2012-02-28 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 9, 2012
TO: Southlake Arts Council
FROM: Jim Blagg, Assistant City Manager
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
Meeting – Tuesday, February 28, 2012 at 6:00 p.m.
The regular meeting will begin at 6:00 p.m., in Town Hall – 3rd Floor, Room 3A.
If you are not able to attend this meeting, could you please notify staff at 817.748.8384 or
kmcgeath@ci.southlake.tx.us?
1. Agenda Item No. 2A. Consent: Approval of the minutes from the January 24, 2012
Southlake Arts Council meeting – Please make any corrections to the minutes part
of the motion.
2. Agenda Item No. 3A. Recommendation on permit from Southlake Arts Council, CISD
Art Department, City of Southlake Public Library and Art In The Square organization
to display CISD Art Exhibit April 26–29, 2012 in Town Hall during the Art In the
Square event – The purpose of this permit is to allow an exhibit in Town Hall that will
feature over 200 art pieces, selected by art teachers from grades K-12 Carroll
School District art classes. The exhibit will consist of both floor and wall displays.
The location and type of displays will be:
2nd Floor Town Hall Main Lobby Freestanding floor display, not to
exceed 30% of the floor space
3rd Floor Training Rooms (B-C-D) Combination wall and floor display
2nd Floor Courtroom Lobby Floor display
1st Floor lobby, outside Library Floor display
Sponsors of the CISD art exhibit include Southlake Arts Council, Southlake Public
Library, CISD art department and Art In The Square organization.
The exhibit will be managed and maintained by City of Southlake Public Library staff
with CISD art teachers who will monitor the displays during the Art In the Square
event. Deputy Director McGeath is the liaison for the exhibition and will coordinate
set up and tear down of the art work. The exhibition is not a fundraising event, but is
held the same weekend as Art In the Square as an additional cultural event for that
weekend. The Permit for the display meets the provisions of the Display of Public
Southlake Arts Council
Meeting Date – February 28, 2012
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Arts Policy. Approval of the permit for the CISD art exhibit will have no financial
impact on City budgets. A copy of the Permit is attached to your packet memo.
3. Agenda Item No. 4A. Discussion: “Winter Art in Town Hall” Reception – The
reception was held Sunday, February 19, 2012 in the Town Hall Lobby area as a
kick-off event for the upcoming Art In the Square event in April. Please bring your
thoughts and observations about the event to the meeting next Tuesday for a wrap -
up discussion.
4. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Arts Councils' options during this topic are 1) to listen; 2)
ask questions and respond to the presenter only; 3) request staff to look into the
issue and report back to the Arts Council; and/or 4) request that the chair put the
item on a future agenda for the Arts Council to discuss or consider.
We appreciate your commitment and service to the City.
JB
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
400 North White Chapel Blvd., Southlake, Texas 76092-6242
Jim Blagg, Assistant City Manager, 817-748-8601, jblagg@ci.southlake.tx.us
Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmcgeath@ci.southlake.tx.us
Cynthia Pfledderer, Librarian, 817-748-8246, cpfledderer@ci.southlake.tx.us
Nancy Roper, Administrative Secretary, 817-748-8249; nroper@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, February 28, 2012
Location: Southlake Town Hall
1400 Main Street – 3A (third floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the January 24, 2012 Southlake Arts
Council meeting
3. Consider
A. Recommendation on permit from Southlake Arts Council, CISD Art
Department, Southlake Public Library and Art In the Square organization
to display CISD Art Exhibit April 26–29, 2012 in Town Hall
4. Discussion
A. “Winter Art in Town Hall” Reception
5. Public Forum
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Ma in
Street, Southlake, Texas, on Friday, February 24, 2012 by 6:00 p.m. pursuant to Chapter 51 of the Texas
Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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SOUTHLAKE ARTS COUNCIL MEETING: January 24, 2012 6
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LOCATION: 1400 Main Street, Southlake, Texas 8
Southlake Town Hall – 3A 9
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Southlake Arts Council Members Present: Chair Leslie Bartlett, Vice Chair Carol 11
Knox, Secretary Leslie Ann Walker and Southlake Arts Council members Jesika Cook, 12
Merlene Ingraham and Terri Messing 13
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Southlake Arts Council Members Absent: Tammy Hashemian 15
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Staff Members Present: Assistant City Manager Jim Blagg and Deputy Director 17
Community Services-Library Kerry McGeath 18
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Others Present: LeAnn Sloop 20
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Agenda Item No. 1 - Call to Order: Chair Bartlett called the meeting to order at 22
6:01p.m. 23
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Agenda Item No. 2A – Consent: Approval of the minutes from the November 22, 25
2011 Southlake Arts Council meeting – Corrections were made to the minutes to 26
Terri Messing’s telephone number on the permit applications and to remove her name 27
from the “Ayes”” vote on Agenda Item 3A. 28
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A motion was made, seconded and unanimously (6-0) approved to accept the minutes 30
as corrected. 31
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Agenda Item No. 3A – Consider: Recommendation on permit to hold the Art In 33
The Square kick-off art gallery reception, “Art In Southlake,” February 19, 2012 in 34
Town Hall lobby – Deputy Director McGeath presented the permit request and 35
provided details about the scope of the reception. 36
37
The item was discussed by the Southlake Arts Council. The name of the reception was 38
changed to “Winter Art in Town Hall.” Members talked about the lobby floor space plan 39
to include approximately 30 chairs, a designated section for the entertainment (flute & 40
harp duet), tables for refreshments and an area to mingle. A program for the reception 41
will be developed by City Communications Manager Pilar Schank and Deputy McGeath 42
to include brief speeches from each of the sponsorship organizations, introduction of the 43
artists, a mini concert and continuous background music following the program. The 44
event is open to the public, but invitations will be extended to Southlake Arts Council, 45
Art In The Square, APEX Arts League, City VIP list and Southlake Women’s Club 46
2A - 1
Minutes of the January 24, 2012 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
utilizing the e-vite invitation produced by Jesika Cook. The City will handle distribution of 1
the invitations to the City VIP list and Terri Messing will distribute invitations to all the 2
other entities. A press release will be prepared and distributed by City Communications 3
Manager Schank. APEX will pay the expense for the duet, but will be reimbursed by the 4
City from the City’s Arts budget. 5
6
A motion was made, seconded and unanimously approved (6-0) to recommend City 7
Council approve the permit to hold the “Winter Art in Town Hall” reception February 19, 8
2012 in the Town Hall lobby. 9
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Motion: Walker 11
Second: Cook 12
Ayes: Bartlett, Knox, Cook, Ingraham, Messing and Walker 13
Nays: None 14
Vote: 6-0 15
Motion carried. 16
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Agenda Item No. 3B – Consider: Recommendation on permit from Southlake Arts 18
Council, Art In the Square, APEX Arts League and Southlake Public Library to 19
display “Art In Southlake” February 17 – April 16, 2012 in Town Hall lobby – 20
Deputy Director McGeath presented the permit request and provided details about the 21
exhibition. The item was discussed by the Southlake Arts Council. City Council will 22
consider the permit request February 7, 2012. 23
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A motion was made, seconded and unanimously approved (6-0) to recommend City 25
Council approve the permit to display “Winter Art in Town Hall” art work in the Town Hall 26
lobby February 17 – April 16, 2012. 27
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Agenda Item No. 3C – Consider: Review and selection of art from Call to Artist to 29
be included in the “Art In Southlake” exhibition February 17 – April 16, 2012 in 30
Town Hall lobby – Deputy Director McGeath presented artist submittals received from 31
the regional Call to Artists. The Arts Council reviewed the entries and eight (8) 32
submittals were selected by the Arts Council to be included in the exhibit to be 33
displayed in the Town Hall lobby February 17 – April 16, 2012. Two pieces each from 34
the following artist were selected: Betty Nash, Jerald Paterson, Barbara Mason and 35
Gregory Arth. City Council will consider the permit request at the February 7, 2012 36
meeting. 37
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A motion was made, seconded and unanimously approved (6-0) to recommend City 39
Council approve the four artists and eight selected art pieces as indicated for display in 40
the “Winter Art in Town Hall” exhibit in the Town Hall lobby February 17 – April 16, 41
2012. 42
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Agenda Item No. 4 – Discussion: Assignment of duties and responsibilities for 44
the “Art In Southlake” art gallery reception to be held February 19, 2012 – This 45
item was discussed and assignments made to committee members. City staff will be in 46
2A - 2
Minutes of the January 24, 2012 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
charge of refreshments and Arts Council members Leslie Walker, Merlene Ingraham 1
and Jesika Cook will coordinate table decorations and food service. City will provide 2
waivers for the artists upon delivery of their art work. If possible, the waiver document 3
may be altered to include the City “or other co-sponsors” in the language. 4
5
As a side note, staff reported they are currently working with John Kincaid on the policy 6
and procedures for the proposed McPherson Sculpture Garden. 7
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Agenda Item No. 4B - Public Forum: LeAnn Sloop was present but did not address 9
the Arts Council. 10
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Agenda Item No. 6 – Adjournment – A motion was made, seconded and unanimously 12
approved to adjourn the meeting at 7:30 p.m. 13
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Leslie Bartlett, Chair 18
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Attest: 21
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Kerry McGeath, Deputy Director of Community Services 24
2A - 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 7, 2012
To: Southlake Arts Council
From: Jim C. Blagg, Assistant City Manager/Director of Public Safety
Subject: Recommendation on permit from Southlake Arts Council, CISD Art
Department, Southlake Public Library and Art In the Square organization
to display CISD Art Exhibit April 26–29, 2012 in Town Hall during the Art
In the Square event
Action
Requested: Southlake Arts Council recommendation to City Council to approve
a permit to display CISD art pieces in Town Hall facilities April 26—
29, 2012 in conjunction with the annual Art In The Square festival.
Background
Information: The permit is required to comply with the Display of Public Arts
Policy adopted by City Council last year and requires a
recommendation from the Southlake Arts Council and approval by
the City Council.
The exhibit will feature over 200 art pieces, selected by art teachers
from grades K-12 Carroll School District art classes. The exhibit will
consist of both floor and wall displays. CISD art work will be
displayed on freestanding, portable floor panels in the Town Hall
main lobby, not to exceed 30% of the floor space. Additional floor
displays will be placed in the Courtroom lobby and Library lobby
areas. Art work will also be displayed in 3rd floor training rooms (B-
C-D) in combination wall and floor displays. Sponsors of the CISD
art exhibit include Southlake Public Library, Southlake Arts Council,
CISD art department and Art In The Square organization.
The exhibit will be managed and maintained by City of Southlake
Library staff with CISD art teachers who will monitor the displays
during the Art In the Square event. Deputy Director McGeath is the
liaison for the exhibition and will coordinate set up and tear down.
The exhibition is not a fundraising event, but is held the same
weekend as Art In The Square to offer an additional cultural event
for that weekend. The Permit for the display meets the provisions of
the Display of Public Arts Policy.
3A - 1
Southlake Arts Council
Meeting Date – February 28, 2012
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Previously approved public art displays/events in Town Hall lobby
include:
April 15-17, 2011 CISD Student Art Exhibit
April 19 – May 17, 2011 Art In the City and Reception
November 2 – November 30, 2011 Renderings of Roundabouts Sculptures
November 7 – December 16, 2011 Festivals of Trees
November 19, 2011 Board Reception/Tree Lighting Event
December 11, 2011 Breakfast with Santa
December 17 – December 31, 2011 Sister Cities Young Artist Showcase
February 17 – April 16, 2012 Winter Art in Town Hall Exhibit
February 19, 2012 Winter Art in Town Hall Reception
Financial
Considerations: Approval of the CISD Art Exhibit Permit in Town Hall requires no
additional funding. CISD is not paid for display or associated costs
related to delivery and pick up or art pieces.
Strategic Link: This Permit is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. The Permit also
addresses the corporate objectives of providing attractive and
unique spaces for enjoyment of personal interests and providing
opportunities for partnerships and volunteer involvement.
Citizen Input/
Board Review: Southlake Arts Council will make a recommendation at the
February 28, 2012 meeting.
City Council will consider Permit March 6, 2012.
Legal Review: The Permit form was reviewed previously with the Display Policy by
the City Attorney
Alternatives: Alternatives may include the following:
Arts Council recommendation to approve Permit as presented
Arts Council recommendation to approve Permit with input as
desired
Arts Council recommendation not to approve the Permit
Supporting
Documents: • Permit for CISD art exhibit April 26-29, 2012 Town Hall main
lobby, courtroom lobby, library lobby area and 3rd floor
training rooms B-C-D
3A - 2
Southlake Arts Council
Meeting Date – February 28, 2012
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Recommendation: Southlake Arts Council recommendation to City Council to approve
the Permit for CISD art exhibit April 26-29, 2012 in the Town Hall
main lobby, courtroom lobby, library lobby and 3rd floor training
rooms in conjunction with the Art In the Square event.
3A - 3
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Town Hall – 2nd floor main lobby, 2nd floor courtroom lobby, 3rd floor
training rooms B, C and D, and 1st floor lobby area outside the Library
___________________________________________________________________________________
CONTACT INFORMATION
Personal Responsible: Kerry McGeath, on behalf of CISD Art Dept Phone: 817 748 8384
Cell Phone: 817 919 8486 E-Mail Address: kmcgeath@ci.southlake.tx.us
Address: 1400 Main Street # 130 City: Southlake State: TX Zip: 76092
Alternative Contact:
Name:
Phone Number: E-mail:
DISPLAY or PERFORMANCE INFORMATION
Requested Date: April 26 – April 29, 2012, concurrently with Art In The Square event
Type of Display or performance: CISD student artwork exhibition
Duration of the event or performance: 4 days, April 26 – April 29, 2012 (set up 4/26; tear down 4/29)
Detailed Information including a plan of needed wall or floor space about the display or
performance, including planned activities or any equipment/special needs: The CISD exhibit will
include several hundred art work s, selected by art teachers from students grades K-12 participating in
Carroll School District art classes. The exhibit will consist of both floor and wall displays. CISD art work
will be displayed on freestanding floor panels in the Town Hall lobby, not to exceed 30% of the floor
space area. Additional floor displays will be placed in the 2nd floor courtroom lobby and 1st floor library
lobby areas. Art work will also be displayed in the 3rd floor training rooms (B-C-D) in combination wall and
floor displays. The exhibit will be managed and maintained by City of Southlake Library staff with CISD art
teachers who will monitor the displays during the Art In the Square event. The exhibition is sponsored by
the Southlake Public Library, Southlake Arts Council, CISD and Art In the Square. The Art In The Square
organization will include advertisement of the CISD exhibit in their marketing venues.
Organization Represented: Southlake Arts Council, CISD art department, City of Southlake Public
Library and Art In The Square organization
Non-Profit: Yes X No ___
Is this display or performance to include a fund raiser? Yes ____ No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No ______
Do a majority of your members, including officers, reside in Southlake? Yes X No ______
Will your event cause any impact on City Staff or City resources? Yes X No ______
3A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 23, 2012
To: Southlake Arts Council
From: Jim C. Blagg, Assistant City Manager/Director of Public Safety
Subject: “Winter Art in Town Hall” Reception
Action
Requested: Southlake Arts Council post event discussion.
Background
Information: The “Winter In Town Hall” reception was held Sunday, February 19,
2012, 3-5:00 p.m. in the Town Hall lobby area. It was a kick-off
event for the upcoming Art In the Square festival April 27-April 29,
2012.
4A - 1
Meeting Dates:1/24 2/28 3/27 4/24 5/22 6/26 7/24 8/28 9/25 10/23 11/27 12/25
Meeting Length:1.50
Members:
Leslie Bartlett P
Merlene Ingraham P
Carol Knox P
Terri Messing P
Leslie Ann Walker P
Jesika Cook P
Tammy Hashemian A
Notes:
P = Present
A = Absent
\ = Not Active
X = Cancelled
AP = Appointed
* = Term Expired
R = Resigned
C = Meeting Canceled
2012 Southlake Arts Council Meetings Attendance Log
Comments: