013 Type of Display or Performance: 1) Art Gallery Reception 2) Thirteen (13) framed art exhibit of Sister Cities International Young Artist Showcase Duration of the Event or Performance: 1) Reception: Duration proposed for 3-5pm, Sunday, December 16, 2012 2) Photography Exhibit : Duration 6 weeks, December 16, 2012 – January 25, 2013 (set up 12/16/12; tear down 01/25/13) Detailed Information including a wall or floor plan, display or performance details, including planned activities and/or equipment/special needs required: 1) Reception -- The reception, held on Sunday, December 16, 2012, 3-5 p.m. will require 100% of the lobby area of Town Hall. A program will spotlight the sponsors and artists’ work, and 3B - 4 Permit for Photography Exhibit and Reception in Town Hall Lobby Page 2 of 2 Page 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork refreshments and entertainment will be provided. A floor space plan for the reception is attached to the permit. 2) Photography Exhibit - The exhibit will include thirteen (13) award-winning and finalist art work from the annual Sister Cities International Young Artists and Authors Showcase. The exhibit will be displayed on the walls, and will not to exceed 30% of the lobby wall space. The artwork will be hung on wall panels using the same gallery display suspension system used for previously approved wall displays. There will be no floor displays. The pieces will be placed based on size of the piece and aesthetic concerns related to color and composition. The exhibit will be managed and maintained by City of Southlake staff. The exhibition and reception are sponsored by the Southlake Sister Cities and Southlake Arts Council. Organization(s) Represented: Southlake Sister Cities and Southlake Arts Council Non-Profit: Yes X No ___ Is this display or performance to include a fund raiser? Yes ____ No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______ Do a majority of your members, including officers, reside in Southlake? Yes X No ______ Will your event cause any impact on City Staff or City resources? Yes X No ______ 3B - 5 The reception will mirror previous receptions held in Town Hall lobby. The room will be configured to allow a podium, seating, refreshment tables, entertainment area, and space for guests to mingle, with clear access to doorways. 2012 YAAS WINNING ENTRIES Grand Prize Winner, U.S. Cotton Club Crescendo Joshua Williams Hampton, VA 3B - 7 Grand Prize Winner, International Looking to the Future through our Past Natalia Galkina Kalingrad, Russia – Sister Cities of Norfolk, VA 3B - 8 Finalist, U.S. Untitled Mariah Soldevilla Volusia County, FL 3B - 9 Finalist, U.S. Just One Person Christine Wilda Columbia Heights, MN 3B - 10 Finalist, U.S. Interconnection Yasaman Sahba Southlake, TX 3B - 11 Finalist, U.S. What Could Have Been Morgan Demski Naperville, IL 3B - 12 Finalist, U.S. New Moon for Change Cole Jacobson Red Wing, MN 3B - 13 Finalist, International We can only change the world if first, we change ourselves Zac Wood Noth Down, NI, UK – Sister City of Virginia Beach, VA 3B - 14 Finalist, International Little Warmth Kaho Tazaki Narashino City, Japan – Sister City of Tuscaloosa, AL 3B - 15 Finalist, International Music Brings us Together Lin Zixin Guangxi, China – Sister City of Tulsa, OK 3B - 16 Honorable Mention Change Us, Change the World Coco Wu Lakeland, FL 3B - 17 Honorable Mention Ocean of Infinite Knowledge Kamilla Radeczki Debrecen, Hungary – Sister City of New Brunswick, NJ 3B - 18 Staff Honorable Mention Broken and Reconnected Rebecca White Tempe, AZ 3B - 19 Young Artists and Authors Showcase on tour! Sister Cities International is proud to announce that this year's award-winning and finalist artwork, essays, and poems from the 2012 Young Artists and Authors Showcase will be on display across the United States! Check out the tour schedule listed below. More information on the exact location of the display can be found on the individual sister city websites. Date of Art Arrival Tour Location Sept 4-Oct 21, 2012 Naperville, IL Oct 26-Nov 21, 2012 Milwaukee, WI Nov 26-Dec 11, 2012 Tempe, AZ Dec 15, 2012-Jan 17, 2013 Southlake, TX Jan 21-Feb 20, 2013 Norfolk, VA Feb 22-March 11, 2013 Hampton, VA March 15-May 1, 2013 Tuscaloosa, AL June 15, 2013 Sister Cities International office, Washington DC 3B - 20 Guidelines for Hosting the Young Artists Showcase Tour Are you interested in seeing the Top 10 Finalists of this year’s Young Artists Showcase? Would you like the Showcase to come to your city? Every year after the Finalists are displayed at the Sister Cities International Annual Conference, they are sent on an international Tour to different Sister City communities. Here is an overview of the costs and commitments required of a Tour Host. Overview of the Tour: The Tour begins at the Sister Cities International Annual Conference in July. Each month from September until the following June it is shipped to a different Sister City community to give members a chance to see the finalists works up close. This year there will be 10 finalist pieces. To ensure their protection and improve the aesthetics of the Showcase, all 10 pieces of art will be framed for the tour. Each framed piece weighs on average about 6 pounds. To learn more about the Showcase history, the 2012 judging, and to see the finalists from past Showcases, visit the Sister Cities International website at http://www.sister-cities.org/programs/yap.cfm. Time Commitment: Each Sister City host community will have the Showcase for at most, one month. The time commitment depends on the event or display that the community chooses. Some cities plan receptions around the Showcase while others display them at local art galleries or public places. Costs Commitment: The main cost associated with the Tour is the shipping of art at the end of the month to the next Sister City host. This may require the purchasing of another box or two if they need to be replaced. As mentioned above, the average cost of one framed piece is about 6 pounds. You can go online to the Postal Price Calculator at http://postcalc.usps.gov/ to see what an approximate price would be to ship to other cities. The other costs are dependent on the local event that is planned for the Showcase and that will vary by city. Participating in the Tour: If you have any questions or are interested in being a Tour host for this year’s Young Artists Showcase, please send the following to: - City name and Sister City Committee - A local contact who will be in charge of the Tour - A shipping address where you want the pieces sent - Your first and second preference for month to have the Tour to Jennelle Root, Special Programs Manager, at jroot@sister-cities.org or call 202-347-8635. All Tour hosts will be given a Tour Schedule in August that outlines the different Sister City stops and the shipping addresses for each location. Host cities are fully responsible for the art while it is in their possession and sending all 10 finalists to the next stop on the Tour as close to the beginning of the next month as possible. The Tour schedule will also be publicized at the Annual Conference. To reserve a month for the Tour, please send in the above information as soon as possible. Hosts do not need to have submitted art to the Showcase but do need to be members of Sister Cities International. Thank you for your interest in being a Young Artists Showcase Tour host! 3B - 21 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M October 23, 2012 TO: Southlake Arts Council FROM: Jim Blagg, Assistant City Manager/Director of Public Safety SUBJECT: Bas Relief at North Park Update Action Requested: Southlake Arts Council discussion about the Bas Relief mounted on the exterior of the concessions building at North Park. Background Information: The City’s 2011-12 Capital Improvement Plan funded the construction of North Park to include an art feature for the concessions building. The idea of a Bas Relief for the park was conceived during staff and committee brainstorming. In August 2011, a Call to Artists was extended to two artists for creation of a Bas Relief for the North Park building. The artists’ concepts were reviewed and approved September 26, 2011 by the Arts Selection Committee, comprised of City Council members Al Zito, Pamela A. Muller and Carolyn Morris and Arts Council members Merlene Ingraham, Terri Messing, Leslie Bartlett and City staff members Jim Blagg and Kerry McGeath. On October 6, 2011, the Southlake Arts Council considered the proposals and voted (5-0) to recommend selection of artist Janis Hart and her “Sweet Grass” Longhorn landscape concept for the Bas Relief. City Council approved the artist and Bas Relief concept at their November 1, 2011 meeting and a contract was negotiated with the artist. Construction of North Park and installation of the Bas Relief was completed in August 2012 with a grand opening ceremony held September 20, 2012. Since the opening of the park, City staff has received many compliments from citizens about the overall beauty of the Southlake Arts Council Meeting Date – October 29, 2012 Page 2 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork park and the Bas Relief in particular. Photos are often taken of the Bas Relief itself or as a background for individual and group pictures by the public. This item on the agenda will allow staff to hear your thoughts and comments on the finished art piece and the overall effect of art in the park. Financial Consideration: Not applicable. Strategic Link: This item is linked to the City Council Focus Area of Quality Development and addresses the corporate objective of providing attractive and unique spaces for enjoyment of personal interests. Citizen Input/ Board Review: Not applicable. Legal Review: Not applicable. Alternatives: Not applicable. Supporting Documents: Copies of photos of the North Park Bas Relief Recommendations: Southlake Arts Council discussion of the Bas Relief at North Park Southlake Arts Council Meeting Date – October 29, 2012 Page 3 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date – October 29, 2012 Page 4 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Meeting Dates:1/24 2/28 3/27 4/24 5/22 6/26 7/24 8/14 9/25 10/29 11/27 12/25 Meeting Length:1.50 0.50 0.00 0.50 0.00 1.00 0.00 1.50 0.45 Members: Leslie Bartlett P P C P C P C P P Merlene Ingraham P P C P C P C P A Carol Knox P A C P C A C A P Terri Messing P P C P C P C P A Leslie Ann Walker P P C P C P C P P Jesika Cook P P C P C P C P P Tammy Hashemian A A C A C A C A A Notes: P = Present A = Absent \ = Not Active X = Cancelled AP = Appointed * = Term Expired R = Resigned C = Meeting Canceled 2012 Southlake Arts Council Meetings Attendance Log Comments: Packet Attachment