2010-07-27 SLAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
July 8, 2010
TO: Southlake Arts Council
FROM: Jim Blagg, Assistant City Manager
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
Meeting — Tuesday, July 27, 2010 at 6:00 p.m.
Please note the meeting will begin at 6:00 p.m., in Town Hall — 3'd Floor Training Room
3A.
A light dinner will be served about 5:45 p.m. If possible, could you please notify staff if you
will not be able to attend the meeting at 817.748.8384 or kmcgeathCcr7..ci.southlake.tx.us?
Thank you!
1. Agenda -Item No. 2. Administrative Comments:
A. APEX Concert Update — APEX representative and Arts Council member Terri
Messing will update us on the proposed APEX Summer Concert series and
other APEX initiatives.
2. Agenda Item No. 4A. Consent: Approval of the minutes from the April 27 2010
Southlake Arts Council meeting — If you have corrections to the meeting minutes,
please make it part of the motion for consideration.
3. Agenda Item No.. 5. PUBLIC FORUM: This is the public's opportunity to address the
Arts Council about non -agenda items. During this proceeding it is important that the
council not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Arts Councils' options during this topic are 1) to listen; 2)
ask questions and respond to the presenter only; 3) request staff to look into the
issue and report back to the Arts Council; and/or 4) request that the chair put the
item on a future agenda for the Arts Council to discuss or consider.
4. Aaenda Item No. 5A. Consider: Review of procosed Fiscal Year 2010-11 Public Arts
Fund Budget -- Staff will present the proposed FY 2010-11 Public Arts budget for the
Arts Council to review. The proposed Public Arts Fund Budget includes $75,000 for
an Arts Master Plan, $30,000 for performances, and $7,000 for miscellaneous
operational expenses.
5. Agenda Item No. 5B. Consider: Recommendation on selection of finalists for
Roundabout Art -- Recall at the last Arts Council meeting, the Arts Council received
constructive suggestions for evaluating artist's proposals from two arts experts and
the Arts Council was asked to prepare to make a final selection from the
Southlake Arts Council
Meeting Date — July 27, 2010
Page 2 of 3
submissions for public art in the roundabouts. The finalists' works will be presented
to City Council at a future meeting, to be determined. The artists presented will be a
result of the artist selection subcommittee work on this project. A staff memo will be
emailed to you on Monday.
6. A enda Item No. 6A. Discussion: Community input via website for artists selection —
We will look at options to provide for community input with regard to artist(s)
selection for the roundabout art project and possible future public arts projects.
7. Agenda Item No. 613. Discussion: Publicity for August 215t APEX/Arts Council
Concert — Terri Messing will provide an update on this for us.
8. Agenda Item No. 6C. Discussion: Report from Facilities Master Plan Stakeholder
meeting — Members of the Arts Council will discuss the Facilities Master Plan
Stakeholder meeting.
9. Agenda Item No. 6D. Discussion: Update on Policy for Display of Art in Public
Buildings — Deputy Director Kerry McGeath and I will provide an update for this item.
We appreciate your commitment and service to the City.
JB
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel Blvd., Southlake, Texas 76092-6242
Jim Blagg, Assistant City Manager, 817-748-8601, jblagg.@-.gLsouthlake.tx.us
Kerry McGeath, Deputy Director of Community Services, 817-748-8384, kmc eath 6southlake.tx.us
Cynthia Pfledderer, Librarian, 817-748-8246, cpfiedde[g[@ci.southlake.tx.us
Nancy Roper, Administrative Secretary, 817-748-8249; nro er ci.southlake.tx.us
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; lcar enter ci.south lake.tx.us
Southlake Arts Council
Meeting Date — July 27, 2010
Page 3 of 3
CITY OF /�
SOUTH j 1LAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, July 27, 2010
Location: Southlake Town Hall
1400 Main Street — 3`d Floor Training Room 3A
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Administrative Comments
A. APEX Concert Update
3. Consent:
A. Approval of the minutes from the April 27, 2010 Southlake Arts Council
meeting
4. Public Forum
5. Consider:
A. Review of proposed Fiscal Year 2010-11 Public Arts Fund Budget
B. Recommendation on selection of finalists for Roundabout Art
6. Discussion
A. Community input via website for artists selection
B. Publicity for August 215t APEX Concert
C. Report from Facilities Master Plan Stakeholder meeting
D. Update on Policy for Display of Art in Public Buildings
7. Adjournment
City of Southlake Values:
Integrity + Innovation 4 Accountability ® Commitment to Excellence ® Teamwork
Southlake Arts Council
Meeting Date —July 27, 2010
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on July 23, 2010 by 5:00 p.m. pursuant to
Chapter 51 of the Texas Gov.tKa Mgr y6Qade.
� q yP
Lori Payne TRM °
City Secretary a,
oe•
If you plan to attend this i Ad1 effng and have a disability that requires special
needs, please advise the Cityaecretary 48 hours in advance at 817.748.8016
reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability 1 Commitment to Excellence ♦ Teamwork
UNOFFICIAL, MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL. 4/27/10
1 SOUTHLAKE ARTS COUNCIL MEETING
2 Southlake Town Hall — 3A
3 1400 Main Street
4 Southlake, Texas 76092
5
6 April 27, 2010
7 MINUTES
8
9 Arts Council Members Present — Jeff Walter, Chair; Leslie Bartlett, Vice Chair; Jonathan
10 Calvert; Karen Chidiac; Deborah Frazier; Merlene Ingraham; Carol Knox and Terri
11 Messing
12
13 Arts Council Members Absent — Fariba Parmer
14
15 Staff Members Present — Jim Blagg, Assistant City Manager; Kerry McGeath, Deputy
16 Director of Community Services; Cynthia Pfledderer, Public Services Manager
17
18 Others Present — Robin Snyder; Jame Flury
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1. Call to Order:
23
24 Chair Walter called the meeting to order at 5:03 p.m.
25
26 A ends ltem No. 2. Conduct In -Service Session on Art Selection:
27
28 Chair Walter noted the work session would end at 6pm. He requested that questions be
29 held until the end of the presentation. Ms. Messing suggested making notes for later
30 questions and review of projects.
31
32 Ms. Messing presented the submissions from various selected artists with minimal
33 questions and discussion from the Arts Council. The Arts Council was asked to consider
34 the vehicular approach to the roundabout, the length of time a driver would be viewing
35 the art, the interest that is piqued versus the length of time a driver must concentrate on
36 the road and the best placement for each selected piece.
37
38 REPORTS:
39
40 Agenda Item No. 3A. Administrative Comments: Call to Artists
41
42 Mr. Blagg outlined the timeline for the selection process.
43
44 May 25 No meeting
45 June 8 Meeting moved from May 25; final selections will be made
46 June 22 Meeting cancelled — Will meet June 8
Southlake Arts Council Meeting Minutes -- April 27, 2010 Page 1 of 3
3A - 1
UNOFFICIAL MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 4/27/10
1 July 20 Finalists' works are presented to City Council during work session
2 July 27 Community online input begins
3
4 If issues arise, the schedule will be adjusted as needed.
5
6 Ms. Messing hopes that final selections will be made tonight so concept drawings can
7 be requested and received for the June 8 meeting. She congratulated the
8 Subcommittee on a job well done in narrowing the 32 applications to 21 finalists.
9
10 Agenda Item No. 3B. Administrative Comments: APEX Concert Update
11
12 Ms. Messing and APEX have been working on a back -to -school concert scheduled for
13 the Saturday before school starts. They would like to make it an annual event. The
14 Southlake Arts Council name will be on the event. The City will be an upfront sponsor
15 meaning that the concert will be a budgeted item. The City will be a paying partner for
16 the concert rather than reimbursing APEX. A contract will need to be signed in May with
17 the performer.
18
19 Agenda Item No. 3C. Administrative Comments: Southlake Arts Council Terms Expire
20
21 Place 2 is vacant. Terri Messing (Place 4), ,Jeff Walter (Place 6) and Carol Knox
22 (Alternate 2) terms expire at the end of May. Art Council members continue in service
23 until such time as the City Council appoints replacements. Applications were included in
24 the Art Council packet.
25
26 Agenda Item No. 3D. Administrative Comments: Arts Master Plan RFQ Update
27
28 Deputy Director McGeath noted that a two week extension was given from the previous
29 due date. One of the groups had a member pass away and needed time to reform. The
30 AMS group (reformed) was the only group that sent a packet.
31
32 CONSENT AGENDA:
33
34 Agenda Item No. 4A. Consent: Approval of minutes from the March 23 2010 Southlake
35 Arts Council meetin-q
36 T
37 A motion was made, seconded and unanimously approved to accept the minutes for the
38 March 23, 2010 meeting.
39
40 REGULAR AGENDA:
41
42 Agenda Item No. 5. Public Forum
43
44 Public Forum was opened at 6:15 pm and as there was no one to speak was closed at
45 6:15 pm.
46
Southlake Arts Council Meeting Minutes — April 27, 2010 Page 2 of 3
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UNOFFICIAL MEETING MINUTES
UNAPPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 4/27/10
Agenda Item No. 6A. Consider -- There were no items for this meeting.
DISCUSSION AGENDA:
Agenda Item No. 7A. Discussion: Review of Roundabout Art Submissions
The Arts Council began round two of consideration of the finalists. Ms. Messing
described the procedure the Council will use.
Mr. Walter commented that he liked the art that provided different views as the
roundabout was approached from the various directions.
The Arts Council reviewed the projects and voted. Tabulations were kept by Ms.
Messing, Mr. Blagg, and Mr. McGeath.
A motion was made, seconded and unanimously approved to name the finalists for the
roundabouts. The finalists will have a letter sent that details the process for final
selection.
Agenda Item No. 8. Adlournment
The next meeting is Tuesday, June 8, 2010 at 6 pm. The meeting was adjourned at
7:15 p.m.
Jeff Walter, Chair
Attest:
Kerry McGeath, Deputy Director of Community Services
A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
Southlake Arts Council Meeting Minutes — April 27, 2010 Page 3 of 3
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