2010-10-26 SLAC Packet
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, October 26, 2010
Location: Southlake Town Hall
1400 Main Street – 4A (fourth floor)
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Administrative Comments
A. Oath of Office for Board Members Knox and Walker
B. Update from Apex
C. Update from Artsnet
D. Update on Roundabout Art Project
E. Update on Art Master Plan
3. Consent:
A. Approval of the minutes from the August 24, 2010 Southlake Arts Council
meeting
4. Public Forum
5. Consider: There are no items for this agenda
6. Discussion:
A. Display of Art in Public Buildings
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on October 22, 2010 at 5:00 p.m. pursuant to Chapter 51 of the Texas
Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 reasonable accommod ations will be made to assist
M E M O R A N D U M
October 11, 2010
TO: Southlake Arts Council
FROM: Jim Blagg, Assistant City Manager
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
Meeting – Tuesday, October 26, 2010 at 6:00 p.m.
Please note the meeting will begin at 6:00 p.m., in Town Hall – 4th Floor, Room 4A.
A light dinner will be served about 5:45 p.m. If possible, could you please notify staff if you
will not be able to attend the meeting at 817.748.8384 or kmcgeath@ci.southlake.tx.us?
Thank you!
1. Call to Order
2. Agenda Item No. 2. Administrative Comments:
A. Oath of Office – The oath of office will be administered to new Arts Council
member Leslie Ann Walker and reappointed member Carol Knox.
B. Update from Apex – Terri Messing will give an Update
C. Update from Arts Council Northeast – Cathy Hernandez will give an update
D. Update on Roundabout Art Project – Jim Blagg and Kerry McGeath will give
an update
E. Update on Art Master Plan – Jim Blagg will give an update.
3. Agenda Item No. 3A. Consent: Approval of the minutes from the August 24, 2010
Southlake Arts Council meeting – If you have corrections to the meeting minutes,
please make it part of the motion for consideration.
4. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non-agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Arts Councils' options during this topic are 1) to listen; 2)
ask questions and respond to the presenter only; 3) request staff to look into the
issue and report back to the Arts Council; and/or 4) request that the chair put the
item on a future agenda for the Arts Council to discuss or consider.
5. Consider: There are no items on this agenda
4. Agenda Item No. 6A. Discussion: Display of Art in Public Buildings – Draft of a public
art display policy will be presented for review and discussion
Southlake Arts Council
Meeting Date – October 11, 2010
Page 2 of 2
We appreciate your commitment and service to the City.
JB
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
400 North White Chapel Blvd., Southlake, Texas 76092-6242
Jim Blagg, Assistant City Manager, 817-748-8601, jblagg@ci.southlake.tx.us
Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmcgeath@ci.southlake.tx.us
Cynthia Pfledderer, Librarian, 817-748-8246, cpfledderer@ci.southlake.tx.us
Nancy Roper, Administrative Secretary, 817-748-8249; nroper@ci.southlake.tx.us
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; lcarpenter@ci.southlake.tx.us
UNOFFICIAL MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 8/24/10
Southlake Arts Council Meeting Minutes – August 24, 2010 Page 1 of 3
SOUTHLAKE ARTS COUNCIL MEETING 1
Southlake Town Hall – 3A 2
1400 Main Street 3
Southlake, Texas 76092 4
5
August 24, 2010 6
M I N U T E S 7
8
Arts Council Members Present –Leslie Bartlett, Vice Chair; Jonathan Calvert; Karen 9
Chidiac; Deborah Frazier; Merlene Ingraham; Terri Messing. 10
11
Arts Council Members Absent – Carol Knox; Fariba Parmer; Leslie Ann Walker. 12
13
Staff Members Present – Kerry McGeath, Deputy Director of Community Services; 14
Cynthia Pfledderer, Public Services Manager. 15
16
Others Present – None. 17
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REGULAR SESSION: 20
21
Agenda Item No. 1- Call to Order: 22
23
Vice Chair Bartlett called the meeting to order at 6:10 p.m. 24
25
26
REPORTS: 27
28
Agenda Item No. 2A - Administrative Comments – Oath of Office: 29
30
Mr. McGeath administered the Oath of Office to Ms. Messing and Ms. Ingraham. 31
32
Agenda Item No. 2B - Administrative Comments – APEX Arts League Concert Update: 33
34
Ms. Messing updated the Council on the first concert of the year. She felt that it was 35
very successful. Ms. Messing distributed a handout detailing the concert schedule for 36
the year. 37
38
39
CONSENT AGENDA: 40
41
Agenda Item No. 3A - Approval of the minutes from the July 27, 2010 Southlake Arts 42
Council meeting: 43
44
A motion was made and seconded to approve the minutes. It was unanimously 45
approved. 46
UNOFFICIAL MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 8/24/10
Southlake Arts Council Meeting Minutes – August 24, 2010 Page 2 of 3
REGULAR AGENDA: 1
2
Agenda Item No. 4 - Public Forum: 3
4
The Public Forum was opened at 6:22 pm and as there was no one to speak was 5
closed at 6:22 pm. 6
7
8
CONSIDER AGENDA: 9
10
Agenda Item No. 5A - Consider – Election of Arts Council Officers. 11
12
The Council held the elections of Officers. Mr. Calvert was nominated for Chair. He was 13
unanimously elected. Ms. Bartlett was nominated for the position of Vice Chair. She 14
was unanimously elected. 15
16
Agenda Item No. 5B - Consider – Recommendation on FY 2010-11 Public Art Fund 17
Budget. 18
19
The money for the budget comes from the Hotel/Motel Tax Fund. For the first time, this 20
year the money was broken into different pieces. For example, a portion of the money 21
is set aside for APEX programs. The total fund is generally $45,000 per year. This 22
amount is 15% of the Hotel/Motel Tax Fund, which is the maximum that can be pulled 23
from the Fund for Public Art. The funds for FY 2009 -10 are budgeted for the Arts 24
Master Plan and will be available next fiscal year. AMS has agreed to negotiate a 25
contract once the funds become available after October 1, 2010. Mr. McGeath will send 26
the members a breakdown of the various line items in the budget. There were more 27
questions and answers about the budget. 28
29
Ms. Messing discussed a sculpture that would represent Brian Stebbins ’ vision for the 30
City. The Council discussed logistics and funding for the art. Ms. Ingraham, Ms. 31
Messing, and Ms. Frazier were appointed to a subcommittee to meet with the CMO. 32
Mr. Calvert is an alternate. Ms. Messing will coordinate the subcommittee. 33
34
The Arts Council selected four artists to use in developing the art for the roundabouts. 35
Contracts will be issued at a future date pending all approvals. 36
37
38
DISCUSSION AGENDA: 39
40
Agenda Item No. 6A – Display of Art in Public Buildings. 41
42
The Council discussed options for obtaining art for rotating collections. Options could 43
include a call to artists to create a specific type of art, entertaining requests from artists 44
who would like their work displayed or a hybrid of the first two options. The Council 45
UNOFFICIAL MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 8/24/10
Southlake Arts Council Meeting Minutes – August 24, 2010 Page 3 of 3
chose a hybrid of the two options. All art requests would go through a screening 1
process by the Arts Council. 2
3
4
Agenda Item No. 8. Adjournment 5
6
The next meeting is Tuesday, September 21, 2010 at 6 pm. This meeting was 7
adjourned at 7:30 p.m. 8
9
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Leslie Bartlett, Vice Chair 13
14
Attest: 15
16
17
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Kerry McGeath, Deputy Director of Community Services 20
21
A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. 22
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