2005-01-26
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 January 28, 2005
7
8 MINUTES
9
10 Library Board Members Present - C. D. Peebles, Chair; Penny Pannell; Liz Jackson; Lori
11 Burr; Jean Anne Hamm.
12
13 Library, Board Members Absent - Peggy Firestone, Vice Chair; Charlene Wiersum
14
15 Staff Members Present -Kerry McGeath, Library Administrator
16
17 Agenda Item No. 1, Call to Order - Chair, C.D. Peebles, called the meeting to order at 7:15 p.m.
18
19 Agenda Item No. 2, Librarians report -
20
21 Library Statistics: Mr. McGeath sent a memo that gave a detailed description of the statistics
22 and how they are used. Checkout statistics have increased again since the increase of last year.
23 Statistics showed that we had the second highest day in terms of people in Dec. 2004. The
24 moments that we don't have any people in the library are becoming less and less. Saturdays
25 have become increasingly busy. The coffee service has drawn a lot of Town Hall employees.
26 Traffic was up 21% for last year from the previous year. Although the traffic hasn't increased as
27 much as the checkouts, it shows that we are better satisfying those that come in.
28
29 Many of the cards that were originally issued 3 years ago have now expired. After waiting a
30 reasonable amount of time to see if those customers would renew, we have deleted them from
31 the borrower database. This action dropped the numbers from about 11,500 to 9,842 borrower
32 cards. However, we are making about 170 new cards per month. In 2 years that will put us at
33 about 14-15,000. This will be about 50% of the total population, which is our goal.
34
35 Computer use is up 168%. This is a significant increase from the low numbers of last year.
36 Technical Services will be working with us on opening up some of the computers so they are
37 more useful to the people that want to use them. TS will be working with to help connect
38 printers. We offered to be a base for Wireless Service for Town Square. Jesse will be
39 developing a web portal to use when people log in. There are still a lot of technical issues to be
40 worked out.
41
42 We had a big increase in Youth programming, although the story times were down slightly.
43 Some previous changes in story time presentations caused the attendance to dip. This last dip
44 may be the last of the fallout from those changes. We are working to correct the issues that
45 caused the attendance drop. Although we added more story times, the attendance is still about
46 the same. We will begin doing a different program on Thursday than on Tuesday.
Southlake Library Board Meeting Minutes - January, 28 2004 Page I of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Volunteer hours were a little lower but that is because December is usually lower. We still had
3 200 hours of help in that month.
4
5 Mr. McGeath described the changes in the organization chart. Because of the changes in the
6 procurement policy, Elizabeth Beamon has been reassigned to spend 25 hours working with
7 procurement issues. She now reports directly to Mr. McGeath. During the interim changes in
8 the city management, Mr. McGeath will temporarily report to Greg Last, Economic development
9 Director. Ms. Yelverton is not always available and didn't want Mr. McGeath to have to wait a
10 lengthy period to have help in resolving problems, if he needed it. The fit with Economic
I I Development seemed a good one since Mr. Last need to know more about the Library and Mr.
12 McGeath can make some connections with and learn more about the Community.
13
14 Mr. McGeath presented the form given to the staff to rate Mr. McGeath. He also presented the
15 self evaluation form for the staff. He wants the staff to connect what they are doing with the
16 mission and goals of the Library.
17
18 Mr. McGeath was named President of the Public Libraries Administrators of North Texas.
19
20 The coffee service is doing very well. The British Emporium is supplying the tea for the rest of
21 the year. We will acknowledge them by advertising that they have supplied the tea. We have
22 received our first $150 donation to cover the cost of the coffee. We will advertise the businesses
23 that make donations.
24
25
26 CONSENT AGENDA:
27
28 Agenda Item No. 3, Approval of the Minutes from the December 8 2004 Library Board Meeting
29
30 Minutes were approved at this time.
31
32 REGULAR AGENDA:
33
34 Agenda Item No. 4, Public Forum -
35 Chair Peebles opened the public forum at 7:35 p.m. As there were no requests to speak,
36 Chair Peebles closed the public forum at 7:36 p.m.
37
38 Agenda Item No.5A, Discussion: Discussion related to extended hours update - We will be
39 adding 4 hours on Sunday (12-4) and 2 hours on Wed. and Fri, adding IOam-12N on both those
40 days. The City Manager's Office wanted us to wait until March before making any changes.
41 This will happen after the Library reports back to Ms. Yelverton. The next phase, if we add
42 more staff, will to be open longer on the weekends and stay open until 8pm all weeknights. We
43 aren't capable of this right now. The statistics show that we are getting more non-residents
44 because of our collection and can show support for longer hours. Our new tag line is
45 "uncommonly friendly service", which boils our goals and objectives down to a nutshell. Any
Southlake Library Board Meeting Minutes - January, 28 2004 Page 2 of 2
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 changes we intend to make are viewed from the customer's point of view. If it is not a benefit to
2 them, then it will not be done.
3
4 Agenda Item No. 513, North Texas Regional Library System Update - There is a System meeting
5 on Thursday, January 6th which Mr. McGeath and Mr. Ephraim will attend
6
7 Agenda Item No. 5C, Friends of the Southlake Library Update - Katrina Peebles and Kimberly
8 Bowers attended. Mr. Peebles mentioned the annual book sale during Art in the Square which
9 nets about $4,000. He is able to get 20-30 members during the book sale.
10
11
12 Agenda Item No. 7, Other Items -
13 No other items on the agenda.
14
15
16 Agenda Item No. 8, Adjourn - Mr. Peebles adjourned the meeting at 7:40.
17
18
19
20 ATTEST:
21
22
23 C. . eeW
Southlake Library Board Meeting Minutes - January, 28 2004 Page 3 of 3