2011-03-22 SLAC PacketCITY OF /� ]PP
SOUTHL�P' KE
MEMORANDUM
March 8, 2011
TO: Southlake Arts Council
FROM: .aim Blagg, Assistant City Manager
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
Meeting —Tuesday, March 22, 2011 at 6:00 p.m.
Please note the meeting will begin at 6.00 p.m., in Town Hall -- 3rd Floor, Room 3A.
A light dinner will be served about 5:45 p.m. If possible, could you please notify staff if you
will not be able to attend the meeting at 817. 748, 8384 or krncgeath@ci. southlake. tx. us?
Thank you!
Agenda Item No. 2A — 213. Administrative Comments: Reports --- Updates will be
provided about the APEX Arts League and Arts Council Northeast.
2. Agenda Item No. 3A. Consent: Approval of the minutes from the Februa 22 2011
Southlake Arts Council meeting — If you have corrections to the meeting minutes,
please make it part of the motion for consideration.
3. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non -agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Arts Councils' options during this topic are 1) to listen; 2)
ask questions and respond to the presenter only; 3) request staff to look into the
issue and report back to the Arts Council; and/or 4) request that the chair put the
item on a future agenda for the Arts Council to discuss or consider.
4. Agenda Item No. 5A. Consider. Recommendation on Art In The Square and APEX
Arts League Permit for Visual Arts Display in Town Hall Lobby Aril 19-May 17 2011
-- This request will allow a display of eight (8) pieces of artwork to be hung on
individual panels in Southlake Town Hall lobby April 19-May 17, 2011. The display,
"Art in the City," is part of a reception hosted by Southlake Arts Council, APEX Arts
League and Art In the Square to be held April 19 in the lobby. The exhibit will cover
less than 30% of the wall space and complies with the Display of Public Arts Policy
which will be considered by City Council at their March 29, 2011 meeting. The
Southlake Arts Council recommendation on the Permit will be included in the City
Council's consideration at the March 29 meeting. A preview of the art work will be
provided at the meeting Tuesday.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council
Meeting Date -- March 22, 2011
Page 2 of 2
5. Agenda Item No. 513. Consider: Recommendation on Permit for Carroll ISD Visual
Arks Display sponsored by Southlake Arts Council and Southlake Public Libraa in
Town Hall 3rd Floor Training Rooms during Ark In The S uare April 15-17 2011 ---
This request will allow the display of art work by Carroll ISD students in Town Hall 3rd
Floor Training Rooms during Art In The Square, April 15-17, 2011. The display will
be comparable to the exhibit that was featured in the lobby area during January -
February. Due to the limited duration of Art In The Square and the nature of the
event, about 80% of the wall and floor space will be utilized. The art teachers will set
up the exhibit Friday, April 15 and remove the display Sunday, April 17. The Permit
complies with the Display of Public Arts Policy. The exhibit is sponsored by the
Southlake Public Library and Southlake Arts Council. A preview of the art work will
be provided at the meeting Tuesday.
6. Agenda Item No. 6A. Discussion: City Wide Arts Roundtable — The Arts Roundtable
will be included in the Southlake Arts Master Plan discussions. Staff will provide a
time line of the upcoming input meetings Tuesday.
We appreciate your commitment and service to the City.
IN
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel Blvd., Southlake, Texas 76092-6242
Jim Blagg, Assistant City Manager, 817-748-8601, iblaggsouth lake. tx. us
Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmcgeath@ci.southlake.tx.us
Cynthia Pfledderer, Librarian, 817-748-8246, cpfledderer(c-�.ci,south lake.tx.us
Nancy Roper, Administrative Secretary, 817-748-8249; nropereci.southlake.tx.us
Linda Carpenter-Eigin, Administrative Secretary, 817-748-8184; Iarpenter cx,ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
TYUT n y
SOUTHLAKE ARTS COUNCIL
Tuesday, March 22, 2011
Location: Southlake Town Hall
1400 Main Street — 3A (third floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Administrative Comments
A. Update from APEX Arts League
B. Update from Arts Council Northeast
3. Consent:
A. Approval of the minutes from the February 22, 2011 Southlake Arts
Council meeting
4. Public Forum
5. Consider:
A. Recommendation on Art In The Square and APEX Arts League Permit for
Visual Arts Display in Town Hall Lobby April 19 — May 17, 2011
B. Recommendation on a Permit for Carroll ISD Visual Arts Display,
sponsored by Southlake Arts Council and Southlake Public Library, in
Town Hall 3' Floor Training Rooms during Art In the Square, April 15-17,
2011
6. Discussion:
A. City Wide Arts Roundtable
7. Adjournment
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council
Meeting Date — March 22, 2011
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Mall, 1400 Main
Street, Southlake, Texas, on March 18, 2010 by 6:00 p.m. pursuant to Chapter 51 of the Texas
Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748,8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦.Innovation ♦ Accountability 1 Commitment to Excellence ♦ Teamwork
UNOFFICIAL, MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 CITY OF
2 SOUTHLAK.-E
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6 SOUTHLAKE ARTS COUNCIL MEETING: FEBRUARY 22 2011
7
8 LOCATION: 1400 Main Street, Southlake, Texas
9 Southlake Town Hall — 3A
10
11 Southlake Arts Council Members Present: Vice Chair Leslie Bartlett; Southlake Arts
12 Council members Deborah Frazier; Merlene Ingraham; Carol Knox; Terri Messing;
13 Leslie Ann Walker
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15 Southlake Arts Council Members Absent: Chair Jonathan Calvert and Karen Chidiac
16
17 Staff Members Present: Assistant City Manager -Operations Jim Blagg and Deputy
18 Director Community Services -Library Kerry McGeath
19
20 Others Present: Cathy Hernandez, Arts Council Northeast
21
22 REGULAR SESSION:
23
24 Agenda Item No. 1- Call to Order:
25
26 The meeting was called to order at 6:04 p.m.
27
28 REPORTS:
29
30 Agenda Item No. 2A - Administrative Comments — U date from APEX Art;League
31
32 Terri Messing reported APEX Arts League has had very successful programs during the
33 past two months. APEX hosted four programs in which there was an average of
34 approximately 1,000 people in attendance per event. The programs have been excellent
35 and people are inquiring about APEX future programs. Several visual arts programs are
36 coming up and it is highly probable there will be a practice performance by the Fort
37 Worth Symphony of Mozart's "Requiem" during the Art In the Square event April 17,
38 2011.
39
40 CONSENT AGENDA: Consent agenda items are considered to be routine by the Board
41 and are enacted with one motion.
42
43 Agenda Item No. 3A - Approval of the minutes from the December 14 2010 Southlake
44 Arts Council meeting
45
Southlake Arts Council Meeting Minutes — February 22, 2011 Page 1 of 3
3A- 1
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UNOFFICIAL MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
Minor corrections to the minutes were noted. Ms. Frazier was present and the meeting
was held in Room 3A. Council member Pamela A. Muller was present at the December
meeting, but was not introduced or announced so her name was not noted as a guest in
the minutes.
A motion was made and seconded to approve the minutes as corrected. The motion
was unanimously approved.
REGULAR AGENDA:
Agenda Item No. 4 - Public Forum: No one spoke during the public forum.
Agenda Item No. 5A. Consider: Recommendation on Display of Public Arts Polic
At the January 25, 2011 meeting, City Council reviewed the Display of Public Art Policy
and made several revisions to the Policy. Assistant City Manager Blagg presented the
revisions to the Arts Council for their recommendation. Revisions concerned the length
of display time, the amount of floor and wall space and the sale of art by the artists.
The Southlake Arts Council reviewed the proposed changes and expressed many
concerns about the maximum period of display time and the percentage of floor and
wall space. The Southlake Arts Council did not favor a two week limit for professional
artist displays. It was noted that a variance to the two week limit may be granted by City
Council and so it was suggested that the Permit application include a section to indicate
the length of time the artist request their art to be displayed -- two, four or six week
period.
A motion was made that with the changes to some of the wording that the Southlake
Arts Council approve the revised Display of Public Art Policy. The motion was not
seconded. The vote was three (3) in favor and three (3) opposed.
Agenda Item No. 6A. Discussion: APEX Report on Art In The S uare Display
Terri Messing is working with Mr. McGeath to submit a permit application for the pilot
gallery for the April display. Quincy Collins, a Dallas based artist, is the artist that was
selected by APEX. The contract will not be signed until after the Permit Application is
approved by City Council at their March 29, 2011 meeting.
Agenda Item No. 7 - Adjournment
A motion was made, seconded and unanimously approved to adjourn the meeting at
6:59 P.M.
Leslie Bartlett, Vice Chair
Southlake Arts Council Meeting Minutes — February 22, 2011 Page 2 of 3
3A-2
Attest:
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UNOFFICIAL MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
6 Kerry McGeath, Deputy Director of Community Services
7
8 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
9
Southlake Arts Council Meeting Minutes — February 22, 2011 Page 3 of 3
3A-3
CITY OF �, i /�
JOUT jI L.P� KE
11 Mi . j j T
March 17, 2011
To: Southlake Arts Council
From: Jim C. Blagg, Assistant City Manager/Director of Public Safety
Subject: Recommendation on Art In The Square and APEX Arts League Permit for
Visual Arts Display in Town Hall Lobby April 19 — May 17, 2011
Action
Requested: Southlake Arts Council recommendation on a permit to display art
work in Town Hall.
Background
Information: At the last Southlake Arts Council meeting, the Arts Council
reviewed a proposed Display of Public Arts Policy, which requires
artists to submit a Permit for Southlake Arts Council
recommendation and City Council approval to display art or hold a
performance in City facilities. With a vote of 3-3, the Southlake Arts
Council was not able to approve the Display Policy and the Display
Policy will be considered by City Council at their March 29, 2011
meeting.
In line with the impending Display of Public Arts Policy, the
Southlake Arts Council has received a Permit from Art In The
Square and APEX Arts League to display eight (8) pieces of
artwork on individual panels in Southlake Town Hall lobby April 19-
May 17, 2011. The display, "Art in the City," is part of a reception
hosted by Southlake Arts Council, APEX Arts League and Art In the
Square to be held April 19 in the lobby. The display will cover less
than 30% of the wall space and will not have any floor displays. The
Permit meets the provisions of the Display of Public Arts Policy.
Financial
Considerations: NIA
Strategic Link: This Permit is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. The Permit also
addresses the corporate objectives of providing attractive and
unique spaces for enjoyment of personal interests and providing
opportunities for partnerships and volunteer involvement.
City of Southlake Values:
Integrity ♦ Innovation 1 Accountability ♦ Commitment to Excellence 1 Teamwork
5A - 1
Southlake Arts Council
Meeting Date — March 22, 2011
Page 2 of 2
Citizen Input/
Board Review. Southlake Arts Council will make a recommendation at the March
22, 2011 meeting.
City Council will consider Permit March 29, 2011.
Legal Review: The Permit was reviewed previously with the Display Policy by the
City Attorney
Alternatives. Alternatives may include the following Permit as resented
• Arts Council recommendation to approvep
Arts Council recommendation to approve Permit with input as
desired
• Arts Council recommendation not to approve the Permit
Supporting
Documents: Permit from Art In The Square, APEX Arts League for Visual
Arts Display in Town Hall 4119 — 5/17/11
Recommendation. Southlake Arts Council recommendation to City Council to approve
the Permit from Art In The Square, APEX Arts League for Visual
Arts Display, "Art in the City," in Town Hall April 19 — May 17, 2011.
City of Southlake Values:
Integrity ♦ Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork
5A-2
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Town Hall -- 2"d floor Lobby
CONTACT INFORMATION
Personal Responsible: Kerry McGeath Phone: 817 748 8384
Cell Phone: 817 919 8486 E-Mail Address: kmcgeath@ci.southiake.tx.us
Address: 1400 Main Street # 130 City: Southlake State: TX Zip: 76092
Alternative Contact:
Name: Terri Messing
Phone Number: 817 307 2229 E-mail: terrimessing@verizon.net
DISPLAY or PERFORMANCE INFORMATION
Requested Date: April 19, 2011, 5:00 to 5:30 pm Reception sponsored by the Southlake Arts Council
Type of Display or performance: Visual Arts Display "Art in the City"
Duration of the event or performance: April 19 through May 17, 2011 — one month
Detailed Information including a plan of needed wall or floor space about the display or
performance, including planned activities or any equipmentispecial needs: Reception April 19, 2011
in the lobby of Town Hall hosted by Southlake Arts Council. "Art in the City' display will include 8 pieces
to be hung in individual panels. Nothing will be on the floor; all will be hung from the walls. The display will
not exceed over 30% of the wall space.
Organization Represented: Art in the Square, APEX, and City of Southlake Arts Council
Non -Profit: Yes X No _
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort
throughout the duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No
5A-3
CITY OF
SOUTHLAKE
MEMORANDUM
March 15, 2011
To: Southlake Arts Council
From: Jim C. Blagg, Assistant City Manager/Director of Public Safety
Subject: Recommendation on Permit for Carroll ISD Visual Art Display, sponsored
by Southlake Arts Council and Southlake Public Library, in Town Hall 3`d
Floor Training Rooms during Art in the Square, April 15-17, 2011
Action
Requested: Southlake Arts Council recommendation to approve a permit to
allow an exhibit of Carroll ISD students art work in Town Hall during
the annual Art in the Square weekend event April 15-17, 2011. The
display is sponsored by the Southlake Public Library and Southlake
Arts Council.
Background
Information: The permit will allow art work by CIS
D art students to be displayed
in Town Hall 3fa floor training rooms during the weekend of the Art
In The Square event at Town Square. The display will be
comparable to the exhibit that was featured in the lobby area during
January -February. Due to the limited duration of Art in the Square
and the nature of the event, about 80% of the wall and floor space
will be utilized. Art teachers will set up the exhibit Friday, April 15
and remove the display Sunday, April 17. The Permit complies with
provisions of the Display of Public Arts Policy.
Financial
Considerations: Not Applicable
Strategic Link: This request is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. The request also
addresses the corporate objectives of providing attractive and
unique spaces for enjoyment of personal interests and providing
opportunities for partnerships and volunteer involvement.
Citizen Input/
Board Review: Southlake Arts Council recommendation at March 22, 2011
meeting.
City Council will consider the Permit request on April 5, 2011.
City of Southlake Values:
Integrity ♦ Innovation 1 Accountability 1 Commitment to Excellence 1 Teamwork
5B-1
Southlake Arts Council
Meeting Date — March 22, 2011
Page 2 of 2
Legal Review: This Permit was modeled after the standard Permit previously
reviewed with the Arts Display Policy by the City Attorney
Alternatives: Alternatives may include the following:
• Arts Council recommendation to approve Permit as presented
• Arks Council recommendation to approve Permit with input as
desired
• Arts Council recommendation not to approve the Permit
Supporting
Documents; Permit for Carroll ISD Visual Arks Display in Town Hall
April 15-17, 2011
Recommendation: Southlake Arts Council recommendation to City Council to approve
the Permit for Carroll ISD Visual Arts Display in Town Hall 3rd Floor
Training Rooms during Art In The Square, April 15-17, 2011.
City of Southlake Values:
Integrity ♦ Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork
5B -2
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested, Town Hall — 3r° floor training rooms
CONTACT INFORMATION
Person Responsible: Kerry McGeath Phone: 817 748 8384
Cell Phone: 817 919 8486 E-Mail Address: kmcgeath@ci.southlake.tx.us
Address: 1400 Main Street # 130 City: Southlake State: TX Zip: 76092
Alternative Contact:
Name: Nancy Roper
Phone Number: 817 748 8249 E-mail: nro er ci.southlake,tx.us
DISPLAY or PERFORMANCE INFORMATION
Requested Date: April 15 —17, 20121 (Art In the Square weekend)
Type of Display or performance: Visual Arts Display
Duration of the event or performance: April 15 —17, 2011 (Art In the Square weekend)
Detailed Information including a plan of needed wall or floor space about the display or
performance, including planned activities or any equipment/special needs: CISD art teachers will be
providing art from each of the district schools to be displayed in the 3'd floor meeting rooms for the
weekend of Art in the Square. Art display panels that are used in the library for CISD displays will be used
as will the walls (walls will not be damaged in any way by the art or any adhesives). Due to the limited
duration of Art in the Square and the nature of that event, about 80% of the wall and display space will be
utilized. The art teachers will set up throughout the day on April 15, 2011 (Friday) and remove the
displays April 17, 2011 (Sunday).
Organization Represented: Southlake Arts Council, City of Southlake Public Library
Non -Profit: Yes X No _
Is this display or performance to include a fund raiser? Yes _ No X
Note: Must provide at ►east 6 weeks notice and cannot be a continuous fundraising effort
throughout the duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No
5B - 3