The URL can be used to link to this page

2012-08-14 SLAC PacketCITY OF SOUTHLAK E MEMORANDUM July 25, 2012 TO: Southlake Arts Council FROM: Jim Blagg, Assistant City Manager SUBJECT: Agenda Item Comments for the regular Southlake Arts Council Meeting — Tuesday, August 14, 2012 at 6:00 p.m. The regular meeting will begin at 6:00 p.m., in Town Hall — 3 6 Floor, Room 3A. If you are not able to attend this meeting, could you please notify staff at 81 7.748.8384 or kmmeathCcD- ci. southlake. tx. us? 1. Agenda Item No. 2A. Consent: Approval of the minutes from the June 26 2012 Southlake Arts Council meeting — Please make any corrections to the minutes part of the motion. 2. Agenda Item No. 3A. Consider: Recommendation on proposed FY 2013 Public Art Fund Budget -- Staff will review the proposed budget line items for the FY2012-13 Public Art Fund budget listed in your packet memo at the Tuesday meeting. 3. Agenda Item No. 4A. Discussion: "Fall Through the Lens at Town Hall" September 9 2012 Reception and Photography Exhibit September 9-October 31, 2012 in Southlake Town Hall Lobby — At the last meeting, the Arts Council voted 5-0 to recommend to City Council the approval of the permit for use of the Town Hall lobby area for both reception and the photography exhibit. City Council will consider the permit and the Arts Council's recommendation at their meeting on August 21, 2012. Following the Art Council's recommendation of the permit at the last meeting, they asked to have a discussion item placed on this agenda to finalize plans and assignments for the September 9 reception and photography exhibit; therefore, this discussion item has been put on the agenda for the August 14 meeting. 4. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding it is important that the council not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Arts Councils' options during this topic are 1) to listen; 2) ask questions and respond to the presenter only: 3) request staff to look into the issue and report back to the Arts Council; and/or 4) request that the chair put the item on a future agenda for the Arts Council to discuss or consider. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date —August 14, 2012 Page 2 of 2 5. Other item(s) included in your packet for your information: s 2012 Attendance Log We appreciate your commitment and service to the City. RX STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 400 North White Chapel Blvd., Southlake, Texas 76092-6242 Jim Blagg, Assistant City Manager, 817-748-8601, Lblagg(&_ci.southlake.tx.us Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmcgeath0_ci.south1ake.tx.us Cynthia Pfledderer, Librarian, 817-748-8246, cpfledderer@ci.southlake.tx.us Nancy Roper, Administrative Secretary, 817-748-8249; n roperaci. south lake.tx. us Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; Icar enter ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability 4 Commitment to Excellence ♦ Teamwork 9 CITY OF SOUTHLAIE SOUTHLAKE ARTS COUNCIL Tuesday, August 14, 2012 Location: Southlake Town Hall 1400 Main Street — 3A (third floor) Southlake, Texas Time: 6:00 p.m. Agenda: Call to Order 2. Consent A. Approval of the minutes from the June 26, 2012 Southlake Arts Council meeting 3. Consider A. Recommendation on proposed FY 2013 Public Art Fund Budget 4. Discussion A. "Fall Through the Lens at Town Hall" September 9, 2012 Reception and Photography Exhibit September 9-October 31, 2012 in Southlake Town Hall Lobby 5. Public Forum 6. Adjournment CERTIFICATE i hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 10, 2012 by 6:00 p.m. pursuant to Chapter 51 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence 4 Teamwork 3CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING: June 26, 2012 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — 3A Southlake Arts Council Members Present: Chair Leslie Bartlett, Secretary Leslie Ann Walker and Southlake Arts Council members Jesika Cook, Merlene Ingraham and Terri Messing Southlake Arts Council Members Absent: Vice Chair Carol Knox and Tammy Hashemian Staff Members Present: Deputy Director Community Services -Library Kerry McGeath Others Present. None A enda Item No. 1 - Call to Order: Chair Bartlett called the meeting to order at 6:05 p.m. Agenda Item No. 2A — Consent: Approval of the minutes from the April 24 2012 Southlake Arts Council meeting — An extra "was" in Agenda Item #5 of the minutes was noted. A motion was made, seconded and unanimously approved (5-0) to amend the minutes. Agenda Item No. 3A — Consider: Recommendation on permit to allow an art gallery reception September 9, 2012 and a photography exhibit September 9- October 31, 2012 in Southlake Town Hall lobes — The permit will authorize an art exhibit kick-off reception on September 9 and a photography exhibit September 9 through October 31, in the Town Hall lobby area. Sponsors include Southlake Arts Council, APEX Arts League, the Southlake Public Library and Bob Jones Nature Center organization. The City's funding participation will be for an amount not to exceed $500 for reception expenses (not including music), which is funded in the FY 2012 Arts Council Budget. City Council will consider the permit at their August 7, 2012 meeting. The Southlake Arts Council discussed the item. Plans for both activities were presented by APEX representative and Arts Council member Terri Messing. A local professional photographer and Bob Jones Nature Center teacher, Bruce Rosenfield, is working with Ms. Messing to organize the photography exhibit. Entertainment for the reception will be handled by APEX. The Woodland Trio will perform. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the June 26, 2012 Southlake Arts Council Meeting Page 2 of 3 Members previewed the proposed photography pieces that will be displayed during the exhibition. "Fall Through the Lens in Town Hall" was selected as the theme for the exhibit and reception. Options for advertising events and use of signs and a -cards were discussed. Staff will investigate the City's sign ordinance to determine whether temporary advertisement signs, such as the signs posted to advertise SPIN meetings, may be used for special events such as art receptions/exhibits. Generic signs, with the words "Event in Town Hall," followed by the City of Southlake and sponsor's names may be suitable. The Arts Council would like to call a special planning meeting for August 14 to discuss and finalize publicity, entertainment and refreshment issues for the September 9 reception and exhibit. A motion was made to recommend City Council approve the permit to allow an art gallery reception September 9, 2012 and a photography exhibit September 9-October 31, 2012 in Southlake Town Hall lobby. Motion: Cook Second: Ingraham Ayes: Bartlett, Cook, Ingraham, Messing and Walker Nayes: None Vote: 5-0 Motion carried. Agenda Item No. 313 — Consider: Recommendation on permit to allow an art gallery reception February 17, 2013 and an art exhibit, "Winter Arts in Town Hall," February 17 through the Art In the Square weekend event in April 2013, in Town Hall lobby -- This request is for the second annual 'Winter Arts in Town Hall" kick-off reception and art exhibition. The reception will be held Sunday, February 17, 2013, from 3-5:00 p.m. in the Town Hall lobby. The art exhibit, 'Winter Arts in Town Hall," will be held beginning February 17 and will continue through the Art In the Square weekend of April 26-28, 2013. The art exhibit will feature two pieces of art per artist, selected from Art In the Square "Best Of Show" artwork. Selected art work will be shipped to City at City's expense. The City's participation for the reception will be about $500 and is funded in the FY 2013 Arts Council Budget. City Council will consider the permit at their August 7, 2012 meeting. The Southlake Arts Council discussed the item. A motion was made to recommend City Council approve the permit to allow an art gallery reception February 17, 2013 and an art exhibit, 'Winter Arts in Town Hall," February 17 through the Art In the Square weekend event in April 2013, in Town Hall lobby. Motion: Walker Second: Cook Ayes: Bartlett, Cook, Ingraham, Messing and Walker Nayes: None Vote: 5-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the June 26, 2012 Southlake Arts Council Meeting Page 3of3 Motion carried. Deputy Director McGeath gave an update on the progress of the bas relief at North Park. Staff will review the clay model prior to being cast next week. Photos of the model will be forwarded to Arts Council members. Since the grand opening for North Park is anticipated in September, completion and mounting of the bas relief is expected mid - August. Foundry cost for the art piece may be affected by the earlier deadline. Agenda Item No. 4A. Discussion: Review Sculpture Garden Policies and Procedures — The Southlake Arts Council reviewed the 'Vision and Goals for the Development of a Public Sculpture Program for McPherson Park" from John Kinkade. A discussion item will be placed on the August 14 special meeting agenda for the Arts Council to provide their feedback and recommendations on the proposal. More details about Mr. Kinkade's vision for the trail stations was desired. Agenda Item No. 4 — Discussion: Potential Events and Brainstorming a Schedule — Local opportunities for performing arts facilities was briefly discussed. The committee also commented on the decision by Hines Group developer to select an alternative sculpture in place of St. George by Donatello for the public space located in Enclave Park since St. George was a dragon slayer. Agenda Item No. 5 - Public Forum: No one was present to address the Arts Council. Agenda Item No. 6 — Adjournment A motion was made to adjourn the meeting at 7:02 p.m. Motion: Cook Second: Walker Ayes: Bartlett, Cook, Ingraham, Messing and Walker Nayes: None Vote: 5-0 Motion carried. Leslie Bartlett, Chair Attest: Kerry McGeath, Deputy Director of Community Services A recording of this meeting may be requested in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 9 CITY OF SOUTHLAKE MEMORANDUM July 25, 2012 TO: Southlake Arts Council FROM: Jim Blagg, Assistant City Manager SUBJECT: Recommendation on Proposed Fiscal Year 2012-13 Public Art Fund Budget Action Requested; Southlake Arts Council recommendation of the proposed Fiscal Year 2012-13 Public Art Fund Budget. Background Information: For the past several months, City staff has been developing the FY 2012-13 budgets. Each year, as part of the annual budget process, staff presents the Public Art Fund Budget for consideration by the Southlake Arts Council. Included within the proposed budget are such items as: Contract Services - $36,500 (community services agreements with APEX Arts League and Northeast Arts Council, programming, consultants, and infrastructural work) Office Supplies - $1,500 (supplies to administer Arts Council needs, Calls to Artists) Non -Capital Art - $1,000 (easels, hangers, other materials necessary to display art) Printing - $1,000 (brochures, flyers, play bills, posters or signage) Maintenance — misc. infrastructure - $2,000 (maintenance and cleaning of sculptures at roundabout locations and DPS HQ; including added pieces this year) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 1 Southlake Arts Council Meeting Date — August 14, 2012 Page 2 of 2 Capital — Public Art - $100,000 (Public Art purchases) Staff has completed an initial review session with the Budget Review Team. The proposed budget remains subject to final review by the City Manager. The City Council will consider the operating budget as part of the annual budget process. Financial Considerations: The proposed FY 2012-13 Public Art Fund Budget recognizes existing budgetary limitations and the need to maintain and/or improve current levels of service delivery. Approved budget allocations for FY 2012-13 will be effective October 1, 2012. Citizen Input/ Board Review: Staff has developed the proposed operating budget with consideration being given to the City Council's adopted Strategic Management System including the Focus Areas and Corporate Objectives of the Strategy Map. Legal Review: Not applicable. Alternatives: Alternatives include: Recommendation for approval as presented Recommendation for approval with input as desired Decision not to recommend approval Supporting Documents: None Staff Recommendation: Southlake Arts Council recommendation of the proposed Fiscal Year 2012-13 Public Art Fund Budget. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-2 N • CV .N • ' •r k" * R� •r R y k� 7� 4v �p cv� UUUUC.�UU P% ':o a No �d¢n.d�Q 'iG T 'Y t7 ;yea UUUUUUV 4 c 1��v UUVUUC�U ` c10 O cv o CD J' J N x O I� N C c CU cp m Y¢ a c .gym E•°}�o•L°'�E L L -12UF�--j�F� d N U NCCU) ++ j � C N p� r o x c 0 v v M E (D(D a. 6 u u n n n, Z(L x ¢ itU