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2009-12-08 SLAC PacketCITY Of SOUTHLAKE Cityl,ofSouthlake Mal /s/ gi1 \\ 2.Innovation� Accountability Commitment}to Excellence. . Teamwork! S %2 \\Arts- Council . ....etinDate \ ... ...December 8 ..* 2009 . Page 2 of 2 .� ...7.,.�g I hereby certify that 'the above agenda . was posted . on the official bulletin boards at Town .. . Hall, 1400 0\ Main Street, .\:t/l \e,Texas, o.Friday, December 2009 by . 5{0p.m. pursuant \\Chapter 51 of the Texas. City out lak \\d .- . , ». _ » «: � Commitment ,. - Teamwork Innovation� . . . .\\ 2b ^\ it% e/ to , {?\\ nc 2`* Kerry\ 2./\ » » Deputy Director Services .. . d2, .. . ! . ... Community .. ., - ~- :-- vz - .�.. ,,. Please note the meeting \l be held in Town a - Training g Room . . 2. r/ .Floor). \/�.� December w\ at.Please notify � staff i\ � will. \ not . ? . bl to attend meeting\. ...! 2009 . . 817.748.8184 \ � � you! <� orjk���O�c�iso�uth�la�ke, � /�,Thank . «a Southlake Arts Council MeetingtDecember Page 2 f Goals/Obftectives for Arts Master Plan 6. work sgbgLoup — This Item provides for a review of progress made within the subcommittee related to the Arts Master planning process each month. i tives for Art and Artist Selection i Item provides for a review within Artiststhe subcommittee related to the Terri Messing on the APEX at i time. appreciateWe NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL Executive SOUTHLAKE ARTS COUNCIL MEETING Southlake Town Hall — 1400 Main Street Arts Council Vice Chair-, Jonathan Calvert-- Merlene TerriIngraham; Carol Knox; Messing; Arts Council Members Absent — Jonathan Calvert; Karen Chidlac; Peggy Firestone; Frazier;Deborah CommunityStaff Members Present — Kerry McGeath, Deputy Director of Services; Chris Tribble, CommunityServices,Jim Blagg,AssistantCity Manager Others PreseInt — Cathy Hernandez, ARTSNET President REGULAR SESSION: Aggnda I 0r4er- Chair Walter called the meeting �nts�:A�rts�Chalr Council City Counc* �� _Qqgn�q�ll Director Chris Tribble Dgqget Our fiscalyear runs 3There are three 0th different fundingli Southlake Arts Council Meeting MinutesOctober Southlakeit MeetingroutOctober tf il Meeting Minutes — October 27, 2009 Page 3 oT"4 NOT APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL Southlake Arts Council Meeting MinutesOctober CATY OF SOUTHLAI/,,E M E M 0 R A N D U November 17, 2009 �I TO: Southlake Arts Council FROM.- Kerry McGeath. Deputy Director of Community Services 9 SUBJECT: Approve 2010 Community Services Agreement with the Apex Arts League Action Requested: Recommendablon to City Council on the 2010 Commurlit Services Agreement wifth the Apex Arts League. I CouncilSouthlake Arts Meeting Page 2 of 6 Ulfizen Input/ Board Review., The CityCouncil illreviewit January 5 meeting. reviewedThe Apex Afts League board has substantiveagreement and there were no Legal Review.,, A standard clause that illbe incorporatedCity declaring the adopted core values that guide the contracts has been added to the end of this Agreement, conduct to achieve its missionvision. communityThis agreement was modeled after the standard servicesCityand will be reviewed Alternatives Services Recommendaflon: Arts Councilto make a recommendationCityCouncil Communityon the 2010 SeAgreement rviceswith the Apex Southlake Arts Council Page 3 of 6 2010 AGREEMENT FOR COMMUNITY SERVICES BETWEEN CITY OF SOUTHLAKE AND APEX ARTS LEAGUE STATE OF TEXAS M COUNTY OF TARRANT WHEREAS, the purpose of AAL is to enhance community awareness, participation and appreciation in the north centralDallas Fort Worth l providelicultural, civici n a programs in a regional WHEREAS, City and AAL desire to enter into an Agreement whereby AA will promote and provide educational arts to the cifizens of Southlake; NOW, THEREFORE, City and AAL do hereby covenant and agree as following AAL shall work to provide the services community: \ \ t / k . . . . Council Meeting \\ December..... . \d<� « . : \ w°?2\2 ^� 8, ?:<.«« Page 4 of 6 6. Promote educational instruction in the arts \\ for all ages. :. , SECTION 4 � . . .> .,, > !. ._ . -. - - - © -.z:<>©r -�: m �� � �°� \ ©\°^«�: § .\:? . � _ y. < ] «, 2- � � City agrees .. pay . . .. . .. . . the . .\ \ \ . . \ iv Thou \\\\ sand ($5,000) Dollarsin � . � .. . ... � for .. communityservices described. . in Section . .. promote ..awareness, , . . �appreciation - - « - . participation / d � �\;p\� \ \\ice ti �\� . of the artsin t h north central region : � /� the Dallas \lam /\ � Fort . ..- -<» .. Worth . \ /.«r.. plam . ...< . seek .. provide . . venue . . . . . . future . .enjoyment. such \\\r the period January .~..ber �, �, 2010. CouncilSouthlake Arts Meeting Page 5 of 6 SECTION 5 TERM OF AGREEMENT 2. Either party may terminate this Agreementwritten termination,the other party. Upon Providei under this Agreement, AAL shall any unexpended funds returni pursuant to this Agreement. SECTION 6 INDEPENDENT CONTRACTOR services In performing the i independent authoritycontractor, and shall not be deemed an employee, agent or partner of the City. Neither party shall have the binding to makerepresentations agreements on behalf of the other. SECTION 7 NO WAIVER OF GOVERNMENTAL i provision this Agreement to the contrary, nothing limitcontained in this agreement shall be construed to or waive governmental or sovereign immunity City,immunityapplicable officers, agents, servants or employees. VALUES SECTION 8 CITY OF SOUTHLAKE t 1. \ . . \ Council \\ c .December.\. 2009 Meeting.. . . .. ..y<f . Page 6 of 6 . This Agreement . sets forth . . all the � agreements ©we/©-` .:d 2 n . . parties . .. .. no .. modification shall be e \.. /� iv unless \e \/ u c d to writing n signed ed by ..part \ .. be changed therewith. This . document may be executed : in duplicate originals. ... WITNESS WHEREOF _- - >,: , : . ...» - _e City . >»<: � «z: : 7::»= a:� �: «\ % ;«} % fir\ _Leaguehave executed thi Agreement as of this day — of 1 200. 1 Mayor, City / Sou \hlam / \e . ...%.... ....y... Chairman, Apex Arts League Approved .s to .form and le g \i/\/ Attorney at Law CITY OF SOUTHLAI,(E : . .. \hla .ArtsCouncil . cil . FROM: ..ed. .... . :� `«`7 Deputy Director. . Community .� . .\\i . . SUBJECT: ;-. Approve 2010 \ n y Services - Agreement - . : _ . _ _ * ?�: Recommendation \ / y \. Community Services Action ?°2»<,»?� »\2 ®©\« 2 «\d??»?<2 2\<\<<v??.. . << «?<, »,<»» «:? < 2 m.» .. . ... . . with A \ . \ . \..... suggests .. . . . ... \n \ Agreement � � � « contract.a�\; :d . . . . .v\. a- .. \\is reduced . . y .$2500 . > � since we do not have . mechanism.. allocate .grant funds. of Cons ^ \ . ^ s . .. part of the proposed. agreement, funding ing in amount $24,500 is requested .. availablein the Hotel <el Occupancy .. . \ .. . support .these programs ..g/mthrough A� \ ...\\, Fundingsupports ? 2\the annual /l /§dim Concert Series held t Town n Southlake Arts Council Meeting Page 2 of 5 Square for citizen enjoyment and the community calendar listing reviewedCiffilzen Input/ Board Rev*iew: Cathy Hernandez, President of ARTSNET, n Legal Rev'iewo. A standard clause that servicesThe proposed agreement was modeled after the standard community utilized be reviewed by the City Attorney. presentedAlternafives. Alternatives may include the following: * Approval of proposed agreement as * Approval of proposed agreement with p input desired Recommendafion: Arts Council recommendation to City Council to approve the 2010 Community Services Agreement with ARTSNET. Staff suggests that the amount paid to ARTSNET per Southlake Arts ill Meeting Page 3 of 5 2010 AGREEMENT FOR COMMUNITY SERVICE BETWEEN THE CITY OF SOUTHAKE AND ARTSNET STATE OF TEXAS M COUNTY OF TARRANT A WHEREAS, the purpose of ARTSNET'is to encourage, support an w facilitate the promotion of artistic cultural opportunities within the community-, ani r Cityand ARTSNET desireAgreement whereby ARTSNET willprovide art related servicescitizens others as referred by City; NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City an ARTSNET do hereby covenant and agree as follows: provide ARTSNET shall icommunity: provided1 Assistance programs to other non-profit organ izations arts organizations-, schools,i Provide2. in the area. Southlake Arts Council Meeting Page 4 of 5 - Annual MasterWorks SummerMusicin Town Square Community Scheduling8. if necessary, ill be Communityby agreement of the City Services SECTION 2 ARTSNET'S OPERATION1 Operations 1 . Hours of defined incident2. The City shall have the right to review the books and records kept this Agreement. SECTION 3 PAYMENT FOR SERVICES City agrees to pay to ARTSNET the sum of Twenty-f6ur Thousand Five Hundred $24,500) Dollars in payment for services described in Section 1 hereinabove. The term of this agreementi endingJanuary 1, 2010 and SECTION 5 CITY OF SOUTHLAKE VALUE4 The Cityof Southlake has adopted valuesthat are the fundamental principles guidethat City conduct themselves pursuit mission businessand vision. All City shall adhere to the i Southlake Arts Council Meeting Page 5 of 5 modification This Agreement sets forth all the agreements between the parties and no ireduced to writing therewith.to be changed This document may be executed in duplicate onginals. IN WITNESS WHEREOF the City and ARTSNET have executed this Agreemenj as of this day - of 1200. City of Southlake Executive Director ARTSNET Approved as to form dlegality: Aftorney at Law